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2022-08-31-accounts

(LIMITED BY GUARANTEE) AND SUBSIDIARIES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

Company registration No. 05052266 (England and Wales) Charity Registration No. 1102837 Homes England Registration No. 4853

Contents

4 - 7 Chair’s report 8 - 46 Trustees’ report

48 - 52 Auditors’ report

53 Consolidated statement of comprehensive income

54 Group and charity statement of financial position

55 Group and charity statement of changes in reserves

56 Consolidated statement of cash flows

57 - 86 Notes to the financial statements

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ANNUAL ACCOUNTS 21/22 SOUTHEND YMCA
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CHAIR’S REPORT

Welcome to Southend YMCA Annual Report 2021/2022

Last Year, Southend YMCA successfully negotiated the Covid Pandemic and, this year, at the time of writing, we orientate to an emerging cost of living crisis! Despite these challenges we continue to provide social benefit to vulnerable children, young people and families as evidenced in this report. Our overarching objective is to be:

“.....an innovative, resilient and sustainable young people’s charity... delivering social value”

Southend YMCA holds the prestigious Investors in People Gold Award. This reflects the Charity’s value-based culture. Our creative, agile leadership team is placed to respond to new opportunities and mitigate operational risks. Due to the prudent management of resources, Trustees consider the charity remain a going concern. Nevertheless, we need to fundraise to provide important life changing projects.

We are gravely concerned about the number of children living in poverty; the growing number of food banks and the impossible dilemmas facing hard working families, who have to consider whether they eat? heat? or pay rent? This is a sad indictment of contemporary Britain.

For the above reasons, we are so incredibly grateful to our grant funders and donors who entrust us to invest in children’s futures and provide activities that would otherwise be unaffordable. Thank you. Our early intervention projects are recreational and enrich young lives: from a free music studio, through to one-to-one mentoring promoting emotional well-being.

The charity successfully delivers Supported Housing, Education and Positive Activities. This year, building on these proven competencies, we have set up the mYplace- Children’s Home. We secured social investment to pump prime this major project and completed works on the building. Pleasingly and subsequent to the year-end we achieved registration with OFSTED and accepted our first two children.

We developed research-informed and adaptive programmes to ensure young people have the self-belief and skills to belong, contribute, and thrive. All this within a space where we are accountable to a variety of regulators such as OFSTED, Homes England and the Charity Commission.

Southend YMCA is committed to continuous improvement and developing a strong and sustainable business core. We benefit from a dedicated and capable staff and volunteer team. Our Trustees bring professional expertise, set strategic direction and offer support and challenge. We hugely value the many partners with whom we work collaboratively in Southend and Essex.

This year we were nominated as finalists for three YMCA National Awards, going on to win two, as well as organising popular events like The Huge Hangout for World Mental Health Day, a Youth Friendly Round Table, and the Gallery of Inspirational Stories launch which celebrates the achievements of people who grew up in care.

Going into 2023, the charity faces 3 main challenges:

Southend YMCA has a long history of appropriating itself to societal need. We work with and for our local community devising grass root solutions to the problems we face and consequently we have served Southend for over 100 years. So, we are in it for the long haul!

Southend YMCA is part of a global movement: local, regional and international; with a longstanding history of public service extending back to before the First World War.

In Victorian times, enlightened social campaigners were concerned with addressing the social divide (between the super wealthy and the street destitute). Founded in 1844 in London by George Williams, the YMCA subsequently expanded into a worldwide network of affiliated local organisations. Today the YMCA movement works in 119 different countries, reaching more than 58 million people.

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Did You Know?

That in 1887-1903 Southend YMCA was established, providing a men’s hostel and pastoral care on Weston Rd, just off Southend High Street. And in 1915 YMCA does it’s bit for the wartime efforts, providing a canteen and recreational facility for soldiers from the Shoebury Garrison,

That in 1993 - 1995 After many years considering site options, the Newlands building was constructed on Ambleside Drive providing 30 flats for homeless young people. And in 2012-2014 we founded the Southend YMCA Community School offering a combined GCSE and Pastoral Programme for Vulnerable Learners with direct funding from the Department for Education and, more recently, Southend YMCA became a Housing Association.

This year 2021-22 Southend YMCA worked intensively with 1600 children, young people and their families through outcome-based projects. And we reached 1000’s more through community initiatives, events and online interactions.

What is next for Southend YMCA?

As we reflect on the year, we look to the future. T.S Elliot said: ‘Time present and time past, are both perhaps present in time future, and time future contained in time past.’

So having worked diligently in the past and in the present to build a sustainable and resilient charity, we intend to keep investing in the future of children, young people, their families and carers.

We know there are Government plans to further regulate accommodation provision for 16-17 year olds and young people who have been Children Looked After up to 25 years and to improve tenant standards for social housing in the light of the Grenfell tragedy. We will respond to these sector changes.

We will plan for the social housing de-carbonisation agenda and move forward green initiatives at Newlands. Furthermore, mounting energy costs can be offset to benefit our residents through implementing renewables (solar panels) and retrofitting the building with enhanced insulation.

We would also like to develop further housing units on the site given the national shortage of social housing. Our funding goal is in excess of £1.5 million, and we anticipate working with a range of partners to see this happen.

Plans to bring to life our vision for our mYplace Children’s Home are being realised. In 2023, we will be preparing for our first Ofsted inspection with the objective of achieving a good judgement creating a local home for local children.

Research shows the Local Authority spending on Youth Services continues to fall, so we still need to work hard to counteract the effects of this trend.

We have met our lender’s covenants this year. We are holding cash reserves that equate to 4.7 months of operating expenditure. Whilst, within Charity Commission thresholds our objective to grow reserves remains.

The year ahead has many exciting opportunities but with it many challenges.

And so, we extend our most sincere thanks to these amazing organisations, and individuals who have had a massive impact on our ability to stand alongside the most vulnerable in our community. We hope you enjoy reading this report which captures outcomes and impacts against each service area.

With warm wishes,

Stephen Onslow Chair of Trustees Southend YMCA

Syrie Cox CEO Southend YMCA

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TRUSTEES’ REPORT

The Trustees are pleased to present their Annual Report together with the Consolidated Financial Statements for the year ending 31st August 2022, which are prepared to meet the requirements of a Directors’ Report and Accounts for Companies Act purposes.

CHARITABLE OBJECTIVES AND ACTIVITIES

Our charitable objects are set out in full in Section 4. In shaping objectives, Trustees consider the Charity Commission’s Guidance on Public Benefit, and there is an intentional link between the charity’s legal purpose (objects) to our strategic goals as detailed

Southend YMCA (the group) comprises:

Southend-On-Sea Young Men’s Christian Association

An Incorporated Charity, company number 5051166 (registered on 20.02.2004) and Charity number 1102837 (registered on 24.03.2004). On the 13th July 2017, Southend YMCA was registered by the Homes & Communities Agency (HCA) as a Non- profit private Registered Provider of Social Housing ( registration number 4853 Southend on Sea Young Men’s Christian Association). Trustees warrant they comply with Homes England Standards which are monitored through a co regulatory process.

The Southend YMCA Community School

In 2012, the Charity established a subsidiary company (the South Essex Community School Ltd Company Number: 07954295 ) operating as the Southend YMCA Community School ( DFE Number: 882/1101 ). This is an Alternative Provision Free School and an Academy Trust (which is an exempt Charity reporting to the Secretary of State and a ring fenced entity). Ofsted URN: 139903 . The relationship between the Charity and the school is governed through the Memorandum of Association and by a Deed of Agreement, with the Charity having the right to appoint and remove Directors.

The Financial Statements comply with the Companies Act 2006, the Housing and Regeneration Act 2008 and the Accounting Direction for Private Registered Providers of Social Housing 2019. Applicable UK accounting standards have been followed including the Statement of Recommended Practice (SORP) Accounting by Registered Social Housing Providers Update 2018.

We provide safe, supported, and affordable accommodation for vulnerable young people.

We provide good education and training which equips young people for employment.

and postive activies which deliver

We promote health and well-being and have a community impact.

We provide positive activities which enable young people’s personal, social and cultural development and active.

Southend YMCA’s Regulators

We provide mentoring which develops young people mental health and sense of inclusion.

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QUALITY ASSURANCE, REGULATION AND COMPLIANCE

Matrix Quality Standard for Information, Advice and Guidance (IAG), importantly this noted that “SYMCA service is truly young person centred” and that we support Children and Young People (CYP) to “move forward in a positive way”.

The Investors in People Standard at Gold level (IIP) speaks of our creative culture, value-based leadership and agile management: it puts us in the country’s top 17% of firms.

In 2014, our SOS Bus Project was awarded the Queens Award for Voluntary Service (the MBE for voluntary groups). We were shortlisted for a second time.

The school has consistently held an Ofsted ‘Good’ judgement.

