MAUK D maukorg 2023 ANNUAL REPORT ayor* Commu Weekend Reflecting on Progress, Building Tomorrow Together Presented By: Nishar Viswanath Secretary, MAUK 6J)nO" ol [￿36){81 Malayalee Association of the UK MAUK 2023 ANNUAL REPORT PREPARED AND PRESENTED ON BEHALF OF THE DIRECTOR BOARD BY NISHAR UISWAKATHAN PUSHPALATHA, SECRETARY REBISTRATIOM Malayalee Association of the U. K. (hereafter M.A.U.K.) is a Registered Charity (No. 1102653) and a Company Limited by Guarantee (No. 4934084). Therefore. the Board of Directors is responsible as Charity Trustees and Company Directors. M.A.U.K. is also registered with the Information Commission's Office and the Fundraising Regulator. M.A.U.K also works in partnership with the London Borough of Newham CHARITY COMMISSION FOR ENGW40 ANO WALES CL¥nganies HoL￿e REGULATOR ico. c_- ELECTIONS At the last A.G.M. on Sunday, 24 September 2023, the following directors were elected to serve for two consecutive years: Raman Sambasivan, Sreekumar Kunjurarnan, Sreejith Sreedharan, Aji Gangadharan, Murali Pillai, Sudha Das, Rajeswari Sadasivan, Suresh Unnithan and Suresh Sukumaran. The following sitting directors will serve until the forthcoming A.G.M. on Sunday, 22 September 2024: Anil Velu, layan Pillai, Anil Edavana, Aji Velu, Mohanadas Madhavanandan, Nishar Viswanath and Aloysius Mathew. Members are invited to apply to join the Director Board. The candidates must be members for over two consecutive years and served as a volunteer for a minimum of one year to be elected as a director. Members at the Annual General Meeting will elect directors. 2023 Managomonl Slruclure In 2023, each director led one or two tasks of their choice and was encouraged to build a team consisting of experts and interested volunteers. This has boosted our volunteer numbers and their participation. Membeishlp In 2023, we added 72 new family members to our organisation. Mernbership is completely processed through online mediurns. Yearly subscription can now be paid by standing order or direct debit. Despite financial constraints, the membership fee has remained at £20 since 2012. We encourage all our supporters to advocate for M.A.U.K. and inspire your friends, family, and coworkers tojoin M.A.U.K.- Our Extended Family. Webslle. wWw.m￿LOtq The website mainly informs members about M.A.U.K. activities and archives our records. Members can also download M.KU.K. policies, annual reports and aecounts. forms, and other publication Social Medla . MAUILONDOM M.AU.K. continues to increase its presence on social rnedia through our Facebook, Instagram, Threads, and YouTube handles under'mauklondon,. Media P￿t￿e[S M.A.U.K. maintains a good rapport with various print, online, and visual media targeted at the Malayalee community. We are grateful for their continued support. We express our gratitude to: UKmalayalee.com, Kerala Link, KaumudiEurope, britishmalayali.com, europemalayali.com, Anand Media, Britishkairali.co.uk, Manoramaonline and Radto Lime. Kerala Llnk UK Alala￿l￿ manorama BRITIS11@￿￿)e} Europ onond Iv WMUDI ANl4NV MEQIA Ketala Hwse Kerala House bookings for private functions and community gatherings have significantly increased over the last few years. Community and faith-based groups use Kerala House regularly at preferential rates. Location, easy access by public transport and affordable rates has been the prime reasons for this increase. Kerala House is also available for members of the local community for wakes and other funeral gathering5 and rituals. Many members have used this service in the last year as it 15 located within a short distance from Manor Park Ciernatorium. Although we offer the premises free of charge, all users havee donated money to the up-keeping of Kerala House. The free booking of Kerala House for life members was extended to 30 December 2023. Any life members who hasnt yet to used their free booking have now lost this privilege. Arts. Cullural & Social activilies MAUKBharathanatyam Students MAUK ChiianKt DanMs Forum MAUK Chilanka was created as a plarforni for dancers of various genres, mainly Indian Classical, folk and cinematic dance. The influx of students from Kerala has seen a rise ift artists seeking opportunities to train, collaborate and I,_ / perform, which Chilanka hopes to address. In 2023, Chilanka artists performed at major stages, including MAUK Onam Celebrations, KCWA Ponnonam and the High Commision of India's the Independence Day and Foundation Day Celebrations. MAUK A2p) Chilanha Kaffankap￿Um KavAhayum ICDllee and Poelry) discuss literary works, current affairs and the M.A.U.K.'s literary group was launched on 08 and the environment and Famous Malayalam October 2010 at Kerala House to celebrate the novelist and story writer T D Rarnakrishnan, notable poet O.N.V Kuyup winning the literary critic Dr K Prasannarajan and Magic Jnanpith Award, the highest literary Award in Planet founder and magician Gopinath India. It is an independent body headed by Mutukad participated in various events Poet Priyavarathan Sathyavrithan and organised by Kattankappiuim Kavithayum in supported by Muralee Mukundan and 2023. The year also witnessed a session with Manampoor Suresh. It has conducted 142 Manambur Suresh, a prominent member of episodes, during which most of today's Kattankappi, following the release of his book Malayalarn literary personalities have blessed 'Ray Muthal London Festival Vare,, viewing the gathering with their presence. The and discussions on aeclaimed films 'Gandhi' Kattankappi team meets regularly online and and Tokyo Story, and an online poetry in person at Kerala House, where participants reading session. LOrTr￿.