Registered number: 04866257 Charity number: 1102533 ## **The Grove Residential Home (Solihull)** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2021** ## **Prepared By:** R.J.Taylor & Co Chartered Accountants 175 Cole Valley Road Birmingham B28 0DG **The Grove Residential Home (Solihull)** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2021** ## **TRUSTEES** D.Mattocks (Chairman) resigned 17/11/2020 J.R.Bates FCA DChA (Honorary Treasurer) Hon.Alderman Mrs.S.M.Pittaway SMBC resigned 12/11/2019 Mrs.J.W.Hildreth resigned 12/11/2019 Mr.R.Ellis (Chairman) appointed 18/02/2020 Mrs.L.Green appointed 12/11/2019 Mrs.D.Huggins appointed 17/11/2020 Mrs.C.Ellis appointed 20/04/2021 ## **SECRETARY** J.R.Bates FCA DChA ## **REGISTERED OFFICE** 48 Lode Lane Solihull West Midlands B92 2AE ## **COMPANY NUMBER** 04866257 **CHARITY NUMBER** 1102533 ## **BANKERS** Royal Bank Of Scotland ## **MANAGER** M.Farrugia ## **ACCOUNTANTS** R.J.Taylor & Co Chartered Accountants 175 Cole Valley Road Birmingham B28 0DG page 1 ## **The Grove Residential Home (Solihull)** ## **ACCOUNTS** ## **FOR THE YEAR ENDED 31/03/2021** ## **CONTENTS** ||Page| |---|---| |Report of the Trustees|3| |Independent Examiner's Statement|6| |Statement of Financial Activities|8| |Balance Sheet|9| |Notes to the Accounts|10 to 12| |Detailed Statement of Financial Activities|13| page 2 **The Grove Residential Home (Solihull)** ## **FOR THE YEAR ENDED 31/03/2021 TRUSTEES' REPORT** The trustees present their report and accounts for the year ended 31/03/2021 ## **PRINCIPAL ACTIVITIES** The principal activity of the charity in the year under review was a residential care home . ## **STRUCTURE GOVERNANCE AND MANAGEMENT** The home is held in a company limited by guarantee which is governed by the trustees who are also the directors. Meetings are held on a regular basis, approximateley 6-8 times per annum when the overall management of the home is discussed and agreed. Day to day management is undertaken by the care manager and management team. We have complied with the duty in section 17(5) of the 2011 charities act to have due regard to guidance published by the charity commission (ie public benefit statement). ## OBJECTIVES AND ACTIVITIES The primary objective of the trustees is to ensure the security of the home going forward in providing a suitable environment for the residents. During the year every asepct of the home was affected by the COVID 19 Pandemic such that normal activity was not possible and maintaining the home's activities was the focus. The home benefits the public by providing a suitable residential care home for the local community. ## ACHIEVEMENTS AND PERFORMANCE The home has operated as best as was possible during the Pandemic. That a satisfactory manner of providing a warm and secure environment for the residents is testament to the commitment and dedication of the home's staff and grateful thanks are extended to them for all they did in unprecedented circumstances. ## FINANCIAL REVIEW A surplus of £157,581 was incurred which is considered to be an excellent result for such an extraordinary year. At first there were doubts about the home's ongoing viability as a number of residents succumbed to COVID 19 and other ailments, but latterly occupancy improved and this, combined with Government assistance combined to produce the result achieved. Unrestricted funds carried forward at the end of the year amount to £701,794 and the trustees are satisfied that these should prove adequate for ongoing activities with a degree of confidence in the current environment. The main funding source is residents income. ## COVID 19 AND PLANS FOR FUTURE PERIODS As noted above,the operations of the Home have been severly affected by the COVID 19 pandemic. Sadly, at the start of the year a number of residents passed away and at one stage the Home had less than half the normal number of residents. In addition, considerable expense was incurred on personal protection equipment and other preventative measures which had a corresponding effect on the Homes's finances. However, occupancy subsequently increased and this, combined with Government assistance produced the excellent and unexpected result for the year. page 3 ## **The Grove Residential Home (Solihull)** ## **FOR THE YEAR ENDED 31/03/2021 TRUSTEES' REPORT** The Trustees would once again like to record their sincere thanks and appreciation to all members of staff whose unstinting commitment to the Home and dedication to ensure the residents have been able to enjoy a safe and secure Home during these extraordinary times has been an