Ce ES DeST
Business & Employment Support & Training 17 Milton Meadows Milton, Near Tenby eae ey www. bestuk.org.uk 01646 651655
Morfa Family Centre
1 June 2020 to 31 May 2021
Registered Charity Number: 1102670
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MORFA FAMILY CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2021
Page
Administrative Details
Report of the Trustees Report of the Independent Examiner Statement of Financial Activities Statement of Assets and Liabilities
Notes to the Financial Statements
2 3-6 7 8 9
10-11
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MORFA FAMILY CENTRE REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
STRUCTURE, GOVERNANCE AND MANAGEMENT
Morfa Family Centre is a charity governed by a constitution as adopted 218 October 2003. It is registered as a charity with the Charity Commission.
The aims and objects of the charity are to develop at a local level the skills and nurturing capacity of families, parents and carers so that the well-being and life chances of their children are enhanced.
Plant Dewi are the employer for the staff at Morfa Family Centre and an appointed Plant Dewi Project Worker advises and manages the Co-ordinator.
Public Benefit
The public benefit through having a service that provides families with children aged 0-4 years (0-11 schoo! holidays) with free access to a wide variety of play activities, free accredited training/courses on parenting skills, free trips and outings, and an open-door policy promoting equal opportunities for all families. The centre also works closely with other like-minded organisations and therefore is able to sign-post families in need to other professionals. By ' providing this service we preserve and protect health and relieve stress within family relationships.
Appointment of Trustees
Trustees are appointed as set out in the constitution. Professionals and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed, and applicants are voted onto the committee as appropriate. Committee members can also be co-opted when appropriate.
Trustee Induction and Training
As part of induction all trustees are CRB checked and shown the relevant documentation regarding the running of the family centre.
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Organisation Structure
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| Chair DCSR |
Family Centre Co-ordinator
Play Worker
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CHARITY COMMISSION NUMBER 1102670
MORFA FAMILY CENTRE REPORT OF THE TRUSTEES- continued FOR THE YEAR ENDED 31 MAY 2021
Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decision-making regarding the day-to-day running of the centre. The Co-ordinator is responsible for keeping order of files, office work and over-seeing all other day-to-day activities at the centre.
Related Parties
Plant Dewi are the employer for the staff at Morfa Family Centre and an appointed Plant Dewi Project Worker advises and manages the Co-ordinator.
Risk Management
Risk management has been reviewed in terms of child protection policies, risk assessments of events and trips, the undertaking of Criminal Record Bureau checks and health and safety issues. The trustees feel that they have taken all reasonable steps to protect beneficiaries, staff, volunteers and the organisation itself.
Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks.
OBJECTIVES AND ACTIVITIES
The object of the charity is about prevention and early intervention.
The constitution states the two objects as “I. The preservation and protection of health and the relief of distress within family relationships by the provision of a resource and advice centre and by the education of the public in good parenting skills. I. The provision of facilities for recreation and other leisure time activities for families with young children in the interests of social welfare with a view to improving conditions of life”
The charity works in partnership with parents and carers. It empowers them in order to better cope with family life and therefore gives their children a better start in life.
The Aims of the Family Centre is to ensure children:-
- e Have a flying start in life e Have a range of education and learning opportunities e Enjoy the best possible health, free from abuse e Have access to play, leisure and cultural activities e Are listened to and respected and have their identity recognised ® Have a safe home and community e Are not disadvantaged by poverty
The objectives for the next year are to:
- e Provide a safe, warm and welcoming environment. e Provide access to various play equipment and activities. e Empower Parents by offering training and support e Provide opportunities to go on trips and outings. e Provide open-door policy where everyone is welcomed. e Continue outreach work to identify isolated families. e Provide courses, workshops, play activities for parents and their children to do together.
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MORFA FAMILY CENTRE REPORT OF THE TRUSTEES- continued FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
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e Provide a daily breakfast and lunch club at the centre and teach families how to cook healthily on a budget
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e Provide a programme of exercise and fun activities for the family e Promote children’s independence through play.