With regard to our facilities:

We uphold the Decent Homes Technical Standard; regulatory building compliance which is evidenced by an ongoing health and safety inspection regime implemented by industry standard registered bodies. We have been awarded a Combined Heritage and Conservation Architectural Award and the BREEAM Excellent Environmental Standard for our Eco-Hub Building (in 2010).

We hold Community Safety Accreditation Scheme (with Essex Police) furthering safe spaces through ongoing liaison. This approach is important to safeguard young people given new societal challenges and risks such as the criminal exploitation of young people through county drug lines and modern slavery. We seek to be a good neighbour, contributing to local forums with residents.

THE DIFFERENCE WE MAKE - DELIVERING PUBLIC BENEFIT

Who do we benefit?

Southend YMCA directly benefits vulnerable children, young people, their families and carers, including those who live in poverty and lack opportunity. Emotional well-being needs, low self-esteem; and/or risk taking behaviours are common presentations. We house homeless young people and work with young people not in employment or education.

Each young person is an individual and we seek to respond accordingly; building strengths and offering a range of targeted projects.

The charity also provides information and advice to persons of all ages. Community Health Projects such as Bump to Breast work with parents, babies and young children living in Southend’s deprived wards - all to support the best start in life. We also know that our online campaigns and events are successfully connecting with the public in general, supporting community cohesion and delivering important public health messaging.

How do we know we are delivering benefits?

Our delivery is underpinned by a monitoring and evaluation framework appropriate to each type of project. This includes: nationally recognised tools (such as the triangle outcomes star), exit surveys, focus groups, case studies, practitioner learning journals, alongside independent research. We have an overarching Theory of Change and project-related theories of change for each of our activities (tracking the input-output-outcomeimpact of our work). These are iterated with young people.

What types of benefits were received in 2021-22?

Benefits included improved: motivation and emotional wellbeing; literacy, numeracy and soft skills; self-care; inter-personal relationships; better physical health; decrease in risk taking behaviour; progression into education or training (qualifications and awards); new employment opportunities and reduced benefit dependency; increase in ability to live independently, and connection to the community through active citizenship.

THE NEXT SECTION DETAILS SOUTHEND YMCA ACHIEVEMENTS AND PERFORMANCE

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NEWLANDS

Newlands provides supported accommodation for young people primarily aged 16-21 and up to 24, offering a secure and stable home - where young people can live and learn. The average stay is currently estimated at 18 months. During this time our Housing Support Team works extensively with young people so they develop the knowledge and skills to move on into independence. We have 31 self-contained studio flats which are let on licences and in addition, we have a 5 bedroom with shared facilities flat.

7000+ 15,300+ HOURS OF NIGHTS OF SUPPORT SESSIONS ACCOMMODATION PROVIDED

Every young person living at Newlands receives a tailor-made package of support comprising of :

Housing

Number of
beds
Number of
residents (annual)
Newlands Supported
Accomodation
36
51
New Roads Asylum Seeking
Property (Hamlet Court Road)
6
6
Care leavers supported by
Social Services (CM16+)
15
3

NEWROADS

In conjunction with social care, this project supports young asylum seekers, offering an affordable, shared, community living space where young people learn to live with others negotiating household rules, tasks and responsibilities. There are two supported flats within the Southend community in Hamlet Court Road and London Road. Young people are able to live with dignity while their claim for asylum is processed.

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NEW BEGINNINGS

Our project New Beginnings supports young people with experience of homelessness, aged between 16-24-years, offering a wide range of learning programmes, including accredited education courses, personal development and creative courses, activities and workshops to support a variety of needs. We use a creative approach, leading activities in a oneto-one and group settings.

The New Beginnings Curriculum is co-produced with and for vulnerable young people who have adverse life experiences, including and not limited to: being homeless, leaving care, and mental health issues. We work with each young person to develop a firm understanding of their needs and how to put in place the foundations to LIVE, LEARN and EARN. Reports from the project show that:

31 learners 74 completed modules with guided learning hours per module of between 9 to 27.

Total accredited delivery hours 1,525

25 young people obtaining an Award in progression. In addition, all young people attended enrichment & nonaccredited workshops to gain life skills.

19 learners progressed to Education, Employment and Training showing they are ready for the next step. With a further 5 learners looking at positive pathway

83% 73% 87% IMPROVED HAD MORE IMPROVED CAREER OPTION

THEIR THEIR

CONFIDENCE WELLBEING 77% AND BASIC IMPROVED THEIR AND MONEY SKILLS.

EMPLOYBILITY MANAGEMENT

Here is what young people have to say about New Beginnings

“Being a part of New Beginnings, I have become more confident and developed new understandings on “It has changed my life” things I’ve been learning and working on, such as my budgeting and employability skills”

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SOUTHEND YMCA COMMUNITY SCHOOL

Southend YMCA Community School is an Alternative Provision for students who cannot attend mainstream school for a variety of reasons, such as school exclusion, behaviour issues, short or long-term illness, school refusal, teenage pregnancy or high-level anxiety. It is our mission and vision to ensure all children receive a high-quality education.

The School has established a good reputation within the community and among its peers within the education sector, both locally and nationally, for delivering ‘Good’ alternative education. This has led to sustained numbers of students and an increased number of commissioning schools.

Our school ethos is one of Respect - nurturing potential while being Restorative to help students experience success, with academic and pastoral progress at the heart of our work. As practitioners we are proud to say that our alternative approach, which is often unique, centres upon behaviour modification and self-regulation. We do not condone poor behaviour, but are guided by an aspirational philosophy aiming to eliminate unacceptable behaviour and guide students down a different pathway.

Training & Education

Students undertake a broad, rich and deep curriculum which provides both the academic rigour of GCSE national qualifications fused with a Life Skills Programme to offer pathways to post 16 education and apprenticeships. Students are encouraged to develop their community spirit through community projects within the areas they reside.

45+ REACHED WHO FACE CHALLENGES ACCESSING MAINSTREAM EDUCATION

15 COMMISSIONING SCHOOLS CHOOSE US AS A ALTERNATIVE PROVISION SCHOOL

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DETACHED YOUTH WORK

The project has been funded through the Violence & Vulnerability Unit in partnership with Essex Council for Voluntary Youth Services and has enabled staff to make positive interventions with young people in parks, High Streets and Estates in Southend. Youth workers offer support and advice through conversations on a need met basis. The Detached Work focused on three Wards; Kursaal, Victoria and Milton. These wards have been identified using data made available to the Violence and Vulnerability Unit (VVU), as areas with the most youth violence.

Family & Youth Work

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1249 209
84
YOUNG PEOPLE HOURS
SESSIONS
REACHED DELIVERED
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The team have engaged with otherwise hard to reach young people to promoting internal and external support services and have undertaken listening exercises with the young people highlighting their 3 top areas of concern.

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Mental
Knife
Health Employment
(long waiting Crime /Training
lists/lack of (increase in
(cost of living/
support/more crime/youth vi-
low wages)
education olence/gangs)
needed)
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ALL IN MUSIC (AIM)

AIM is funded by Youth Music and provides a variety of music making and performance opportunities for young people aged 11-25 years old who are identified as ‘at risk’ and have often experienced trauma & face multiple, personal, social and economic challenges.

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120+ 400+
42
GROUP TASTER
CORE
SESSIONS PARTICIPANTS
PARTICIPANTS
DELIVERED REACHED
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Each participate receiving minimum 12 weeks of 121 sessions on guitar/ drums/keyboard/singing/song writing/music production.

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Annual
unique users
Participants who disclosed Mental Health
37%
conditions
Participants who have Special Educational Needs
44%
(SEN)
Participants who are from LGBTQ community 14%
Participants who are from BAME backgrounds 15%
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The project has engaged with 53% Male, 40% Female & 7% transgender young people and has a large proportion of the young LGBT community attending our Bi-monthly Teenage Kicks gigs & events.

Here is what young people have to say about AIM

“Performing opportunities there allowed me to create life-long bonds with like-minded people. Through this mentorship l have blossomed in confidence in myself and my creativity and l am now a working musician doing what l love every day and creating music with a purpose.”

“When l started being a part of the All in Music project l was a very anxious reserved teenager who struggled with anxiety and a lack of confidence in my ability as a musician. AIM introduced me to song writing as a way to express all of the negativity that happened around me through this l wrote my own music, gained a greater sense of taking control of my life and use my personal experience with mental health to inspire

others to express the challenges they’ve had. l created my podcast “Let’s Talk About

Mental Wealth”

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SOUTHEND YMCA ANNUAL ACCOUNTS 21/22
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HOLIDAY ACTIVITY FUND (HAF)

HAF is a Department For Education initiative in Partnership with Southend Borough Council and aimed at tackling childhood food poverty. The funding enabled Southend YMCA to deliver a programme of varied enrichment activities ranging from Arts & Crafts through to music making, film-making & physical activities. The programme also provided hot healthy meals daily to vulnerable children aged between 11 -16 years old over the 2 weeks during the Easter period & the 4 weeks during the

Summer holidays.

