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2024-03-31-accounts

EARTHBEAT LIMITED

STATEMENT OF ACCOUNTS YEAR ENDED 31[ST] MARCH 2024

COMPANY NUMBER: 5046503 CHARITY NUMBER: 1102705

EARTHBEAT LIMITED

MANAGEMENT COMMITTEE REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024

The management committee present their annual report and the unaudited accounts for the year ended 31[ST] March 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charities governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective 1[st] January 2019.

Reference and administrative information

Charity name Earthbeat Limited
Charity registration number 1102705
Company registration number 5046503
Registered Office and Operational Address The Earthbeat Centre
Marske Road
Saltburn-by-the-Sea
Cleveland
TS12 1QA
Management Committee Trevor Longden Chair
Geoffrey Peacock Treasurer
Sheila Wilson
Company secretary and manager Mr Anthony Galuidi
Independent Examiner
Azets Audit Services
Wynyard Park Avenue
Wynyard Park
Wynyard
TS22 5TB
Bankers The Co Operative Bank

1

EARTHBEAT LIMITED

MANAGEMENT COMMITTEE REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024

Structure, governance and management

Governing Document

The charity is a company, limited by guarantee, incorporated on 17[th] February 2004 and registered as a charity on 18[th] March 2004. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of its being would up, members are required to contribute an amount not exceeding £10.

Recruitment, appointment and training of Trustees

The trustees are recruited from a pool of individuals who support the organisation. Potential trustees are briefed by the manager and given copies of relevant policies and procedures.

Risk management

The trustees constantly review the risks to which the charity is exposed and to this end they put in place systems and strategies to minimise those risks.

Organisational Structure

The trustees are responsible for the strategic objectives of the charity. The day to day running of the organisation is delegated to the manager.

Related Parties

There are no related parties other than Trustees and their immediate family.

Objectives and Activities

The objects of the charity as set out in its Memorandum of Association are:

To advance the education of people with learning disabilities in East Cleveland through the medium of drama .

To this end the charity runs a theatre company called ‘Earthbeat’ which it runs to provide a public benefit.

The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning its future activities.

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EARTHBEAT LIMITED

MANAGEMENT COMMITTEE REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024

Achievements and performance

Chairman’s report

CURRENT STATUS

Earthbeat is an independent theatre company. All staff are employed by Earthbeat ltd and all funds and assets are controlled by the trustees and governing body of Earthbeat. Earthbeat is a charitable company and a company limited by guarantee. Earthbeat operates for five days each week, for 48 weeks each year.

We have been in situ, in the Earthbeat centre, for over eight years now. The building continues to provide an excellent base for Earthbeat Theatre Company, our tenants and our regular hirers.

We have replaced all of our carpets but the boiler replacement plan fell foul of engineers who let us down – twice. A third team are planning to replace the boilers in early July.

Following the retirement of one of our drivers and the difficulty in attracting a reliable replacement, we have purchased two eight-seater minibuses. Despite the initial costs, this will save us money in the medium term

SHOWS (and other events)

We have produced three shows in the last twelve months – Bond, Sister Act and Grease. All three shows were great successes and audience numbers were very strong with most shows being sold out. At the moment we are working on five different shows.

INCOME SOURCES

After a long, drawn out procedure we have entered into a new arrangement with the council called the ‘Community Opportunities Framework’. This means that they will uplift our rate for attendance each year, automatically. It also means that they will manage direct payments for our attenders – if parents and carers wish for them to do so. They will also inspect our service and ensure that we are accountable for the quality of our day service provision and that all of our policies and procedures, protocols and other documentation is up to standard.

Our main source of income remains that which is provided by drama fees from our performers (funded by the council as part of their social care package).

Our income from hirers and tenants remains stable and we have a full and thriving timetable of community activities. We have not raised the rent for our tenants this year, but we have applied a small increase to the rate that we charge our hirers (from £10 per hour to £11). This is the first increase in nine years.

FUNDRAISING

We have not received (or applied for) any grants this year but have received several small donations.

TENANTS

The Shanti café is closing and we are in the process of installing new tenants who will run a new café venture – ‘The Old School Coffee House’. All other tenants remain in situ and are doing reasonably well.

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EARTHBEAT LIMITED

MANAGEMENT COMMITTEE REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024

.

Financial review

The Statement of Financial Activities shows the result of the charity for the year. Unrestricted reserves of £440,024 remain at 31[st] March 2024

Reserves Policy

The Trustees have established that the organisation should aim to build up free reserves of approximately 6 months’ running costs, which would be around £205,000. As at 31[st] March 2024 £252,103 of reserves relate to fixed assets leaving free reserves at 31[st] March 2024 of £187,921.

