DASMAIS SINGH SABA GURDWARA BHATRA FINANCIAL STATEMENTS & ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Charity Registration Number: 1102805 CARSTON ETL Cliartered Accountants I, Floor, Tudor House 16 Cathedral Road Cardiff CFII 9LJ
DASMAIS SINGH SABA GURDWARA BHATR FINIINCIAL STATEMENTS YEI AR ENDED 31 MARCH 2024 CONTENTS Details Charity's Administrative Details, its Trnstees and Advisors Chai'Èty's Objectives and Activities Achievements and Performance Financial Review Plans for Future Periods Strncture, Govemanee and Management Independent examiner's report Receipts and payments account Statement of assets and liabilities 10 Notes to the accounts
DASMAIS SINGH SABA GURDWARA BHATRA TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 The trustees present their report and the unaudited financial statements of the company foi the year ended 31 March 2024. CHARITY'S ADMINISTRATIVE DETAILS, ITS TRUSTEES AND ADVISORS Charity name: Dasmais Singh Saba Gurdwai"a Bhatra Charity registration number: 1102805 Principal address: 97-99 Tudor Street, Riverside, Cardiff, CF I16AE Charity's Trustees: The registered trustees who served the charity during the year and since the year-end were as follows: Mr Arnariite Singh Mr Gurmeet Singh Deepak Mr Waleti Singh Balkar Mr Hardheal Singh Bhatti Executive Committee= The Trustees have delegated the day-to-day management of the Charity to its Executive Committee. In 2023-24 the executive function was undertaken by the following elected committee members.. Chairn]an Assistant Chairman Secretary Assistant Secretary Treasurer Assistant Treaswer Jathedhar Assistant Jathedhar Registr. Mi Amarjit Singh Chobdar Mr Kala Singh Bhakar Mr Gurmeet Singh Deepak Mi" Waleti Singh Balkar Mr Raipal Singh Lehri Mi" Upkar Singh Jungi Mi Ranjeet Singh Lakhpathi Mi Rajinder Singh Panna Mr Rashpal Singh (Bhat) Name and Address of Advisors: Bankers: HSBC Bank (Canton Branch) 259 Cowbridge Road East Canton Cardiff CFII 9TN Independent examiner: Farzana Ahmed FCCA st Carston ETL, l Floor, Tudor House 16 Cathedral Road Cardiff - CF I19LJ The Chaiity lias not applied for any 'non-disclosure dispensations, and all administrative details required to be reported have been included. Although the Charity is not subject to statutoiy audit, in-line with best practice all relevant inforniation under the heading ' Charity's Administrative details, Trustees and Advisors, has been included.
DASMAIS SINGH SABA GURDWARA BHATRA TRUSTEES ANNUAL REPORT (eoiitiiiued) YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES The Charity's main aims and objectives for the year are set out below. Charity's Objects: To advance the Bhatra Sikh culture and religion, in accordance with the teachings of Shri Gurn Granth Sahib Ji, and to celebrate Sikh religious festivals. To meet the welfare, educational and capacity building needs of the Bhatia Sikh community in Cardiff, and more generally for the benefit of the Bhatra Sikli Community within the United Kingdom. Charity's aims & objectives: The Charity has the following key aims and objectives". l. To build on the work done by the ChIty'S founding members in 1955 by advancing the Sikh religion and culture within communities of Cardiff and Wales. 2. To support the Bhatra Sikh community in good tiines and in times of need by providing help. support and guidance on matters affecting thein and/or their families. 3. To welcome new members to the Charity once they become eligible for membership and to provide advice and guidance so tliat over time they are equipped to put themselves fonvard for election to the Executive Committee oi. anyone of its sub-committees (succession planning). 4. To make the Gurdwara (Sikh temple) available for adults and children of Wales for religious con(rregations, prayers, and to accominodate educational and research trips to the Gurdwara, so that these groups can learn abolit the Sikh i"eligion, its practices and teachings. Charity's Strategies & Activities: Significant activities: l. To perform the neceSsY religious sennons and prayers on a daily basis as required by the Sikh religion. 2. To hold regular (weekly as a ininimuin) gathering of the congregation to further advance the teachings of the Shri Guru Granth Sahib Ji. 3. To celebrate the 5 maln Gurpurbs (Sikh religious festivals) each year. 4. To facilitate (and undeitake) birth, engagement, maiiiage and iemembrance ceremonies as required. 5. To celebrate the Sikli new month, full-moon, New Year and any other key event within the Sikh calendar e.g. Bandi Chhoi Divas. 6. To ensiire the propel- iipkeep of the building and all facilities incliiding, cleaning, Inaintenance and repair on a voluntary basis, so far as is reasonably practicable. 7. The teaching of the Punjabi language and traditional Indian musical instruments. Whilst the Charity occasionally applies for grant assistance with specific initiatives, this is not consÈdered to be a material actAvity of tlie Charity. The Charity does not make any social or programme related investments. The Charity is entirely run on the basis of volunteering, except for the services of the Head Priest. No payments are made to eitlier the Charity's Trustees or its Executive Committee. All tlie activities outlined above were undertaken by volunteers during the year in question. Although the Charity is not subject to statutory audit, in-line with best practice all relevant disclosuies required under the heading 'Objectives and Activities, have been included.