1092+ 60+ 49 HOT HEALTHY ENRICHMENT PARTICIPANTS LUNCHES ACTIVITIES PROVIDED

UMBILICAL CHORDS

Umbilical Chords is an early years’ music group for children aged 0-2 and their parents to encourage communication skills, musical development and socialisation. The group meets weekly, providing children and their parents with the opportunity to sing songs and make music together.

Led by an Early Years’ Practitioner and supported by a Music Tutor, the group aims to support and enhance children’s communication and language development through the use of rhyme and song, encourage musical development and the love of music from an early age, enable parents to continue communication and language development within the home, encourage volunteering and parental involvement and reduce isolation for new parents.

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80 59
SESSIONS FAMILIES
DELIVERED ENGAGED
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OUTCOME- 60% OUTCOME-45% INCREASE IN CHILDREN CONFIDENCE MORE & KNOWLEDGE INTRESTED IN USING MUSIC AT MUSIC HOME

Here is what project participants have to say about Umbilical Chords:

“My daughter and I love Umbilical Chords - the music class is so engaging! It’s amazing to see Jessica’s development through music, she’s gone from chewing instruments to beating drums and clapping to her favourite songs.”

“My daughter thoroughly enjoyed the sessions at Umbilical Chords. Not only did she love the variety of instruments and songs, but the sessions also really developed her confidence in a group setting and the practitioners built a great rapport with her. She still talks about the group long after it finished and wishes she could do it all again.”

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Y’s GIRLS

Y’s Girls’ is a National Volunteer Mentoring Project derived from the YMCA Scotland’s Plusone Award Winning Mentoring Model. The project is funded by the Tampon Tax Fund, Garfield Weston, and the Penny Appeal. Southend YMCA has the pleasure of working with YMCA England, Wales and Scotland in collaboration with 9 other YMCA’s across the UK to achieve an overarching objective to become an effective public health approach to improve the mental health of young women aged 9-14 years old.

The project has proven to be hugely successful as documented in an external evaluation undertaken by the Centre for Youth Impact. The projects theory of change, qualitative and quantitative data were measured against 6 key outcomes:

IMPROVED EMOTIONAL MANAGEMENT

IMPROVED PROBLEM SOLVING

IMPROVED IMPROVED EMPATHY INITIATIVE

IMPROVED IMPROVED RESPONSIBILITY TEAMWORK

Extensive research supports the connection between these intermediate outcomes and longer-term impacts on mental health and wellbeing, school engagement and attainment, positive relationships, and employability.

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25 25 400+
MENTORING
MENTORS MENTEES SESSIONS
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Here is what young people and parent have to say about Y’s Girls

MOTIVATE VOLUNTEER PROJECT

SYMCA received funding from the Community Renewal Fund to re-launch the Motivate Volunteer Project. We commenced delivery during Volunteer Week 1st – 7th June 2022 and engaged 18 unemployed individuals on to the programme, through promotion at our Youth Friendly Communities event in May, outreach sessions at Warrior Square, a Volunteer Recruitment Event at the YMCA Eco Hub and an advertising campaign on social media.

13 36 7 INDIVIDUALS GROUP WORK GROUP WORK CONTINUED SESSIONS SESSIONS VOLUNTEERING

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Support
& Advice
We provide mentoring which develops young
people mental health and sense of inclusion.
SOUTHEND YMCA ANNUAL ACCOUNTS 21/22
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MENTORING PROJECTS

Our qualified practitioners offer a high-quality mentoring service, bespoke to each individual CYP. The early intervention offers and curates a plethora of approaches such as Cognitive Behavioural Therapy (CBT), Person Centred Strengths-Based approaches to engage CYP who face a multifaceted barriers and challenges in their day to day living.

Our mentoring projects GLOW and Envelop offers one to one and group support diverse needs, not limited to these; emotional distress, risky & challenging behaviour, social isolation, anger issues and educational frustrations. Our facilitation occurs in enabling environments where we aim to increase participation, reach vulnerable CYP in need in order to improve their emotional mental health and wellbeing, improve their essential skills through creative and inclusive curriculum. Moreover, increase self-belief, formulation of life goals which further elevates and establishes self-help techniques. Sustainable long-term solutions are a core component of our service.

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3200+
400+ PEOPLE
98.6%
INDIRECTLY
REFERRALS
IMPROVED SUPPORTED
OVERALL
ENGAGEMENT
ADDED VALUE ADDED
BY DEVELOPING FOR
LEARNING AND REPORTED VALUE BY-
PROFESSIONAL SUPPORTING
PRACTICE FOR PARTICIPANTS
UNIVERSITIES
SOCIAL WORK
STUDENTS
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*Parents, Siblings, teachers, and the community

Impact

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CHAPLAINCY

“A confidential, listening ear”

This project provides emotional and spiritual support to young people, Southend YMCA staff members and more. Mostly, the project role of Chaplaincy entails walking with the individual through their journey without any condemnation and by recognising the worth in everyone.

Presently this project offers:

Although it follows all Southend YMCA Policies and Procedures, Chaplaincy is an independent role, hence confidentiality is strictly observed

A breakfast club at Southend YMCA Newlands Supported Accommodation An online reflections meeting One-to-one sessions for anyone in the YMCA and their dependents

Guidance

Signposting to other agencies is offered when appropriate, but in liaison with key workers

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BUMP TO BREAST

Started in 2018 and funded by A Better Start Southend (ABSS), Bump to Breast provides friendly and welcoming breastfeeding support groups at various Southend locations each week, where people can meet others who are breastfeeding their little ones, ask questions and receive advice and support. Families are welcome both before and after their babies arrive.

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Supported Contacted Online, phone call,
402 288 text message
families with antenatal or email advice
breastfeeding families support provided.
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Delivered 2 six-session breastfeeding training courses this year, based on UNICEF materials, which have been completed by 16 people.

Health & Wellbeing

The project’s Facebook and Instagram pages have continued to grow and are a good place for people to find out what’s on, or message us with any questions. We now have a following of 1363 people on our Facebook page, and 248 on Instagram.

Here is what project participants have to say about Bump To Breast

“I learnt so much during the training. I’ve been breastfeeding almost 16 months and some of the new stuff I learnt would have changed how difficult my journey was in the beginning. Since doing the training I have now also been able to properly advise other mums on breastfeeding tips and facts to help them on their journey. The training has given me a sense of confidence to continue my breastfeeding journey more knowledge”

“It’s been really great to see this particular cohort of volunteers supporting other mums at groups with such kindness and compassion”

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BUSINESS SUPPORT

INFORMATION TECHNOLOGY (IT)

We work with Southend City Council IT. Our IT is underpinned by the Council Infrastructure. Our IT Online System Improvement Project is progressing well. A major focus has been on reconfiguring outdated IT frameworks, underpinning the system to improve system efficiency and ensure that we have a strong defence against cyber breaches and ransomware attacks. The framework allows for multiple redundancies, with Strong Disaster Testing Processes, so that if any systems fail back-up systems automatically kick in. This means we ensure our business disaster plan is working, minimising cost and disruption through operational efficiencies, carry on providing services to our clients, thus offering assurance to commissioners, funder and insurers. In addition, efficiencies in IT operations advance our ability to secure business opportunities, for example delivery of online well-being programmes. This year we have extended structures to encompass provision at the new Children’s Home site.

HUMAN RESOURCES (HR)

Recruitment is conducted in line with our safer recruitment policy and procedures. High level volunteers increase our operational capacity whilst also developing the next generation workforce. Of note, are the many undergraduate and post graduate social work students who are deployed in mentoring roles, building on strong partnerships with Universities. This year we also recruited a Multi-Disciplinary Team for the Childrens Home. Staff and volunteers follow robust Workforce Development Plans which provide for mandatory induction trading and continuing professional development.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Southend YMCA is affiliated to YMCA England and Wales, and is part of a federated network of YMCAs, which share a common goal: To create supportive, inclusive and energising communities where young people can truly belong, contribute and thrive.

In 2017, the Charity adopted the YMCA England and Wales Model Memorandum and Articles where Members and Trustees are the same person. The size of the Board is limited to 10 persons. At the year end, there were 9 Trustees with a breadth of relevant professional knowledge, alongside lived experience.

The full charitable objects of Southend YMCA are:

‘To advance the Christian faith, including by:

‘To provide or assist in the provision in the interests if social welfare of facilities for recreation and other leisure time occupation for men and women with the object of improving their conditions of life’

‘To relieve or assist in the relief of people of all ages and, in particular, young people, who are in conditions of need, hardship or distress by reason of their social, physical, emotional, spiritual or economic circumstances’

‘To provide residential accommodation, including social housing, for people of all ages and, in particular, young people, who are in need, hardship or distress by reason of their social, physical, emotional, spiritual or economic circumstance’

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Whilst Southend YMCA’s beneficial area is not limited, we operate as a local charity - in 2021-22 the charity delivered services to the Unitary Borough of Southend on Sea, and South Essex.

