2021-12-31-accounts

Charity registration number 1102517

Company registration number 04983790 (England and Wales)

Headway South Bucks

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2021

HEADWAY SOUTH BUCKS

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees	J L Clarke
	S Gasper
	S Gault
	P R Grover
	J Hughes-Morgan	(Appointed 12 October 2021)
Charity number	1102517
Company number	04983790
Principal address	Bourbon Court
	Nightingales Corner
	Little Chalfont
	Buckinghamshire
	HP7 9QS
Independent examiner	James Foskett BSc (Hons), FCA, DChA
	Cansdales Business Advisers Limited
	Bourbon Court
	Nightingales Corner
	Little Chalfont
	Bucks
	HP7 9QS

HEADWAY SOUTH BUCKS

CONTENTS

	Page
Trustees' report	1 - 3
Independent examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the financial statements	7 - 11

HEADWAY SOUTH BUCKS

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2021

The trustees present their annual report and financial statements for the year ended 31 December 2021.

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2019).

Objectives and activities

The objects of the Charity include ‘the rehabilitation and care of persons who have suffered brain injury and who reside in South Buckinghamshire and adjoining counties, through the provision of such services and facilities as are required from time to time for the rehabilitation and relief of such persons, and to relieve the families or persons who have suffered such brain injuries.

The Charity achieves these objects by providing re-enablement services, advice and information to people with brain injury, their families and carers. HSB runs three sessions per week at the Bourne End Community Centre providing a programme of activities to support reenablement and social interaction. A few times a year, HSB aims to organise events such as theatre trips and visits to places of interest.

Public benefit

The Trustees confirm that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the charities aims, objectives and operations. They are of the opinion that the provision of a range of services enables Headway South Bucks to provide public benefit. These services include the provision of activities designed to promote recovery following brain injury, raising awareness of brain injury and providing advice, information and support to their members and their carers.

Grant Making and Fund raising

The Charity follows Headway UK fundraising principles and does not employ any third-party agencies (cold calling, chuggers, mail shots) to elicit donations or funding.

Volunteers

We are greatly dependent on our volunteers for the continued success of the organisation, enabling us to support our clients. We very much appreciate their hard work, reliability and dedication. Whilst we were functioning virtually, our volunteers supported us by attending Zoom sessions and delivering the items – such as the flower bulbs and hampers. Once we were able to open the Resource centre in October 2021 we appreciated how our loyal volunteers came back to us, bringing their great patience, empathy and good humour to the sessions. As we developed different ways of delivering our services, we were pleased that our volunteers adopted these ideas and supported our clients in these ways. We estimate that our volunteers contributed around 900 hours to HSB during 2021- this is much lower than in previous years but reflects the reduced face to face services we offered during the lockdowns.

Achievements and performance

Despite the Covid-19 pandemic Headway South Bucks has continued to achieve its objectives for the rehabilitation and care of persons with brain injury and their families. We continued to provide virtual services, following the government rules and regulations, offering a wide and varied selection of activities – including virtual physiotherapy. As soon as were able, we returned to face to face sessions – to the delight of one and all. With the experience of the virtual sessions, Sharon Smith, HSB Service manager, ensured that the activities and therapies were delivered in a more collaborative way – so that everyone joined in and helped each other. Though this was a change from previous working styles, clients and volunteers participate enthusiastically.

From the interactions that we continue to have with our clients and the survey that we have asked them to complete during the year – we know that our services are appreciated and important to both client and carer.

Wellbeing calls : Clients were initially called on a two weekly basis to find out if they were having any problems and, if so, to help them finding third parties who might be able to help them – eg. getting shopping and medication delivered. These calls were also an opportunity for the client to talk and interact.

Active Minds Packs : a package of paper-based puzzles, games and brain training exercises were posted to clients on a two-weekly basis.

Virtual Activities : a programme of zoom sessions – including Seated Zumba, Bingo, quizzes, guest speakers, social sessions, cookery and art classes

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HEADWAY SOUTH BUCKS

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Special Deliveries : A flowering bulb kit, a cream tea, healthy eating basket were all appreciated by clients.

We know that we have kept spirits up during this challenging time. Providing a structure to everyone’s day, companionship – albeit virtual, and help to solve practical issues during the periods of lockdown.

From the interactions that we continue to have with our clients and the survey that we have asked them to complete during the year – we know that our services are appreciated and important to both client and carer.

Financial review

Our overall income had decreased by approximately 27% since last year. However, there has been reduction in the Charitable Sales & services income approximately of about 3% & Gifts and donations are approximately half of the Prior Period.

Expenses have been lowered this year by 14% as compared to last year which are mainly due to decrease in Staff costs and costs for the running of the center & property Cost.