￿ pre IviJa)36•aJi¢]Da6)$ ogcauJl&r• The magic of co For in-depth reports and activities of Kattankappi, visit http://coffeeandpoetry.org Mawlam IXass8S In 1980, MAUK started the first Malayalam classes in the U.K. After a short break during the pandemic, we have restarted the Malayalam language. Rebranded 'Madhuram Malayalam, the classes restarted on Vijayadashami day in 2023 and take place on selected Sunday under the leadership of Sabith Pillai. This initiative aims to familiarise children with the richness and heritage of loin our Malayalam elasses for both children and Malayalam language and learn the basics. adults at Kerala House on Sundays. London I￿rny oi Dravldla Arts (￿D￿j LADA is MAUJls axleavwr to wish arnl wonN)te t*avKlian Artsaryl Lan* in U.K Owaim is to w(xk (Jkntivelywith ody 0rgan￿ati(M to pre5eNe and FrOn￿tr Cl3ifjdian ats arnl lth. In 2(Y23, we have ￿ most of the dasses that wÉYe su4xth dwingd% paThknxaNI haw start ed neNOrn& LADA is Cheimla Troupe M.A.U.K. Chenda Troupe, founded in 2011 under the training and guidance of Vinod Navadhara, has grown into the leading Chenda Troupe In 2023 the Troupe perfornied at many prestigious events, including the Chariot festivals of London Sri Murugan Temple, Lakshmi Narayana Temple, Ilford Ganapathi Temple, Sai Baba festival, Aylesbury Church and the inauguration of Nagapooshini Temple in Harrow. Chema CIKses The Chenda classes currently take place at Kerala House on Thursday evenings and Sunday mornings, with 24 students in 3 classes. MAUK Chllanka: Dancets Forum In lune 2023 we restarted Bharathanatyam Classes. The classes are designed for children and adults who are beginners or returning to Bharathanatyam after a long time. Through high-quality teaching, students can explore and refine a range of adavu (steps), improve their coordination and build their stamina as they explore the fundamentals of movement technique and rhythm. The class, taught in Kalashethra style by Ms Jasllne Shimmy Antony, currently has twenty one stuents. nmi. MAUK llnnual To comply with our commitment to beinE an environmentally sustainable organisation Janani was published as an e-magazine. The magazine, edited by Gagana Priyan and Priyavarathan Sathyavrithan, can be downloaded from the M.A.U.K. website. T.HE LONnoN.T..AMIL SA MAUK Chenda students performing at London Tamil Sangam Pongal celebrations. llKShara: hiiu.L BIYJK Club The book club initiated by Sudha Das on 12 June 2021, intends to prornote the Malayalam language and literature and engage its members in diseussiofts, debates and evaluations of literary work through Zoom meetings. Sessions occur every few months, leaving participants time to read the selected text. In 2023, texts discussed included Haridwarle manikal muzhangunnu by M Mukundan, Oru sankeerthanam pole by Perembadavam Sreedharan, Manj by M T Vasudevan Nair, Ini njan urangatte by P K Balakrishnan Akshara currently has 49 Malayalam enthusiasts from across the globe as active members. Onasathaya Every year, M.A.U.K. volunteers prepare the scrumptious Sadhya we senie under the supervision of the Elders. In 2023, 260 home-cooked Sadhyas were served on Saturday, 03 Septsmber, at Trinity Centre in East London. We thank all our volunteers for the hard work each year they have put in to keep this tradition alive. M.A.U.K. Onasadhya has charity at heart. Every year, we add a nominal fee to the cost of the Sadhya to provide a similar nurnber of Sadhyas in orphanages and care homes in Kerala on the same day. In 2023, we provided over175 Sadhyas at Nalla Samarayan A5rasam in Kanjirapally, Kottayam. Onasadhya was led by MAUK volunteer Nihas Rawthey and the director in charge was Aloysius Mathew pomonam 2023 Onam is the celebration of oneness. Since the early1970s, M.A.U.K. has been celebrating Onam, the harvest festival of Kerala, in grand splendour every year without fail. The celebration has become a much-revered date in the calendar of the U.K. Malayalees and is one of the largest and most significant social gatherings of Malayalees in the U.K. Jlr The 2023 festivities took place on Sunday, September17th, 2023, at Redbridge Town Hall in Ilford, drew a crowd of 400 The event featured captivating perforniances by visiting artists frorn Kerala and notable local musicians and dancers. The lineup included Christakala, Santosh Njarakkal, Kalabhavan Joshy Baiju lose, and Rels Robson. The event was hels as a fundraiser for MAUK Gowri Project an initative by Thanal The director in charge of the celebration was Aji Gangadhaian, and the Volunteer Lead was Praseeda Gopa AIAVII ()1 li ii)I ljll I I Q>Q3 BHAIATHAYAMATYAM: THE NEWHAM IXINIECTIOMS In 2023, MAUK collaborated with Newham Heritage Month to explore the role of the London Borough of Newham in popularising Bharatanatyam in the UK. With funding from the National Lottery Heritage Fund, our volunteers conducted research and documented the spread of the relatively unknown South Indian art form Bharathanatyam in