Statement of trustees’ (directors’) responsibilities

The trustees (who are also directors of Earthbeat Limited for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Committee

T Longden Trustee

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EARTHBEAT LIMITED

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF EARTHBEAT LIMITED

I report on the accounts of the company for the year ended 31[st] March 2024 which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Graham Fitzgerald BA FCA DChA

Azets Audit Services Wynyard Park House Wynyard Avenue Wynyard TS22 5TB

5

EARTHBEAT LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

YEAR ENDED 31[ST] MARCH 2024

2024 2023
Unrestricted Restricted Total Total
Note Funds Funds Funds Funds
£ £ £ £
INCOME
Income from donations and legacies
Donations/Grants Receivable 2 5,814 - 5,814 3,563
Income from charitable activities
Drama fees 393,313 - 393,313 366,930
Ticket sales 6,312 - 6,312 4,759
Room Hire 51,168 - 51,168 55,060
Investment income - - - 5
───── ───── ───── ─────
Total income 456,607 - 456,607 430.317
───── ───── ───── ─────
EXPENDITURE
Expenditure on charitable activities
Costs of main activity 3 409,545 - 409,545 393,637
Other costs 3 14,079 - 14,079 13,394
───── ───── ───── ─────
Total expenditure 423,624 - 423,624 407,031
───── ───── ───── ─────
Net Income / Expenditure 32,983 - 32,983 23,286
Transfer between funds - - - -
───── ───── ───── ─────
Net movement in funds for the year 32,983 - 32,983 23,286
Fund balances brought forward 407,041 - 407,041 383,755
───── ───── ───── ─────
FUND BALANCES CARRIED FORWARD 440,024 - 440,024 407,041
═════ ═════ ═════ ═════

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EARTHBEAT LIMITED

BALANCE SHEET

AS AT 31[ST] MARCH 2024

2024 2023
Note £ £ £ £
FIXED ASSETS 4 252,103 232,206
CURRENT ASSETS
Debtors 5 20,004 21,469
Cash at Bank and in Hand 176,473 161,041
───── ─────
196,477 182,510
CURRENT LIABILITIES
Creditors & Accruals 6 (8,556) (7,675)
───── ─────
187,921 174,835
───── ─────
NET ASSETS 440,024 407,041
═════ ═════
FUNDS 10
Unrestricted Funds 440,024 407,041
Restricted Funds - -
───── ─────
440,024 407,041
═════ ═════

For the year ending 31[st] March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Approved by the Committee:

G Peacock :Trustee

Date

7

EARTHBEAT LIMITED

NOTES TO THE ACCOUNTS

1. ACCOUNTING POLICIES

Charity information

Earthbeat Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is The Earthbeat Centre, Marske Road, Saltburn by the Sea , TS12 1QA.

Accounting convention

These accounts have been prepared in accordance with the Companies Act 2006 and Accounting and Reporting by Charities” applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective 1[st] January 2019. The charity is a public benefit entity as defined by FRS 102.

The accounts are prepared in sterling which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

Going Concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Charitable Funds

Unrestricted funds are available for use at the discretion of the trustees in the furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of restricted funds are set out in the notes to the accounts.

Incoming Resources and Resources Expended

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that the income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require the deferral of the amount. Income tax recoverable in relation to donations received under gift aid or deeds of covenant is recognised at the time of donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit will be required by settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated of the basis of time spent, and depreciation charges are allocated on the portion of the assets use.

8

EARTHBEAT LIMITED

NOTES TO THE ACCOUNTS

1. ACCOUNTING POLICIES (Continued)

Tangible Fixed Assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold Property Improvements

2% per annum Equipment 10% per annum

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset and is recognised in the net income for the year.

Recoverable amount is the higher of fair value, less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset for which the estimates of future cash flows have not been adjusted.

If the recoverable amount of an asset is estimated to be less than the carrying amount, the carrying amount of the asset is reduced to the recoverable amount immediately in income/expenditure for the year, unless the relevant asset is carried in at a revalued amount, in which case the impairment loss is treated as revaluation decrease.

Recognised impairment losses are reversed if and only if,the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but so that the increased carrying amount does not exceed the carrying amount that would have been determined if no carrying amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately, unless the relevant asset is carried in at a revalued amount, in which case the reversal of the impairment loss is treated as revaluation increase.

Basic Financial Assets

Basic financial assets which include debtors, cash and bank balances, are initially measured at transaction price including transaction costs and subsequently carries at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of future receipts discounted at a market rate of interest. Financial assets classified as receivable within 1 year are not amortised.

Basic Financial Liabilities

Basic Financial Liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within 1 year are not amortised. Debt instruments are subsequently measured at amortised cost, using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

9

EARTHBEAT LIMITED

NOTES TO THE ACCOUNTS

CRITICAL ACCOUNTING ESTIMATES AND JUDGEMENTS

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying value of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from those estimates.

The estimates and associated assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision effects only that period, or in the period of revision and future periods where the provision effects both current and future periods.