Southend YMCA is regulated by Homes England (HE). The Board of Southend YMCA is responsible to the Regulator for meeting Regulatory Standards (Economic and Consumer) and adopts a ‘co-regulatory’ approach in line with the Regulator’s expectations. This means that whilst the Regulator sets national standards, the responsibility for agreeing, monitoring and scrutinising the local implementation of standards lies with the Board. The mechanism through which this is achieved is via Self-Assessment – which took place for this year at the Board Meeting 29.01.2022, and periodic monitoring of different operational aspects via the Housing & Facilities and Finance, Risk & Audit Committees.

As required by the HE Accounts Direction Trustees warrant their compliance with the HE Governance and Financial Viability Standard. They confirm a Liabilities Register is in place.

The Board carried out Self-Appraisal to HE Standards identifying positive features including good stewardship of housing; securing legal advice for consideration by the Board; maintenance of good reputation and managing financial risk were met. The Board set a target to monitor Value for Money in order to work towards investment in new housing units.

The Board is cognisant that the government is implementing a number of reviews around Supported Housing including looking at Tenant Satisfaction and Quality Assurance measures, with new Inspection regimes put in place, quite rightly reflecting the learning from the Grenfell Tragedy. Responses will be worked through via our Housing and Facilities Committee.

Our Board is committed to delivering best practice in all aspects of governance and has adopted the ‘Charity Governance Code for Larger Charities’. This years’ self-appraisal affirmed the Board’s role as an effective steward of housing assets including: oversight of covid-safe operations and the ability to still achieve stock improvement. Business Planning, Risk Management and control is robust including liquidity. The Charity is of good reputation. Whilst Board Members have lived experience related to our charitable mission, it is our intention to increase diversity of background.

Skills audits inform a targeted, skills-based approach to Board Recruitment. In the furtherance of continuous improvement, the Board will focus on inclusivity and representational governance in 2022-23 and beyond, working with the YMCA movement through a cross cutting EDI (Equality, Diversity and Inclusion) charter.

The Board may comprise of not less than two and up to ten members. The Board conducts its business through Board Meetings and a number of Sub-Committees which are: Finance, Risk & Audit; Housing & Facilities; Service Development; and Children’s Homes. Each committee has Terms of Reference and is led by a Trustee (Chair) from a relevant professional background.

It is the Board’s responsibility to bring independent judgement on matters of strategy, performance, resources and conduct. The Board is able to take professional advice in the furtherance of its duties. All Trustees are required to make a formal declaration of any interests at meetings and sign a register of interests. One Trustee received remuneration for legal work undertaken at substantially discounted rates and following all necessary steps from a probity perspective.

Southend YMCA pays a fixed rate salary, there is no salary scale. Trustees may at their discretion award a cost of living uplift and increments are awarded to reflect additional responsibilities as they are assumed by individuals in line with market conditions.

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The Board is ultimately responsible for the Charity’s System of internal control and for reviewing its effectiveness. Key internal assurance controls include:

Other process improvements begun in 2020-21, are beginning to bear fruit. These have focused on enhancing control processes and review mechanisms, and we have been developing use of single data sources to fulfil multiple reporting needs - improving efficiency, timing, and frequency of reporting. These changes enable us to:

Principle sources of funding

The principle sources of funding in 2021-22 were grant income, contract income and rental income. Due to the predictability and reliability of these income sources and the flexibility of grant funders the Charity did not experience the volatility associated with trading.

The total funds held by the group is £3,871,210. This included restricted funds of £2,414,809 being the value of fixed assets, current assets and long term liabilities.

The Board recognises that any control system can only manage and not eliminate the risk of failure to achieve business objectives and can only provide reasonable assurance against any material misstatement or loss.

FINANCIAL REVIEW

The Funds held by the main Charity comprised £1,461,805 being the value of fixed assets of £2,277,580 including the Eco Hub Building, the Newlands Building and move on accommodation; and cash of £616,530. Before capital and interest repayments and depreciation the Charity made a surplus; however, after payments a deficit position was achieved.

During the year we have transitioned to the Xero Information Management System, which delivers financial process efficiencies and facilitates financial oversight.

The funds held by our subsidiary , South Essex Community Schools Limited, are restricted to the provision of full or part time education for children of compulsory school age who, by reason of illness, exclusion from school or otherwise, may not receive a suitable education unless alternative provision is made for them. At the year-end, the school made a surplus of £93,990. The school had fixed assets of £1,908,083 - this is mainly the value of the school building which is subject to a covenant and is held in trust for the DFE and net current assets of £583,313.

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Properties

As at 31 August 2022 the Charity owned 3 Housing Properties: Newlands (a 36 bed social housing unit –subject to a mortgage); 2 move on flats for Asylum Seekers (non-social housing) and the Eco Hub office and Community Building.

Pension costs

The Charity is a member of a closed YMCA Pension Scheme which has a deficit. The Charity made an annual payment of £12,008 to service the debt. During the year it joined with other YMCAs to explore options around limiting long term liabilities.

The Charity recognises possible concern relating to its participation in a Defined Benefit Pension Scheme. Appropriate action has been taken: The Scheme was closed to new members in 2007, and the link to final salary broken in 2011. Additional contributions continue to be made to reduce the deficit. As part of the YMCA Federation, the multi-employer Pension Scheme is run by an independent Trustee Board with employer representation through the Principal Employer, National Council of YMCAs.

The Pension Scheme Trustee obtains an actuarial valuation every three years and we have considered the implications to the Charity’s Finances from the latest available actuarial valuation. We have reviewed the Charity’s ability to continue to deliver its charitable objectives by ensuring budgets, forecasts and plans are available and include the impact of deficit repayments. The Pension Scheme Trustee included the impact of Pension Scheme Deficit Repayments in considering going concern status, reserves, and the risks and uncertainties that the charity face noted elsewhere in this report.

The Charity benefits from the Pension Scheme Trustee and the Principal Employer seeking suitable specialist Professional advice both to manage the Scheme and in the continuing effort to explore ways of reducing the overall pension deficit. The notes to the accounts include an accounting policy and further details in note 17.

Principal Risks and Uncertainties

The Board maintains, reviews, and updates its Risk Policy and Risk Register which in form complies with Charity Commission Guidance. This outlines key risks and mitigating actions, with the established forecast risks for 2021-22 detailed below:

Furthermore, the Board considers emergent advice to inform its policy and strategic actions such as guidance provided by the Charity Commission to the sector throughout the Covid pandemic.

Mitigating risk actions in 2021-22 included investment into a new highrevenue social business, and alongside this we negotiated covenant terms with the CAF Bank to reflect the risks posed by levels of investment required to pump prime this important sustainable project.

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Due to good financial control and reliable income sources (being a mixture of grants and public funding) we did not experience cash-flow problems.

The Board has two Covenants with its lender CAF Bank these are detailed below and both have been achieved:

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Covenant Target Achievement Assessment
Security 115% 322% covenant
Asset Cover reached
Interest 110% 248% covenant
Cover reached
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Reserve’s Policy

The term ‘reserves’ is used to describe that part of a Charity’s Income funds that is freely available for its operating purposes, not subject to commitments, planned expenditure and spending limits. Reserves do not include endowment funds, restricted funds and designated funds.

Having a reserves policy helps inform the way in which we manage our cash, liquid assets and debt. It assists us when planning and explaining our approach to stakeholders and contributes significantly to the Board’s ability to balance the needs of current and future beneficiaries.

We set our reserves level with reference to: analysis of cash flow; existing funds and reserves; future income streams with an assessment of their reliability; committed expenditure and how far this is controllable; examination of past trends; examining the likely changes in the main sources of income and how we may cope with these changes; an assessment of the risks we face, and how likely these are to materialise; and forecasting future income and expenditure.

Charity Trustees have established a Reserves Policy whereby the balance of funds should be 3 - 6 months of the resources expended. This equates from £347,000 to £693,000 for the Main Charity. The trustees consider that the free reserves at the year end fall within this range.

At the year end the Charity held cash of £616,530, of which £62,700 comprised cash held on account (being funders paying in advance). The net current cash of £553,830 comprises the Charity’s Reserves, an increase of £45,000 on the prior year. Despite an increase in operating costs, cash reserves now represents 4.7 months of operating expenditure. Trustees accepted that the level of cash funds was acceptable due to the value of fixed assets which could provide security for increased working capital or be liquidated in the event of having to wind up the Charity.

It is the Policy of the Academy Trust to maintain a level of Reserves that is sufficient to meet its future obligations. The Academy held fund balances of £2,409,396 which comprised £2,402,843 of restricted funds and £6,553 of unrestricted funds. The deficit on the pension reserve which is considered part of restricted funds was £82,000.

The Academy Trust’s current level of free reserves (total funds less the amount held in fixed assets and restricted funds) is £6,553 (2021: £7,227). The restricted general funds total £576,760 (2021: £582,741).