example to all, magnificient, and uncomplaining. Now that more normal circumstances have, hopefully, returned, the plans for the future are continuing to provide a suitable environment for the residents and will continue to do so by maintaining appropriate levels of reserves. ## RESPONSIBILITIES OF THE TRUSTEES The trustees (who are also the directors of Grove Residential Home for the purpose of Company Law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that period. In preparing these financial statements, the trustees are required to: -select suitable accounting policies and then apply them consistently; -observe the methods and principles in the Charities SORP; -make judgements and accounting estimates that are reasonable and prudent; -state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; -prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguaring the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: -there is no relevant audit information of which the charitable company's auditor is unaware; and -the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information. page 4 ## **The Grove Residential Home (Solihull)** ## **FOR THE YEAR ENDED 31/03/2021 TRUSTEES' REPORT** ## NEW TRUSTEES New trustees are appointed by the current trustees board, and training will be provided where necessary. ## RESERVES POLICY The home strives to maintain sufficient funds to enable six months running costs. . ## RISKS The major risk facing the charity is if occupancy rates fall below an acceptable level and this is monitored at all trustee meetings. The report was prepared in accordance with the special provisions within the small company regime section 469 (2) of the Companies Act 2006. This report was approved by the Board of Trustees on 26/10/2021 J.R.Bates FCA DChA Trustee The report was prepared in accordance with the special provisions within Part 15 of the Companies Act 2006. This report was approved by the Board of Trustees on 26/10/2021 ## J.R.Bates FCA DChA Trustee page 5 ## **The Grove Residential Home (Solihull)** ## **INDEPENDENT EXAMINER'S STATEMENT** ## **FOR THE YEAR ENDED 31/03/2021** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GROVE RESIDENTIAL HOME (SOLIHULL)** I report on the accounts of the company for the year ended 31/03/2021 . ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of I.C.A.E.W . Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - state whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINERS STATEMENT** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. page 6 ## **The Grove Residential Home (Solihull)** ## **INDEPENDENT EXAMINER'S STATEMENT** ## **FOR THE YEAR ENDED 31/03/2021** ## **INDEPENDENT EXAMINERS STATEMENT** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached ................................................... Date: 26/10/2021 R.J.Taylor & Co Chartered Accountants 175 Cole Valley Road Birmingham B28 0DG 01213256929 page 7 ## **The Grove Residential Home (Solihull)** |**Statement of Financial Activities**
**for the year ended 31/03/2021**
**Income**
Income from generated funds
Donations and legacies
Income from Investments
Other Income
**Total Income and endowments**
**Expenses**
Costs of generating funds
Expenditure on Charitable activities
**Total Expenses**
**Net gains on investments**
**Net Income**
**Gains/(losses) on revaluation of fixed assests**
**Net movement in funds:**
**Net income for the year**
Total funds brought forward
**Net funds carried forward**|**Unrestric**
**ted funds**
**£**
75,266
-
905,206
**980,472**
822,891
**822,891**
**157,581**
**157,581**
544,213
**701,794**|**Restricte**
**d funds**
**£**
-
-
-
**-**
-
**-**
**-**
**-**
-
**-**|**2021**
**Total**
**£**
75,266
-
905,206
**980,472**
822,891
**822,891**
**157,581**
**157,581**
544,213
**701,794**|2020
Total
£
3,200
754
964,600| |---|---|---|---|---| |||||968,554| |||||912,080| |||||912,080| |||||56,474| |||||56,474
487,739| |||||544,213| This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities page 8 ## **The Grove Residential Home (Solihull)** ## **BALANCE SHEET AT 31/03/2021** |**BALANCE SHEET AT 31/03/2021**||||| |---|---|---|---|---| |**Notes**
**FIXED ASSETS**
Tangible assets
3
**CURRENT ASSETS**
Debtors (amounts falling due within one year)
4
Cash at bank and in hand
**CREDITORS: Amounts falling due within one year**
5
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CAPITAL AND RESERVES**
**Unrestricted funds**
**7**
General fund|8,140
494,243
502,383
53,957|**2021**
**£**
253,368
448,426
701,794
701,794
701,794|11,063
328,388
339,451
55,970|2020
£
260,732
