Charity registration number: 1102885
The Paviors' Company Livery Trust for Charities
Annual Report and Financial Statements
For the Year Ended 31 December 2020
JCA Accountants Island View 9b Hurst Road Milford on Sea Hampshire SO41 0PY
The Paviors' Company Livery Trust for Charities
Contents
| Contents | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2 to 4 |
| Statement of Trustees' Responsibilities | 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 13 |
The Paviors' Company Livery Trust for Charities
Reference and Administrative Details
Trustees Neil Christopher Sandberg – appointed 8 March 2016 Paul Philip McCracken – appointed 8 March 2016 John William May – appointed 8 March 2016 Robert Kremis – appointed 27 February 2018 Hugh MacDougald – appointed 27 February 2018 Principal Office Paviors' House Charterhouse Charterhouse Square London EC1M 6AN Charity Registration Number 1102885 Investment adviser Rathbone Brothers Plc 8 Finsbury Circus London EC2M 7AZ Bankers Barclays Bank Plc Independent Examiner JCA Accountants Island View 9b Hurst Road Milford on Sea Hampshire SO41 0PY
Page 1
The Paviors' Company Livery Trust for Charities
Trustees' Report
The Trustees present the annual report together with the financial statements of the Charity for the year ended 31 December 2020.
Objectives and activities
Objects and aims
The Charity is controlled by its governing document, a Deed of Trust, and constitutes an unincorporated Charity.
The Paviors' Livery Trust for Charities ("the Trust") was established under a Deed of Trust dated 8 April 1993.
The objective of the Trust is for the benefit of charitable institutions or charitable purposes generally.
In 2011, under a Scheme of Arrangement approved by the Charity Commissioners, the Trust received £188,558 from the Chair of Highway Engineering Educational Trust and £30,111 from The Charity Fund of the Worshipful Company of Paviors.
In accordance with the Scheme of Administration the Trustees are maintaining the assets transferred from former RH Clarke Memorial Award Foundation as a permanent endowment. The income arising from these assets is treated as restricted funds and will be applied exclusively to the Laing Award. Should this award not be granted in any year then the income arising will be reinvested for the benefit of the Laing Award.
The Trustees have undertaken the original intentions of those charities namely, to provide for the education and benefit of persons following or desirous of following, the profession of Highway Engineering and the annual award, known as the Laing Award, to enable the recipient to travel outside the United Kingdom for the purposes of extending their knowledge of Civil Engineering or Construction Management studies.
Public benefit
The Trustees have considered the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in determining its grant making policy. The Trustees consider that all of the aims and objectives detailed in this report are there in order to benefit the public and that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public guidance published by the Charity Commission.
Grant making policies
The Trustees have developed long standing relationships with various charitable institutions, focusing in particular with those active in the areas of the Corporation of London and the construction industry. The Trustees do not actively seek applications for grants, and work instead with institutions by providing them with funding to support their activities. General grants are made to bodies on a recurring basis, although without commitment. Certain educational grants are awarded to postgraduate departments at the Universities of Nottingham and Birmingham.
Achievements and performance
The principal source of income of the Trust is derived from investments, donations from Paviors and fundraising activities. The Trust undertook its regular activities as outlined in this report.
Financial review
Policy on reserves
It is the policy of the Trustees to manage the investments and utilise the income to support the grant making policies of the Trust. The Trustees have undertaken to review this policy during the current year.
Page 2
The Paviors' Company Livery Trust for Charities
Trustees' Report
The general policies of the charity are discussed and suggested by the Trustees by the charity committee of the Worshipful Company of Paviors. In general terms, the Trustees usually favour three distinct and separate area of public benefit, as follows:
-
a) The provision of apprenticeship qualifications and education in the construction industry for young people;
-
b) The Corporation of London, the Lord Mayor’s Appeal, and other charities associated with the City of London; and
-
c) Her Majesty’s Armed Forces, tough affiliations with the 29[th] Squadron RAF, HMS Argyll, and the Princess of Wales Royal Regiment 3[rd] Battalion.
