Reports, Accounts & Agenda Year Ending 31[st] March 2022 for Workington Transport Heritage Trust Annual General Meeting to be held at The Railway Club, Workington, on Thu 1[st] Sep 2022 at 7.00pm
**Our preserved ex Cumberland Leyland National CHH 210T passes the redeveloped bus station at Whitehaven on 20[th] June 2021 recreating a lost route –** _photo Mike Morton_
1
## **Agenda for WTHT AGM**
Thursday 1[st] September 2022 at 7pm At the Railway Club, Falcon Street, Workington
## 1. Apologies for absence
## 2. To adopt the minutes of the 18th AGM of 16[th] Sep 2021
3. Chairman's Report
## 4. Secretary's Report
## 5. Treasurer's Report and Accounts to 31st March 2022
6. Reports of other Officers
## 7. Election of Council of Management (directors)
## 8. Any other business
In accordance with the Articles of Association, nominations for the election of Council members (directors) should be received by the Secretary by 11th August 2022, along with names & signatures of proposer & seconder.
Any resolution for alteration of the Articles must also be received in writing by the Secretary by 11[th] August for it to be considered at this meeting.
Workington Transport Heritage Trust is a Company Limited by Guarantee. It is registered in England & Wales as Company Number 04767337 Registered charity number 1102725
VAT Registration number 301 3813 53
Registered Address: 22 Calva Rd, Seaton, Workington, Cumbria CA14 1DF
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## **Directors**
Our current 9 directors, in alphabetical surname order, are:
- John Burrow (Pottery Field Shed Manager),
- Neil Dickinson (Health & Safety),
- Ian Dunn (Chairman, Trips Manager),
- Alistair Grey (Secretary, Transport Manager),
- Sandra Marley (Fundraising)
- Mike Morton (Vice Chairman, Archivist)
- Jim Osborn (Membership),
- Brian Pritchard (Newsletter Editor, Auditor),
- Derek Woodruff (Historian, sales stand).
In line with WTHT Articles, all directors serve for three years. Each year one third of the directors will retire in rotation. At this AGM, the directors to stand down will be A Grey and J Osborn.
A Grey is offering himself for re-election.
J Osborn is resigning from the board.
In 2017, J Burrow, I Dunn & B Pritchard stood down & were re-elected. In 2018, N Dickinson & D Woodruff stood down and were re-elected.
In 2019, A Grey & J Osborn stood down and were re-elected.
- In 2020, J Burrow, I Dunn & B Pritchard stood down & were re-elected
- In 2021, N Dickinson, S Marley, M Morton, and D Woodruff
- In 2023, J Burrow, I Dunn & B Pritchard are due for re-election
## **Treasurer**
Our Treasurer is non-director Denise Grey.
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## **Chairman’s Report**
To say the last few years has been a bit strange is somewhat of an understatement! But in terms of the trust, the wheels have continued to turn. Although we have been hindered with the lack of suitable space to continue with our aim of preservation, the trust continues to function very well. Hopefully this will change in the near future, by either repurposing existing space or a new building which will allow volunteers return to hands on restoration work.
The fantastic LN50 event put the spotlight on us for the weekend in April. We celebrated 50 years since the factory started production back in 1972. The event was well run to everyone enjoying the show, but to all the hardworking organisers and volunteers on the ground it was busier than expected and the harbourside had a definite buzz to it. We, as a trust pulled together as a unit and performed well. Thanks to all those who gave up their free time to help with the event. Mike Morton has done such a fantastic job organising the event, he’s doing it again next year!
It’s been a busy year for the operating licence, with the help of a limited number of drivers. This income is our life blood and will allow us to continue our mission with preservation of local vehicles. Although it has its moments, the things the trust achieve is never going to be done with 100 members paying £10 a year. The operator’s licence will eventually pay for our own building to offer safe and secure housing for our collection and guarantee our survival for many years to come.
Lastly, I would like to thank everyone who has given up their time for the trust. No matter what role, or the amount of time given, the trust wouldn’t survive without like-minded individuals striving to make Workington Transport Heritage Trust what it is today and what it can be in the future.
_Volunteers line up with the High Sheriff of Cumbria at his site visit in July 2021_
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## **Volunteer Coordinator’s Report**
The healthy state of WTHT is solely down to the dedicated volunteers that keep it on the straight & narrow. None of us are paid, so do their role as a labour of love. Not all volunteers have the same abilities, but the main focus of my role is to take each person’s ability and guide them in a direction that they are both happy & able to deal with.