ACHIEVEMENT AND PERFORMANCE
Morfa Family Centre is based in a state-of-the-art room with excellent facilities. Partnership working is strong and agencies such as the Health Visitor come to the Centre on a regular basis. The staff have provided a variety of activities and sessions for the children and their families and work in partnership with Plant Dewi, ICC, Flying Start, Perinatal Mental Health and other providers to provide parents and children with information sessions together with practical activities and workshops.
Activities
General activities at the Centre have included cooking, gardening, themed art and craft sessions, messy play, play-day activities, fun-days, nature walks, mindfulness sessions, home safety sessions and much more. Healthy eating and active lifestyles are promoted at the centre ; and there are there is a free healthy snack provided. Parents have enjoyed the healthy eating and low budget meals that are demonstrated in the health promotion sessions, including the introduction of walking sessions aimed at families when it was safe to resume face to face sessions during the Covid-19 pandemic.
The typical weekly structure includes:
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e Baby group on a Thursday morning gives parents and babies the space to enjoy free play, messy play and crafts e.g. baby keepsakes.
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e Together Time on a Thursday afternoon for parents and their children which incorporates a craft and cooking activity as well as various play opportunities.
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e Parent and Toddler group is held all day on a Friday with free play, crafts, messy play, stories, songs, dancing and lunch club and split into two sessions.
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e After School club is held on a Friday at 3.00pm until 4pm for parents and their schoo! age children.
During the Covid—19 pandemic, we had to close the Centre doors on March 20 2021 and adapied our way of working to provide online support using Facebook, Instagram, Zoom and WhatsApp. When it was safe to do so, we resumed face to face sessions and based ourselves within the local community in safe outdoor areas for families.
Links with Flying Start, Health Visitors, Maes Y Morfa School, Jellitotz Nursery, Morfa Residents Committee, Perinatal Mental Health Service as well as other professional agencies such as Legacy Project, DWP, Wales PPA and Communities First are very strong and we continue to work closely with these agencies and families within Morfa and the surrounding areas.
Highlights
° The centre has attracted a number of funding pots to sustain the setting over the last year ° Families have adapted well to the new ‘blended’ model of delivery although our most popular sessions when available are still face to face sessions. They also appreciate the health benefits of going on local walks and visiting parks to keep families fit and active and the opportunity to meet in a safe environment.
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MORFA FAMILY CENTRE REPORT OF THE TRUSTEES- continued FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
e Local families are feeling less isolated due to attending Morfa Family Centre. With a fot of moving in and out of the area, parents feel like they belong to something when they come to the family centre. They feel more secure in the community as they know more people ° Families have also reported that children’s speech and language skills are developing more as they engage with Centre sessions and have appreciated tips given by staff on how to develop their children’s language skills further. ° Activities this year have included themed events such as Christmas party, Chinese New Year, Valentines, Mother's Day, Easter family fun days and online fun sessions. ° Positive partnerships have been formed with ICC staff and Morfa school staff, the Legacy Project, Communities for Work and Flying Start teams. ° Staff have been trained in safeguarding, Autism Awareness training, ACES training, Prevent training ° Successful toddler group — parents attending baby group have begun to access the toddler groups as their babies have become mobile
Reserves Policy
. The trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission. The greatest area of risk to the effectiveness of the charity is loss of grant funding. In the event of such a loss the trustees wish to be able to maintain services for at least 3 months to enable other sources of funding to be secured or to make changes to existing services. The trustees therefore feel that reserves should normally approximate to 3 — 6 months of the largest grant. This currently equates to approximately £7,082 - £14,164. As of 31 May 2021, reserves held equated to £5,500, which is below this range. The trustees are considering ways to increase unrestricted funds and continue to monitor reserves on an annual basis.
FINANCIAL REVIEW
During 2020-21 the centre was funded by Awards for All, Community Foundation Wales, Foyle Foundation, The Moondance Foundation , Oakdale Trust, Waterloo Foundation, and unrestricted donations. The charity is grateful for the support of its funders.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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MORFA FAMILY CENTRE FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
Independent Examiner’s Report to the Trustees of Morfa Family Centre
| report to the trustees my examination of the accounts of the above charity for the year ended 31 May 2021, which are set out on pages 8 to 11.