Newham from the mid-1980s to the 1990$. During this period. Bharathanatyam gained popularity in the UK as a leading South Asian art form, with many local artists achieving international recognition through traditional, contemporary, and collaborative productions. MAUK volunteers researched on how support from local authorities and other statutory bodies helped the classes flourish in community centres and church halls. This support provided opportunities for South Asian youth to learn about their heritage while also instilling discipline and a sense of belonging during a time when racial harassment was all too common in their live5. MAUK Volunteers conducted interviews with Bharatanatyam exponents and class coordinators to gain a better understanding of the key players and their motivation for propagating the art form in the UK. These archived interviews are available on Newham Heritage Month's website and can be accessed at ht .newh mherita emonth.org records bhara hana in-newham NC Bhdldthdlldludffl: As a finale to the Bharathanatyam project, MAUK conducted 'Cultural Newham,, which showcased Newham's vibrant multiculturalism through the folk and traditional dances and music of its diverse communities. The event had two segments. THE NEWHAM CONNECTIONS Cuiiural xewiam rEbqF N•wb• Part l.. 'Dances of Newham, showcased the different dance genres represented in Newham, with a prominent focus on Bharathanatyam. Part 2: 'Sounds of Newham, featured a dance floor with a live DJ that showcased the influence of ethnic music. This promoted inclusiveness and brought together people from various cultures to dance to a wide range of ethnic musical genres. The DJ teamed up with the MAUK Percussion group to perform live instrumental music alongside the dance tracks, creating a unique and inspiring musical experience. The show wa$ inaugTated by IAAUK Chairperson Anil Edavana, lan Cullen (Cieative HeTltage Produeerl and Jarnes King (Programme Manager) of Newham Heritage Month, The event was hosted by Ajitha Sajeev. MAUK volunteer and receipent of the British Empire Medal. Photo credits: A Rajeev Fesllve s￿￿1￿￿n 2023 (Fs￿lI. ILA.ILL Annual Chth Fu￿raIS FS2023 was held on Saturday, 16 December 2023, at the London Venue5 Manor Park, 30A Church Rd, London E12 6AQ. Entertainment of the evening included dances coordinated by MAUK Women's Forum and dance floor with DJ Azeer. The evening's dinner was catered for by Halal Restaurant, Aldgate. Director Mohandas Madhavanandan c￿rdinated the event supported by volunteers Praseeda Gopan. and Nithin Raj Moiing Togelher MAUK and the Insitute of Connected Communities, University of East London co- hosted a classical Indian dance workshop and lecture by the renowned dancers Srikanth and Aswathy during their tour of the UK The free vent took place at Kerala House on 29 October 2023. /.1 M.A.U.K Women's Forum (W.F.) aims to empower women by providing them with a plarform to speak up, raise awareness of issues faced by women in society and campaign for equality, respect and appreciation of all women. The Forum will a150 provide a support network for women in the community wheft required and complement M.A.U.K'5 chaiitable work. MAUK Wotnen's Foruffl Inlematlonal Women's Day (LW.D.I CBIBbtadon MAUK WF celebrated l.W.D. on Saturday, 25 March. at Kerala House. in Manor Park, London El2. Cultural programmes, interactive talks and Q&A on various topics that affects the day-to-day lives of women and home cooked food were the hightlights of the event which was coordinated by Sheena Nair with the support of other W.F. members. Dlscusslon Gro This 15 a Women'5 Forum initiative focused on discussing topics of significance to women in contemporary society. Discussions run every couple of months and take place virtually. ThlnNalhlta Club paiia Trulll peN vellam The Thiruvathira Club was started by This is a charity project run by the Women's layalekha Priyavarathan in 2018. Classes are Forum. The idea at the heart of this venture is taught online by a professional tutor, Deepa to make it possible for everyone to contribute Sajeev, in Kerala. Classes run fortnightly and to charitable endeavours. People are invited are open to people of all ages and abilities. to donate £1 to celebrate a loved one's Members of the Club also gather at Kerala birthday or other special occasions, and these House regularly to practice and socialise. donation5 will feed into a collection that supports women's empowernient in Kerala. AnihaKshaN The programme began in May 2021 and meets online every fortnight, where participants play the musical game Anthakshari. On average, there are 10 15 participants per event. Participants, especially those housebound eagerly look forward to the meeting as it enables them to interact with other like-minded people. MAUK WNnen's Forum 2023 SU￿￿MMrtleE Coordinator: layalekha Priyavarathan, Sub-committee mernbers: Rashme loi, Radha Rajan, Sudha Das, Sheena Nair, Sumathy Raveendran, Sulatha Sambasivan, Gagana Priyan, Swarna Nair, Indra Raveendran and Rajeswari Sadasivan To join MAUK WFI please eontact on wf@mauk.org / 07412671671 MAU.L Elders Servlces M.A.U.L Thursoay Lunth Club M.A.U.K. Lunch Club, part of M.AU.K. Elders Seniices, has been functioning since 1998. This tailor-made service is a unique platforni for Elders