DASMAIS SINGH SABA GURDWARA BHATRA TRUSTEES ANNUAL REPORT (continued) YEAR ENDED 31 MARCH 2024 ACHIEVEMENTS AND PERFORMANCE The Charity's Achievements and Perforniance for the year is set out below. The Charity continued with its regular Sunday services, in addition to additÈonal services to meet the needs of the Bhatra Sikh community and the local coinmunity as and when required. The Charity celebrated all the religious Sikh festivals in accordance with the Sildi religious calendar. Additional services and celebratory events, such as Akhand Paats were held throughout the year. The Charity continued to host various educational and culturally inforniative visits from local schools and South Wales Police. The Charity also liaised with various organisations to arrange outreach programmes to assist them witli their diversity recruitment strategy and equality, diversity and inclusion policies. By way of example, the ch"Ity and Executive Committee liaised with the Judiciaiy to assist witli its outs.each programme. This involved aii'anging visits to the Gurdwara from Judges and to work with the Judiciary to arrange work experience for members of the community. The Charity celebrated its 35-year anniversary. This involved holding a special prayer service and holding various events, Èncluding an Akhand Paat during the course of the year to celebrate this auspicious event. This took considerable planning and investment from the Charity and Executive Committee. The Charity also welcomed a handful of new members duiing the year in line with its rules & regulations (as set out in the Charity's governing docLiment its 'constittition"). It is hoped that in time the new members will take an active role in the nnIng and athninistration of the Charity's aff&irs. The Executive Committee regularly kept members infoiThed of developments on a regulai" basis via ernail, WhatsApp messages and announceinents at the end of the regular weekly service. The Executive Committee met on a regular basÉs to discuss Gurdwara business and ensure the C11"1ty is perfoiming in accordance with objectives and aims. The Executive Committee has continued to review its finances and forecasted income and expeiiditure as part of its prudent financial management aiid planning. The Executive Committee is satisfied that it has sufficient cash balances in place to meet both its immediate and medium-tenll financial commitments. Fundraising activities: dui.ing the year. There were no material fimd raising activities planned or undertaken Investment performance: The Charity does not have any investments which require their perfonnance to be monitored with a view to generating a minimum rern. Although the Cliarity is not subject to statutory audit, in-line with best practice all relevant disclosures required under the heading 'Acliievements and Perfonnance,, have been included.
DASMAIS SINGH SABA GURDWARA BHATRA TRUSTEES ANNUAL REPORT (copilipiuedj YEAR ENDED 31 MARCH 2024 FINANCIAL REVIEW A review of the Ch&rity's financial position and associated policies are set out below. Financial position and policy on Reserves: The Charity's financial performance for the year was satisfactory. The charity had net receipts of £25,474, compared with net resources expended in the piior year of £16,704. Reserves are maintained to fuither the objectives of the Charity whilst giving due regard to the level at which the Charity sets its annual meiiibership subscriptions. In 2023-24 the level of membership subscription increased slightly from the previous year. The reserves are also maintained as part of the Charity's prudent planning for fUle significant events, namely the renovation of the langar hall (please see Plans foi Future Periods below). Free reserves at 31 March 2024 were £83,953 (2023 £58,479). Deficits: No fLmds of the Charity were in deficit at any time during the year or at the year-end. Principal funding sources to deliver key objectives: 90/0 of the Charity's income was rental income from the flat, 170/0 from new membership fees, around l % from hiring out the Janj Ghar, with the remaining 73 /0 beillg i'eceived in donations for various pposes. Investments policy and objectives: The Charity is aware of the need to maintain a balance between geneiating adequate retums on its balances and exposing Chaiity's fiinds to unnecessary risk. Excess funds were held in a HSBC deposit account and interest amounting to £98 was eamed during the year, which equated to less than l % of the total fundiiig. The position leg"dIng interest eained in the various HSBC accounts has since been reviewed and the necessary changes will be made. Although the Charity is not subject to statutoiry audit, in-line with best practice all relevant disclosures required under the heading 'Financial Review, have been included. PLANS FOR FUTURE PERIODS The Charity's plaiis for the future are to ensure that its key &ims and objective continue to be met through its planned activities. The Charity's finances and financial resilience will be kept under regular review to that there are sufficient resources in place to iiieet it short and medium costs and liabilities. Subject to the above, the Charity is planning to cary out the renovation and modemisation of the ground floor langar hall. This is a likely to be an extensive renovation project and the Charity has put in place prLident financial management controls tlirough the introduction of a 'Specific Renovation Reserve, to meet the costs of the work that will be carried out in the very near future.
