**REGISTERED COMPANY NUMBER: 04959445 (England and Wales) REGISTERED CHARITY NUMBER: 1102638**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023**
## **FOR**
**BEXHILL MUSEUM (A COMPANY LIMITED BY GUARANTEE)**
Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE
**BEXHILL MUSEUM**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023**
||**Page**|**Page**|**Page**|
|---|---|---|---|
|**Report of the Trustees**|1|to|5|
|**Independent Examiner's Report**||6||
|**Statement of Financial Activities**||7||
|**Balance Sheet**|8|to|9|
|**Notes to the Financial Statements**|10|to|20|
**BEXHILL MUSEUM**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The stated objectives of the charity are to provide a museum in order to promote, maintain, improve and advance the education of the public for their benefit, particularly by the presentation of exhibitions, lectures and other means of study relating to the display of local history, archaeology, history of costume, technology and engineering, the arts, ethnography, geology and social history.
## **Public benefit**
The Trustees have confirmed that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit and in their opinion the foregoing report on the achievements and performance demonstrates that they have complied therewith.
Page 1
**BEXHILL MUSEUM**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
As announced at the AGM, due to expanding family and work commitments, Natalie Tilbury has stepped down as a trustee and as chair. The trustees and membership agreed that Sally Hemmings should take over as chair of Bexhill Museum, and Anne Stacey remain as vice-chair.
New trustees, Beth Stringer, a teaching assistant, Dan Scales, a fundraiser formerly at the De la Warr Pavilion, and Professor Martin Bell, president of the Sussex Archaeological Society, are now making a significant impact on the Museum's work.
Three more trustees are sought, with direct museum sector curatorial experience, experience in education and skills development, and a treasurer. Based on the 2021 Trustees 'Skills Audit', two more may be sought to address sustainability and staff & volunteer HR policy management.
The first challenge of the year was the drafting of the Forward Plan 2024-27. This proposal follows a year of discussions on the board to set new objectives and measurable targets for the Museum as a whole, for the purpose of maintaining its identity as an independent volunteer run organisation.
This work was supported by the establishment in June 2022 of a Development & Finance Sub-Committee, comprised of Dan Scales & Peggy Goodberry, tasked to give extra attention to the business & infrastructure development projects at the heart of the Forward Plan's objectives.
Within the Forward Plan Bexhill Museum will continue as a volunteer-run operation - its work enhanced by museum sector professionals and by volunteer skills development programmes, and directed day by day by the Management Team, with authority clearly delegated to it by the Trustees.
The Plan recognises that we will always have to be self-financing - conventional revenue grant funding is not on offer, and that the money from admissions, shop & café and volunteer fundraising will only just be enough to 'keep the doors open'.
With this in mind we are ringfencing these funds to cover the basics - utilities, building maintenance, security, etc. The costs of actual activities and fixtures & fittings - new exhibitions and displays, and projects such as our schools & lifelong learning programmes - will be funded by other means.
In her introduction to the Forward Plan chair Sally Hemmings wrote: "The museum is vibrant, the volunteers are welcoming, well led, and supported with access to training. The quality of our offer and our contribution to community cohesion can be seen in our visitor comments and online reviews. Our 2023-4 capital projects will lay the foundations for another 100 years of community service and placemaking in Bexhill, providing essential life-long education services and assets for diverse groups and local people of all ages, while adding proven value to Bexhill's visitor economy."
Scores of supporters, members and volunteers have contributed to the running of the Museum, too many to mention here, but we do thank the Chair Sally Hemmings and vice-Chair Anne Stacey for their contributions and the Management Team - Stella Hales-Morris and trustee Gordon Smith, District Curator, Julian Porter, and Secretary of the board of Trustees, Rohan Jayasekera.
We also mourn the loss of several long-time supporters of the Museum, our long serving volunteers Peter Booth, Yvonne Cleland, David Hughes, and Philip Plummer. Our condolences go also to Museum honorary president John Betts, whose wife Diana has also passed away, and to the family of member Jeannette Winter, who kindly left the museum a legacy in her will.
Page 2
**BEXHILL MUSEUM**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023**
## **FINANCIAL REVIEW**
## **Financial position**
We are pleased to report further progress in our recovery from the lockdown years. The total funds carried forward - the broad 'value' of the charity at the end of the year - is £222,603, a small rise of just under 2% on last year's total, but still an achievement in the current economic environment.