in our community to meet, chat and share their cultural identity and shared experiences. Club participants enjoy various activities, including card and board games, exercise classes, knitting, arts and crafts, poetry, filrn, picnics, trips, etc. Kerala lunch is a150 provided each week. The Clud was supported by Public Health. London Borpugh of Newham to function as a wann centre for local elders from all communities and currently has over 50 regular attendees. To ensure the smooth operation of this bespoke and essential service, M.A.U.K. has successfully introduced a sponsorship scheme through which kind-hearted individuals and community- spirited businesses can sponsor the cost of running the Lunch Club for a day. People and businesses were given the opportunity to sponsor a day as part of their celebrations of an auspicious occasion, in memory of someone beloved. as a promotion of your business, or to support this essential seNice. The elders celebrated Onam with a special feast, $an￿S on Saturday 09 September. The Cqub's Christmas gathering was hels on Satuday, 9 of tkcember with Christmas dirnier and dance performances by the magnificant Gayathri Sasidharan. The Club was managed by directors R Sambasivan and Suresh Sukurnaran. Please contact us if YOU Wish to Sponsor a day at the Lunch Club fya ELDIRS u ) Thursday Lunch Ilub iknt•¥m Kcr41a MJ.UX Belriendiig Set¥l￿s The gravity and value of this outstandinÈ and compassionate service run as part of the Elders Senjice were highlighted during the pandemic. In addition to getting the housebound to participate in online activities, M.AU.K. volunteers regularly visit the housebound, accompany them to the park and do their shopping if requested. If you know anyone who could improve their well-being with this service, please email their details to info@mauk.org or call u5 on 07931207834, and we will gladly visit them. Slslers In 2006, a dedicated M.A.U.K. volunteer, Mrs Girija Nair Ilate), started the Sisters Club to provide friendship and support for women over 60. Activities of the Club. Saturday 26 May 2023, MAUK 60+ Sisters Club members went on their first group outing, since the Pandemic. On route to Southend seaside, the minibus was lively with chit-chats, jokes, anthakshari and snacks. Six hours later, after a sightseeing tour on an open-top bus, a train ride to the longest pier in the world, lots of sunshine and cool seaside breeze and a scrumptious freshly made fish n chips, the return journey was muted and borin& But everyone had a great, fun-filled day out and is looking forward to the next outing. Our sincere thanks to the Ford Dunton Community Bus for facilitating the trip. Dunton Communit Bu- MAU.L In the tsmmunlty FOUIDATIOM DAY CELEBI4TrYN MAUK represented Kerala. at the Indian High Commission's Foundation Day Celebration on 3rd November. Cultural programmes from 10 Indian states that was fornied in November and food from the respective states were the highlight of the event. MAUK Chilanka artists perfornied Mohiniattam to mark Keralapravi at the event Ji MAUK ChllankaArt15ts Shllpa Sathèesh & Manlusha Usha with HCI Flrst Ministar of Coordination I Shri Oeepak Chowdhury. CHISTMAS CELEBIIATIOIS AT THE H On12 December 2023, MAUK directors and volunteers joined the High Commissioner and other officials for a Christmas gathering at the India House. IIIDIAN INDEPENDEN1% DAY CELEBIATION As usual, MAUI4 represented the Malayalee Community at the Independence Day Celebration organised by the High Commission of India, along with Indian Diaspora organisations. The grand celebration was held at Navnat Centre in Hayes, Middlesex on XX August 2023, attracting thousands of Indians and supporters of India from across Europe. The event commenced at 11 AM with the flag hoisting ceremony by the High Commission and finished at 4 PM. MAUK'S stall at the event provided freshly cooked dosa and chutney, sweet and savoury snacks, and lime juice throughout the day. MAUK artists Dona Rajesh and Preethy Sukush performed Mohiniattarn. Our sincere thanks to Daily Delight and Thattukada for their wonderful support. INE LOMDOM MAYORI COMMIJIIIY WEEIEID MAUK also became part of the London Mayor's Community Weekend which was held throughout London from Friday, June 23 to Sunday, June 25, 2023. MAUK marked the occasion at Kerala House on Sunday by offering Kerala snacks and drinks to the public, while answering their questions about the organisation and the British Malayalee community from the 8azebo at the front of Kerala House. li Passersby were welcorned into Kerala House to participate in various engaging activities to promote inclusivity and enjoy a Kerala-style lunch. Officials from the Mayor's office joined in the fun Incteaslng sockL economlc legal tssues In Ihe Malayalee communlty The Malayalee population in the U.K. is growing rapidly, and along with it. their diverse needs and issues. These issues range from visa scams, immigration crimes, employment and accommodation-related concerns, food shortages, and homelessness to domestic violence, loneliness, and mental health problems. M.A.U.K. is at the forefront of addressing these issues. and the number of people seeking help from M.A.U.K. is increasing. To assist those in need, we have assembled a team of experienced volunteers. Currently, on average, our volunteers deal with three to four such cases every week. However, achieving the desired outcomes for the callers is not always possible due to financial, legal, and medical limitations. Nonetheless, we strive to provide a sympathetic, non-judgmental listening ear, whieh most callers find soothing and reassuring. Sometimes, that's all it takes to help someone through a difficult time. MAUI Iialr- voiuniow 01 Ihe Awarn 2023 The Volunteer Award was initiated in 2003 to celebrate, acknowledge and appreciate the instrumental contr11￿tIOnS of M.A.U.K. Volunteers. The Award was renamed M.A.U.K. Girija Nair Award in 2014 to honour one of M.