There are volunteers that carry out some very important roles, Trips Manager looking after the trip bookings- all time consuming, Secretary, looking after the paperwork, tiresome at times but essential, then there is our Treasurer, accounting for every penny but never accounting for the hours of unseen work that she puts in to balance the books.
I am sure that the Treasurers job would be a lot easier if we were a stagnant organisation, earning nowt, doing nowt & achieving nowt, but why would we want to exist. The money in & out makes the Treasurers job harder, but it is carried out in a non-fussy way, nobody in the WTHT should ever underestimate the work that Denise Grey does for us all.
These roles enable the WTHT to be able to organise big events like LN50, which put the trust in the National spotlight. Photos of the event appeared in the enthusiast press, one volunteer featured was one who came through the ranks to gain his PCV licence, TV interviews by young volunteer Oscar Morton, remember that youngster that used to attend the Volunteer nights at the Fire Station, all of which put us in the spotlight.
From what I see, we have a good active cross section of active volunteers, all of which have the trust’s best interests at heart, each doing their bit to make the trust successful, which is what it’s all about. From me, my contact details are always in W&T so anyone can contact me; this enables any volunteer both present & future to find their role in WTHT as every volunteer hour is appreciated by every member of the trust.
When I became involved at the trust I had a dream that one day a bus that I remember as a child on the streets of Workington would be restored and returned to its rightful place. GRM 353L was that bus, and with the efforts of all volunteers both hands on & behind the scenes this icon did take to the roads again & I realised my dream of driving it.
This is a result of Volunteer efforts, and along with other projects we should all be proud to say we are volunteers at the Workington Transport Heritage Trust.
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## **Secretary’s Report**
## **Workington Transport Heritage Trust**
(A Company Limited by Guarantee)
## **Financial Statements**
For the Year Ended 31[st] March 2022
**Report of the Management Committee for the year ended 31[st] March 2022**
## **Reference and Administrative Information**
|**Charity Name:**|Workington Transport Heritage Trust|
|---|---|
|**Charity Registration Number:**|1102725|
|**Company Registration No:**|04767337|
|**Registered Office:**|22 Calva Road, Seaton,|
||Workington, Cumbria, CA14 1DF|
|**Site Addresses:**||
|Unit 23, Joseph Noble Rd|
Pottery Field Workshop|
|Lillyhall|Lowther Road|
|Workington|Clay Flatts|
|CA14 4JX|Workington CA14 2TG|
|Sales Outlet Room at|Workington Railway Station|
||Station Road, Workington, CA14 2XE|
|**Management Committee at 31st March 2022:**|**Management Committee at 31st March 2022:**|
|---|---|
|Ian Dunn|Chairman|
|Mike Morton|Vice Chairman|
|Alistair Grey|Secretary|
|Neil Dickinson|Health & Safety|
|Jim Osborn|Membership Secretary|
|Brian Pritchard|Auditor|
|John Burrow|Pottery Field Manager|
|Derek Woodruff|Historian|
|Sandra Marley|Fundraising|
**Bankers:** Cumberland Building Society 19-21 Pow Street, Workington, CA14 3AG **Solicitors:** Paisley & Co, 31 Jane Street, Workington, CA14 3BN **Accountants:** Quills, Rear of 64 Main Street, Cockermouth CA13 9LU
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## **Aims and Objectives**
## Purposes and Aims
The charity’s purposes as set out in the objects contained in the company’s Memorandum of Association are the advancement of the public interest by the preservation and display of railway locomotives, railway vehicles, buses, coaches and transport items of all kinds and age of technical or historic interest (both operational and static display) and of related rolling stock, buildings, track, machinery, equipment, memorabilia and archive material in Cumbria and elsewhere.
## Ensuring our work delivers our aims
We monitor our aims, objectives and activities each year.
This review looks at what we have achieved in the past 12 months, how that relates to our aims and objectives, and how we aim to develop next year.
We have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims & objectives and in planning future activities.
## The focus of our work
Our main objectives continue to be education and interpretation to the public of the transport and related industrial history of the local and wider area around Workington and West Cumbria.
The strategies we used to meet these objectives included:
- Trips in some of our heritage vehicles to events and vehicle rallies.