Investment policy and objectives
The Trustees have appointed Rathbone Investment Management Limited as their investment advisers and have adopted an investment policy as recommended by them, which is medium risk with a target asset allocation of 34% UK equities, 37% Overseas equities, 22% fixed income and 7% alternatives and cash.
The Trustees apply donations received as resources available to spend or as capital to be invested at their discretion, taking into account the Reserves Policy.
General donations were made to the following charitable and other organisations:
| City of London United Guilds Service Guildhall School of Music and Drama Mansion House Scholarship Lord Mayor’s Appeal City & Guilds Military HMS Argyll Welfare Fund 3rd Battalion Princess of Wales Regiment Educational Construction Industry Youth Trust Imperial College London Construction Academy University of Birmingham Livery Schools Link The Small Piece Trust Other Amberley Museum Ironbridge Museum Total donations made |
2020 £ 175 2,000 500 2,000 500 |
|---|---|
| 5,175 | |
| 3,700 3,500 |
|
| 7,200 | |
| 22,500 6,000 25,042 2,500 1,000 6,600 |
|
| 63,642 | |
| 1,000 1,000 |
|
| 2,000 | |
| 78,017 |
Page 3
The Paviors' Company Livery Trust for Charities
Trustees' Report
Plans for future periods
Aims and key objectives for future periods
The Trustees intend to continue providing grants and working with charitable institutions as in the recent past. They will continue to assess the existing relationships to ensure that they are effectively delivering the programme of the Trust, and will enter into new arrangements if appropriate.
Structure, governance and management
Organisational structure
The Trust is governed by a body of five Trustees recommended by the Court of Assistants of the Worshipful Company of Paviors ("the Paviors"). The Trustees may co-opt additional Trustees, subject to the approval of the Court of Assistants. The Trustees are responsible for setting the strategic direction of the Trust's activities, including the consideration of grant making, investment reserves and risk management policies. The Trust engages the services of an Administrator, the Clerk to the Worshipful Company of Paviors, who is responsible for the day to day activities of the Trust.
The Trustees meet at least twice a year. The Trustees are appointed for a period of 3 years, or serve whilst they hold particular office in the Worshipful Company of Paviors. Newly appointed Trustees are provided with the history, objectives and procedures of the Trust. A new Trustee also receives a copy of the previous year's Report and Accounts, and referred to the Charity Commission's leaflet "The Essential Trustee”.
The Trustees have a duty to identify and review risk to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The Trustees annually consider the major risks to which the Trust is exposed and have reviewed those risks and established systems and procedures to manage them. To date the Trustees have determined that these mainly relate to investment management, and believe that these have been mitigated by the appointment of professional investment managers and the policy of maintaining a balanced and diversified portfolio.
The annual report was approved by the Trustees of the Charity on and signed on its behalf by:
......................................... ......................................... Neil Christopher Sandberg Paul Philip McCracken Trustee Trustee
......................................... John William May Trustee
......................................... Robert Kremis Trustee
......................................... High MacDougald Trustee
Page 4
The Paviors' Company Livery Trust for Charities
Statement of Trustees' Responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees of the Charity on and signed on its behalf by:
......................................... Neil Christopher Sandberg Trustee
......................................... Paul Philip McCracken Trustee
......................................... John William May Trustee
......................................... Robert Kremis Trustee
......................................... High MacDougald Trustee
Page 5
Independent Examiner's Report
The Accounts
(Accruals Accounts)
Report to the trustees of
On accounts for the year ended Set out on pages
Respective responsibilities of trustees and examiner
The Paviors’ Company Livery Trust for Charities Charity Number: 1102885
31 December 2020
7 to 13
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
Basis of independent examiner’s statement
Independent examiner’s statement
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination, have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Name
Address
Date: ……………………..