A far greater achievement belongs to the volunteer front of house teams, shop & café coordinators, and the ever-welcoming education and fundraising events teams. Together they have helped increase our on-site visitor numbers to 17,066 and a 23% rise in ticket sales to £26,197 over the year.
In total, combined with the efforts of our generous members, plus general donations, and legacies, we generated £81,911 in unrestricted funds over the year to keep the Museum open to the general public and its collections secure.
Accordingly, we ringfence these unrestricted trading income & volunteer raised funds to cover the core staff & operational expenses needed to safely open the building for our volunteers to meet the expectations of all audiences, six days a week, to the highest possible standards.
Our thousands of visitors from out of town also boost the local economy. The Arts Council agency Museum Development estimates the Museum added £179,961 to Rother's economy in 2021/22, 12.6% more than the regional average. This will have increased by nearly a quarter in 2022/23.
Our education volunteers provided learning and resources to another 3,983 children from 21 different local & East Sussex schools, as well as supporting the Holiday Activities & Food programme, for children who would otherwise be eligible for free school meals in term time.
These are part-funded by grants from the County Council and the Arts Council's Museums & Schools Educational Programme. Joint projects like these, part-funded by outside agencies, devised in partnership with other groups, and run by volunteers, will become key to the Museum's future. These will be restricted funds: delivering the work outlined by the board Action Plan by securing the extra resources needed to expand and improve exhibitions, collections management, care, display & use. These will be provided via a portfolio of carefully designed time-limited projects.
In 2023-4 our financial objectives will be to provide the storage and multi-use spaces needed to accommodate more, and more varied activities. This will require substantial capital funding to create the needed spaces, fixtures & fittings.
Secondly, we will secure funds to introduce the practices and activities, as highlighted by the Board Action Plan, Forward Plan and Arts Council accreditation priorities, to the daily operations of the museum. This will require project funding to put the spaces to new, varied, and productive uses.
Finally, our financial objectives will help establish the partnership, audience development & income generation strategies needed for stable long- term operation up to and beyond 2030. This will require volunteer development programmes to keep the spaces productively operated.
## **Reserves policy**
At the end of March 2022, the General Unrestricted Fund, which represents the funds available for the day-to-day operation of the Museum had settled post-COVID at £39,243. At end March 2023, largely due to significant investment in surveys ahead of 2023-4's projected capital projects but balanced by a small end of year trading surplus, the General Unrestricted Fund fell to £31,625.
Of this amount the rough equivalent of two months' turnover or £15,600 is put aside in a deposit account, to be held 'in the event of an emergency'. That left the Museum at end 2022-23 with an unrestricted funds working balance of £16,025 to add to 2023-24's projected trading revenues of £82,000.
The term 'emergency' is simply defined as the enforced closure of the Museum, when the collection would have to be relocated, offered to other museums, or ethically disposed of, and any liabilities such as legal fees or redundancies covered - bearing in mind that in such circumstances the museum would normally be eligible to make a significant insurance claim to cover such expenses.
Page 3
**BEXHILL MUSEUM**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The Company's governing documents are its Memorandum and Articles of Association dated 9 October 2003 and amended by written resolution dated 10 February 2004 and special resolutions dated 3 October 2012 and 20 October 2021. Copies of these documents are available by request. The company is limited by guarantee.
## **Recruitment and appointment of new trustees**
The power of appointing new or additional Trustees is vested in the Trustees. Prior to appointment, new Trustees would be introduced to the workings of the charity, given a role description and advised of their responsibilities.
## **Organisational structure**
The Management Team is appointed by the Trustees and meet weekly to review activities and manage the museum on a day-to-day basis. The group is made up of the volunteer coordinator, Gordon Smith, the Business Support Officer, Rohan Jayasekera, a representative of the Collections Care team, Stella Hales-Morris, and the Curator Julian Porter.
There is currently only one formal staff employee of the Museum, housekeeper Toni Neville, employed part-time for housekeeping duties. Rother District Curator Julian Porter MA is seconded by Rother District Council as Curator to Bexhill Museum. Rohan Jayasekera MSc MA is contracted by the Museum month-by-month on a part-time freelance basis as Business Support Officer.
