The Pavilion Englands Poulton GL7 5HX
www.PoultonCricketClub.co.uk
Affiliated to the ECB and Gloucestershire Cricket Foundation
President: David Dunn Chairman: Will Bathurst Secretary: Robert Ireland Treasurer: Steven Willard CSO: Claire Kilby
Charity Registration Number: 1102682
Trustee Report 2024
1 January 2024 – 31 December 2024
Objectives & Activities
(“the Club”) for the 1 January 2024 to 31 December 2024. The Trustees confirm that the Annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the club's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard
Summary of the Purposes of the Charity (SORP 1.17)
The purposes of the Club are to foster and promote participation in the amateur sport of cricket within the community, providing facilities for playing cricket, opportunities for recreation, coaching and competition.
Activities undertaken in relation to these Purposes (SORP 1.17 & 1.19)
pavilion known as Englands for use by Poulton residents and the surrounding area. The charity’s main sources of income are membership subscriptions, donations, sales from its bar & kitchen and fundraising
Season of April to July inclusive with the Senior section running from April through to September.
Statement of the Trustees (SORP 1.18)
In setting objectives and planning for current and future activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'. All activities have been undertaken for the furtherance of the Charity’s purpose as per its Constitution and for the furtherance of Public Benefit.
Contribution made by Volunteers (SORP 1.38)
The club is completely dependent on the work of volunteers and is run by volunteers who are not entitled to receive any remuneration.
Achievements & Performance
Main Achievements in 2024 (SORP 1.20)
The year has been focussed on laying the facilities groundwork for future growth. The club has had it most successful year of fundraising in its history, investing the vast majority of this into its facilities.
Following the agreement of a lease in 2023 with our landlords the Poulton Playing Field & Allotment Charity (“PFAC”) we have become sole rather than joint tenants of the Englands Playing Field and Pavilion which has empowered us to made immediate improvements.
We have for the past few years struggled with largely inoperable machinery. The Club entered the 2024 season faced with no way of cutting our outfield and no way to roll cricket pitches.
A vote was taken at the Club AGM to approve the required grounds expenditure so that we could operate in 2024 resulting in the material expenditure detailed below. Grant applications, an interest free loan, club fundraising and crowdfunding would enable the acquisitions detailed below which formed the clubs main achievements in 2024
Ground
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Funding and purchase of a new Poweroll 12 Roller to help produce wickets at the square
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Funding and purchase of a Kress236e Electric Robot mower to maintain the Playing Field. This included use of the Cotswold District Council’s Spacehive crowdfunding partner and a grant from the England and Wales Cricket Borad.
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Continued funding of Willow Turfcare as Contractors to care for the square and produce the 90+ wickets required for cricket each season. This contract is reviewed annually has performance related break clauses or can be terminated with three months notice. It is a £16,200 a year (inclusive of VAT contract)
Pavilion
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Phase 1 installation of security cameras and WiFi at the pavilion.
Administrational
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Clubmark accreditation was retained for a further season. It will be discontinued at the end of 2025 and replaced with a new system.
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The committee was elected and from this a provisional group of additional trustees has been formed.
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A new constitution and split division of responsibilities will be established during the 2025 season.
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A large body of parent and player volunteers has driven the success of Friday night bar and kitchen
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The Club also held a successful Beer festival whose main aim was to bring the village and club closer together
Club Membership & Playing
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Club membership stood at 150 with 126 of these now under 18 bolstered by a brand new Under 5s squad of 18.
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For our youth, membership charges remained the same
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Due to a sponsorship partnership with Tanners Solicitors LLP we provided all youth members with a club shirt.
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roles in the club
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Our membership continues to grow as we attract more children and young people to our club however we still have work to do on
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a. Attracting villagers in the immediate locality, helping the club become a focal point for them.
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b.
Financial Review
Summary review at end period (SORP 1.21)
pavilion including its costs and the revenue potential of the bar/kitchen. This has transformed the earning
Driven by club fundraising, Receipts hit £78,734 for the year which includes £6,620 in grants versus cost of sales of £47,793 and administration costs of £14,479. Operating profit ended at £13,224 with retained profit of £31,907. The club spent a total of £30,106 on fixed assets. Overall therefore this results in a net impact on cash reserves of £8,975 and cash reserves ended the year at £9,708.