2. DONATIONS/GRANTS RECEIVABLE Unrestricted Restricted Restricted Total Total
Funds Funds 2024
2023
£ £ £ £
Co-Op - - - 2,757
Other Grants and Donations
5,814
- 5,814 806
───── ───── ───── ─────
5,814 - 5,814 3,563
═════ ═════ ═════ ═════
Of total income of £456,607 in 2024 (2023: £430,317), £NIL (2023: £2,757) was credited to restricted
funds and £456,607 (2023:£427,560) was credited to unrestricted funds.
3. TOTAL EXPENDITURE 2024 2023
Charitable Other Total Total
Activities Costs
£ £ £ £
Costs directly allocated to activities
Professional fees 45,873 - 45,873 53,986
Equipment and repairs 12,764 - 12,764 9,966
Costumes & props 717 - 717 503
Printing & publicity 413 - 413 62
Admin & telephone 996 - 996 943
Insurance 2,714 - 2,714 2,323
Food & refreshments 2,384 - 2,384 2,209
Transport 56,558 - 56,558 53,578
Performers’ expenses 3,755 - 3,755 2,580
Heat, Light and Water 12,256 - 12,256 11,691
Sundry Expenses - - - 1,029
Lease of Premises 4,100 -
4,100 4,206
Legal 180 - 180 180
Cleaning of premises 650 - 650 788
Depreciation 16,397 - 16,397 7,528
Donations 70 - 70 480
Accountancy - 936 936 696
Training - - - 325
Support costs allocated to activities
on the basis of usage
Wages and Salaries 223,023 11,738 234,761 226,899
Pensions 26,695 1,405 28,100 27,059
───── ───── ───── ─────
409,545 14,079 423,624 407,031
═════ ═════ ═════ ═════

Of £423,624 expenditure in 2024 (2023: £407,031) £NIL was charged to restricted funds (2023: £13,757) and £423,624 was charged to unrestricted funds (2023: £393,274).

10

EARTHBEAT LIMITED

NOTES TO THE ACCOUNTS

4. FIXED ASSETS

Leasehold Motor Total
Improvements Equipment Vehicle
£ £ £ £
Tangible Assets
COST
At 1stApril 2023 255,010 44,379 - 299,389
Additions - - 36,294 36,294
───── ───── ───── ─────
At 31stMarch 2024 255,010 44,379 36,294 335,683
═════ ═════ ═════ ═════
DEPRECIATION
At 1stApril 2023 41,217 25,966 - 67,183
Charge for the year 5,482 1,841 9,074 16,397
───── ───── ───── ─────
At 31stMarch 2024
46,699 27,807 9,074 83,580
═════ ═════ ═════ ════
NET BOOK VALUE
At 31stMarch 2024
208,311 16,572 27,220 252,103
═════ ═════ ═════ ═════
At 31stMarch 2023 213,793 18,413 - 232,206
═════ ═════ ═════ ═════
5. DEBTORS
2024
£ £
Other debtors and prepayments 20,004 21,469
═════ ═════
6. CREDITORS AND ACCRUALS 2024
£ £
Social Security and Other Taxes 4,925 4,548
Other Creditors 2,731 2,383
Accruals 900 720
───── ─────
8,556 9,949
═════ ═════
7. EMPLOYEE EMOLUMENTS
There were no employees whose remuneration defined for taxation purposes amounted to greater than
£60,000.
2024 2023
£ £
Wages and Salaries 220,614 211,831
Social Security costs 14,147 15,068
Pension 28,100 27,059
───── ─────
262,861 253,958
═════ ═════

The average number of employees during the year was 9 - (2023: 8)

8. TRUSTEE EXPENSES

11

No remuneration, benefit or expenses were paid to Trustees in the year.

EARTHBEAT LIMITED

NOTES TO THE ACCOUNTS

9. TAXATION

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives

10. ANALYSIS OF NET ASSETS BETWEEN FUNDS

2024 Unrestricted Unrestricted Unrestricted Restricted
Funds Funds Total
£ £ £
Fixed Assets 252,103 - 252,103
Net Current Assets 187,921 - 187,921
______ ______ ______
440,024 - 440,024
═════ ═════ ═════
2023 Unrestricted Restricted
Funds Funds Total
£ £ £
Fixed Assets 232,206 - 232,206
Net Current Assets 174,835 - 174,835
______ ______ ______
407,041 - 407,041
═════ ═════ ═════
11. MOVEMENT IN FUNDS
2024
At 1st April Income Expenditure Net At 31st March
2023 Transfers 2024
£ £ £ £ £
Restricted Funds - - - - -
_____________
Total - - - - -
Unrestricted Funds
General Funds 407,041 456,607 (423,624) - 440,024
_____________
407,041 456,607 (423,624) - 440,024
____________
2023 At 1st April Income Expenditure Net At 31st March
2022 Transfers 2023
Restricted Funds £ £ £ £ £
Social Enterprise Fund
5,731 - (5,731) - -
Redcar and Cleveland BC 5,269 - (5,269) - -
Co Op - 2,757 (2,757) - -
_____________
Total
11,000 2,757 (13,757) - -
Unrestricted Funds
General Funds 372,755 427,560 (393,274) - 407,041
_____________
383,755
430,317
(407,031)
-
407,041
____________

Purpose of Restricted Funds

12

Co Op – To cover costs for work on new sensory room.

13