## **Risk management**
The Trustees have reviewed and identified the risks to which the charity is exposed and have ensured that appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees have updated the existing Child Protection Policy to take account of changes in practice regarding the Safeguarding of vulnerable adults.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
04959445 (England and Wales)
## **Registered Charity number**
1102638
## **Registered office**
Bexhill Museum Egerton Road Bexhill-on-Sea East Sussex TN39 3HL
## **Trustees**
Dr A G Stacey Mrs G D Bradley P A Goodberry S A Hemmings G R Smith N R Tilbury (resigned 19/10/2022) Dr M G Bell (appointed 5/12/2022) D Scales (appointed 7/12/2022) B Stringer (appointed 7/12/2022)
## **Patron**
Eddie Izzard **Honorary President** Mr D J Betts Neither the Patron nor Honorary President is an officer of the charity.
Page 4
**BEXHILL MUSEUM**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023**
## **REFERENCE AND ADMINISTRATIVE DETAILS Company Secretary**
R A Jayasekera
## **Independent Examiner**
Samantha Whiting FCA Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE
## **Accountants**
Gibbons Mannington & Phipps LLP 20 Eversley Road, Bexhill-on-Sea, East Sussex, TN40 1HE.
## **Bankers**
Barclays Bank plc, Devonshire Road, Bexhill-on-Sea, East Sussex, TN40 1AG.
Approved by order of the board of trustees on 9th August 2023 and signed on its behalf by:
S A Hemmings - Trustee
Page 5
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEXHILL MUSEUM**
## **Independent examiner's report to the trustees of Bexhill Museum ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Samantha Whiting FCA
Gibbons Mannington & Phipps LLP 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE
23rd August 2023
Page 6
**BEXHILL MUSEUM**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
**15,761**
**Charitable activities**
Admission fees
**26,197**
Education room hire and training
**5,853**
Royalties from publications
**140**
Other trading activities
3
**25,681**
Investment income
4
**51**
Other income
5
**8,228**
**Total**
**81,911**
**EXPENDITURE ON**
Raising funds
6
**13,762**
**Charitable activities**
7
Projects
**2,256**
Museum expenditure
**67,051**
Finance and administration services
**19,836**
**Total**
**102,905**
**NET INCOME/(EXPENDITURE)**
**(20,994)**
**Transfers between funds**
20
**(1,500)**
**Net movement in funds**
**(22,494)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**169,378**
**TOTAL FUNDS CARRIED FORWARD**
**146,884**|Restricted
funds
£
**44,628**
**-**
**-**
**-**
**-**
**-**
**-**
**44,628**
**-**
**5,825**
**13,713**
**-**
**19,538**
**25,090**
**1,500**
**26,590**
**49,129**
**75,719**|**2023**
**Total**
**funds**
**£**
**60,389**
**26,197**
**5,853**
**140**
**25,681**
**51**
**8,228**
**126,539**
**13,762**
**8,081**
**80,764**
**19,836**
**122,443**
**4,096**
**-**
**4,096**
**218,507**
**222,603**|_2022_
_Total_
_funds_
_£_
_89,806_
_20,768_
_4,115_
_132_
_21,879_
_51_
_-_
_136,751_
_15,534_
_6,480_
_99,951_
_18,336_
_140,301_
_(3,550)_
_-_
_(3,550)_
_222,057_
_218,507_|
|---|---|---|---|
## **CONTINUING OPERATIONS**
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 7
**BEXHILL MUSEUM**
## **BALANCE SHEET 31ST MARCH 2023**
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
14
**87,090**
Heritage assets
15
**23,500**
Investments
16
**2**
**110,592**
**CURRENT ASSETS**
Stocks
17
**4,893**
Debtors
18
**9,729**
Cash at bank and in hand
**25,354**
**39,976**
**CREDITORS**
Amounts falling due within one year
19
**(3,684)**
**NET CURRENT ASSETS**
**36,292**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**146,884**
**NET ASSETS**
**146,884**
**FUNDS**
20
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
**-**
**43,369**
**-**
**43,369**
**-**
**2,000**
**30,350**
**32,350**
**-**
**32,350**
**75,719**
**75,719**|**2023**
**Total**
**funds**
**£**
**87,090**
**66,869**
**2**
**153,961**
**4,893**
**11,729**
**55,704**
**72,326**
**(3,684)**
**68,642**
**222,603**
**222,603**
**146,884**
**75,719**
**222,603**|_2022_
_Total_
_funds_
_£_
_101,070_
_65,621_
_2_
_166,693_
_4,098_
_7,255_
_42,527_
_53,880_
_(2,066)_
_51,814_
_218,507_
_218,507_
169,378
49,129
218,507|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2023 in accordance with Section 476 of the Companies Act 2006.