Policy for Holding Reserves & Reserves Held (SORP 1.22)
this target is set at £10,000-20,000. This range is wide as our cost of operations is swollen significantly when cricket is provided. Basic costs, should we be unable to operate are kept low by rolling liabilities and short term contracts.
Even with, by historical standards, large expenditure in the 2024 season. On December 31, 2024 our net current assets ended the year at £4,709 with assets of £31,907. This is net of a £5,000 interest free multiyear loan from a benefactor to help fund the new roller rather than accepting one from the England & Wales Cricket Board.
Going Concern Statement (SORP 1.23)
After making the proper enquiries, the Trustees have a reasonable expectation that the Club has adequate resources to continue in operational existence for the foreseeable future.
Sources of Funds in 2024 Season (SORP 1.47)
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Membership subscriptions totalled £7,739 for the season.
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Night youth nights at the club thanks to the hard work of volunteers.
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Direct Club Donations were £14,459
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£3,827 was raised by additional fundraising
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£3,190 was delivered by the beer festival
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£4,274 was received in Gift Aid on qualifying donations
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The Club also received £6,620 in grant funding. £3,250 each from the Cotswold District Council and the England and Wales County Grant Scheme towards the purchase of our robot mower. A further grant of £120 covered an umpire training course held at the club
Principal Risks Facing the Charity (SORP 1.46)
provision of cricket. The club is already reducing fuel and utility costs and has plans to reduce these costs even further in the future as part of its club development plan. The club is conscious that it cannot keep increasing the cost of cricket to families and is constantly looking for ways to reduce the financial barriers to playing the sport. To mitigate financial risks, management accounts are provided throughout the year when requested by the Trustees, including a Profit & Loss statement, Balance sheet with depreciation and lists of creditors and debtors.
Further risks are associated with the playing of cricket and the provision of youth coaching and cricket for children. The club mitigates these risks with codes of conduct, safeguarding policies and DBS checks in
which places parents in control of their child’s access to the club. In addition our large coaching teams mean multiple coaches are present for each training session in line with coaching requirements. First Aid kits exist for all teams in the club.
The club also maintains liability and personal injury insurance policies from Howdens.
Structure, Governance and Management
Trustees (SORP 1.25)
For the 2024 season, the appointed trustees have been elected annually to the Club Committee serving as
four trustees were David Dunn (President), William Bathurst (Chairman), Steven Willard (Treasurer) and Rosemarie Chapman (Life Member) all multi-year Trustees serving for the full period of 2024 and assuming their roles in line with the Club’s governing constitution.
Planned Changes for the 2025 AGM
governance criteria are improved. During the 2025 season a new constitution and governance structure will be considered at the AGM.
The current team of Trustees (elected to their posts at the 2023 AGM) have assumed positions on a voluntary basis following the resignation of Steven Willard at the end of the 2024 season and following the death of the much loved and appreciated Rosemarie Chapman.
and compliance with the ethical and legal requirements of running the charity.
It is proposed that the day-to-day management of playing and cricket matters will be handled by volunteer sub committees governing respectively
I) The Youth section II) Women & Girls Section III) The Facilities IV) The Senior Section.
The body of Trustees will consider any budgetary requirements for these sections.
Declarations
The Trustees declare that they have approved the Trustee’s report above.
