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← Eyam C Of E (C) Primary School PTFA

2025-08-31-accounts

Eyam PTFA AGM 28th April 2025

  1. Present: Emma Bellivanis, Jess Eades, Katie Taylor, Ruth Nutall, Emma Hill, Dani Nicholls

  2. Apologies: Clair Lomas, Hannah Morgan, Julia Pritchard, Kate Hadfield, Sara Townsend, Martina Hodgson, Helen Everatt, Nat Cross, Sophie Rawding

  3. Minutes of AGM held on Wednesday 20th March, 2024 approved (RN) and seconded (JP).

  4. Matters arising from minutes of previous AGM -

  5. a. Cybersecurity training - completed

  6. b. Wormery/eco initiatives - ongoing

  7. c. Appointment of independent auditor - ongoing

  8. d. Solar panels - completed and installed

  9. e. BSL - ongoing classes. Now running as own charity. Action completed.

  10. f. Class reps - completed

  11. g. Bags to school - completed (next event is June)

  12. h. Village show at Easter - completed

  13. i. Christmas cards - completed

  14. j. Bear den photograph - completed

  15. k. Kickstart - Adam was asked what PTFA could contribute. Parachute ordered.

  16. l. Curryoke - completed

  17. m. Summer fundraisers - leavers disco took place.

  18. Subcommittee feedback. The following committees provided support in school and have now been disbanded:

  19. a. Rainbow fund continues to provide support for families in school.

  20. b. Mental health funding continues to provide support in school.

  21. c. Eco provided solar panels in school.

Request from PTFA for governors to keep PTFA updated on upcoming fundraising requests and receipts to be provided.

Bonfire committee: Katie Taylor has joined the bonfire committee as current parent representative, to ensure continuity from September. Clarification needed as to Katie’s role on the committee and what is needed for the night. Dani to talk to new treasurer through what is needed in terms of finances for the event.

  1. Chair’s report - see attached. Pleasing to see new parents wanting to join in and support.

  2. Treasurer’s report - see attached. Awaiting information regarding solar panel contributions.

  3. Appointment of the independent auditor of accounts for year ending 30/4/25. EB to ask accountants for contacts for this.

9. Election of officers and trustees:

10. Special business:

11. Any other business:

A B C D E F G H
1 EYAM SCHOOL PARENT TEACHERS AND FRIENDS ASSOCIATION
2 ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
3
4 Receipts and Payments Money in Paid out NET 2024/25
5 Events & Fundraising
6 0
7 Alphagraphics xmas 164.39 164.39
8 Bags2School 0.00
9 Bauble MakingEvening 175.00 105.00 70.00
10 Bonfire 29,267.22 8,123.82 21,143.40
11 Bonfire 2025 75.60 -75.60
12 calendar 2025 799.60 82.90 716.70
13 Christmas Cards 0.00
14 Christmas Fair 101.00 0.00 101.00
15 Coffee Morning ptfa 58.10 -58.10
16 ClimbingClub 0.00
17 Christmas Disco 197.50 197.50
18 crowd funding 4,438.40 4,438.40
19 Curryoke 0.00
20 Valentine's Disco 0.00
21 Donations 109.82 109.82
22 Easter EggHunt 0.00
23 Easyfundraising 0.00
24 Eyam 1/2 Marathon 0.00
25 Eyamfields(Sausages) 0.00
26 Eyam Sports Association 0.00
27 Eyam FamilySigningtransfer of own finance we held for them 3,813.41 -3,813.41
28 Eyam FamilySigning 135.00 357.91 -222.91
29 Eyamfest 2025 1,386.60 639.69 746.91
30 Film night 0.00
31 Grant for forest school equipment 592.00 592.00
32 Grant from Garfield Weston 2,500.00 2,500.00
33 junglejo 205.00 -205.00
34 Left over stockpurchase 9.00 0.00 9.00
35 Multisports club after school 143.00 -143.00
36 Pancake Day 0.00
37 0.00
38 Postcard 0.00
39 Raffle(Red/Gold/Green/Booze Barrel) 421.10 37.80 383.30
40 Raffle 5.00 5.00
41 School Lottery (YSL ref 1804/06) 40.00 -40.00
42 school equipment contributions 1,704.01 -1,704.01
43 school trips contributions 8,949.10 -8,949.10
44 schoolptfa stall 72.50 72.50
45 School Xmas items(mugs,tea towels,etc) 0.00
46 Summer Disco 0.00
47 Tea Towels 0.00
48 Tote Bags 0.00
49 Victorian Coffee Morning 0.00
50 Floats for events 3,010.00 3,010.00 0.00
51
52 Total 43,384.13 27,345.34 16,038.79
53
54 Interest received 433.37 433.37
55
56 Total Net Profitplus Interest accrued 16,472.16
57
58 EXPENDITURE
59 PTA Insurance Renewal 115.00
60 PTFAparents coffee mornings
61 Rainbowfund(proposed) 400.00
62 Sumup solo machines x2 and 2 USB-Cplug adapters bought 21/9/24 143.93 153.91
63 School Trips (hedged at 5000peryear) 5000.00
64 Clumber Stack(hedged) 1000.00 1500
65 Wellbeing (hedged) 5000.00
66 Solar Panels(hedged) 7000.00
67 Bonfire reserve 10000.00
68 PTFA reserve £3,000.00
69
70 TOTAL EXPENDITURE 1,768.91
71
72 SURPLUS(DEFICIT) FOR YEAR 14,703.25
73
74 MOVEMENTS IN NET ASSETS
75 Net assets at beginningofyear
76 Bank Current a/c £7,736.48
77 Unpresented cheques 0.00
78 Cash not Banked 0.00
79 Deposit a/c £27,603.93
80 TOTAL 35,340.41
81
82 Surplus(deficit)as above 14,703.25
83 Net assets at end ofyear 50,043.66
84
85 STATEMENT OF ASSETS as at 1st September 2025
86 Bank Current a/c £2,006.36
87 Cash notyet banked 0.00
88 Deposit a/c 48,037.30
89 Total 50,043.66
90
91 0.00
92
93 D Nicholls(Treasurer)…..........................................................
94
95 (Independent reviewer)….........................................
96
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Cell: B9 Comment: [Threaded comment]