￿U.￿.,5 steadfast and inspirational volunteers. The 2023 Voluftteer of the Year Award was presented to Lali Bharathan for her help, support and weekly commitment at MAUK Food Bank. Read more at http".//mauk.org/girija-nair-volunteer-awards MAUK MAUK Thanai: Repatriaiion th Mon* Remalns M.A.U.K., with the fjnancial support of the High Comrnission of India (HCI) and logistical support of N.O.R.K.A., repatriated the mortal remains of I Indian nationals back to their families in Kerala. Incidents like this are becoming a regular occourance among our community. Therefore, M.A.U.K. published a 'Case Review and Recommendation for Future Incidents, prepared by MAUK volunteers Mini Raghavan, Balagopal and 5reejith Sreedharan. This document can be accessed at mauk.org/repatriation_case_study Thanal llo￿e Bulldlng ProieGIs osute ol Fmd Bank MAUK Thanal successfully completed the 8th house-building project for vulnerable families in Kerala. We handed over the keys to Thankamani in Chirakkara Panchayath on 19 Jan 2024. MAUK Food Bank was established on April 3, 2020, during the COVID-19 lockdown to provide assistance to vulnerable families. Since then, we have distributed tens of thousands of meals to hundreds of families. During his extended holiday in Kerala, Suresh We were one of the founding members of the Bhaskaran, a MAUK life member, supervised Newham Food Alliance, which currently the construction. Special thanks to Shan from supports numerous food banks across Shan Properties for generously contributing Newham. Unfortunately, due to financial the majority of the funds for this endeavour. constraints and the disproportionate misuse of the large number of food banks serving Looking forward to 2024, the 9th house Newham residents, we have made the building initiative, the Gown Project, has difficult decision to cease food bank been launched to assist an underprivileged operations as of June 25, 2023. family in Paravoor, Kollam. The keys are set The 50+ households that relied on our service to be handed over in spring 2024. were referred to other food banks in the Aji Ganagadran is the director in charge of Borough. We sincerely thank Public Health MAUK Thanal. We sincerly thank all or Newham, local businesses, kind-hearted doners for enabling us to deliver 8 houses donors and most of all, our volunteers whose deserving families. We prioroitse single support have enabled us to fight food poverty parent families with teenage daughter to as well as rise up to the challenges of the ensure their safety and security. Pandemic. R Sambasivan, the director in charge of the food bank was ably supported by 10 directors and volunteers. The end result of Thankamttni Projeel Foundation work beingdonefor th¢ Gowri Project ACC(Mnts The 2023 Accounts, which Haridas Bhaskaran audited, are published along with this report. We sincerely thank Haridas for meticulously completing this painstaking task for the 5th year running. d ol Rewrt ## **MALAYALEE ASSOCIATION OF THE UK Kerala House, 671 Romford road, Manor Park, London E12 5AD Company registration No.4934084, Charity Registration No.1102653 INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023** **==> picture [470 x 690] intentionally omitted <==** **----- Start of picture text -----**
Year ended 31 December 2023 Year ended 31 December 2022
Surplus/(Deficit) from activities Notes Income Expenditure Net £ Income Expenditure Net £
1 Bereavement Support 996.80 - 996.80 400.00 (33.00) 367.00
2 Chenda Lessons 3,592.00 (2,921.47) 670.53 3,098.00 (2,286.00) 812.00
3 Covid19 (FoodBank) 6,180.00 (10,762.36) (4,582.36) 5,764.18 (12,231.02) (6,466.84)
4 Dance Classes 3,072.00 (1,911.08) 1,160.92 - - -
5 Elders Services 3,363.00 (9,934.15) (6,571.15) 3,772.37 (4,313.19) (540.82)
6 Equipment Hire 435.00 - 435.00 - - -
7 Festive Sangaman 5,463.41 (5,568.34) (104.93) 2,210.52 (2,378.98) (168.46)
8 Grand Events - Fundraisers 16 8,839.00 - 8,839.00 1,469.08 - 1,469.08
9 IWD 468.00 (409.77) 58.23 873.50 (881.47) (7.97)
10 Janani - (107.61) (107.61) - (513.72) (513.72)
11 Kerala House Events 21 990.00 (13,655.86) (12,665.86) 598.08 (447.08) 151.00
12 Keyboard Lessons 904.00 (791.42) 112.58 - (355.00) (355.00)
13 Keralolsav - (25.00) (25.00) 18,740.85 (28,996.56) (10,255.71)
14 Malayalam Classes - (44.89) (44.89) - - -
15 Music Performance 560.00 (200.00) 360.00 230.00 - 230.00
16 Music Classes 664.00 (446.00) 218.00 - - -
17 Onam 11,491.94 (12,176.37) (684.43) 16,544.68 (16,860.70) (316.02)
18 Project Grants 18 8,231.47 (8,231.47) - 10,301.18 (10,301.18) -
19 Thalamura - - - 400.00 - 400.00
20 UK Coach Trips - - - 945.00 (920.00) 25.00
21 Womens Forum 354.90 (290.00) 64.90 836.90 (790.88) 46.02