283,481| |||||544,213| |||||544,213| |||||544,213| For the year ending 31/03/2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. ## **Approved by the board of trustees on 26/10/2021 and signed on their behalf by** ............................. R.Ellis (Chairman) Trustee page 9 ## **The Grove Residential Home (Solihull)** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31/03/2021** ## **1. ACCOUNTING POLICIES** ## **1a. Basis Of Accounting** The accounts have been prepared under the historical cost convention. The accounts have been prepared in accordance with FRS102 - The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **1b. Cash Flow Statement** The Company is exempt from including a statement of cash flows in its accounts in accordance with Financial Reporting Standard for Smaller Entities (effective January 2015). ## **1c. Depreciation** Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives. |Land And Buildings|straight line 2%|straight line 2%| |---|---|---| |Equipment|reducing balance 15%|| |**2. EMPLOYEES**||| ||**2021**|2020| ||**No.**|**No.**| |Average number of employees|37|38| ## **3. TANGIBLE FIXED ASSETS** |**3. TANGIBLE FIXED ASSETS**||| |---|---|---| |**Cost**
At 01/04/2020
At 31/03/2021
**Depreciation**
At 01/04/2020
For the year
At 31/03/2021
**Net Book Amounts**
At 31/03/2021
At 31/03/2020|**Freehold**
**Land And**
**Buildings**
**Equipment**
**£**
**£**
343,197
89,524
343,197
89,524
85,801
86,188
6,864
500
92,665
86,688
250,532
2,836
257,396
3,336|**Total**
**£**
432,721| |||432,721| |||171,989
7,364| |||179,353| |||253,368| |||260,732| page 10 ## **The Grove Residential Home (Solihull)** ## **4. DEBTORS** |||| |---|---|---| |**4. DEBTORS**
Amounts falling due within one year:
Trade debtors
Other debtors|**2021**
**£**
3,000
5,140
8,140|2020
£
5,725
5,338| |||11,063| ## **5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Trade creditors
Taxation and social security
Other creditors|**2021**
**£**
23,152
6,775
24,030
53,957|2020
£
26,115
6,513
23,342| |---|---|---| |||55,970| ## **6. LIMITED BY GUARANTEE** The company is limited by guarantee and does not have a share capital. Each member gives a guarantee to contribute a sum not exceeding £1, to the company should it be wound up. At 31/03/2021 there were members. ## **7. UNRESTRICTED FUNDS** |General fund|**Brought**
**forward**
**£**
544,213|**Incoming**
**resource**
**s**
**£**
980,474|
**Outgoing**
**resource**
**s**
**Transfers **
**£**
**£**
(822,893)
-
(822,893)
-|
**Outgoing**
**resource**
**s**
**Transfers **
**£**
**£**
(822,893)
-
(822,893)
-|**Carried**
**forward**
**£**
701,794| |---|---|---|---|---|---| ||544,213|980,474||-|701,794| ## **8. WAGES** No employee earned over £60,000 (2020 - none) ## **9. TRUSTEES REMUNERATION AND EXPENSES** No trustee's received any remuneration or expenses during the current year (2020 - Nil) page 11 **The Grove Residential Home (Solihull)** ## **10. COMPANY LIMITED BY GUARANTEE** The company is incorporated under the Companies Act as a company limited by guarantee and not having a share capital. There is liability of £1 per member. ## **11. CONTROLLING PARTY** No one person controls the company. page 12 ## **The Grove Residential Home (Solihull)** ## **Incoming Resources for the year ended 31/03/2021** |**Incoming Resources**
**for the year ended 31/03/2021**||||| |---|---|---|---|---| |**Incoming resources**
**Incoming resources from generated funds**
**Grants**
Covid related grants and claims
**Donations**
Small Donations and Grants
Stewardship Services (UK)
Garden Fund Donations
**Investment income**
Bank interest receivable
**Other Incoming Resources**
Residents income|61,820
100
525
12,821
-|**2021**
**£**
61,820
13,446
75,266
-
-
905,206
905,206
980,472|-
1,700
1,500
-
754|2020
£
-
3,200| |||||3,200| |||||754| |||||754| |||||964,600| |||||964,600| |||||968,554| page 13 ## **The Grove Residential Home (Solihull)** ## **Expenses for the year ended 31/03/2021** |**Expenses**
**Costs of generating funds**
**Charitable Activities**
Salaries and wages
Heat, light, rates and water
Provisions and incidentals
Professional fees
Property insurance
Telephone
Depreciation
Laundry, cleaning and general
Repairs and maintenance
Staff training
Printing, stationery and advertising
Bank charges and Interest payable
Postage
**Governance Costs**
Accountancy|**2021**
**£**
567,833
26,870
56,335
24,934
6,130
3,197
7,364
40,525
76,675
5,280
5,528
178
2
820,851
2,040
2,040
822,891|2020
£
626,564
30,633
58,837
26,848
5,773
3,049
7,452
40,576
98,474
8,384
3,430
120
20| |---|---|---| |||910,160| |||1,920| |||1,920| |||912,080| page 14