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2020-07-31-accounts

The Incognito Theatre Group

Company registration No. 04988774 Registered Charity 1102558

Trustees Report and Financial Statements

For the Year Ended 31st July 2020

The Incognito Theatre Group Report of the Trustees for the year ended 31st July 2020

Reference and Administrative Information

Registered Charity: 1102558 Company registration: 04988774 Registered Office: 106A Holly Park Road London, N11 3HB Operational Address: Incognito Theatre 106A Holly Park Road London, N11 3HB

Trustees and Officers

The directors of the charitable company (the Charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. There have been no changes to the trustees duing the year other than listed below.

Margaret Johnson (appointed 6th November 2019) Peter Kenyon Jill Lomas Chris Mason Jennie Mende Mike Mende Huw Morgan Andrew Robinson John Savage

Members of the Management Committee

Chris Mason Chair Peter Kenyon Treasurer John Savage Theatre Manager Andrew Robinson Programme and mentoring productions Jennie Mende Membership and Minutes Secretary Huw Morgan Box Office and Website Manager Mike Mende Marketing and Communications Jill Lomas Health and Safety Margaret Johnson Programme and mentoring productions Mike Mende

Company Secretary

Bankers

Reporting Accountant

Charities Aid Foundation COIF Charities Deposit Fund Christopher Goldie

1

The Incognito Theatre Group Report of the Trustees for the year ended 31st July 2020 (continued)

Structure, Governance, and Management

Governing Document

The company was formed by the Memorandum and Articles of Association dated 9th December 2003. The Incognito Theatre Group is a company limited by guarantee and does not have a share capital.

The liability of each member in the event of a winding up is limited to one pound sterling, for the payment of creditors of the Charity contracted before he/she ceases to be a member, or within one year thereafter. At 31st July 2020 there were 72 guarantors in the register of members (2019: 89).

Appointment of Trustees

A management committee consisting of a board of trustees and other volunteers governs the Charity. The board of trustees is elected at annual general meetings in accordance with the Articles of Asociation, when a third of the existing trustees retire from office. Trustees are eligible for re-election. There is a minimum of three trustees and, between annual general meetings, additional trustees may be co-opted by the board for a term until the next AGM where they may be confirmed as new trustees.

Related Parties

The charity is independent of any other charities or organisations but works closely with other organisations and leases the theatre from the London Borough of Barnet.

Risk Management

The trustees undertake regularly a review of the major risks to which the company is exposed and establish systems to mitigate those risks.

Objectives and activities

The company was founded in 2003 to take over the assets, liabilities, and all activities of an earlier Incognito Theatre Group, a private theatre club that had been in existence in that name since 1948. The company leases its own well equipped 64 seat theatre and aims to make high quality live theatre accessible to local actors, back-stage crew, technicians, directors, designers, writers and audiences and so enrich their lives and benefit the community generally.

2

The Incognito Theatre Group Report of the Trustees for the year ended 31st July 2020 (continued)

Achievements and Performance

The theatre group had a good first half of a year and a very succesful season with three full length plays. The plays have been very well received with very good attendances throughout. The Covid 19 pandemic closed the theatre in March 2020 as the fourth show was in Dress Rehearsal. All remains in place for a resumption when safe to do so.

"Tom Jones" was our entry at this year's Barnet Borough Arts Festival where one actress won an award for best supporting actress as well as a couple of other nominations. In the theatre the main expense has been the insulation of and repairs to the roof, in addition to ongoing electrical renovations.

Other maintenance work in the theatre and in the grounds continues to be carried out by our members, as well as ongoing upgrading to modern, low energy LED light fittings where old fluorescent lamps were failing.

Other aspects of the Incognito Theatre Group continued to prosper before lockdown, including hosting two magic shows from a local performer. As always, thanks must go to all those members who contribute with their continued hard work in all areas of the theatre.

Financial Review

Results for the year

During the year to 31st July 2020 the charity showed a surplus of £7,671 (2019 deficit £3,444) which, when combined with assets brought forward, led to net assets held by the charity at the year end of £38,817 (2019 £31,146).

Format of the Accounts

The accounts comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice 'Accounting and Reporting by Charities' (SORP 2005) issued in March 2005.

Investment Powers

The trustees are empowered by the Articles of Association to invest the funds of the Charity as they deem appropriate.

Trustee Assurance

The Trustees can confirm that the Charity's Assets are sufficient to fulfil its obligations and that all cash and investments held by the Charity have been acquired in accordance with the powers available to them under the Articles of Association.

Reserves Policy

The company has reserves of over £38,000.

Current expenditure is intended to be covered by ticket sales and members' subscriptions.

3

The Incognito Theatre Group Report of the Trustees for the year ended 31st July 2020 (continued)

Plans for Future Periods

The Incognito Theatre Group aims to continue its development in the local community.

Statement of Trustees Responsibilities

The Trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the Trustees to prepare financial statements for each financial period. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure of the Charity for that year.