Total Activities 55,605.52 (67,475.79) (11,870.27) 66,184.34 (81,308.78) (15,124.44)
Other Income
22 Charity Fund Inc 1,660.86 - 1,660.86 2,501.40 - 2,501.40
23 Directors Fund Inc - - - 50.00 - 50.00
24 Donation - Miscellaneous 1,832.01 - 1,832.01 1,767.94 - 1,767.94
25 Grant Inc 20 30,559.46 - 30,559.46 14,005.00 - 14,005.00
26 GiftAid Inc 8,372.66 - 8,372.66 10,052.42 - 10,052.42
27 Kerala House Donation 6,812.50 - 6,812.50 3,935.00 - 3,935.00
28 Miscellaneous - Inc - - - 30.05 - 30.05
29 Membership - Inc 5,081.27 - 5,081.27 4,225.02 - 4,225.02
Total Other Income 54,318.76 - 54,318.76 36,566.83 - 36,566.83
Expenditure
30 Accountany & Audit - (700.00) (700.00) - 1,260.00 1,260.00
31 Bad Debts Written off 6 - (44.00) (44.00) - (323.00) (323.00)
32 Caretaker Expense - - - - (30.00) (30.00)
33 Depreciation 19 - (3,887.87) (3,887.87) - (3,623.22) (3,623.22)
34 General Expense 10 - (802.56) (802.56) - (1,411.63) (1,411.63)
35 Insurance - (856.98) (856.98) - (524.51) (524.51)
36 IT & Software - (373.97) (373.97)
37 KH Maintenance - (4,788.14) (4,788.14) 4,265.21 (6,317.02) (2,051.81)
38 London Borough of Newham (LBN) 5 - (697.63) (697.63) - (1,165.60) (1,165.60)
39 Phone & Internet - (1,000.28) (1,000.28) - (705.82) (705.82)
40 Payment Systems - (17.17) (17.17) - (3.62) (3.62)
41 TV License - (159.00) (159.00) - (159.00) (159.00)
42 Utility Bills 4 - (4,414.76) (4,414.76) - (2,903.44) (2,903.44)
43 Volunteers - (180.49) (180.49) - (18.07) (18.07)
44 Website - (756.72) (756.72) - (754.32) (754.32)
Total Expenditure - (18,679.57) (18,679.57) 4,265.21 (16,679.25) (12,414.04)
Net Surplus/(Deficit) for the year 109,924.28 (86,155.36) 23,768.92 107,016.38 (97,988.03) 9,028.35
Designated Funds (movements for the year)
(movements for the year)
45 Charity Fund 11 2,000.00 (2,430.86) (430.86) 2,500.00 (3,031.84) (531.84)
46 Elder Services Fund 12 1,000.00 - 1,000.00 - (2,000.00) (2,000.00)
47 General Reserves 17 - (21,000.00) (21,000.00) 4,265.21 (9,000.00) (4,734.79)
48 Kerala House Fund 13 4,000.00 - 4,000.00 500.00 (4,265.21) (3,765.21)
49 Kerala Outreach Fund 14 9,000.00 (5,800.61) 3,199.39 2,420.00 (7,269.34) (4,849.34)
50 Mobility Fund 15 5,000.00 - 5,000.00 4,500.00 - 4,500.00
Total Designated Funds 21,000.00 (29,231.47) (8,231.47) 14,185.21 (25,566.39) (11,381.18)
Net Movement in funds 130,924.28 (115,386.83) 15,537.45 121,201.59 (123,554.42) (2,352.83)
Total Funds/reserves brought forward 392,180.70 394,533.53
Total Unrestricted Funds and Reserves carried forward 407,718.15 392,180.70
**----- End of picture text -----**
**==> picture [405 x 519] intentionally omitted <==** **----- Start of picture text -----**
MALAYALEE ASSOCIATION OF THE UK
Charity Registration No.1102653 Company registration No.4934084
BALANCE SHEET AS AT 31 DECEMBER 2023
2023 2022
FIXED ASSETS Notes £ £
Building 317,510.00 317,510.00
Others - Net Value 11,280.24 13,600.23
328,790.24 331,110.23
CURRENT ASSETS
Debtors 7 3,216.00 10,161.42
Prepayments 8 (1,072.00) (736.50)
Cash in hand 816.49 800.36
Bank Accounts 80,112.05 57,065.75
83,072.54 67,291.03
LESS CURRENT LIABILITIES
Creditors - Various (3,391.63) (5,945.56)
Accruals 9 (753.00) (275.00)
(4,144.63) (6,220.56)
NET ASSETS 407,718.15 392,180.70
FINANCED BY:
Restricted Funds / Designated Funds
Charity Fund 11 7,347.48 7,778.34
Elders Services Fund 12 1,920.00 920.00
Kerala House Fund 13 29,586.66 25,586.66
Kerala Outreach Fund 14 4,851.33 1,651.94
Mobility Fund 15 14,500.00 9,500.00
Unrestricted Funds
Building Revaluation Reserve 236,546.00 236,546.00
General Reserves 17 89,197.76 101,169.41
Surplus/(deficit) from income & expenditure 23,768.92 9,028.35
407,718.15 392,180.70
**----- End of picture text -----**
For the year ending 31 December 2023, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. (i) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. (ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. (iii) These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime Approved by the Board of Directors on 19th May 2024 and signed on their behalf by: **==> picture [52 x 28] intentionally omitted <==** **==> picture [46 x 40] intentionally omitted <==** **==> picture [44 x 32] intentionally omitted <==** Mr Sreejith Sreedharan Nishar VP Aloysius Mathew **Chair Person Company Secretary Finance Director** ## **MALAYALEE ASSOCIATION OF THE UK NOTES TO THE ACCOUNTS 2023** - The financial statements have been prepared on the accruals basis in accordance with the 2008 Regulations and the SORP, - 1 under the historical cost convention, as modified by the inclusion of fixed asset investments at market value. - 2 **Fund accounting** **==> picture [67 x 121] intentionally omitted <==** - **Unrestricted funds** (General fund) are available for use at the discretion of the directors in furtherance of the general - objectives of the charity. Unrestricted funds include a revaluation reserve representing the restatement of investment assets at market values. - **Designated funds** are unrestricted funds that have been earmarked for a particular purpose by the trustees. The notes to the accounts should explain the purpose of designated funds. - **Restricted funds** are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. - **Directors' Expenses** - No expenses were paid to any of the directors during the year, except to reimburse them for - 3 purchases made on behalf of the the company. |4
