## **THE ARTS SOCIETY ROYAL LEAMINGTON SPA**
## **TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
The Trustees present their annual report and the audited financial statements of The Arts Society Royal Leamington Spa ("TASRLS") for the year ended 31 March 2023.
## **Registration as a charity**
TASRLS was registered as a charity with the Charity Commission with effect from 9 March 2004, under registration number: 1102548, and is affiliated to the National Association of Decorative & Fine Arts Societies ("The Arts Society"), a company limited by guarantee and also a registered charity.
## **Officers, Committee Members and Trustees**
The names of the officers and Committee members as at the date of this report are set out below:
President: Mrs A Conway Chairman and Trustee: Mr K Roberts Vice Chairman, Trustee and IT: Mr M Hornbrook (IT & Website) Treasurer and Trustee: Mr R Kenyon Secretary and Trustee: Ms Ann Barton Committee Members and Trustees: Dr E Batt (Programme) Mrs R Crampton (Short Breaks) Dr S Dunnett (Days of Special Interest) Mrs R Barton (Heritage Volunteers) Mrs E McConville (Arts Volunteering) Mrs M Radomska (Membership secretary) Mrs P Weinbren (Day Visits)
## **Structure, Governance and Management**
TASRLS is an unincorporated society governed by its constitution and rules, adopted on its formation on 8 October 1993, with subsequent modifications of an administrative nature approved at the Annual General Meetings held on 13 June 2001, 2 June 2004, 4 June 2014 and 3 July 2019.
The President and Vice President are appointed by the Committee for a period of three years; the Immediate Past Chairman, where appropriate, is appointed by the Committee for a maximum of two years. All of these are honorary offices. The holders are not entitled to vote at meetings of the Committee and they are not Trustees.
All of the Committee members are registered with the Charity Commission as Trustees. The Committee comprises not more than twelve members, who are elected annually at the Annual General Meeting. All members of TASRLS may propose a member for election to the Committee at the Annual General Meeting and indeed are encouraged to do so. The Committee may fill any casual vacancy to hold office until the following Annual General Meeting and may co-opt up to four non-voting additional members, having regard to any specialist skills needed, for a period not exceeding twelve months.
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## **THE ARTS SOCIETY ROYAL LEAMINGTON SPA**
## **TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **Reporting on public benefit**
The objects of TASRLS are: the promotion and advancement of the education of the public in the cultivation, appreciation and study of the decorative and fine arts; the conservation and preservation of the artistic heritage of the United Kingdom and other countries for the benefit of the public; and the advancement of the arts, culture and heritage, in particular, but without limitation, the decorative and fine arts.
The principal means by which these objectives are achieved is the programme of nine lectures complemented by days of special interest, day visits and short breaks. In addition, the young arts programme enables young people to develop an appreciation of the arts and our volunteers work in our catchment area assisting in the preservation and conservation of our heritage. Details of the main activities
and achievements in relation to these objectives are set out in the Chairman's report, which forms part of this annual report. The Committee keeps in mind the Charity Commission's guidance on public benefit at the relevant Trustee meetings where the programme of activities for the year ahead is considered. Membership of TASRLS is open to anyone and, although there is an annual membership subscription, it is set at such a level (£48 for the year ended 31 March 2023) that almost no-one should be excluded from membership by virtue of it. In addition, each member may bring guests to each lecture, subject to the same guest not attending more than two lectures in any lecture year. In the year to 31 March 2023 220 guests attended the lectures.
## **Financial review**
There was a deficit of incoming resources over resources expended for the year of £750 (2022 £1,445 deficit).
All of the liquid working capital of TASRLS is held on deposit with its bankers or other appropriate institutions, pending its utilisation to meet expenditure in furtherance of its objectives. Sponsorships and donations to other bodies or individuals are made after assessment by the Committee and amounted to £2,200 in the year (2022 £2,781).
It is the policy of TASRLS to maintain a balance of unrestricted reserves approximately equivalent to the level of annual recurring expenditure, other than expenditure on study days, visits and other events, which are self-funded by the participants. These funds both guard against any shortfall in receipts and generate interest, which helps to fund discretionary sponsorships and donations.
£1,905 of the "ARG Third Sector Support Scheme" Covid recovery grant received in March 2022 being held to fund activities to re-build membership numbers after the pandemic was used in the year, leaving £10,595.
## **Independent examiner**
Matrix Accountants of Stratford upon Avon have indicated their willingness to continue as honorary independent examiners of TASRLS and a resolution for their re-appointment will be proposed at the 2023 Annual General Meeting.