- The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 8
**BEXHILL MUSEUM**
**BALANCE SHEET - continued 31ST MARCH 2023**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 9th August 2023 and were signed on its behalf by:
S A Hemmings - Trustee
The notes form part of these financial statements
Page 9
**BEXHILL MUSEUM NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
## **Financial reporting standard 102 - reduced disclosure exemptions**
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Display cases and shelving - 5% on cost Fixtures and fittings - 5% on cost Interactive displays - 20% on cost Computer equipment - 33% on cost
## **Heritage assets**
Acquisitions for the collection since 1st April 2010, whether donated or purchased, are capitalised and recognised in the balance sheet at the cost or value of the acquisition, where such cost or valuation is reasonably obtainable and reliable. Items donated or bequeathed to the Museum's collection are valued by internal valuers if an external valuation for the items is not available. Such items are not depreciated or revalued.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
continued...
Page 10
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **1. ACCOUNTING POLICIES - continued**
## **Fund accounting**
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. DONATIONS AND LEGACIES**
|Donations
Tax recoverable on gift aid
Legacy
Grants
Subscriptions
Donations to museum collection
Grants received, included in the above, are as follows:
Rother District Council - Service level agreement
Rother District Council - Covid-19 Business Support
East Sussex County Council - Captial project
Arts Council: Hastings and Bexhill Museums and Schools Project
(via Hastings Council)
Arts Council: Insight to Culture
Association of Independent Museums
South East Creative, Cultural and Digital Sector
HMRC CJRS|**2023**
**£**
**11,241**
**1,970**
**3,000**
**40,979**
**2,151**
**1,048**
**60,389**
**2023**
**£**
**8,500**
**-**
**23,500**
**7,479**
**1,500**
**-**
**-**
**-**
**40,979**|_2022_
_£_
_4,667_
_261_
_-_
_45,910_
_4,543_
_34,425_|
|---|---|---|
|||_89,806_|
|||_2022_
_£_
_8,500_
_25,500_
_-_
_6,055_
_-_
_5,106_
_279_
_470_|
|||_45,910_|
## **3.**
## **OTHER TRADING ACTIVITIES**
|Shop and cafe income
Fund raising income
Sale of clothing
Other income|**2023**
**£**
**16,239**
**8,714**
**378**
**350**
**25,681**|_2022_
_£_
_15,927_
_4,173_
_1,779_
_-_|
|---|---|---|
|||_21,879_|
continued...
Page 11
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
|**4.**
**INVESTMENT INCOME**
Interest on cash investments
**5.**
**OTHER INCOME**
Museums and Galleries Exhibition tax relief refund
Expenditure recharges to Rother District Council
**6.**
**RAISING FUNDS**
**Other trading activities**
Opening stock
Purchases
Closing stock
Fund raising, publicity and other costs
**7.**
**CHARITABLE ACTIVITIES COSTS**
Projects
Museum expenditure
Finance and administration services
**8.**
**DIRECT COSTS OF CHARITABLE ACTIVITIES**
Conservation
Collections, exhibitions and special projects
Computer & IT costs
Education & lecture costs
Subscriptions and conferences
Repairs and renewals
Advertising & promotion (inc newsletter and website)
General rates, water rates, gas, electricity & telephone
Cleaner's salary and cleaning consumables
Insurance
Printing, postage and stationery
Volunteer expenses
Payroll processing fees
Security and fire protection
Carried forward|Direct
Costs (see
note 8)
£
**8,081**
**76,807**
**-**
**84,888**||**2023**
**£**
**51**
**2023**
**£**
**1,708**
**6,520**
**8,228**
**2023**
**£**
**4,098**
**12,073**
**(4,893)**
**2,484**
**13,762**
Support
costs (see
note 9)
£
**-**
**3,957**
**19,836**
**23,793**
**2023**
**£**
**874**
**7,207**
**3,597**
**3,108**
**1,044**
**310**
**6,178**
**17,890**
**7,520**
**2,665**
**1,224**
**140**
**360**
**2,547**
**54,664**|||
|---|---|---|---|---|---|
|||||||
|||||||
|||||||
continued...