DASMAIS SINGH SABA GURDWARA BHATRA TRUSTEES ANNUAL REPORT (eoiiÉiiiued) YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND IIIAINAGEMENT Details of the Charity's Strllcre, Governance and Managerneiit aLTangements are set out below. Governing document: The Charity's governing document is its constitution. The Chaikty is an unincorpoi'ated association. Appointment of Trustees: The airn is to re-elect Trustees every five years. Anyone from withill the Charity's membership can put themselves fonvard for election. Policies & Procedures: Trustees are giveii an induction booklet on their appointment, wliich sets out theii. role and responsibility, as well as details of tlie Charity's rules and regulation. Additioiial training is arranged where this is specifically requested. Organisational Structure: Decision making powers are delegated to the Executive Committee within an agreed framewoi'k, wliich includes the need for some decisions to be ratified by the General Committee. All decisions (other than those foi" which the Trustees have a statutory responsibility to fulfil) are delegated to the Executive Committee. None. Wider Charity netwoi'k: Related Parties: None. The key risks identified by the Charity include: (l ) Annual election of the Executive Committee. (2) sec1ng the services of a qualified piiest (3) Ensuring all matters relating to the safe running of the Charity are managed and fulfilled. In particular, the practice of electing the Executive Committee durino an open election. Any member whorn wishes to be elected to the Execiitive Committee must firstly be proposed and seconded. Once this has been done, an open vote by the members is taken to confinn the placement of the nominee to tlie Executive Committee. The Executive Committee is in place for a period of 12 montlis. Although the Charity is not subject to statutory audit, in-line with best practice all relevant disclosures under the heading ' Structure, Governance and Manageinent,, have been included. FUNDS HELD AS CUSTODIAN TRUSTEE ON BEHALF OF OTHERS The Charity does not hold any funds as Custodian Trustee on behalf of others.
DASMAIS SINGH SABA GURDWARA BHATRA TRUSTEES ANIYUAL REPORT (coiitiiiued) YEAR ENDED 31 MARCH 2024 TRUSTEES, RESPONSIBILITIES STATE11T The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in aceordaiice with applicable law and United Kingdoin Accounting Staiidards (United Kiiigdoin Generally Accepted Accounting Practice). The law applicable to charities in EngIld & Wales requires tlie trustees to prepare financial statements for each financial year which give a trne and fair view of the state of affairs of the charity and of the incoming resources and application of resoui'ces of the charity foi. that pei'iod. In preparing these financial statements, the trustees ale reqiiii'ed to: select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP 2019 (FRS 102). make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed. prepare the financial statei]]ents on the going concern basis unless it is inappropriate to presume that the charity will continiie in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the cliarity and eiiable them to ensure that the financial statements comply with the Charities Act 2011, the chtieS (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other ieguLarLties. Signed by order of the trustees: (signature) (signature) (print name) 01 . 2 t)£N (date)
DASMAIS SINGH SABA GURDWARA BHATRA INDEPENDENT EXAMINER)S REPORT TO THE TRUSTEES OF DASMAIS SINGH SABHA GURDWARA BHATR YEAR ENDED 31 MARCH 2024 I i-epoit to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pacres 9 to I l. Responsibilities and basis of report As the cliarity's tsStees you are responsible for the prep.atIOn of the accounts in accordance with the requirements of the Chai-ities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts caLTied out uiidei" section 145 of the Act aiid in carrying out iny examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiller's statement I have completed my examination. I conflrm that no material inatters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accountiiig records were not kq)t in respect of the charity as requii-ed by section 130 of the Act- or the accounts do not accord with those reeoi'ds. I confii'm that thei-e are no othei. Inatters in connection with the examination to which attention should be drawn in this repoit in order to ellable a proper undeistanding of the accounts to be reached. Farzana Ahmed FCCA Independent Examiner Carston ETL I st Floor, Tudor House 16 Cathedi'al Road Cardiff CFII 9LJ Date: 3110112025