Responsibilities and Basis of the Report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent examiner’s statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: ° the accounting records were not kept in accordance with section 130 of the Charities Act; or ° the accounts did not accord with the accounting records; or ° the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date 31% January 2022
Shirley David, BA Hon., Dip HE, MILM Consultant Business & Employment Support & Training 17 Milton Meadows Milton, Nr Tenby Pembrokeshire SA70 8PL
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MORFA FAMILY CENTRE FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
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|Receipts|Notes|UnrestrictedFunds|Restrictedoe|rie|Totaleh Funds|
|Voluntary|Income|
|Gifts|and Donations|1,819|0|1,819|1,517|
|Grants|300|38,410|38,740|14,912|
|Total|Voluntary|Income|2,119|38,410|40,529|16,429|
|Total|Receipts|2|2,119|38,410|40,529|16,429|
|Payments|
|Support Costs|3|0|5.000|§,000|4,496|
|Revenue|Costs|
|Activity|Resources|0|62|62|220|
|Bus|Hire|0|0|0|170|
|Equipment|- Consumables|0|28|28|0|
|Equipment|0|1,174|1,174|0|
|Hall|Hire|0|31|34|0|
|:|Marketing|and|Publicity|0|0|0|29|
|Petty Cash|9)|160|160|545|
|Salaries,|Tax and|Ni|5|0|21,668|21,668|27,125|
|Subscriptions|0|122|122|0|
|Telephone|0|10|10|0|
|Training|0|54|54|0|
|Travel|0|17|17|344|
|Total|Revenue|Costs|2|6|23,327|23,327|28,430|
|Total|Payments|0|28,327|28,327|32,926|
|Net|Funds|2,119|10,083|12,203|-16,497|
|B/F Funds|Previous|Year End|3380|16034|19414|35912|
|CIF Funds Current Year End|2|5,500|26,117|34,617|49,414|
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MORFA FAMILY CENTRE FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
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31 May 2021 31 May 2020
ASSETS
Current Assets
Cash at bank and in hand
Uoyds TSB 31,553 19,404
Petty Cash 64 10
Total Cash at bank and in hand 31,617 19,414
Total Current Assets 31,617 19,424
NET CURRENT ASSETS 31,617 38,838
TOTAL ASSETS LESS CURRENT LIABILITIES 31,617 58,262
NET ASSETS 31,617 97,100
Breakdown of Funds
Unrestricted Funds - Resenes 5,500 3380
Restricted Funds 26,117 16034
Total Funds 31,617 19414
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Signed on behaif of the trustees
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CHARITY COMMISSION NUMBER 1102670
MORFA FAMILY CENTRE FOR THE YEAR ENDED 31 MAY 2021
Notes to the accounts for the period ended 31 May 2021.
1. Accounting Policies
The accounts have been prepared under the receipts and payments convention and in accordance with:
° Charities SORP e Applicable accounting standards and e The Charities Act 1993.
The principal accounting policies adopted in the preparation of the accounts are as follows:
Restricted funds are to be used for specified purposes as specified by the donor. Expenditure that meets these criteria is identified to the fund.
Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and is available as general funds
| 7a Restricted Fund Movements |
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| Restrictedfundsbreakdown a a 2020-21 2020-21 ri Balance Balance BIF Received Spent _ |
3 Support Costs
HR Support Costs: £ §94 Health and Safety Costs £ 594 Governance costs £3,812 Total £5,000
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MORFA FAMILY CENTRE FOR THE YEAR ENDED 31 MAY 2021
CHARITY COMMISSION NUMBER 1102670
4, Designated Funds
There were no designated funds in the current or previous year.
5. Paid Employees
Total staff salaries and wages were £21,668 for 2 part-time positions.
6. Accounts Payable
There were no accounts payable as of 31 May 2021