Page 12
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **8. DIRECT COSTS OF CHARITABLE ACTIVITIES - continued**
|**2023**
**£**
Brought forward
**54,664**
Sundry expenses
**50**
Travel
**2,197**
Professional fees
**10,172**
Displays, signage etc (inc corridor project)
**765**
Bank charges
**446**
Card fees
**606**
Depreciation
**15,988**
**84,888**
**9.**
**SUPPORT COSTS**
Governance
Management
costs
£
£
Museum expenditure
**-**
**3,957**
Finance and administration services
**19,836**
**-**
**19,836**
**3,957**
Support costs, included in the above, are as follows:
**Management**
**2023**
Finance
and
administration
services
**£**
Sub contract administrative services
**19,836**
**Governance costs**
**2023**
Museum
expenditure
**£**
Accountancy fees
**1,680**
Independent examiner's fees
**432**
Legal fees
**1,845**
**3,957**|_2022_
_£_
_43,364_
_54_
_245_
_21,883_
_22,109_
_317_
_333_
_15,754_
_104,059_
Totals
£
**3,957**
**19,836**
**23,793**
_2022_
Total
activities
_£_
**_18,336_**
_2022_
Total
activities
_£_
**_1,680_**
**_408_**
**_284_**
**_2,372_**|
|---|---|
|||
continued...
Page 13
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **10. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||**2023**|_2022_|
|---|---|---|
||**£**|_£_|
|Depreciation - owned assets|**15,988**|_15,754_|
## **11. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31st March 2023 nor for the year ended 31st March 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31st March 2023 nor for the year ended 31st March 2022.
## **12. STAFF COSTS**
|**STAFF COSTS**|||
|---|---|---|
||**2023**|_2022_|
||**£**|_£_|
|Wages and salaries|**5,460**|_5,460_|
|Social security costs|**0**|_0_|
|Pensions|**0**|_0_|
||**5,460**|_5,460_|
|The average monthly number of employees during the year was as follows:|||
|**STAFF COSTS**|||
|---|---|---|
||**2023**|_2022_|
||**£**|_£_|
|Wages and salaries|**5,460**|_5,460_|
|Social security costs|**0**|_0_|
|Pensions|**0**|_0_|
||||
||**5,460**|_5,460_|
||||
||||
||||
|The average monthly number of employees during the year was as follows:|||
||
**2023**|_2022_|
|Cleaner|**1**|_1_|
||||
||**1**|_1_|
||||
||||
|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
76,284
**Charitable activities**
Admission fees
20,768
Education room hire and training
4,115
Royalties from publications
132
Other trading activities
21,879
Investment income
51
**Total**
123,229
**EXPENDITURE ON**
Raising funds
15,534|Restricted
funds
£
13,522
-
-
-
-
-
13,522
-|Total
funds
£
89,806
20,768
4,115
132
21,879
51
136,751
15,534|
## **13. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
continued...
Page 14
**BEXHILL MUSEUM**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
|**13.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
funds
£
**Charitable activities**
Projects
1,876
Museum expenditure
89,047
Finance and administration services
18,336
**Total**
124,793
**NET INCOME/(EXPENDITURE)**
(1,564)
**Transfers between funds**
5,106
**Net movement in funds**
3,542
**RECONCILIATION OF FUNDS**
Total funds brought forward
165,837
**TOTAL FUNDS CARRIED FORWARD**
169,379
**14.**
**TANGIBLE FIXED ASSETS**
Display
Fixtures
cases and
and
Interactive
shelving
fittings
displays
£
£
£
**COST**
At 1st April 2022
**137,461**
**111,278**
**67,717**
Additions
**-**
**1,515**
**-**
At 31st March 2023
**137,461**
**112,793**
**67,717**
**DEPRECIATION**
At 1st April 2022
**92,977**
**58,012**
**67,717**
Charge for year
**6,872**
**5,631**
**-**
At 31st March 2023
**99,849**
**63,643**
**67,717**
**NET BOOK VALUE**
At 31st March 2023
**37,612**
**49,150**
**-**
At 31st March 2022
_44,484_
_53,266_
_-_|**- continued**
Restricted
funds
£
4,604
10,904
-
15,508
(1,986)
(5,106)
(7,092)
56,220
49,128
Computer
equipment
£
**43,936**
**493**
**44,429**
**40,616**
**3,485**
**44,101**
**328**
_3,320_|Total
funds
£
6,480
99,951
18,336
140,301
(3,550)
-
(3,550)
222,057
218,507
Totals
£
**360,392**
**2,008**
**362,400**
**259,322**
**15,988**
**275,310**
**87,090**
_101,070_|
|---|---|---|
continued...