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Comment:
9/12/24 25.00 paid for Bauble Making by C Harley
Reply:
9/12/24 25.00 paid from martina hodgson
Reply:
09/12/24 25.00 paid by p j taylor ref polly felting
Reply:
10/12/24 25.00 paid by c harley ref nicky pledger
Reply:
10/12/24 25.00 paid by katie taylor ref bauble workshop
Reply:
17/1/25 25.00 paid by Phillipa Lord ref baubles
Reply:
17/1/25 25.00 paid by E Belivanis ref felting
Cell: C9
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Comment:
16/12/24 105.00 paid to pay for felting workshop invoice
Cell: B10
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Comment:
30/09/24 177.96 sumup payment from bonfire tickets
Reply:
08/10/24 1495 Cash deposit made at calver spar from cash ticket sales
Reply:
07/10/24 157.31 sumup payment received for bonfire tickets
Reply:
14/10/24 372.60 sumup payment for bonfire tickets
Reply:
17/10/24 3835.00 cash paid into baslow post office in increments of 1000, 1000, 1000, 835
Reply:
22/10/24 280.00 sumup payment received for bonfire tickets
Reply:
28/10/24 438.11 sumup payment for bonfire tickets
Reply:
4/11/24 210.00 sumup payment received for bonfire tickets
Reply:
5/11/24 5315.00 deposit of cash at post office for bonfire tickets sales in increments of 1000, 1000, 1000, 1000, 1000, 315.
Reply:
9/11/24 bonfire cash tickets deposit of 6000.00 in 1000.00 increments
Reply:
10/11/24 1000.00 cash deposit for bonfire tickets
Reply:
11/11/24 51.00 bacs from Julia Prichard for coins overflow (dont fit into full bags for banking purposes) and Julia kept the cash
Reply:
11/11/24 40.00 bacs from Julia Prichard for notes overflow from the count were unable to bank so Julia kept the cash
Reply:
12/11/24 421.15 sumup payment received for bonfire ticket sales
Reply:
12/11/24 made 6 cash deposits of 1000.00 each totalling 6000.00. 3690 of this is from cash sales of bonfire tickets the remainder was replacing the float
Reply:
13/11/24 2113.00 cash deposit made from bonfire sales in increments of 1000.00, 1000.00 and 113.00
Reply:
05/11/24 17.55 bonfire ticket sales via zettle but paid as part of lump sum on 28/11/24
Reply:
06/11/24 30.46 bonfire ticket sales via zettle but paid as part of lump sum on 28/11/24
Reply:
09/11/24 3623.08 in bonfire sales via zettle but paid as part of a lump sum on 28/11/24
Cell: C10
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Comment:
23/9/24 mensa printers paid 201 for printing tickets leaflets and posters
Reply:
04/10124 10.95 refunded to William A Morris for clingfilm for fireworks
Reply:
731.17 paid to Derbyshire Light Medical (720.00 invoice and 11.17 processing fee)
Reply:
11/10/24 250.87 refund to Hannah Bennett for disposables (19.99, 17.50, 7.50, 11.39, 3.39, 184.50, 6.60 in paper receipts only as digital show errors)
Reply:
12/10/24 1,148.56 paid invoice to Brown and Browns insurance ltd for insurance
Reply:
12/10/24 21.00 refund to Clare Hepworth for TEN Licence 12/10/24 21.00 refund to Clare Hepworth for TEN Licence 12/10/24 21.00 refund to Clare Hepworth for TEN Licence
Reply:
23/10/24 166.32 paid to Murphy comhire ltd for bonfire radio hire
Reply:
24/10/24 263.01 paid to Eleanor ross for bonfire misc - soft drinks crisps cleaning itema and disposables from costco. receipt is in paper based folder
Reply:
26/10/24 6.99 refund to william morris for clingfilm to wrap fireworks aka shrinkwrap
Reply:
27/10/24 58.99 refund to hannah bennett for toffee apples
Reply:
28/10/24 51.14 paid to fatboys catering equipment ltd for disposable pint glasses
Reply:
28/10/24 65.98 paid to hannah bennett for aprons invoice
Reply:
28/10/24 2000.00 paid invoice to chinese fireworks company
Reply:
01/11/24 99.64 piad to michael j wells for charcoal at 38.95 and chestnuts at 60.69
Reply:
4/11/24 242.88 invoice from !st Galaxy ltd for wax torches paid via bacs
Reply:
5/11/24 592.00 paid to andrew marsden for invoice for skip and generator hire consisting of fuel and gen at 292 including vat and skip at 300 including vat
Reply:
6/11/24 448.51 paid to holdsworth for food ref ali100 on bank
Reply:
8/11/24 11.95 to hannah bennett for mulled wine purchase receipt
Reply:
8/11/24 644.40 paid to eyam brewery limited for beer
Reply:
8/11/24 642.32 paid in cash to Ashley at church street stores. This wa sto purchase cider and soup / chilli ingredients as detailed on the invoice. Cash came from the 700 cash float he had for ticket sales so has
change of 57.68 back from float.
Reply:
9/11/24 49.06 paid to Andrew Marsden for bacon sandwiches
Reply:
14/11/24 100.00 refund to emma belivanis for flowers bought to thanks julia and clare for hard work during bonfire
Reply:
14/11/24 28.60 invoice paid to e t whites calver for bonfire toffee
Reply:
25/11/24 288.48 invoice to Galxy 1st group for torches that came late
Cell: C11
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Comment:
18/06/25 75.60 paid to clare Hepworth to reimburse for road closure
Cell: B12
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Comment:
10x a4 calendars sold at ashleys shop and carnival stall. Cash given to D nicholls who bac transferred the 100 pound
Reply:
01/10/24 Kate Hadfield bacs 56.80 from calendar sales of 4x8 pounds and 3x10 pounds calendars minus 5.20 card fees at Delightful Living
Reply:
09/10/2024 11.79 Calnedar payment
Reply:
16/10/24 17.68 calendar payment
Reply:
23/10/24 49.12 received for calendar payments via zettle
Reply:
27/10/24 16.00 calendar payment received via bacs for Emma Hancock
Reply:
28/10/24 cash payment of 10.00 received from Kate Hadfield. D Nicholls bacs 10.00 and kept cash
Reply:
30/10/24 33.40 zettle payment for calendars
Reply:
01/11/24 10.00 cash payment for calendars. Cash given to D nicholls who kept cash and bacs the 10.00 to ptfa
Reply:
13/11/24 18.00 bacs from vikki binns
Reply:
15/11/24 8.00 bacs from E Hill
Reply:
16/11/24 16.00 bacs from Julia Pritchard
Reply:
16/11/24 32.00 bacs from K L Holland
Reply:
18/11/24 10.00 bacs from D Nicholls
Reply:
18/11/24 20.00 bacs as was given cash so kept the cash and bacced the 20.00
Reply:
19/11/24 24.00 bacs for calendars from e j mackay
Reply:
21/11/24 40.00 bacs for calendar from J Eades
Reply:
21/11/24 18.00 bacs from K Hadfield for calendars
Reply:
7/11/24 17.68 calendar payment via zettle but paet of a lump sum on 28/11/24
Reply:
12/11/24 43.23 for calendars via zettle but paid as part of a lump sum on 28/11/24
Reply:
15/11/24 17.68 paid via zettle for calendars but paid as part of a lump sum on 28/11/24
Reply:
5/12/24 10.00 calendar payment from P cocker
Reply:
5/12/24 86.40 calendar payment from K Hadfield
Reply:
6/12/24 60.00 paid for calendars by K Hadfield
Reply:
12/12/24 10.00 bacs by k l holland
Reply:
19/12/24 20.00 bacs ref cal 10x2 from J Eades
Reply:
02/01/25 9.82 zettle payment for calendar
Reply:
12/3/25 34.00 cash given to D nicholls who kept cash and transferred money via bacs ref calendars
Cell: C12
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Comment:
29/11/24 82.90 paid to Kate Hadfield for refund for paid invoice
Cell: B14
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Comment:
7/12/24 101.00 paid by E Ross for Xmas fair
Cell: C15
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Comment:
58.10 reimbursed to D Nicholls via bacs
Cell: B17
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Comment:
5/12/24 10.00 paid via bac from AJ Winder for school xmas disco
Reply:
6/12/24 102.50 paid for school disco by J Pritchard
Reply:
11/12/24 85.00 paid in cash to post office
Cell: B18
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Comment:
14/10/24 788.40 received from stripe payments uk
Reply:
23/11/24 810.00 received from mangopay S.A
Reply:
23/11/24 2840.00 received from mangopay S.A
Cell: B21
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Comment:
9.82 zettle payment received 4/9/24 for raffle for carnival. Chair Emma Belavanis mistakenly used ptfa zettle and carnival said to keep the money as a donation
Reply:
8/11/24 100.00 donation received from helen everett she received after giving kitchen applicances for a school donation
Cell: C27
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Comment:
10/02/2025 transferred full balance of 3813.41 to Family sign to their new account as intructed via email
Cell: B28
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Comment:

22/11/24 45.00 from PR Booth. 3678.41 + 45.00 22/11/24 45.00 from PR Booth. 3678.41 + 45.00 22/11/24 45.00 from PR Booth. 3678.41 + 45.00 = 3723.41 3723.41
Reply:
21/11/24 45.00 from Gillian Armitt 3723.41 + 45.00 = 3768.41
Reply:
01/12/24 45.00 paid from S D Pinder
3723.41 + 45.00 = 3813.41
Cell: C28
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Comment:
239.11 refund to morag skelton for flights invoice 12/09/2024
Reply:
Family signing separate pot of 4036.32 - 239.11 = 3797.21 remaining 12/09/2024
Reply:
118.80 refund 20/9/2024 for invoice for morag skelton holly cottage accommodation to C M Harvey. 3797.21 - 118.80 = 3678.41
Cell: B29
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Comment:
2/7/25 139.49 zettle/paypal payment received
Reply:
2/7/25 32.15 paid by K Hadfield for the refund she received from late banners
Reply:
3/7/25 75 from J Eades buying excess stock after Eyam Fest
Reply:
3/7/25 125 from D.Nicholls buying excess stock from Eyam Fest
Reply:
3/7/25 0.36p received from K Hadfield as originally sent the refund for banners 0.36p short
Reply:
7/7/25 299.60 received from The veecee who kept the coinage from eyamfest and transferred the amount of coinage
Reply:
7/7/25 paid in cash of 715.00 to post office
Cell: C29
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Comment:
2/5/2025 21.00 paid to Danielle Nicholls for Tens Application fee
Reply:
20/6/2025 32.51 paid to Kate Hadfield for banners
Reply:
3/7/25 322.87 paid to D. Nicholls refund for Bookers stock
Reply:
7/7/25 paid 5.00 to E Belivanis for Morrisons receipt for squash
Reply:
7/7/25 paid 77.21 to E Belivanis for bookers invoice
Reply:
23/7/25 paid 181.10 to James Cross for refund for sweets purchased
Cell: C33
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Comment:
15/10/24 205.00 invoice paid to jungle jo
Cell: B34
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Comment:
5/12/24 9.00 paid for left over crisps from E Ross
Cell: C35
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Comment:
08/11/24 143.00 invoice paid for multisports to D C strategic
Cell: B39
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Comment:
25/11/24 15.00 bacs from Clare Harley for raffle tickets
Reply:
11/12/24 5.00 paid bacs by j pritzlaff ref xmas raffle 11/12/24 5.00 paid bacs by j pritzlaff ref xmas raffle
Reply:
19/12/24 5.00 raffle bacs ref polly t
Reply:
20/12/24 300.00 bacs from e belivanis ref charity raffle
Reply:
08/1/25 96.10 bacs by d nicholls as cash was given so kept cash and bacs the amount
Cell: C39
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Comment:
14/11/24 37.80 raffle tickets invoice paid via bacs
Cell: B40
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Comment:
4/12/24 5.00 raffle payment from E Hill
Cell: C41
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Comment:
18/11/24 40.00 refunded to Emma Belivanis for Lottery licence fee
Cell: C42
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Comment:
2/5/2025 36.99 paid to Jessica Eades for parachute purchase. Invoice printed
Reply:
14/11/24 1667.02 paid to Eyam school fund for computer equipment
Cell: C43
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Comment:
14/11/24 3151.60 paid to eyam school fund as contributions towards several trips last year
Reply:
16/12/24 200.00 paid towards mosque trip travel
Reply:
3/7/25 5597.50 paid to school fund as multiple contributions for trips and solar panels
Reply:
Cell: B44
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Comment:
carnival ptfa stall 72.50 12/9/2024 cash given to D nicholls who bac the amount from own account and kept the cash
Cell: B50
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Comment:
9/11/24 ashley repaid the 700 float. The cash was then used to pay the invoive of 642.32 from ashley leaving a cash change of 57.68. D Nicholls has kept the cash and bank transferred the 57.68
Reply:
12/11/24 6000.00 paid into postoffice as cash in 6 1000.00 deposits. 2310.00 of the paid in cash was to replace the float
Cell: C50
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Comment:
20/9/2024 cash withdrawal of 500 for bonfire float from bakewell PO
Reply:
21/9/24 cash withdrawal of 300 for bonfire float from bakewell PO
Reply:
1/11/24 withdrawn 2210.00 from santander sheffield branch in necessary demoninations
Cell: B54
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Comment: Comment:
24.43 interest received 02/09/2024
Reply:
23.66 interest received 01/10/2024
Reply:
24.47 interest received 01/11/2024
Reply:
1/12/24 23.71 interest received
Reply:
1/1/25 24.52 interest received
Reply:
1/2/25 32.62 interest received
Reply:
1/3/25 38.28 interest received
Reply:
1/4/25 40.83 interest received
Reply:
1/5/2025 39.32 interest received
Reply:
1/6/25 40.66 interest received
Reply:
1/7/25 39.38 interest received
Reply:
1/8/25 40.73 interest received
Reply:
31/8/25 40.76 interest received
Cell: D59
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Comment:
06/05/25 115.00 paid via direct debit
Cell: D62
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Comment:
Argos purchase 143.93 of 2 sumup solo machines and 9.98 refund to J Nicholls for 2 usb-c plug adapters all for bonfire but included here as we can use them during the year
Cell: D64
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Comment:
12/2/25 paid eyam school fund 1500.00 contribution via bacs

Brian Wood Amberley 298 Smedley Street Matlock DE4 3LH Tel: 01629 584716 E Mail: brian.wood500@btinternet.com

Emma Hill

The Old Bungalow Eaton Fold Stoney Middleton S32 4TY

3" October 2025

Dear Emma

Eyam School Parent Teacher and Friends Association Accounts 01.09.2024 - 31.08.2025

I confirm that the Independent Examination of the Income and Expenditure accounting records presented to me agreed with the Bank Reconciliation for the period 01.09.2024 - 31.08.2025. A signed copy of the Examiners Report to the Trustees will be provided when you collect the documentation

Yours sincerely

Z Brian Wood

Independent Examiner's Report to the Eyam School Parent Teachers and Friends Association on the Accounts for the year ended 31° August 2025

Independent Examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date 3 October 2025 (Signed) ..Kata Sood[ciccsee] (Brian Wood)

Qualification: D.M.A.

Address: Amberley, 298 Smedley Street, Matlock, DE4 3LH