- Development of educational material in printed booklets, on our website and social media.
- Ongoing repair and maintenance of our fleet of historic vehicles.
- Developing plans for a building at our Lillyhall site to ensure that we can safely house our collections.
- Running our PCV Operators Licence to generate extra funds from hiring out buses, running trips and rail replacement services.
- Working with the National Association of Road Transport Museums to improve our standards.
- Working with local schools, museums and other groups to promote a wider interest in the history of road and rail transport.
- Working with other groups to ensure that historically significant vehicles are not lost.
- Our 28 page members newsletter _Wheels and Tracks_ continues to be published quarterly.
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## **Coronavirus statement**
During recovery from lockdowns our day trips resumed, though with greatly reduced capacity due to social distancing rules. There were few private hires, and events that we were due to attend were still being cancelled.
The shop at Workington railway station was open again.
Rail replacement work continued to provide an income.
## **How our activities deliver public benefit**
## Who used and benefitted from our services
As an educationally based charity, our focus is on attracting visitors to view and interact with our vehicles, displays and other attractions.
But we had limited opportunities to take our vehicles out for the public to experience, so a minimal number of people were able to interact with us.
## Trips and outreach activities
Our vehicles were out and about on a variety of occasions:
- 138 rail replacement duties (up from last year’s 88),
- 27 coach day trips (8 last year), though a further 10 were cancelled due to lack of numbers and 1 due to Scottish virus restrictions,
- 9 private hires (none last year),
- Just one vehicle rally attended,
- no park & ride services,
- no free Boxing Day bus service.
## Volunteer development
We continue to invest time and effort in developing the skills of our volunteers. Safety briefs are held regularly to keep volunteers updated on safety matters.
Existing drivers continue to have their professional training kept up to date with periodic courses towards their Certificates of Professional Competence.
## Website, social media and publicity
Our website is used to keep the public updated, and also provides pages of historical educational information.
Our Facebook pages have over 1,000 followers and continue to play an important part in reaching out to our supporters.
We have had a number of articles in the local and wider media, and have continued with our publicity in the trade and enthusiast press.
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## Work with other groups
We are members of:
- National Association of Road Transport Museums
- Community Rail Network
- Cumbria Council for Voluntary Service
- Cumbria Community Foundation
Additionally, we work with:
- Barrow Transport Museum Trust
- Carlisle Bus Group
- North West Vehicle Restoration Trust
- Workington Rotary
- Local schools
## Environmental
We try to be responsible in our operations as outlined in our Environmental policy which is aimed at minimizing our detrimental impact on the planet.
We use an online tool provided by Cumbria Action For Sustainability to estimate our carbon footprint. This takes into account our vehicle emissions plus an estimate for consumption of electricity, internet, phone, stationery and other consumables.
With our restored level of activity, this gave an estimated CO2e footprint of 54 tonnes, compared with last year’s 25, and the previous year’s 44 tonnes (which was just based on use of fuel and ignoring other items).
Our chosen charity for tree planting continues to be Buy Land Plant Trees which has land locally near Bassenthwaite. A donation of £500 was calculated to offset this year’s emissions over the next 5 years by the planting of tree saplings and restoration of wild habitats.
## Health and Safety
Our lead and assistant H&S Officers continue to audit our premises, and provide guidance to keep us working safely.
## **Friends of Workington and Whitehaven Railway Stations**
The Trust runs two sub-groups, one for each station. These involve our volunteers working in Workington station shop and in conjunction with train crew to improve the appearance of both stations with the provision and maintenance of flower displays, signage, and other work.
Income to cover this work comes as grants from Cumbria County Council, Northern Railway, Community Rail Network and Workington Town Council.
The _Rails That Circled the World_ interpretation boards at Workington station were officially unveiled in May, with our contribution being recognized on the boards.
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## **Premises**
Work towards erection of a building at our Lillyhall premises was halted. A quote for an affordable simple portal frame building became unaffordable after building regulations decreed that the designed fire protection measures and foundations were inadequate.
This was after having spent over £15,000 on the project. Further options are now being investigated to provide cover for our vehicles.
We maintain our leased Pottery Field site for undercover storage of some Trust and guest vehicles. Previous access problems have now been resolved.
Other vehicles are kept under cover at sites in Silloth. The vehicle stored at Great Harwood came home after having some repair work completed.