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The cash balance at year end 2022 was within target. Trustees’ accepted that the level of cash funds was acceptable due to the value of fixed assets which could provide security for increased working capital or be liquidated in the event of having to wind up the Charity.

Due to the above levels of reserves, Trustees know that they would be able to carry on the group’s day to day activities in the event of a significant drop in funding whilst considering how funding would be replaced. Furthermore, the Charity remains a going concern, with the ability to pay off its proportion of the YMCA pension deficit and all other creditors.

For the Financial Year 2022-23 the Board has set objectives to increase its level of free reserves, to fundraise in order to provide for ongoing works to the Newlands Building including decarbonisation measures, and to secure grants supporting youthwork which further the needs and aspirations of beneficiaries. We will seek the support from grant making trusts and through general appeals to assist in these areas.

The Board will continue to monitor the finances of the organisations including the position of the reserves through the Finance, Risk and Audit Committee.

Investment Policy

Aside from retaining a prudent amount in reserves most of the Charity’s Funds are to be spent in the short to medium term on charitable services for beneficiaries.

Previous capital investment in affordable housing secures a long-term return (mission and rental income). This is more favourable than a deposit account where the return is disappointing. The Charity has borrowed to acquire the Newlands Asset. This has led to a long term mortgage over a 25 year period with 20 years remaining. The outstanding balance is £725,670.

Value for Money (VFM)

The Board is committed to achieving value for money when delivering its purpose and objectives, in accordance with its Business Plan, VFM Strategy and the HE Value for Money Standard and Metrics.

With regard to HE metrics the findings are:

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Reinvestment % 4.30%
New Supply Delivered 0.00%
Gearing % 15.56%
EBITDA MRI interest cover 248.00%
Headline social housing cost per unit (provides £18,830
for intensive housing management)
Operating Margin % (social housing lettings) 6.20%
Operating Margin % (overall) 1.30%
Return on capital employed (ROCE) % 0.2%
----- End of picture text -----

The Charity is a Member of the Acuity Benchmark Club which enables us to understand our performance in relation to our peer group. The HE Value for Money Standard and Metrics however Benchmarking Housing Associations managing more than 1,000 homes and therefore cannot be comparable in all areas.

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REFERENCE AND ADMINISTRATION DETAILS

The Company is registered under the Companies Act and is a registered charity. Charity number: 1102837 Company number: 05051166

The Company is a non-profit private registered provider of social housing. Registration no: 4853.

Registered office: Newlands, 85 Ambleside Drive, Southend on Sea, SS1 2FY.

Auditors : Stephenson Smart & Co, 36 Tyndall Court, Commerce Road, Lynch Wood, Peterborough, PE2 6LR.

Directors and Trustees

The Directors of the Charitable Company (the Charity) are its Trustees for purpose of Charity Law. The Trustees and Officers serving during the year and since the year end were as follows:

Trustees

Simon Ling-Locke (appointed 29.01.2011) Ron Wright (appointed 20.02.2004) Stephen Onslow (appointed 05.05.2017) Kerry Bland (appointed 29.04.2017) Julie Cushion (appointed 02.01.2018) Philip Stepney (appointed 30.09.2018) Laurence Doe (appointed 30.05.2020) Annette Turner (appointed 30.01.2021) Liam Preston (resigned 31.08.2022)

The Key Management Personnel were:

Syrie Cox – Chief Executive Officer Southend YMCA John Levy – Housing and Facilities Manager Andrew Snell – HR Officer Sacha Edwards - Positive Activity Manager Alex Milne - Early Intervention Manager Mark James - Health and Safety Advisor Marina Fensome - Education and Training Lead Eleanor King - B2B Manager Chris Thomas - Children’s Home Manager

Our Advisers

Auditors: Stephenson Smart, 36 Tyndall Court, Commerce Road, Lynchwood, Peterborough PE2 6LR.

Bankers: Barclays Bank, 127 High St, Southend-on-Sea SS1 1LH. Solicitors: Duncan Lewis (Solicitors) Ltd, Spencer House, 29 Grove Hill Road, Harrow on the Hill, HA1 3BN

HR Advisors: HR Initiatives, the Nexus Building, Broadway, Letchworth, Garden City, Hertfordshire, CG6 9BL.

Trustees Responsibilities in Relation to the Financial Statements

The Charity Trustees (who are also the Directors of Southend on Sea Young Men’s Christian Association for the purposes of Company law) are responsible for preparing a Trustees Annual Report and Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards as reflected in FRS 102 and applicable laws).

Company law requires the Charity Trustees to prepare Financial Statements for each year which give a true and fair view of the state of affairs of the Charitable Company and the group and of the incoming resources and application of resources, including the income and expenditure of the Charitable Group for that period. In preparing the Financial Statements the Trustees are required to:

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The Trustees are responsible for keeping proper Accounting Records that disclose with reasonable accuracy at any time the financial position of the Charity and Group and to enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and the Group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the Charitable Company’s Website. Legislation in the United Kingdom governing the preparation and dissemination of Financial Statements may differ from legislation in other jurisdictions.

Statement of Disclosures to our Auditors

In so far as the Trustees are aware at the time of approving the Annual Report:

There is no relevant audit information of which the group’s auditors are unaware, and; the Trustees have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information

This Report has been prepared taking advantage of the exemptions for small companies within Part 15 of the Companies Act 2006.

Signed by order of the Board of Trustees

Stephen Onslow (Chair) Date: 25/02/23

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Conclusions relating to Going Concern

INDEPENDENT AUDITORS REPORT TO THE MEMBERS

Opinion

We have audited the Financial Statements of Southend-On-Sea Young Men’s Christian Association (Limited by Guarantee) and it’s subsidiary for the year ended 31 August 2022 which comprise a Statement of Comprehensive Income, Statement of Changes in Reserves, Statement of Financial Position, Statement of Cash Flows and notes to the Financial Statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (United Kingdom Generally Accepted Accounting Practice).

In our opinion the Financial Statements:

Basis for Opinion

‘We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the Financial Statements Section of our Report. We are independent of the group in accordance with the ethical requirements that are relevant to our audit of the Financial Statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

In auditing the Financial Statements, we have concluded that the Board’s use of the going concern basis of accounting in the preparation of the Financial Statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the group’s ability to continue as a going concern for a period of at least twelve months from when the Financial Statements are authorised for issue.

Our responsibilities and the responsibilities of the Board with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the Annual Report, other than the Financial Statements and our Auditor’s Report thereon. The Trustees are responsible for the other information contained within the Annual Report. Our opinion on the Financial Statements does not cover the other information and, except to the extent otherwise explicitly stated in our Report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the Financial Statements or our knowledge obtained in the course of the Audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the Financial Statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

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Matters on which we are Required to Report by Exception

In the light of our knowledge and understanding of the group and the Parent Charity and its environment obtained in the course of the Audit, we have not identified material misstatements in the Trustees’ Report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

In addition, we have nothing to report in respect of the following matter where the Housing and Regeneration Act 2008 requires us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the Trustees’ Responsibilities Statement set out on page 21, the Trustees (who are also the Directors of the Association for the purposes of Charity law) are responsible for the preparation of the Financial Statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of Financial Statements that are free from material misstatement, whether due to fraud or error.

In preparing the Financial Statements, the Trustees are responsible for assessing the group’s and the Parent Charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the group or the parent charity or to cease operations, or to have no realistic alternative but to do so.

Auditor’s Responsibilities for the Audit of the Financial Statements

Our objectives are to obtain reasonable assurance about whether the Financial Statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditor’s Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these Financial Statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

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Because of the inherent limitations of an Audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the Financial Statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the Financial Statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities is available on the Financial Reporting Council’s Website at https://www.frc.org.uk/auditors/auditassurance/auditor-s-responsibilities-for-the-audit-of-the-fi/descriptionof-the-auditor’s-responsibilities-for. This description forms part of our auditor’s report.

Use of our Report

This report is made solely to the Charity’s Trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and Section 137 of the Housing and Regeneration Act 2008. Our audit work has been undertaken so that we might state to the Charity’s Trustees those matters we are required to state to them in an Auditors’ Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Kerry Hilliard ACA FCCA CTA (Senior Statutory Auditor) for and on behalf of Stephenson Smart & Co Statutory Auditor 36 Tyndall Court Commerce Road Lynchwood Peterborough PE2 6LR Date: 27/02/23

CONSOLIDATED STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 31 AUGUST 2022

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

All of the above amounts relate wholly to continuing activities. The accompanying notes form part of these financial statements. The financial statements were approved by the Board on

S Onslow J Cushion Chairman Director Date: 25/02/23 Date: 25/02/23

Company Registration No. 05051166 (England and Wales) Charity Registration No. 1102837 Homes England No. 4853

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GROUP AND CHARITY STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2022

The net movement in funds for the year for the Charity only was net deficit of £32,598 (2021: net surplus of £98,140). The Charity’s income was £1,404,854 (2021: £1,429,962) less expenditure of £1,410,697 (2021: £1,313,352) and actuarial losses of £26,755 (2021: £18,470).