DASMAIS SINGH SABA GURDWARA BHATRA RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 MARCH 2024 Unrestricted Restricted Total Funds Funds Funds 2024 Total Funds 2023 RECEIPTS Main Gurdwara Langliai" Prasliaad Member Chanda and other monies Gollakh Akand Paart Morkh Other income and donations Wedding and bookings income Janj Ghar Bookings and othei" income Investment Income Flat rental Bank interest recesvable Other Income Monies reimbursed by previous treasurer TOTAL RECEIPTS 5,628 23,931 14,676 17,572 3,130 6,051 853 5,628 23,931 14,676 17,572 3,130 6,051 853 3,623 25,061 4,57 I 10,170 6,961 1,861 4398 928 928 345 7,470 98 7,470 98 6,957 24 1,256 81,593 1,256 81,593 63,971 PAYMENTS Main Gui'dwara Granthi Ji Setba Jathedhai. and Langhai" purchases Gllurb, wedding and other purchases Rates, water, liglit & heat lJisuTance Repairs & maintenance Legal & Professional fees Other office costs Accountancy fees Donations Janj Ghar Repairs & maintenance TOTAL PAYMENTS 8,220 10,525 3,650 17,121 2,450 6,421 288 3,168 8,220 10,525 3,650 17,121 2,450 6,421 288 3,168 9,827 9530 6,909 15,576 2,350 33,278 1,484 1,419 4,276 4,276 302 56,119 56,119 80,675 NET RECEIPTS I {PAYMENTS) 25,474 25,474 (16,704) CASH FUNDS LAST YEAR END 58,479 33,937 92,416 109,120 CASH FUNDS THIS YEAR END 83,953 33,937 117,890 92,416 The notes on page I I fonn part of these financial statements
DASMAIS SINGH SABA GURDWARA BHATRA NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 I. TRUSTEE EXPENSES No trustee received any remuneration froin the cliarity in respect of their services during the period {2023 £nil). Out of pocket expenses incUed by the trustees in the perfoirnance of theil duties wei"e not reimbw'sed (2023 £nil). During 2021-22 there were discrepancies with the cash account and, as a result, the previous treasurer agreed to iepay £1,504 to rectify this. Repayments totalling £1,256 have been rnade during the current year and the balance of £248 is included in the accounts as other assets. 2. RELATED PARTY TRANSACTIONS There were no transactions with related parties in the year (2023 £nil). 3. RESTRICTED FUNDS Ba12nce at l Apr 2023 B alance at Income Expenditure 31 Mar 2024 Lal Quijja 5(kF Forum 118283 54 118,337 118,283 54 118,337 The Lal Quilla lld is made up of donations received to fund the purchase of land for development of a community centre. The 50+ Fornm fund is monies received from members of the 50+ Forum group of Dasmais Singh Saba Gurdwara Bhatra to fund the group's recreational and cultural activities.
DASMAIS SINGH SABA GURDWARA BHATRA STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2024 Unrestricted Restrieted TotaI Funds Funds Funds 2024 Total Funds 2023 CASH FUNDS Bank Deposit Account Bank cent Account Cash in Hand TOTAL CASH FUNDS 5,666 77,991 296 83,953 5,666 111,928 296 117,890 5567 84,529 2,320 92,416 33,937 33,937 ASSETS RETAINED FOR CHARITY'S OWN USE Freehold Land 15,800 Freehold Building 373,583 TOTAL FIXED ASSETS 389,383 84,400 100,200 373,583 473,783 100,200 373,583 473,783 84,400 OTHER ASSETS Monies owed by forn]er treasurer TOTAL OTHER ASSETS 248 248 248 248 1,504 1,504 TOTAL ASSETS OF THE CHARITY 473,336 118,337 591,673 566,199 These accouiits were approved by the members of the committee and authorised for issue on 3010112025and signed on their behalf by: (signature) (print name) (date) (signature) (print name) 01 2025 (date) The notes on page I I form part of these financial statements io