## **Our Collection**
A replacement touring coach, Volvo B12 Y14 CCT, was acquired to replace N214 HWX which was showing signs of its age through increasing repair bills. The idea was to save on repair bills, but Y14 was full of electronic systems which gave no end of trouble and cost far too much to correct. At the end of the year it was up for disposal.
Y99 TLC, an easier to maintain Volvo B10, was then bought in August and has proved to be a much more reliable machine.
The bulk of heritage vehicles were kept under cover at Pottery Field or in spaces rented at Silloth and Great Harwood in Lancashire. All heritage vehicles were laid-up for much of the year to save on tax, insurance and maintenance.
Our collections of paper archives, mementoes and memorabilia are in safe storage on our premises.
## **Financial Review**
Budgets are prepared annually. These are updated and monitored monthly by the management committee.
The opportunity to organize fund-raising events has been limited this year, but some income has been raised by the online sale of surplus and donated items.
This year the Operator Licence has provided a bonus due to ongoing disruption on the railways, helping us to add to our existing surplus which will go towards the development of the Lillyhall site.
The year’s activities generated an adjusted surplus of over £9,000 from an income of £131,000. The surplus would have been much higher but for
- excess expenses on buying and ongoing repairs to replacement touring coach Y14 CCT, detailed above. £28,000 went on this over the year.
- £5,000 spent on foundations on the Lillyhall building which has yet to be erected.
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## Principal Funding Sources
- We were fortunate to receive a further two virus related Additional Resources Grants from Allerdale Council totalling £5,167.
- We continue to be involved in Allerdale Lottery where members of the public support nominated causes. This earns us around £800 a year.
- Donations were over £4,900, including some generous amounts from members at renewal time.
- The Operator Licence generated an increased income of over £85,000, of which 68% was from rail replacement work.
- Our VAT registration allowed us to reclaim £12,300 as charges for bus & coach travel are zero rated, yet we can still claim for VAT spent on fuel, maintenance, etc.
- Owners of guest vehicles paid just over £5,000 in storage fees.
- With increased activity, our shop at Workington rail station and outside sales stand generated sales of £7,800. Income in the shop is dependent on the number of passengers travelling by train which has still not returned to pre-pandemic levels.
- Railway station traincrew mess room tuck shops generated £1,630.
- We claimed £1,200 in Gift Aid.
- The Christmas raffle returned this year to generate an £800 surplus.
- The “59 Club” generated a modest £270 surplus; this gives members the chance of winning cash prizes whilst contributing to funds.
## Investment Policy
Sufficient funds for 2 month’s expenses are kept in our current account. Anything above this is kept in a higher interest savings account.
The trustees will consider investing any funds accumulating for future plans in commercial investment funds whenever this becomes appropriate.
## Reserves Policy
The Trust continues to build reserves towards anticipated expenses connected with acquiring a building.
The year-end reserves of £99,000 amount to 12 months of expenses, excluding one-off capital items.
The Operator Licence dictates that we hold free reserves of at least £12,500.
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## **Implementation of previous plans**
Coronavirus interrupted our plans this year. Despite this we made progress:
- Foundations were laid was received for our new Lillyhall building.
- Work on the education bus progressed.
- We continued income generation using our heritage assets.
- Education and outreach activities were slowly resumed.
- Further volunteer training was carried out.
## **Future Plans**
- To erect a building at Lillyhall, bringing vehicles from remote sites.
- To increase our educational open days and outreach activities.
- To investigate further opportunities for training of volunteers.
- To complete fitting out our schools educational bus.
- To improve Pottery Field site with better maintenance facilities.
- To create extra space by disposing of at least 2 surplus vehicles.
- To continue to be self sufficient by generating income from trips, hires and rail replacement work under our Operator Licence, using heritage assets.
- To progress plans for a celebration of 50 years since the start of Leyland National bus production at Lillyhall in April/May 2022.
## S **tructure, Governance and Management**
## Governing Document
The Trust is a charitable company limited by guarantee, incorporated on 16[th] May 2003 and registered as a charity on 19[th] March 2004. The Company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
## Recruitment and Appointment of Management Committee
The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association, the members of the Management Committee are elected to serve for a period of 3 years after which they must stand down, but may offer themselves for re-election. All members of the Management Committee give their time voluntarily and received no benefits from the charity.