Page 15
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **15. HERITAGE ASSETS**
|**MARKET VALUE**
At 1st April 2022
Additions - donated
At 31st March 2023
**NET BOOK VALUE**
At 31st March 2023
At 31st March 2022|Total
£
**65,621**
**1,248**|
|---|---|
||**66,869**|
||**66,869**|
||_65,621_|
As set out in note 1, the balance shown here only reflects the acquisitions for the collection since 1 April 2010. The valuation of the donated items are carried out by the Museum's Curator.
## **Five year financial summary of heritage asset transactions**
||**2022/23**|**2021/22**|**2020/21**|**2019/20**|**2018/19**|
|---|---|---|---|---|---|
|Purchases|**200**|**0**|**0**|**0**|**0**|
|Donations|**1,048**|**25,662**|**851**|**951**|**1,390**|
|||||||
|Total additions|**1,248**|**25,662**|**851**|**951**|**1,390**|
|||||||
|Disposal|**0**|**0**|**0**|**0**|**0**|
|||||||
## **16. FIXED ASSET INVESTMENTS**
|**FIXED ASSET INVESTMENTS**||
|---|---|
||Shares in|
||group|
||undertakings|
||£|
|**MARKET VALUE**||
|At 1st April 2022 and 31st March 2023|**2**|
|**NET BOOK VALUE**||
|At 31st March 2023|**2**|
|At 31st March 2022|_2_|
There were no investment assets outside the UK.
The company's investments at the balance sheet date in the share capital of companies include the following:
## **Bexhill Museum Trading Limited**
Registered office: Bexhill Museum, Egerton Road, Bexhill-on-Sea, East Sussex, TN39 3HL Nature of business: Dormant company
||%|||
|---|---|---|---|
|Class of share:|holding|||
|Ordinary|**100**|||
|||**31/3/23**|_31/3/22_|
|||**£**|_£_|
|Aggregate capital and reserves||**2**|_2_|
The Society owns 100% of the issued share capital of Bexhill Museums Trading Limited. Its capital consists of 2 £1 shares both of which have been issued at par.
continued...
Page 16
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **16. FIXED ASSET INVESTMENTS - continued**
Bexhill Museum Trading Limited ceased trading on 31 March 2019 and is currently dormant.
## **17. STOCKS**
|Stocks
**18.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Grant receivable
Other debtors
**19.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Amounts owed to group undertakings
Other creditors
**20.**
**MOVEMENT IN FUNDS**
Net
movement
At 1/4/22
in funds
£
£
**Unrestricted funds**
General fund
**39,243**
**(4,110)**
Tangible fixed assets designated fund
**101,070**
**(15,988)**
Collection acquisitions designated
fund
**23,300**
**-**
Elva repairs designated fund
**100**
**-**
Bexhills lost world development
project designated fund
**4,057**
**-**
Costumes designated fund
**1,608**
**(896)**
**169,378**
**(20,994)**
**Restricted funds**
Collection acquisitions fund
**42,321**
**1,048**
Local research
**281**
**-**
Capital works project
**-**
**19,223**
Museum in a box
**168**
**-**
Izzard family train set
**134**
**6,832**
Piano
**654**
**-**
Museum and schools
**2,265**
**518**
InSight to Culture
**3,306**
**(2,531)**
**49,129**
**25,090**
**TOTAL FUNDS**
**218,507**
**4,096**|||
|---|---|---|
||||
||||
||||
continued...