These Financial Statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The accompanying notes form part of these Financial Statements.

The Financial Statements were approved by the Board on

GROUP AND CHARITY STATEMENT OF CHANGES IN RESERVES AS AT 31 AUGUST 2022

S Onslow J Cushion Chairman Director Date: 25/02/23 Date: 25/02/23

Company Registration No. 05051166 (England and Wales) Charity Registration No. 1102837 Homes England No. 4853

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CONSOLIDATED STATEMENT OF CASH FLOWS AS AT 31 AUGUST 2022

NOTES TO THE FINANCIAL STATEMENTS AS AT 31 AUGUST 2022

LEGAL STATUS

Southend-on-Sea Young Men’s Christian Association (the Charity) is a private company limited by guarantee incorporated in England under the Companies Act 2006, registered with the Homes and Communities Agency as a private registered provider of social housing and is a Registered Charity. The registered office is Newlands, 85 Ambleside Drive, Southendon-Sea, SS1 2FY.

Southend-on-Sea Young Men’s Christian Association has one subsidiary; South Essex Community School (Limited by Guarantee), registered under the Companies Act 2006 and an exempt Charity (an Academy Trust) reporting to the Secretary of State.

1. ACCOUNTING POLICIES

1.1 Basis of accounting

The Group’s Financial Statements have been prepared in accordance with applicable United Kingdom Generally Accepted Accounting Practice (UK GAAP) including Financial Reporting Standard 102 and the Statement of Recommended Practice for registered housing providers: Housing SORP 2018.

The Financial Statements comply with the Companies Act 2006, the Housing Regeneration Act 2008 and the Accounting Direction for Private Registered Providers of Social Housing 2019. The accounts are prepared on the historical cost basis of accounting and are presented in sterling £.

The subsidiary undertaking is an Academy Trust. Consideration has also been given to the Charities SORP (FRS 102) and the Academies Accounts Direction 2020 to 2021, where this is deemed appropriate in order to give a true and fair view.

The Charity constitutes a Public Benefit Entity as defined by FRS 102.

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Parent Company Disclosure Exemptions

In preparing the separate Financial Statements of the Parent Company, advantage has been taken of the following disclosure exemptions available in FRS 102.

1.2 Basis of Consolidation

The Group Financial Statements consolidate the Financial Statements of the Charity and its subsidiary South Essex Community School (Limited by Guarantee). The results of the subsidiary have been consolidated on a line-by-line basis for the year ended 31 August 2022. The South Essex Community School is a subsidiary of the main Charity under Section 1162 (2) (b) of the Companies Act 2006. The section defines “parent undertaking” and “subsidiary undertaking” for the purposes of the Companies Acts. An undertaking is a parent undertaking in relation to another undertaking, a subsidiary undertaking, if it is a member of the undertaking and has a right to appoint or remove a majority of its Board of Directors. The results of South Essex Community School are shown in Note 21. In accordance with Section 408 of the Companies Act 2006, no individual Financial Statements have been prepared for the Parent Company.

1.3 Going concern

The group’s business activities, its current financial position and factors likely to affect its future development are set out within the Report from the Board. The Group has in place long-term debt facilities which provide adequate resources to finance committed reinvestment and Development Programmes, along with the group’s day to day operations. The Group also has a long-term Business Plan which shows that it is able to service these debt facilities whilst continuing to comply with lenders’ covenants.

On this basis, the Board has a reasonable expectation that the Group has adequate resources to continue in operational existence for the foreseeable future, being a period of at least twelve months after the date on which the Report and Financial Statements are signed. For this reason, it continues to adopt the going concern basis in the Financial Statements.

1.4 Judgements and Key Sources of Estimation Uncertainty

Preparation of the Financial Statements requires management to make significant judgements and estimates. The following judgements and experts have had the most significant effect on the amounts recognised in the Financial Statements:

Housing Related Support Income

Management judgement is applied in determining the extent to which the risks and benefits are transferred to the Charity when considering the income to be recognised.

Government and Other Grant Taken to Income

Where entitlement to income is subject to fulfilling performance related conditions, judgement is applied in some situations to determine the stage of completion and the related income to be recognised, rather than deferred.

Cost Allocation

Judgement is required in determining and applying the basis of regulated social housing activity and activities other than social housing costs.

Categorisation of Housing and Other Properties

The Group has undertaken a detailed review of the intended use of all properties. In determining the intended use, the Group has considered if the asset is held for social benefit or to earn commercial rentals.

Tangible Fixed Assets

Depreciation is charged on tangible fixed assets over their estimated useful lives, taking into account residual value if appropriate. The actual lives of the assets and their residual values are assessed annually and may vary depending on a number of assumptions.

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Pension Benefts

The cost of defined benefit Pension Plans and other post-employment benefits are determined using actuarial valuations. The actuarial valuation involves making assumptions about discount rates, future salary increases, mortality rates and future pension increases. Due to the complexity of the valuation, the underlying assumptions and the long term nature of these plans, such estimates are subject to significant uncertainty.

Present Value of Local Government Pension Scheme

The present value of the Local Government Pension Scheme Defined Benefit Liability depends on a number of factors that are determined on an actuarial basis using a variety of assumptions. The assumptions used in determining the net cost or income for pensions include the discount rate. Any changes in these assumptions, which are disclosed in Note 17, will impact the carrying amount of the pension liability. Furthermore a roll forward approach which projects results from the latest full actuarial valuation performed at 31 March 2019 has been used by the actuary in valuing the pensions liability at 31 August 2022. Any differences between the figures derived from the roll forward approach and a full actuarial valuation would impact on the carrying amount of the pension liability.

1.5 Turnover

Turnover represents rental income and service charges receivable, programme activities income, donations and local authority and other revenue grants receivable. Rental income is recognised when the property is let, net of voids. Service Charge Income and costs are recognised on an accruals basis. Housing Related Support Income is recognised as it falls due under the contractual arrangement with the administering authorities.

General Annual Grant relating to the Academy Trust is recognised in full in the Statement of Comprehensive Income in the year for which it is receivable and any abatement in respect of the period is deducted from income and recognised as a liability.

Capital grants relating to the Academy Trust are recognised when there is entitlement and are not deferred over the life of the asset on which they are expended. Unspent amounts of capital grant are reflected in the balance in the restricted reserves.

Sponsorship income provided to the Academy which amounts to a donation is recognised in the Statement of Comprehensive Income in the period in which it is receivable, where receipt is probable and it is measurable.

Housing Properties

Housing properties are those held for the provision of social housing or to otherwise provide social benefit. Housing properties are stated at cost less accumulated depreciation and impairment losses. The cost of properties is their purchase price together with incidental costs of acquisitions, improvements and revaluation.

Investment Income

Investment Income is accounted for on a receivable basis.

Government and Other Capital Grants

Government and other capital grants include grants receivable from HE, YMCA England, local authorities, and other government organisations. Government Grants received for housing properties are recognised in income over the useful life of the housing property structure under the accruals model.

Government Grants released on the sale of a property may be repayable but are normally available to be recycled and are credited to a Recycled Capital Grant Fund.

Grants relating to revenue are recognised in income and expenditure over the same period as the expenditure to which they relate once reasonable assurance has been gained that the entity will comply with the conditions and that the funds will be received.

Grants due from government organisations or received in advance are included as current assets or liabilities.

Other Grants

Grants received from non-government sources, whether ‘capital’ or ‘revenue’ grants, are recognised using the performance method. If there are no specific performance requirements then the grants are recognised when receivable. Income received in advance of the performance conditions being met is deferred and included in creditors.

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Other Income

Income from other activities includes income from fundraising events, hire of facilities, first aid training, bus hire and project match funding.

This treatment has been applied to present a true and fair view in accordance with the Academies Accounts Direction 2021-22.

Depreciation has been provided at the following rates:

Income is receivable in exchange for goods and services and is recognised when entitlement has occurred.

1.6 Depreciation of Housing Properties

Major components of housing properties are identified and treated as separable assets and are depreciated on a straight line basis over their expected economic useful lives at the following rates:

Property structure 125 years
Roof 60 years
Windows and external doors 40 years
Kitchens 30 years
Bathrooms 40 years
Boilers 30 years

Freehold land is not depreciated.

Leasehold properties are amortised over the life of the lease or their estimated useful economic lives in the business, if shorter.

Freehold buildings 100 years straight line Fixtures and fittings 20% / 25% reducing balance Music, sports and office equipment 25% reducing balance Computer equipment 3 years straight line Motor vehicles 25% reducing balance Kitchen extension 50 years straight line Music room extension 6 years straight line

Other freehold land is not depreciated.