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## Trustee Induction and Training
Our Trustee Vetting Policy asks that potential trustees are already familiar with the work of the charity before being appointed. Additionally, formal and informal training sessions are carried out as required to ensure that all trustees are familiar with aspects of running the charity, including:
- The obligations of Management Committee members,
- The main documents setting out the operational framework of the charity including the Memorandum and Articles,
- Knowledge of policies and procedures,
- Familiarisation with financial plans and budgets,
- Future plans and objectives.
## Risk Management
Risk assessments for individual activities are carried out as required.
The Management Committee has agreed to undertake a review of the major risks to which it may potentially be exposed. A risk register will be established, to be reviewed and updated annually.
Where appropriate, procedures will be established to minimize risks.
Policies and procedures are in place to ensure the health and safety of trustees, volunteers and visitors engaging with the charity. These were reviewed in February 2022, the next review being due in February 2024. Future risks being monitored include:
- Unseen costs in connection with the new building,
- New city clean air zones impacting on our day trips programme,
- Income plans upset by reduced rail replacement work.
## Organisational Structure
The Management Committee meets monthly and is responsible for the strategic direction and policy of the charity. Face to face meetings have now resumed.
At the end of the year the Committee had 9 members drawn from a variety of backgrounds relevant to the work of the charity.
The Secretary is also a director with voting rights.
Directors have specific responsibilities, with other responsibilities being devolved to other active volunteers.
All those in the charity are volunteers. No-one is paid any remuneration.
## Related Parties
The charity is not part of any bigger group. It is an independent organisation.
However it is a member of other bodies as shown in “How our activities deliver public benefit” on page 7.
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## **Responsibilities of the Management Committee**
- To ensure the Trust is run in accordance with its governing documents.
- To select suitable accounting policies and apply them consistently.
- To maintain proper accounting records.
- To prepare financial statements in compliance with Companies Act 1985.
- To safeguard the assets of the charitable company by taking reasonable steps to prevent and detect fraud and other irregularities.
To help with the above, the budget is updated for review at each monthly Management Committee meeting.
Individual directors’ responsibilities are shown on page 3.
Reporting of serious Incidents
There have been no incidents to report.
## **Auditors**
Our internal auditor is trustee Brian Pritchard.
Our external Independent Examiner is John Belford of Quills, 54A Main Street, Cockermouth, CA13 9LU.
_This report has been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions in part VII of the Companies Act relating to small entities._
_Alistair Grey, Secretary_
_In May 2021 our contribution to the “Rails Which Circled the World” murals on Workington station was recognised at the official opening._
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## **Financial Report for April 2021 to March 2022**
Things are slowly getting back to normal. We have been able to do trips, however sometimes the vehicles are not always full as people are still being wary.
Our shop has been open, and customers are returning, and the sales stand has been going out to events. Both venues helped boost the finances a little.
Rail replacement buses are a great help to our income, but we must remember the additional fuel to run them and, also, the extra maintenance costs to keep these older vehicles fit for the road as they are being used more.
We have had some high expenses, one of which is for Y14 CCT which has cost us £28000.00 so far. This includes the cost of purchasing it and the many repairs that have had to be done on it since. The bills are still coming in for it before we can finally sell it in a fit condition!
The plans for a building on the Lillyhall site are on hold for now as it is proving very complicated and expensive.
Because of the high expenses, and to stop running at a loss, I have had to transfer money from the Savings account twice this year, totaling £35000.00, which means this account has dwindled immensely.
Many thanks to all our volunteers that give their time and patience to help us keep afloat
I have listed the totals of all accounts at the year end, and all the payments and receipts above £1000.00.
## **Petty Cash**
Once again this has not been used this year so there is no movement in or out.
Total held is - £185.64 (this includes £40 held as float in the shop.)