Signed on behalf of the Trustees
Signature
Full Name William Bathurst
Position
Chairman
| Poulton Cricket Club Charity Name |
Poulton Cricket Club Charity Name |
Poulton Cricket Club Charity Name |
Poulton Cricket Club Charity Name |
1102682 No (if any) |
1102682 No (if any) |
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 01-Jan-24 31-Dec-24 Receipts and payments accounts Period start date Period end date To For the period from ee ee ee ee |
Last year to the nearest £ CC16a |
||||||||||||||||
| Members' Subscriptions | 7,739 | - | - | - | - | - | - | 7,739 | 7,739 | 6,926 | |||||||
| Club Sales | 24,591 | - | - | - | - | - | - | 24,591 | 24,591 | 29,130 | |||||||
| Fundraising Events | 17,847 | - | - | - | - | - | - | 17,847 | 17,847 | 9,333 | |||||||
| Donations, Legacies, Grants | 24,264 | - | - | - | - | - | - | 24,264 | 24,264 | 7,183 | |||||||
| HMRC Gift Aid | 4,274 | - | - | - | - | - | - | 4,274 | 4,274 | 2,276 | |||||||
| Interest on Deposit Account | 19 | - | - | - | - | - | - | 19 | 19 | - | |||||||
| - | - | - | - | - | - | - | - | - | - | ||||||||
| - | - | - | - | - | - | - | - | - | - | ||||||||
| Sub total(Gross income for AR) | (Gross income for AR)78,734 | - | - | - | - | - | - | 78,734 | 78,734 | 54,848 | |||||||
| A2 Asset and investment sales, (see table). Loans Received 5,000 - - 5,000 - - - - - - Sub total 5,000 - - 5,000 - Total receipts 83,734 - - 83,734 54,848 A3 Payments ————~~——~~ |
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| Repairs & Maintenance | 27,604 | - | - | - | - | - | - | 27,604 | 27,604 | 27,201 | |||||||
| Cost of Club Sales | 19,578 | - | - | - | - | - | - | 19,578 | 19,578 | 19,947 | |||||||
| Cost of Fundraising Events | 9,077 | - | - | - | - | - | - | 9,077 | 9,077 | 5,170 | |||||||
| Light & Heating | 2,539 | - | - | - | - | - | - | 2,539 | 2,539 | 2,016 | |||||||
| Insurance | 1,923 | - | - | - | - | - | - | 1,923 | 1,923 | 1,876 | |||||||
| Water & Sewerage | 199 | - | - | - | - | - | - | 199 | 199 | 1,368 | |||||||
| Grants & Donations Paid | 0 | - | - | - | - | - | - | - | - | 520 | |||||||
| Telephone & Internet | 649 | - | - | - | - | - | - | 649 | 649 | 371 | |||||||
| Printing, Postage, Stationery, Computer Supplies | |||||||||||||||||
| 716 | - | - | - | - | - | - | 716 | 716 | 342 | ||||||||
| Rent/Hire | 147 | - | - | - | - | - | - | 147 | 147 | 212 | |||||||
| Bank Charges | 172 | - | - | - | - | - | - | 172 | 172 | 176 | |||||||
| **Sub total ** | 62,602 | - | - | - | - | - | - | 62,602 | 62,602 | 59,199 |
| A4 Asset and investment purchases, (see table) Purchase of Fixed Assets 30,106 - - 30,106 - - - - - Sub total 30,106 - - 30,106 - Total payments 92,709 - - 92,709 59,199 Net of receipts/(payments) - 8,975 - - - 8,975 - 4,351 A5 Transfers between funds - - - - - A6 Cash funds last year end 18,683 - - 18,683 - Cash funds this year end 9,708 - - 9,708 - 4,351 ————~~——~~ S~~e~~ |
|---|
CCXX R1 accounts (SS)
14/08/2025
1
Section B Statement of assets and liabilities at the end of the period
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|---|---|---|---|---|
|Unrestricted|Restricted|Endowment|
|Categories|Details|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|B1 Cash funds|Gift Aid Account|1,500|-|-|
|No.1 Account|
|964|-|-|
|Pavilion Account|
|1,000|-|-|
|Reserve Account|
|6,244|-|-|
|Total cash funds|9,708|-|-|
|——===|
|(agree balances with receipts and payments|
|account(s))|OK|OK|OK|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary assets|Other Debts|1,048|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|=====|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|===|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the|Kress 236e Mower|12,999|11,049|
|charity’s own use|Poweroll 12 Mower|14,832|14,090|
|Fixtures & Fittings|2,275|2,059|
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|-|-|
|-|-|
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|-|-|
|a|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|Trade Debtors|1,445|
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|Signed by one or two trustees on behalf of|Date of|
|all the trustees|Signature|Print Name|approval|
|William Bathurst|19/08/2025|
|—|
|CCXX R2 accounts (SS)|2|14/08/2025|
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF POULTON CRICKET CLUB
I report to the trustees on my examination of the accounts of Poulton Cricket Club (the Charity) for the year ended 31 December 2024.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr J P Foxwell FCCA FCIE independent-examiner.net
12 Hillbourne Road, Poole, BH17 7JB
Date: 23 August 2025