1.8 Impairment

Housing Properties

Reviews for impairment of housing properties are carried out when a trigger event has occurred and any impairment loss in a cash generating unit is recognised by a charge to the statement of comprehensive income. Impairment is recognised where the carrying value of a cash generating unit exceeds the higher of its net realisable value or its value in use. A cash generating unit is normally an individual property level whose cash income can be separately identified.

1.7 Other Tangible Fixed Assets and Depreciation

Other tangible fixed assets are stated at cost less accumulated depreciation. Where tangible fixed assets have been acquired with the aid of specific grants, either from the government or from the private sector, they are included in the Statement of Financial Position at cost and depreciated over their expected useful economic life.

For assets held by the Academy Trust, where there are specific conditions attached to the funding requiring the continued use of the asset, the related grants are credited to a restricted fixed asset reserve in the Statement of Comprehensive Income and carried forward in the Statement of Financial Position. Depreciation on the relevant assets is charged directly to the restricted reserve in the Statement of Comprehensive Income. Where tangible fixed assets have been acquired with restricted funds, depreciation on such assets is charged to the Income and Expenditure Reserve.

Following a trigger event for impairment, an impairment test is performed based on fair value less costs to sell or a value in use calculation. The fair value less costs to sell calculation is based on available data from sales transactions in an arm’s length transaction on similar cash generating units (properties) or observable market prices less incremental costs for disposing of the properties.

The value in use calculation is based on either a depreciated replacement cost or a discounted cash flow model. The depreciated replacement cost is based on available data of the cost of constructing or acquiring replacement properties to provide the same level of service potential to the charity as the existing property.

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Other Fixed Assets

At each reporting period end date, the group reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9 Taxation

The Charity and its subsidiary undertaking are exempt from corporation tax on their charitable activities.

1.10 Reserves

Income and Expenditure Reserves

Income and Expenditure Reserves are incoming resources receivable or generated in furtherance of the general objectives of the group without specified purpose and are available as general reserves.

Restricted Reserves

Restricted Reserves represent income received where the funder or other source of the income have imposed restrictions as to how the reserves shall be used. The nature and purpose of restricted reserves is set out in the notes to the financial statements.

Restricted Fixed Asset Reserves are resources which are applied to specific capital purposes imposed by funders where the asset acquired or created is held for a specific purpose.

1.11 Pension Costs and Other Post Retirement Benefits

The Charity participated in a Multi-Employer Defined Benefit Pension Plan for employees of YMCAs in England, Scotland and Wales, which was closed to new members and accruals on 30 April 2007. Due to insufficient information, the plan’s actuary has advised that it is not possible to separately identify the assets and liabilities relating to the charity.

As described in Note 17 the Charity has a contractual obligation to make Pension Deficit Payments of £12,008 per annum over the period to April 2029, accordingly this is shown as a liability in these accounts. In addition, the Charity is required to contribute £2,684 per annum to the operating expenses of the Pension Plan and these costs are charged to the Statement of Comprehensive Income as made.

Retirement Benefits to Employees of the subsidiary are provided by the Teachers’ Pension Scheme (“TPS”) and the Local Government Pension Scheme (“LGPS”). These are Defined Benefit Schemes and the assets are held separately from those of the subsidiary.

The TPS is an Unfunded Scheme and contributions are calculated so as to spread the cost of pensions over employees’ working lives with the subsidiary in such a way that the pension cost is a substantially level percentage of current and future pensionable payroll. The contributions are determined by the Government Actuary on the basis of quadrennial valuations using a prospective unit credit method. As stated in Note 17, the TPS is an unfunded multi-employer scheme with no underlying assets to assign between employers. The TPS is therefore treated as a defined contribution scheme for accounting purposes and the contributions recognised in the period to which they relate.

The LGPS is a Funded Scheme and the Assets are held separately from those of the subsidiary in separate trustee administered funds. Pension Scheme Assets are measured at fair value and liabilities are measured on an actuarial basis using the projected unit credit method and discounted at a rate equivalent to the current rate of return on a high quality corporate bond of equivalent term and currency to the liabilities. The actuarial valuations are obtained at least triennially and are updated at each balance sheet date. The amounts charged to operating surplus are the current service costs and the costs of the scheme instructions, benefit charges, settlements and curtailments.

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They are included as part of the staff costs as incurred. Net interest on the net defined benefit liability/asset is also recognised in the Statement of Comprehensive income incorporating income and expenditure account and comprises the interest cost on the defined benefit obligation and interest income on the scheme assets, calculated by multiplying the fair value of the scheme assets at the beginning of the period by the rate used to discount the benefit obligations. The difference between the interest income on the scheme assets and the actual return on the scheme assets is recognised in other recognised gains and losses.

Actuarial gains and losses are recognised immediately in other recognised gains and losses.

For defined contribution pension schemes the amount charged to the Statement of Comprehensive Income is the contributions payable in the year.

1.12 Leases

1.13 Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price.

1.14 Financial instruments

The group only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

1.15 Employee benefits

Short-term employee benefits and contributions to defined contribution plans are recognised as an expense in the period in which they are incurred.

Leases are classified as finance leases whenever the terms of the lease transfer substantially all the risks and rewards of ownership of the leased asset to the group. All other leases are classified as operating leases.

Assets held under finance leases are recognised initially at the fair value of the leased asset (or, if lower, the present value of minimum lease payments) at the inception of the lease. The corresponding liability to the lessor is included in the statement of financial position as a finance lease obligation. Lease payments are apportioned between finance charges and reduction of the lease obligation using the effective interest method so as to achieve a constant rate of interest on the remaining balance of the liability. Finance charges are deducted in measuring the surplus or deficit. Assets held under finance leases are included in tangible fixed assets and depreciated and assessed for impairment losses in the same way as owned assets.

Rentals payable under operating leases are charged to income and expenditure on a straight-line basis over the lease term, unless the rental payments are structured to increase in line with expected general inflation, in which case the group recognises annual rent expense equal to amounts owed to the lessor.

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NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 AUGUST 2022

2. TURNOVER, EXPENDITURE, OPERATING COSTS AND OPERATING

2. TURNOVER, EXPENDITURE, OPERATING COSTS AND OPERATING SURPLUS/(DEFICIT) (continued)

3. ACCOMMODATION IN MANAGEMENT AND DEVELOPMENT

At the end of the year accommodation in management for each class of accommodation was as

One room within the property rented for asylum seekers is small and not utilised for occupation.

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4. OPERATING SURPLUS

The operating surplus is arrived at after charging/(crediting):

5. INTEREST RECEIVABLE

6. INTEREST AND FINANCING COSTS

7. STAFF COSTS

The highest paid Director’s emoluments and pension costs in the year ended 31 August 2022 were £71,676 (2021: £71,539) and £1,320 (2021: £1,316) respectively. This included payment in lieu of annual leave of £5,750 (2021: £3,837).

The Chief Executive is a member of the multi-employer defined benefit pension plan for employees of YMCAs in England, Scotland and Wales. She is an ordinary member of the pension scheme and no enhanced or special terms apply. The Charity does not make any further contribution to an individual pension arrangement for the Chief Executive.

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8. TRUSTEES REMUNERATION, BENEFITS AND EXPENSES

During the period trustees were reimbursed expenses totalling £nil (2021: £nil).

The principal of South Essex Community School Limited receives remuneration in respect of services they provide undertaking the roles of head teacher under their contracts of employment, and not in respect of their services as a trustee. The CEO of Southend YMCA receives remuneration in respect of services they provide undertaking the role of CEO under their contract of employment, and not in respect of their services as a trustee of the school. No other trustees received remuneration from Southend YMCA.

9. TANGIBLE FIXED ASSETS - HOUSING PROPERTIES

Social housing assistance:

At 31 August 2019 there is no accumulated social housing grant receivable, however the estimated amount of outstanding Social Housing Grant transferred to the charity in connection with the purchase of 'Newlands' was £874,363.

10. TANGIBLE FIXED ASSETS - OTHER

The Secretary of State for Education holds a legal charge over the school site. At 31 August 2022 the net book value of the school site included within freehold land and buildings was £1,854,717 (2021: £1,889,868).

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11. DEBTORS - AMOUNTS FALLING DUE WITHIN ONE YEAR

12. CREDITORS - AMOUNTS DUE FALLING WITHIN ONE YEAR

Group accruals and deferred income includes the following deferred income:

13. CREDITORS - AMOUNTS DUE FALLING AFTER ONE YEAR

14. DEBT ANALYSIS

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Security

One bank loan is secured by fixed charges on housing property known as ‘Newlands’ 85 Ambleside Drive, Southend on Sea and a debenture over Southend YMCA. This loan is repayable over 25 years from the date of drawdown being 27 November 2017 in monthly instalments at rates of interest ranging from the greater of 2% pa over the Bank of England base rate or 2% pa.