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## **Cumberland Current Account**
|**Receipts -**||**£165,654.16**|
|---|---|---|
|Donations -|£7,365.14||
|O Licence -|£67,111.96||
|Vehicle Rents -|£5,383.00||
|VAT reclaimed -|£12,373.86||
|Grants -|£2,500.00||
|Raffles & Allerdale Lottery -|£1,689.00||
|Station shop & Sales Stands -|£7,848.27||
|Tuck Shop -|£1,630.00||
|Trips -|£17,382.00||
|Transfers in from Savings|£35,000.00||
**Payments -** O Licence - £74,921.12 O Licence Fuel - £26,668.77 Vehicle Costs – non O Licence - £14,593.50 Building costs – Lillyhall - £19,065.27 Building Costs – Pottery Field - £4,454.25 Station Shop & Sales Stands - £1,013.62
## **£142,096.00**
**Cumberland Savings Account** - **£54,493.53**
The total amount includes receipts and transfers out as shown below. Transfers out to current account – Apr 2021 & Feb 2022 - £35,000.00 Interest added – March 2022 - £447.66
It is always wise to remember that it is a provision for having an Operators Licence to hold at least £12,450.00 in reserve.
**28[th] July 2022 – Denise J Grey , Treasurer**
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## **Unaudited Income & Expenditure to 31 March 2022**
|**INCOME**
**2021/22**
Subscriptions
705
Donations
7,365
59 Club
572
Operator Licence
84,494
Station tuck shops
1,630
Open days
0
Vehicle rents
5,383
Grants
5,167
Shop & sales stand 7,848
Raffles & quizzes
1,689
Gift Aid
1,222
Christmas dinner
0
Friends of rail stns
550
Bank interest
448
VAT reclaimed
12,374
Misc
1,655
**131,102**|**2020/21**
779
4180
684
52749
1150
0
5072
11807
1682
49
1760
0
600
1307
6502
1392
**89,713**|**2019/20**
845
6515
888
57647
1370
150
5279
3000
11666
856
1383
200
792
970
6600
2732
**100,893**|
|---|---|---|
**EXPENDITURE**
|Newsletters, publicity 1,014
59 Club
374
Operator licence
101,658
Raffles & quizzes
294
Shop & sales stand 3,696
Non O Lic veh costs 7,372
Buildings costs
23,519
Christmas dinner
0
Volunteer expenses 2,858
Friends of rail stns
186
Card reader comm. 304
Misc
1,193
**142,468**|980
388
26969
40
1289
14593
26043
0
1783
363
0
1058
**73,506**|1228
576
53883
98
6242
8197
16041
180
10546
977
0
518
**98,486**|
|---|---|---|
|Excess income over expenditure =
Add Opening Balance
**Total**
Less opening uncleared cheques
Add cancelled & uncashed cheques
Add credit notes & errors
Add closing uncleared cheques
**Accounts balance at 31stMarch**|-11,366
102,938
**91,572**
71
7,143
638
469
**99,751**|
|---|---|
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## **Balance Sheet At 31 March 2022**
**ACCOUNT BALANCES Opening Closing** Cumberland BS Current a/c 13,706 45,072 Cumberland BS Savings a/c 89,046 54,493 Petty Cash 186 186 **102,938 99,751**
|**CUMBERLAND BUILDING SOCIETY**|**CURRENT ACCOUNT**|
|---|---|
|Opening balance
|13,706|
|Add income
|130,570|
|Add transfers in
|35,000|
||**179,276**|
|Less Square card reader commission|304|
|Less other expenses
|134,309|
||**44,663**|
|Less opening uncleared cheques|70|
|Add correction error|10|
|Add closing uncleared cheques|469|
||**45,072**|
## **CUMBERLAND BUILDING SOCIETY SAVINGS ACCOUNT**
|Opening balance
Minus transfers out
Add interest paid
**Final balance**
**PETTY CASH**
Opening balance
Add transfers in
Minus total payments
**Final balance**|89,045
35,000
448
**54,493**
186
0
0
**186**|
|---|---|
## **Notes to WTHT accounts 2021/22**
|Final account shows a surplus of
Less prepaid trips and hires
Less “59 Club” prepayments
Add January – March VAT repayment due in arrears
Add Gift Aid due for 2021/22
Add sales stock valuation
Add Arriva March invoice due
Revised surplus|-11,366
1,435
215
-13,016
5,573
1,900
678
6,562
**£1,697**|
|---|---|
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## **Minutes of the 18th AGM on 16[th] Sept 2021**
_(With voting by proxy forms due to coronavirus restrictions)_
**Present:** 4 directors and 1 member
P **roxy votes received from:** 7 members
These make a quorum, totalling more than 10% of our membership of 70.
1) **Apologies for absence** Four absences.