5
6
7|**Utility Bills**
Electricity
Gas
Water
**Total**
**London Borough of Newham (LBN) expenses are made up of:**
Premises License
Council Tax
**Bad Debts Write Off**
Chenda Group Lessons
Keyboard Lessons
**Total**
**Debtors**
Chenda Lessons
Dance Lessons
Keyboard Lessons
Music Lessons
Sponsorships
Hire Booking
HMRC GiftAid|**2023**
(3,127.13)
(1,247.63)
(40.00)
**(4,414.76)**
**2023**
(180)
(517.63)
**(697.63)**
**2023**
44.00
**44.00**
**2023**
216.00
480.00
96.00
64.00
2,500.00
(140.00)|**2022**
(2,618.93)
(193.05)
(91.46)
**(2,903.44)**
**2022**
(180)
(985.60)
**(1,165.60)**
**2022**
(98.00)
(225.00)
**(323.00)**
**2022**
874.00
-
-
-
-
(765.00)
10,052.42|| |---|---|---|---|---| ||**Total**|**3,216.00**|**10,161.42**|| |8
9|**Prepayments**
Chenda Tutor Fees
Sponsorships
KH Hall deposits
Ponnonam 2023
Student Fees
**Total**
**Accruals**
Accountancy
Ponnonam
Festive Sangamam
Dance Lessons Premises hire
Design Cost
**Total**|**2023**
1,000.00
72.00
**1,072.00**|**2022**
97.50
1,000.00
(375.00)
(250.00)
264.00
**736.50**
**2022**
(200.00)
(75.00)
**(275.00)**|| |||**2023**
(700.00)
147.00
(200.00)
**(753.00)**||| **==> picture [492 x 351] intentionally omitted <==** **----- Start of picture text -----**
10 General expenses mainly consist of the following:
AGM & Refreshments 351.23
Digital Marketing 47.05
Digital Media Production 261.25
Regulatory Related cost 63.00
Printing & Stationary 80.03
Total 802.56
Charity Fund - The surpluses generated from charity fundraising projects are transferred to this restricted fund and will
11 be only used for charitable activities. In 2023, the board decided to setaside additional £2000 for this purpose.The releases
from this fund is shown in Project Grants activity.
Elder Services Fund -The surpluses generated from Elders Services projects are transferred to this restricted fund and
12 will be only used for future Elder services activities. In 2023, the board decided to release £1000 towards restarting and
supporting elder services from this fund.
Kerala House Fund - MAUK directors wish to setaside funds periodically from the surpluses, to fund major repairs,
13
maintenance, renovation of Kerala House (KH). In 2023, the board decided to setaside additional £4000 to this fund.
Kerala OutReach Fund - MAUK directors setaside funds periodically from the surpluses generated from fundraising
14 projects. The designated fund will only be used for Kerala Outreach charity activities. At yearend, the board decided to
setaside additional £9000 for this fund . The releases from this fund is shown in Project Grants activity in 2023.
Mobility Fund -Program includes purchase and operation of MiniBus/vehicles for the Elderly community users. In 2023,
15
considering the need the board decided to setaside additional amont of £5000 to this fund.
**----- End of picture text -----**
**==> picture [492 x 25] intentionally omitted <==** **----- Start of picture text -----**
16 Grand Events - FundRaisers 2023 2022
KOF-House Building Appeal 8,839.00 1,469.08
**----- End of picture text -----**
|17
18
19|**Total**
**General Reserves Movements**
Opening Balance
Capital Exp
Kerala House Fund
Elder Services Fund
Kerala OutReach Fund
Charity Fund
MAUK Mobility Fund
**Total**
**Project Grants**
KOF Project 7 Trivandrum (on going)
KOF Project 8 Trivandrum (on going)
Charity Fund Projects 24-27 (Completed)
**Total**
**Depreciation and Net Value of Assets, other than Building**
**Net cost as at**
**01 Jan 2022**
Furniture & Fittings
12,483.84
Office Equipments
820.70
Music Instruments
27.00
Event Equipments
268.69
Assets Under Construction
-
**Total**
**13,600.23**|**8,839.00**
**2023**
26,885.61
(4,000.00)
(1,000.00)
(9,000.00)
(2,000.00)
(5,000.00)
**5,885.61**
**2023**
3,887.86
1,912.75
2,430.86
**8,231.47**
**Additions 2023**
977.88
-
-
590.00
-
**1,567.88**|**1,469.08**
**2022**
31,620.40
4265.21
(500.00)
-
(1,500.00)
(2,500.00)
(4,500.00)
**26,885.61**
**2022**
3,031.84
**3,031.84**
**Cost as at 31**
**Dec 2023**
**Depreciation Net Bal as at**
**31 Dec 2023**
13,461.72
(3,101.86)
10,359.86
820.70
(372.32)
448.38
27.00
(27.00)
-
858.69
(386.69)
472.00
-
-
-
**15,168.11**
**(3,887.87)**
**11,280.24**| |---|---|---|---| **==> picture [473 x 236] intentionally omitted <==** **----- Start of picture text -----**
20 Grants Income 2023
LBN - Newham Heritage Month Grant 7,200.00
LBN - Warm Hevean and Community Meals Grant 8,000.00
NFA Household Support Fund 10,000.00
Food Club Grants 3,359.46
Mayors Weekend Grant 1,500.00
Kings Coronation Grant 500.00
Total 30,559.46
21 Kerala House Events Expenditure Income Net £ Notes
HCI Foundation Day (69.96) (69.96) MAUK Funded
IID Celebrations Event (711.98) 250.00 (461.98) MAUK Funded
Kings Coronation Day Event (355.54) (355.54) Grant Funded
Mayors Weekend Event (615.44) (615.44) Grant Funded
Newham Civic Performance Day (160.00) 240.00 80.00
Newham Heritage Month Event (8,086.11) (8,086.11) Grant Funded 89%
Directors Fundraisers (275.97) 500.00 224.03
Theyyam Project (3,380.86) (3,380.86) Staging in 2024
Total (13,655.86) 990.00 (12,665.86)