Jackie Crouch Relevant professional qualification or body AAT
Island View 9b Hurst Road Milford on Sea Hampshire SO41 0PY
Page 6
The Paviors' Company Livery Trust for Charities
Statement of Financial Activities
For the Year Ended 31 December 2020
| Unrestricted Restricted Total Total |
|
|---|---|
| funds funds 2020 2019 |
|
| Note | £ £ £ £ |
| Income and Endowments from: | |
| Donations 2 |
66,329 - 66,329 79,274 |
| Charitable activities | 2,132 - 2,132 79,948 |
| Investment income 3 |
15,069 - 15,069 16,325 |
| Total Income | |
| 83,530 - 83,530 175,547 |
|
| Expenditure on: | |
| Charitable activities 4 |
78,017 - 78,017 126,312 |
| Fundraising events 4 |
216 - 216 37,949 |
| Governance costs 5 |
9,965 - 9,965 15,717 |
| Total Expenditure | |
| 88,198 - 88,198 179,978 |
|
| Net movement in funds | |
| (4,668) - (4,668) (4,431) |
|
| Gains (losses) on investment assets | |
| 39,075 - 39,075 107,662 |
|
| Reconciliation of funds | |
| Total funds brought forward | |
| 865,607 27,917 893,524 790,293 |
|
| Total funds carried forward 10 |
|
| 900,014 27,917 927,931 893,524 |
All of the Charity's activities derive from continuing operations during the above two periods.
Page 7
The Paviors' Company Livery Trust for Charities
(Registration number: 1102885) Balance Sheet as at 31 December 2020
| 2020 £ 2019 £ 841,353 808,061 680 680 - - 85,898 84,783 86,578 85,463 927,931 893,524 27,917 27,917 900,014 865,607 927,931 893,524 |
|
|---|---|
| Note | |
| Fixed assets | |
| Investments 7 |
|
| Current assets | |
| Stocks 8 |
|
| Debtors 9 |
|
| Cash at bank | |
| Net assets | |
| Funds of the Charity: | |
| Restricted funds | |
| Unrestricted income funds | |
| Unrestricted funds | |
| Total funds 10 |
and signed on their behalf by:
......................................... Neil Christopher Sandberg Trustee
......................................... Paul Philip McCracken Trustee
......................................... John William May Trustee
......................................... Robert Kremis Trustee
......................................... High MacDougald Trustee
Page 8
The Paviors' Company Livery Trust for Charities
Notes to the Financial Statements
For the Year Ended 31 December 2020
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
The Paviors' Company Livery Trust for Charities meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The Trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Income and endowments
Donations, investment and rental income are recognised on a receivable basis.
Expenditure
These costs include costs related to the independent examination. Grants and general donations are accounted for on a payable basis. Shared costs are apportioned to activities in furtherance of the objects of the Trusts.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Stocks
Stock consists of a number of Master's Medals and Paviors’ Medals. On each occasion one is awarded the cost is charged to resources expended.
Investments
Quoted investments are valued at market value as at the balance sheet date, and any unrealised gains or losses are shown in the Statement of Financial Activities.
Taxation
The Charity is exempt from tax on its charitable activities.
Value Added Tax
Value Added Tax is not recoverable by the Charity and as such is included in the relevant costs in the Statement of Financial Activities.