2) **Adoption of minutes of WTHT AGM held on 19th Nov 2020**
Proposed as true & accurate record by A Grey, seconded by J Burrow. Agreed, with the support of valid proxy votes.
## 3) **Chairman’s Report**
I Dunn reported that the Secretary’s report covered everything.
## 4) **Secretary’s Report**
AG pointed the meeting towards his comprehensive report which he had written in the AGM booklet. The informative report not only keeps members up to date on the aims of the trust but also satisfies the Charity Commission & Companies House.
## 5) **Reports from other officers**
In the absence of our Treasurer, AG took the meeting through the Treasurer’s report which was laid out in great detail in the AGM booklet. JB asked about the figure for Lillyhall Site, AG explained that this included the rent we pay for the site, but would attempt to get a more detailed breakdown on this figure from the Treasurer.
## 6) **Election of Directors**
In line with the Articles of Association, Neil Dickinson, Sandy Marley, Mike Morton & Derek Woodruff retired after their 3 years in office & all four offered themselves for re-election. Proxy votes from 5 members, combined with those present in person, enabled the re-election of those four directors.
## 7) **Any Other Business**
JB proposed a vote of thanks to both Denise & Alistair Grey for their continued efforts throughout the year, steering the trust through the most difficult of years This vote of thanks was seconded by Mike Morton & passed unanimously by those gathered at the meeting.
AG pointed out that it was a team effort that has got us through to where we are today & this bodes well for the future of the trust.
_The Chairman thanked attendees for their ongoing support and for attending the meeting which closed at 7.35pm._
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_805 passes Walney’s Round House on free service in July 2021 at Barrow’s festival of transport_
_Low floor Scania and Volvo coach at Carlisle station on rail replacement duties_
_Plans progressed for LN50 - the celebration in April/May 2022 of 50 years since the start of Leyland National production at Lillyhall_
_. © WTHT 1[st] August 2022 ._
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Workington Transport Heritsge Trust
Company limited by guarantee. number 04767337, reg thafity 1102725
Auditsd Income and Expenditure Account
For the year to 31st March 2022
INCOME
Membership
Donations
Station shop & sales slarKI
Sin m•s$ room ILKJ( shop
59 Club
Op8ratOf licence r8il rep & hires
Operalor11¢once trip8
Vehicle rents
VAT reclaimod
FrierKIs of reil stations
Raffle8 & Allerdale Lottery
Grants & loans received
Gift aid
Bank interest
Misc
699.C
7,371.14
7,848.27
1,630
572.
67,111.96
17.382.CO
5.383.IXI
12.373.86
1.689.¢XI
5,167.IXI
1.221.66
447 e6
1.655.27
8guir•
24.70
22.38
31.33
54.82
25.38
20.70
29.73
25.59
4.95
1053
23.19
30.42
131,101.82
EXPENDITURE
Publicity, web, slatlornry, olc
Slalion stw & Sales stand
59 Club
Op8rator licence hIde8, insLnnce, etc
O Liconce fuel
Vehicle costs - non O Licence
Building cost$ - Pottery Field
Building wsts - Lillyhall
Friend5 of rail stations
Raffles
Volunlear training & othér 8xpenBos
Square card reader commission
Misc
1.013.62
3.6*.23
374.25
74.989.12
26.e68.77
7.371.65
4.454.25
19.C65.27
185.89
293.63
2,857.84
303.72
1.193.49
303.72
142,467.73
Exe*ss of income over expendrture
Add openirvJ aCcjnI balarKe
-11 365 91
102,938.31
91,572.40
70.74
Su10181
L•ss op•ning uNa•arnd ¢*•qu•s
Add cwues cancelled or not cashed
Add uedil notes 388.50, 81.26, 187.04
Less misc errors £12.51, £7.C¥J
Add misc efror
£4325. £689.08. £4•8#.60. £34.C•), £29.00. £1357.CKI.
7,142.73
19.51
Add closing uncleared ctwu85 1041 12W CKI), 1051 1269.51)
469.51
Closing bank balance at 31st March 2022
99.751 57
Workington Transport Heritage Trust
C¢xnpany limited by guaranlee, number 04767337, reg tharity 1102725
Audited Balance Sheet at 318t March 2022
Opgn•d at
13.71A.PJ)
89,045.87
18564
102.938.31
Closed at
45.072.40
54.493.53
185.64
99,751.57
Cumberland building Society current accounl
Cumberland building Sooety savings account
Petty Cash
Opening balance
Add income
Add transfers in from savirvJs acc(yJnl
13,7C6.80
130.645.16
35.C0.0?