In preparing these financial statements the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on 16th September 2020

and signed on their behalf by…………………………………

4

The Incognito Theatre Group

Independent Examiner's Report to the Board of Trustees on the unaudited accounts of The Incognito Theatre Group

For the Year Ended 31st July 2020

Respective responsibilities of trustees and examiner

The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.

The charity's trustees consider that an audit is not required for this year under part 16 of the Companies Act 2006 and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which give me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christopher Goldie & Co Reporting Accountants 11 Kings Road Barnet Hertfordshire EN5 4EF

5

The Incognito Theatre Group

Financial Statements

For the Year Ended 31st July 2020

Statement of Financial Activities

Incoming Resources
Income from Productions
Hire of Theatre
Fundraising Events
Grants and Donations (note 4)
Profit on refreshments and bar
Membership Subscriptions
Interest
Other income
Total Incoming Resources
Resources Expended
Charitable Activities:
Production Costs
Theatre Maintenance and Administration
Building Development (note 6)
Governance Costs
Total Resources Expended
Net Movement of Funds
Fund Balances at 1st August 2019
Fund Balances at 31st July 2020		 2020
2019
£
£
11,099
23,561
450
1,250
50
17
12,724
700
208
1,637
2,047
2,341
84
85
372
583
27,034
30,174
3,250
9,225
11,688
10,880
4,412
13,500
13
13
19,363
33,618
7,671
(3,444)
31,146
34,590
38,817
31,146
Unrestricted Funds		 2020
2019
£
£
11,099
23,561
450
1,250
50
17
12,724
700
208
1,637
2,047
2,341
84
85
372
583
27,034
30,174
3,250
9,225
11,688
10,880
4,412
13,500
13
13
19,363
33,618
7,671
(3,444)
31,146
34,590
38,817
31,146
Unrestricted Funds
30,174
9,225
10,880
13,500
13
33,618
(3,444)
34,590
31,146

All activities relate to continuing operations. There are no other recognised gains or losses apart from those shown above.

6

The Incognito Theatre Group

Financial Statements

As at 31st July 2020

Balance Sheet

Fixed Assets
Cost of land purchased in 2011 (note 5)
Investments
COIF Charity Investment Fund
Current Assets
Cash at Bank and in Hand
Prepayments and sundry debtors
Creditors, Accruals, and Deferred Income:
Amounts falling due within one year
Net Current Assets/(Liabilities)
Net Assets
Represented by:
Restricted Funds
Unrestricted Funds		 2020
£
1,040
15,936
16,976
20,868
2,156
23,024
1,183
21,841
38,817
-
38,817
38,817		 2019
£
1,040
15,852
16,892
11,560
3,568
15,128
874
14,254
31,146
-
31,146
31,146

For the year ending 31st July 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS102 SORP.

Approved by the Trustees on 16th September 2020

and signed on their behalf by

7

The Incognito Theatre Group

Notes to Financial Statements

For the Year Ended 31st July 2020

1. Basis of Preparation

(a) Basis of Accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16th July 2014, and with the Charities Act 2011.

(b) Going Concern

The Trustees consider there is reasonable expectation that the Charity has adequate resources to consider an operational existence for the forseeable future. Accordingly we continue to to adopt the going concern basis in preparing this annual report and financial statements.

(c) Change of Accounting Policy

The accounts present a true and fair view and no changes have been made to the accounting policy.

(d) Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period.

(e) Material prior year errors

No material prior year errors have been identified in the reporting period.

2. Accounting Policies

(a) Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SoFA) when:

(b) Funds Structure

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the funder. There were no restricted funds received in this period or brought forward from the previous period.

(c) Grants and Donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Donations represent voluntary amounts received during the year.

(d) Tax reclaims on donations and gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift aid and is treated in addition to the same fund as the initial donation unless the donor or the terms of the appeal have been specified otherwise.

(e) Recognition of Expenditure

Liablilities are recognised as expenditure as soon as there is legal or constructive obligation commiting the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs, are allocated or apportioned to the applicable expenditure headings in the Statement of Financial Activities.

(f) Depreciation

All assets except property (see note 5) are written off in the year of the expense.

(g) Operating leases

The theatre is leased from the London Borough of Barnet. The last lease was for ten years. The lease expired on 23rd March 2019 and a new 24 year lease is still to be finalised. Rent owed under the new lease has been provisionally accrued as per the expected figures. The Theatre is running on under the terms of the expired lease.

8

The Incognito Theatre Group

Notes to Financial Statements (contuinued)

For the Year Ended 31st July 2020

3 Legal Status of the Charity

The charity is a company limited by guarantee and has no share capital. In the event of the Charity being wound up the liability in respect of the guarantee is limited to £1 per member of the Charity.

4
Grants and Donations
Grants
Local Authority Covid-19 grant
Individual trusts and legacies
Donations
Other Donations (including Gift Aid)
5
Fixed Assets
Cost of land purchased in 2011
6
Development Costs
Roof repairs and insulation
Electrical and lighting Infrastructure		 2020
£
10,000
-
10,000
2,724
1,040
4,412
-
4,412		 2019
£
-
-
-
700
1,040
9,840
3,660
13,500