Page 9
The Paviors' Company Livery Trust for Charities
Notes to the Financial Statements
For the Year Ended 31 December 2020
Fixed asset investments
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
- 2 Income from donations and legacies
| 2 Income from donations and legacies |
|||
|---|---|---|---|
| Unrestricted | |||
| funds | |||
| Total | Total | ||
| General | 2020 | 2019 | |
| £ | £ | £ | |
| Donations | 66,329 | 66,329 | 79,274 |
| 66,329 | 66,329 | 79,274 |
3 Investment income
| 3 Investment income |
|
|---|---|
| Unrestricted | |
| funds | |
| Restricted Total Total |
|
| General funds 2020 2019 |
|
| £ £ £ £ |
|
| Dividends | 15,069 - 15,069 16,325 |
Page 10
The Paviors' Company Livery Trust for Charities
Notes to the Financial Statements
For the Year Ended 31 December 2020
- 4 Expenditure on charitable activities
Unrestricted funds
| Unrestricted funds |
|||||
|---|---|---|---|---|---|
| Restricted | Total | Total | |||
| General | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Grants – current year | 78,017 - |
78,017 131,196 |
|||
| – prior years uncashed cheques | - - |
- (4,884) |
|||
| Governance costs | 9,965 - |
9,965 15,717 |
|||
| 87,982 - |
87,982 142,029 |
||||
| Total Total |
|||||
| 2020 2019 |
|||||
| £ £ |
|||||
| Fundraisingevents | 216 37,949 |
- 5 Governance costs
| Unrestricted Restricted |
|
|---|---|
| funds funds |
|
| Total Total |
|
| General General 2020 2019 |
|
| £ £ £ £ |
|
| Administration fees | 2,700 - 2,700 2,700 |
| Independent examiner’s fee | 1,200 - 1,200 900 |
| Bank charges | 147 - 147 214 |
| Legal fees | - - - 6,000 |
| Investment management fees | 5,918 - 5,918 5,903 |
| 9,965 - 9,965 15,717 |
6 Trustees remuneration and expenses
No Trustees, nor any persons connected with them, have received any remuneration from the Charity during the year.
Page 11
The Paviors' Company Livery Trust for Charities
Notes to the Financial Statements
For the Year Ended 31 December 2020
7 Fixed asset investments
| 7 Fixed asset investments |
||
|---|---|---|
| Listed investments Total |
||
| £ £ |
||
| Cost or Valuation | ||
| At 1 January 2020 | 808,061 808,061 |
|
| Revaluation | 39,075 39,075 |
|
| Additions | 60,258 60,258 |
|
| Disposals | (66,041) (66,041) |
|
| At 31 December 2020 | 841,353 841,353 |
|
| Net book value | ||
| At 31 December 2020 | 841,353 841,353 |
|
| At 31 December 2019 | 808,061 808,061 |
|
| 8 Stock |
||
| 2020 2019 |
||
| £ £ |
||
| Stocks of Master’s Medals | 680 680 |
|
| 9 Debtors |
||
| 2020 2019 |
||
| £ £ |
||
| Prepaid events | - - |
|
| 10 Funds |
||
| Balance at 31 |
||
| Balance at 1 Incoming Investment Resources December |
||
| January 2020 resources revaluation expended 2020 |
||
£ £ £ £ £ |
||
| Unrestricted funds | ||
| General | ||
| 865,607 83,530 39,078 (88,198) 900,014 |
||
| Restricted funds | ||
| 27,917 - - - 27,917 |
||
| Total funds | ||
| 893,524 83,530 39,078 (88,198) 927,931 |
Page 12
The Paviors' Company Livery Trust for Charities
Notes to the Financial Statements
For the Year Ended 31 December 2020
| 11 | Analysis of net assets between funds | ||
|---|---|---|---|
| Unrestricted | |||
| funds | |||
| Total | |||
| General | funds | ||
| £ | £ | ||
| Fixed asset investments | 841,353 | 841,353 |
|
| Current assets | 86,578 | 86,578 |
|
| Total net assets | 927,931 | 927,931 |
| 12 | Analysis of net funds | ||||
|---|---|---|---|---|---|
| At 1 | At 31 | ||||
| January | December | ||||
| 2020 | Cash | flow | 2020 | ||
| £ | £ | £ | |||
| Cash at bank and at Rathbones | 84,783 | 1,115 | 85,898 |
||
| 84,783 | 1,115 | 85,898 |
Page 13