**----- End of picture text -----**
22 Honorary Audit completed by HARIDAS BHASKARAN Final Accounts signed off by MAATMANN ACCOUNTANTS, HARLOW ## **The Board of Directors Malayalee Association of the UK (MA UK) Honorary Audit Report For the Year Ended 31 December 2023** ## **Date: 10 August 2024** ## **Introduction** I am pleased to present the Honorary Audit Report for the Malayalee Association of the UK (MA UK) for the fiscal year ended 31 December 2023. This report is based on the financial information provided and summarizes my observations and findings from the audit process. As this is an honorary audit, it is important to note that the procedures performed were limited in scope and were not conducted in accordance with full professional audit standards. ## **Scope of the Audit** The scope of this honorary audit involved reviewing key financial statements, transactions, and internal control procedures of MA UK for the period from 1 January 2023 to 31 December 2023. The objective was to provide limited assurance regarding the accuracy and reliability of the financial information disclosed by the charity. ## **Management Responsibilities** The responsibility for maintaining accurate financial records and preparing reliable financial statements rests with the Board of Directors of MA UK. My honorary audit does not relieve the Board of these responsibilities, and the findings herein are based on the limited scope of the procedures performed. ## **Audit Findings** ## 1. **Financial Statements** Upon review of the financial statements of MA UK for the year ended 31 December 2023, no material misstatements or inaccuracies were identified. The financial statements present a fair and accurate reflection of the charity’s financial position as of 31 December 2023. ## 2. **Income and Expenditure** A review of over 300 income and expenditure transactions was conducted during the audit period. These transactions were supported by appropriate documentation and properly recorded in the accounting system. However, there is a need to enhance the clarity of narratives and references in the ledgers and bank statements to improve transparency and traceability. ## 3. **Compliance with Legal and Regulatory Requirements** My review indicates that MA UK has generally complied with applicable legal and regulatory requirements relevant to its operations. However, given the honorary nature of this audit, detailed compliance testing was not performed, and this assessment is based on the information provided. ## 4. **Internal Controls** The internal controls in place at MA UK appear to be adequate for a charity of its size and nature. Nevertheless, given the limited scope of this audit, full assurance on the effectiveness of internal controls cannot be provided. ## **Observations & Recommendations** While the honorary audit did not uncover any significant issues, I would like to suggest the following recommendations to further strengthen financial practices and enhance transparency: ## 1. **Regular Review of Financial Records** - It is recommended that the income and expenditure entries in the ledgers be regularly reviewed and reconciled with corresponding bank statement transactions. From an audit perspective, all transactions should be easily traceable to the bank statements. Some challenges were encountered in reconciling selected samples during the audit, and a meeting is being organised to review the systems at the earliest convenience. 2. **Training on Financial Systems** - On-site training and a thorough understanding of the Free-Agent accounting system are recommended for all individuals involved in the financial management of MA UK, including auditors. This will help ensure consistency and accuracy in financial reporting. 3. **Clear Narratives in Cash Books** - Cash book narratives should be clear and include cross-references to related documents. This will aid in the transparency and accuracy of financial records, as noted in Observation 1. - **Kerala Projects:** I understand that MA UK is completing its existing commitments and has not undertaken any new projects this year. I have requested a schedule of outstanding commitments for these projects. As an audit sample, MA UK is to provide the project proposal, payment schedule, and current outstanding commitment for the Chirakkara Project. 4. **Documentation for Major Events and Projects** - It is considered good practice to provide a proposal form, budget, and final reconciliation for all major events and projects. This ensures financial accountability and transparency. 5. **Rationale for Fund Allocation** - Each year, the Board of Directors allocates funds to various projects, such as Elder Services, the Kerala House Fund, and Mobility Funds, etc. While the notes to the accounts state the amounts set aside each year, it would be beneficial from an audit perspective to understand the rationale behind each decision. 6. **Access to Online Accounting Systems** - Auditors should be granted access to the online accounting system to view the audit trail of documentation. This will facilitate more effective auditing and improve oversight. ## **Conclusion** Based on my honorary audit, MA UK has demonstrated responsible financial management and general compliance with applicable laws and regulations. The financial statements provide a reliable representation of the charity's financial position as of 31 December 2023. ## **Sincerely,** Haridas Bhaskaran