A second bank loan is also secured by fixed charges on housing property known as ‘Newlands’ 85 Ambleside Drive, Southend on Sea and a debenture over Southend YMCA. This loan is repayable over 10 years from the date of drawdown being 1 December 2021 in monthly instalments at a fixed rate of interest of 2.43% for the first 5 years and at rates of interest ranging from the greater of 2% pa over the Bank of England base rate or 2% pa thereafter.

15. DEFERRED CAPITAL GRANT

16. LEASE COMMITMENTS

Total future minimum lease payments under non-cancellable operating leases for each of the following periods is as follows:

17. PENSION AND SIMILAR OBLIGATIONS

YMCA Pension Plan

The Charity participated in a contributory pension plan providing defined benefits based on final pensionable pay for employees of YMCAs in England, Scotland and Wales. The assets of the YMCA Pension Plan are held separately from those of The Southend-on-Sea Young Men’s Christian Association and at the year end these were invested in the Mercer Dynamic De-risking Solution, 63% matching portfolio and 37% in the growth portfolio and Schroder (property units only).

The most recent completed three year valuation was as at 1 May 2020. The assumptions used which have the most significant effect on the results of the valuation are those relating to the assumed rates of return on assets held before and after retirement of 2.59% and 1.09% respectively, the increase in pensions in payment of 2.99% (for RPI capped at 5% p.a.), and the average life expectancy from normal retirement age (of 65) for a current male pensioner of 22.0 years, female 24.4 years, and 23.7 years for a male pensioner, female 26.1 years, retiring in 20 years time. The result of the valuation showed that the actuarial value of the assets was £146.1m. This represented 79% of the benefits that had accrued to members.

The Pension Plan was closed to new members and future service accrual with effect from 30 April 2007. With the removal of the salary linkage for benefits all employed deferred members became deferred members as from 1 May 2011.

The valuation prepared as at 1 May 2020 showed that the YMCA Pension Plan had a deficit of £39 million. The charity has been advised that it will need to make monthly contributions of £1001 from 1 May 2022. This amount is based on the current actuarial assumptions (as outlined above) and may vary in the future as a result of actual performance of the Pension Plan. The current recovery period is 7 years commencing 1 May 2022.

Repayable

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In addition, the Charity may have, over time, liabilities in the event of the non-payment by other participating YMCAs of their share of the YMCA Pension Plan’s deficit. It is not possible currently to quantify the potential amount that the charity may be called upon to pay in the future.

Charity Defined Contribution Scheme

The Charity also operates a Defined Contribution Scheme, the assets of which are held separately from those of the Charity. The charge for the period to the Income and Expenditure Account in relation to this Scheme is £14,552 (2021: £13,146). Contributions for employees were a minimum of 5% of salary and the employer contributions were 5%.

Other Multi-Employer Defined-Benefit Schemes

The employees of the South Essex Community School Limited belong to two principal pension schemes: the Teachers’ Pension Scheme for England and Wales (TPS) for academic and related staff; and the Local Government Pension Scheme (LGPS) for non-teaching staff, which is managed by Essex County Council. Both are multi-employer defined-benefit schemes.

The latest actuarial valuation of the TPS related to the period ended 31 March 2016 and of the LGPS 31 March 2019. The pension costs payable to the TPS in the period amount to £62,161 (2021: £54,029).

There were no outstanding or prepaid contributions at either the beginning or the end of the financial year.

Valuation of the Teachers’ Pension Scheme

The Government Actuary, using normal actuarial principles, conducts a formal actuarial review of the TPS in accordance with the Public Service Pensions (Valuations and Employer Cost Cap) Directions 2014 published by HM Treasury every 4 years. The aim of the review is to specify the level of future contributions. Actuarial scheme valuations are dependent on assumptions about the value of future costs, design of benefits and many other factors. The latest actuarial valuation of the TPS was carried out as at 31 March 2016. The valuation report was published by the Department for Education on 5 March 2019. The key elements of the valuation and subsequent consultation are:

Teachers Pension Scheme

The next valuation result is due to be implemented from 1 April 2023.

Introduction

The Teachers’ Pension Scheme (TPS) is a statutory, contributory, Defined Benefit Scheme, governed by the Teachers’ Pension Scheme Regulations 2014. Membership is automatic for full-time teachers in Academies. All teachers have the option to opt-out of the TPS following enrolment.

The TPS is an unfunded scheme to which both the member and employer makes contributions, as a percentage of salary - these contributions are credited to the Exchequer. Retirement and other pension benefits are paid by public funds provided by Parliament.

A copy of the valuation report and supporting documentation is on the Teachers’ Pension Website.

Under the definitions set out in FRS 102, the TPS is an unfunded multiemployer pension scheme. The Trust has accounted for its contributions to the Scheme as if it were a defined contribution scheme. The trust has set out above the information available on the scheme.

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Local Government Pension Scheme

The LGPS is a funded Defined Benefit Scheme, with assets held in separate Trustee-Administered Funds. The total contribution for the year ended 31 August 2022 was £44,000 (2021: £40,000), of which employer’s contributions totalled £34,000 (2021: £31,000) and employees’ contributions totalled £10,000 (2021: £9,000). The agreed contribution rates for future years are 21.3% for employers and 5.5% to 12.5% for employees.

The LGPS obligation relates to the employees of the Academy, who were the employees transferred as part of the conversion from the maintained school and new employees who were eligible to, and did, join the Scheme in the year. The obligation in respect of employees who transferred on conversion represents their cumulative service at both the predecessor school and the Academy at the balance sheet date.

Parliament has agreed, at the request of the Secretary of State for Education, to a guarantee that, in the event of Academy closure, outstanding Local Government Pension Scheme liabilities would be met by the Department for Education. The guarantee came into force on 18 July 2013.

The amounts recognised in the balance sheet are as follows:

Changes in the present value of the defined benefit obligation are as follows:

Principal actuarial assumptions at the balance sheet date:

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The current mortality assumptions include sufficient allowance for future improvements in mortality rates. The assumed life expectations on retirement age 65 are:

The actual return on scheme assets was £1,000 (2021: £41,000).

18. FINANCIAL INSTRUMENTS

The Group’s financial instruments may be analysed as follows:

19. MOVEMENT IN RESTRICTED RESERVES

Restricted Funds

These funds represent the accumulated surpluses from funds available for a specific purpose:

Co-op Foundation/Big Lottery Fund #iwill fund Grant

A project to combat isolation through social action.

Cherry Family Trust

These are funds received to pay for furniture and fitting out of the new children’s home.

20. CONTROL

There is no ultimate controlling party.

Financial assets measured at amortised cost comprise cash at bank and in hand, trade debtors and other debtors.

Financial liabilities measured at amortised cost comprise trade creditors, taxation and social security, other creditors, housing and bank loans.

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21. PARTICULARS OF SUBSIDIARY

The Charity is a member of South Essex Community School (Limited by Guarantee) and has the right to appoint or remove a majority of its Board Members. South Essex Community School (Limited by Guarantee) therefore falls within the definition of a subsidiary found in section 1159(1)(b) of the Companies Act 2006.

The subsidiary’s results as extracted from the statutory financial statements for the year ended 31 August 2022 are outlined below:

The aggregate of the assets, liabilities and reserves were:

22. RECONCILIATION OF NET MOVEMENT IN RESERVES TO NET CASH FLOW FROM OPERATING ACTIVITES

23. ANALYSIS OF CHANGES IN NET DEBT

24. RELATED PARTY TRANSACTIONS

During the year, legal fees amounting to £3,165 (2021: £7,800) were incurred from Duncan Lewis (Solicitors) Ltd, a company in which K Bland is a consultant.

During the year, legal fees amounting to £2,103 (2021: £nil) were incurred from KDB Legal Ltd, a company in which K Bland is a director.

During the year, a Southend YMCA employee was seconded to the South Essex Community School. The employee’s salary for the period was invoiced to the school amounting to £1,818 (2021: £nil).

All transactions were conducted under normal market conditions.

Southend YMCA is the parent entity in the group and ultimate controlling party. The group has taken advantage of the exemption available under Section 33 of FRS 102 not to disclose transactions with wholly owned subsidiary undertakings.

South Essex Community School

Owing to the nature of the school’s operations and the composition of the school’s Board of Trustees being drawn from public local and private sector organisations, transactions may take place with organisations in which the Academy Trust has an interest. All transactions involving such organisations are conducted at arm’s length and in accordance with the school’s financial regulations and normal procurement procedures.

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25. MEMBERS

The Board of Trustees are the only members of the YMCA. The company is limited by guarantee, having no share capital and, in accordance with the Memorandum of Association; every member is liable to contribute a sum of £1 in the event of the company being wound up.

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    

SOUTHEND YMCA

85 Ambleside Drive Southend On Sea, Essex SS1 2FY

Registered Charity Number : 1102837 (registered in England); Limited Liability

Company number : 05051166; Non-profit, private registered provider of

Social Housing: Number : 4853

Please get in touch via email at info@southendymca.org.uk or by calling 01702 301 301.