Mr Keith Roberts, Chairman
Ms Ann Barton, Secretary
26th June 2023
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## **THE ARTS SOCIETY ROYAL LEAMINGTON SPA**
## **AUDITED STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
|**Note**
**Incoming resources**
Members' subscriptions
New members' registration fees
Days of Special Interest, visits and other events
3
Donations from guests
Bank and other interest
Gift Aid
4
Surplus from sales of "50 Treasures of W Midlands"
**Total incoming resources**
**Resources expended**
Lecturers' fees and expenses
Lecture hall costs
Volunteers and recorders
Sponsorship and donations
5
The Arts Society affiliation fees
Days of Special Interest, visits and other events
3
Administration, printing, postage and stationery
Travel costs (net of The Arts Society fares pool refunds)
Insurance
The Arts Society West Midlands area levy
Examiner's honorarium
Web site, domain maintenance, IT licences
HMRC fine re late submission of return
Depreciation of equipment
7
**Total resources expended**
**Net incoming / (outgoing) resources for the year**
**Total unrestricted general fund balances:**
**Brought forward at 1 April 2022**
**Carried forward at 31 March 2023**|**Year to**
**31 March**
**2023**
**£**
22,771
270
11,938
373
140
3,239
225
**38,956**
6,124
10,204
334
2,200
7,830
10,930
879
117
249
264
275
300
0
0
**39,706**
**(750)**
**47,764**
**47,014**|**Year to**
**31 March**
**2022**
**£**
19,806
355
7,870
210
17
2,749
165|
|---|---|---|
|||**31,172**|
|||5,601
5,635
998
2,781
7,576
6,578
2,325
127
225
68
275
328
100
0|
|||**32,617**|
|||**(1,445)**
**49,209**|
|||**47,764**|
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## **THE ARTS SOCIETY ROYAL LEAMINGTON SPA**
## **AUDITED BALANCE SHEET**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
|**Note**
**Tangible fixed assets**
Display stand, laptop computer and other equipment
at cost less depreciation
7
**Current assets**
The Arts Society national affiliation fees paid in advance
Other debtors and prepayments
Loan to Patricia Fay Memorial Fund, repayable upon demand
Cash at bank
8
**Current liabilities**
Amounts falling due within one year:
Ticket sales in advance
Deferred income - subscriptions received in advance
Other creditors and accruals
**Net current assets**
**Total assets less current liabilities**
Representing:
**Accumulated fund:**
ARG (Additional Restriction Grant) Third Sector Support Scheme
Unrestricted general fund balance at the year end
**Total Funds**|**31 March**
**2023**
**£**
0
6,444
3,998
5,000
57,866
**73,308**
2,793
8,288
4,618
**15,699**
57,609
**57,609**
10,595
47,014
**57,609**|**31 March**
**2022**
£
0
5,682
434
5,000
60,536|
|---|---|---|
|||**71,652**|
|||0
7,234
4,154|
|||**11,388**|
|||60,264|
|||**60,264**|
|||12,500
47,764|
|||**60,264**|
Approved by the Committee and Trustees of The Arts Society Royal Leamington Spa on 26th June 2023 and signed on their behalf by:
Mr K Roberts Chairman
Mr R Kenyon Treasurer
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## **THE ARTS SOCIETY ROYAL LEAMINGTON SPA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **Objectives and status**
1 The objectives of TASRLS are set out in the Trustees' report on page 2. TASRLS was registered as a charity with the Charity Commission with effect from 9 March 2004 under registration number 1102548. At 31 March 2023 TASRLS had 508 members (2022 539).
## **Basis of accounting and accounting policies**
2 The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities (SORP 2005), issued in March 2005, UK accounting standards, the Financial Reporting Standard for Smaller Entities and the Charities Act 2011. Incoming resources and resources expended are accounted for on the accrual basis. Members' subscriptions received in advance are carried forward as deferred income.
## **Study days and visits**
3 The incoming resources and resources expended in respect of study days and visits in the year consist of:
|Income
Resources
resources
expended
£
£
Days of Special Interest
4,000
3,752
Visits
6,098
5,519
Biennial dinner
1,840
1,659
Other events
0
0
**11,938**
**10,930**
**Gift Aid**
4
The Gift Aid relief relates to subscriptions and donations received:
In the year
In prior years
Total
**Sponsorship and donations**
5
During the year, TASRLS made the following grants in furtherance
of its charitable objectives:
Warwickshire College of Arts Foundation Year Prize
Warwickshire College of Arts bursaries
Arts Insight, Loft Theatre, net of £250 from Arts Socitey HQ
Leamington Music
Coventry & Warwickshire Youth Orchestra
Koestler Art Project - W Midlands
Warwick Words|2023
2022
£
£
248
902
579
200
181
0
0
190
Result to 31 March|
|---|---|
||**1,009**
**1,292**|
||2023
2022
£
£
3,168
2,723
71
26
Year to 31 March|
||**3,239**
**2,749**|
||2023
2022
£
£
325
325
525
525
500
250
400
400
400
400
50
500
0
381
Year to 31 March|
||**2,200**
**2,781**|
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## **THE ARTS SOCIETY ROYAL LEAMINGTON SPA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **Expenses reimbursed to Trustees**
6 An amount of £302 (2022 £231) was paid to 4 Trustees (2022 3) in the year for expenses, which were mainly for travel. In addition, 7 Trustees (2022 6) were reimbursed £675 (2022 £1,872) for purchases made on behalf of the Society. None of the Trustees received any remuneration for their services as Trustees.
||**Tangible fixed assets**||||Net book|
|---|---|---|---|---|---|
|7|These comprise:|Cost|Depreciation||amount|
||Display stand, computer and other|£|£||£|
||equipment at 01/04/21|1,425|1,425||0|
||Depreciation for the year|0|0||0|
||Total at 31 March 2022|**1,425**|**1,425**||**0**|
||**Cash at bank**|||31st March||
|8|This comprises:|||2023|2022|
|||||£|£|
||CAF 90 day notice account with Scottish Widows Bank|||34,692|34,607|
||Lloyds Bank plc|||23,174|25,929|
|||||**57,866**|**60,536**|
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
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