165,645.16
Less transfers out lo savings account
Loss Square commission
Less other expenses
303.72
142,09S.01
36,952.23
70.74
Balance
Le op8ning uncleared cheque$ 853 {£30.001 & 8801£40.741
Loss amount overpaid on ¢hequo
Add cheque 888 nol cashed
Add overpayment to SBE re thq 897
Less oV?ayMent to S8E re chq 897
Add credit note Irom SBE in Jun8
Add crodit note Irom Dingkn in ALVJJt
Add carbc•lled ¢hequo$. only 1 signature 9421£689.881 & 9441£4,989.601
Add crodil note from Din0 in October
Less chequ8 992 error
Add cancalled theque 991
Add cheque 1016 not cas
Add c8ncAlled thoque 1023, wrtxw anount
Loss cancelled mombership cjwue in June - Steela £7
Less Irip f8funds in Sopl8mbar
Add closing uncleared chequés 10411£%]0.l & 10511£269.511
Add correction error
12.51
43.25
10.lxt
10.
81.26
5,679.48
187.04
29.
1,357.CQ
469.51
45,072.40
Opening balanca
Less Iransfef8 Out 10 oJrront acownt
Add interest
89,045.87
35,CKQ CIJ
447.eé
$4.493.53
Flnal b•l•nc•
Opening balanc8
Add transfers from Tre8sure¢$ Account
Minus total payments
185.64
Flnal balanc•
18564
Pr*parmg acc¢& we a slate of affaTr Ollhe •t th• •r*J ol fa 8Th1 bxB acc(#
Notss to wfHT accounts 2021122
Flnal 4o>>Jnl shm • surplus rf
-11.366
L•M lrips and prebook•d
L•ss'59 Club. od¥•tK• p*yYnents
215
-13016
Add January. March VAT r•poyiMni du• in •rn•r*
Add Gift Aid du• lof 2021r22
5.573
Add 1•3 stock
678
Add Arriv• M•r¢h Ift1 tt
6,562
£1,897
Rovi8od off81ve surplus -
We the undersigned. having orxess to 811 books invoicas, bills. otc, ogroo that ift our opinion tho
above statement 1$ 8 true and fair T8cord of assets and liabilities of the Trust.
Compiled by Treosuror
Denisg J Groy
Cwed by A)itOr
nan Pnlcttard
Vwifiod by Chaiman
lan Dunn
2(hh O¢tobw 2022
CHARITY COMMISSION
I FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustsesl
members of
Workington Transport Heritage Trust
On accounts forthe year
ended
31" March 2022
Charlty no
{If any)
1102725
Sot out on pag
Ofv. F ILI IIIA-C t.
I report to the trustees on my examination of the accounts of the ab3ve
Charity {'the Trust") for Ihe year ended
Responslbllltles and
basis of report
As the charity's truslees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charilies Act 2011
lllhe Act'i.
I report in respect of my examination of the TNst's accounts Carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5llb) of the Act.
Independent trhe charity's gross incom 8xc8eded £250.000 and l am qualified to
examiner'8 statement undertake the examination by being a qualified member of linsert name of
applicable listed body]]. Delete I l if not 8ppli¢8ble.
I have completed my examination. I confirm Ihal no material matters have
come lo my attention in connection with the examination (other than that
disdosed below'l which gives me cause to believe Ihat in, any material
respect..
the accounting records were not kept in accordance with section 130
of the Charities Act.. or
the accounts did not accord with the accountin9 records.. or
the account$ did not comply with the applicable requirements
concerning the form and ¢XJntent of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that Ihe accounts give a 'lrue and fairf view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
' Please delete the wonys in the brackets rffftey do not apply.
SIgn.
Dats:
Name:
Relevant professlonal
quallfication(s) or body
Af4T
IER
Oct 2018
(If any):
Addres•:
Section B
Disclosure
Only complete If the examiner needs lo highlight material matters ol GonGern
Isae CC32, Ind8pendent examinatson of charity accounts.. directions and
guidan for examiners).
Glve here brlof dfytsll• of
any ltsms that the
oxamlner WISh to
dlscloso.
IER
Oct 2018