Page 17
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **20. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Tangible fixed assets designated fund
Costumes designated fund
**Restricted funds**
Collection acquisitions fund
Capital works project
Izzard family train set
Museum and schools
InSight to Culture
**TOTAL FUNDS**|Incoming
resources
£
**81,911**
**-**
**-**
**81,911**
**1,048**
**23,499**
**10,500**
**7,480**
**2,101**
**44,628**
**126,539**|Resources
expended
£
**(86,021)**
**(15,988)**
**(896)**
**(102,905)**
**-**
**(4,276)**
**(3,668)**
**(6,962)**
**(4,632)**
**(19,538)**
**(122,443)**|Movement
in funds
£
**(4,110)**
**(15,988)**
**(896)**
**(20,994)**
**1,048**
**19,223**
**6,832**
**518**
**(2,531)**
**25,090**
**4,096**|
|---|---|---|---|
## **Comparatives for movement in funds**
|||Net|Transfers|Transfers||
|---|---|---|---|---|---|
|||movement|between||At|
||At 1/4/21|in funds|funds||31/3/22|
||£|£|£||£|
|**Unrestricted funds**||||||
|General fund|45,496|(5,798)|(455)||39,243|
|Tangible fixed assets designated fund|102,500|(6,991)|5,561||101,070|
|Collection acquisitions designated||||||
|fund|-|23,300||-|23,300|
|Elva repairs designated fund|500|(400)||-|100|
|Bexhills lost world development||||||
|project designated fund|17,341|(13,284)||-|4,057|
|Costumes designated fund|-|1,608||-|1,608|
||165,837|(1,565)|5,106||169,378|
|**Restricted funds**||||||
|Collection acquisitions fund|39,959|2,362||-|42,321|
|Local research|281|-||-|281|
|Museum in a box|168|-||-|168|
|Izzard family train set|3,403|(3,269)||-|134|
|Piano|654|-||-|654|
|Museum and schools|-|2,265||-|2,265|
|InSight to Culture|11,755|(8,449)||-|3,306|
|Dehumidifiers|-|5,106|(5,106)||-|
||56,220|(1,985)|(5,106)||49,129|
|**TOTAL FUNDS**|222,057|(3,550)||-|218,507|
continued...
Page 18
**BEXHILL MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **20. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|89,166|(94,964)|(5,798)|
|Tangible fixed assets designated fund|8,763|(15,754)|(6,991)|
|Collection acquisitions designated||||
|fund|23,300|-|23,300|
|Elva repairs designated fund|-|(400)|(400)|
|Bexhills lost world development||||
|project designated fund|-|(13,284)|(13,284)|
|Costumes designated fund|2,000|(392)|1,608|
||123,229|(124,794)|(1,565)|
|**Restricted funds**||||
|Collection acquisitions fund|2,362|-|2,362|
|Izzard family train set|-|(3,269)|(3,269)|
|Museum and schools|6,055|(3,790)|2,265|
|InSight to Culture|(1)|(8,448)|(8,449)|
|Dehumidifiers|5,106|-|5,106|
||13,522|(15,507)|(1,985)|
|**TOTAL FUNDS**|136,751|(140,301)|(3,550)|
## **Designated funds**
The tangible fixed assets fund represents the value of the fixed assets held by the charity.
The Collection acquisitions designated fund represents the estimated cost of items donated to the museum and the actual cost of items purchased by the museum, since 2010, for items which the trustees have the power to dispose of at their discretion. During the year over 50 items were donated to the museum.
The Elva repairs fund is money designated for repairs to the Elva car.
Bexhill's lost world development project fund is monies designated from the receipt of a legacy in 2016 towards an extension to the museum.
The Costumes fund is made up of a donation of £2,000 which was designated towards the costs relating to the costumes held by the museum.
## **Restricted funds**
The Collection acquisitions restricted fund represents the estimated cost of items donated to the museum and the actual cost of items purchased by the museum, since 2010. During the year over 100 items were donated to the museum.
The Local research fund represents donations towards local research costs.
The Museum in a box fund is the balance of funds received for the museum in a box project.
The Izzard family train set fund is monies received towards the upkeep, improvement and changes to the layout of the model train set display.
The piano fund is made up of donations for the ongoing costs of maintaining the piano.
The InSight to Culture fund is a grant from the Arts Council for that project.
continued...
Page 19
**BEXHILL MUSEUM NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023**
## **20. MOVEMENT IN FUNDS - continued**
A major project for the stripping out and refitting of the semi-derelict basement stores and other works around the building commenced in the year and funds have been received for this purpose so a Capital Project fund has been set up for these funds to be held until they have been spent.
## **Transfers between funds**
Assets have been purchased using unrestricted funds so a transfer was made from the General fund to the Tangible fixed assets designated fund for the cost of these assets.
During 2021/22 a grant of £1,500 was received towards the capital project restricted fund. This has therefore been transferred to this fund during 2022/23.
The Costumes designated fund purchased a heritage asset in the year so the cost (£200) has been transferred to the designated heritage assets fund.
## **21. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31st March 2023.
## **22. LIMITED LIABILITY OF MEMBERS**
The liability of the members is limited.
Every member of the charity undertakes to contribute to the assets of the charity in the event of the same being wound up while he/she is still a member or within one year after he/she ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of rights of the contributories amongst themselves such amount as may be required, not exceeding £1.
Page 20