Reserves policy

In line with Headway UK Policies, the Trustees have established a level of reserves considered to be both reasonable and prudent. The level of reserves are set to enable the Charity to fulfil its obligations in different areas: to operate for a period of 1 year in the event of significant reduction in income/funding; to enable the Charity to meet all financial obligations (rental, staffing costs, creditors) in the event of having to wind up; £5,000 is held in restricted funds to finance the HSB Emergency fund.

Plans for future periods

HSB has enjoyed strong and continued growth in the services offered to our clients. The trustees remain vigilant and continue to adopt and change to ensure current and new members are offered experiences and ideas that promote enablement and provide benefit.

The charity has received financial assistance from various sources after the year end for financial support during the Covid 19 crisis. This will enable the charity to pursue its objectives without incurring immediate financial difficulties.

Structure, governance and management

Governing document

Headway South Bucks is controlled by its governing document and constitutes a limited company, limited by guarantee as defined by the Companies Act 2006. Headway South Bucks became a company limited by guarantee on 3rd December 2003.

Charity constitution

The charity was established on 31 March 2001 and registered as a charity with the Charity Commission with effect from 8 March 2004.

Recruitment and appointment of new trustees

Potential Trustees volunteer to serve as such and after attending several meetings, references are taken, a Disclosure and Barring Service check is conducted and their appointment is proposed and ratified by the Board of Trustees. All trustees are appointed annually by the members at a General Meeting. No trustee receives any remuneration for their contribution to the charity as a Trustee.

Staffing

Sharon Smith, HSB Services Manager and Libby Donovan, Virtual Support Coordinator ran HSB Virtual Service from January 2021. We recruited Brenda Fetherstone as Resource Centre Coordinator to the team in September. In this way we were at full staffing strength when we started offering Face to Face Session again.

Organizational structure

The charity is managed by a Board of Trustees who meet regularly throughout the year to discuss and receive reports from the Services Manager, to set strategy and policy. The Management team consisting of staff members and Trustees also meet regularly to discuss and review progress against operational targets and standards.

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HEADWAY SOUTH BUCKS

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

Statement of trustees' responsibilities

The trustees, who are also the directors of Headway South Bucks for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP;

• make judgements and estimates that are reasonable and prudent; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees and signed on its behalf by:

Mrs J Clarke

Trustee

2 September 2022

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HEADWAY SOUTH BUCKS

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF HEADWAY SOUTH BUCKS

I report to the Directors on my examination of the financial statements of Headway South Bucks (the charity) for the year ended 31 December 2021.

Responsibilities and basis of report

As the trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

• 2 the financial statements do not accord with those records; or

• 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

• 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

James Foskett BSc (Hons), FCA, DChA

Cansdales Business Advisers Limited

Bourbon Court Nightingales Corner Little Chalfont Bucks HP7 9QS

Dated: 27 September 2022

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HEADWAY SOUTH BUCKS

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted Restricted funds funds 2021 2021 Notes £ £	Unrestricted Restricted funds funds 2021 2021 Notes £ £	Unrestricted Restricted funds funds 2021 2021 Notes £ £	Total Unrestricted Restricted	Total Unrestricted Restricted	Total Unrestricted Restricted	Total
	funds	funds		funds	funds
	2021	2021	2021	2020	2020	2020
	£	£	£	£	£	£
Income from:
Donations and legacies Charitable activities	5,796	-	5,796	11,582	20,000	31,582
	74,814	-	74,814	79,335	-	79,335
Investments 2	92	-	92	226	-	226
Total income	80,702	-	80,702	91,143	20,000	111,143
Expenditure on: 3
Raising funds Other	48,375	-	48,375	57,752	-	57,752
	6,471	-	6,471	5,996	-	5,996
Total expenditure	54,846	-	54,846	63,748	-	63,748
Net incoming resources before transfers
	25,856	-	25,856	27,395	20,000	47,395
Gross transfers between funds Net income/(expenditure) for the
	20,000	(20,000)	-	-	-	-
year/ Net movement in funds	45,856	(20,000)	25,856	27,395	20,000	47,395
Fund balances at 1 January 2021	95,994	25,000	120,994	68,599	5,000	73,599
Fund balances at 31 December 2021	141,850	5,000	146,850	95,994	25,000	120,994

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

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HEADWAY SOUTH BUCKS

BALANCE SHEET

AS AT 31 DECEMBER 2021

Notes	2021		2020
	£	£	£	£
Fixed assets
Tangible assets 6 Current assets	6,758 148,043 154,801 (10,786)	2,835 144,015 146,850 5,000 141,850 146,850	6,533 118,781 125,314 (7,898)	3,578
Debtors 7
Cash at bank and in hand
Creditors: amounts falling due within one year 8
Net current assets				117,416
Total assets less current liabilities
				120,994
Income funds
Restricted funds 9				25,000
Unrestricted funds				95,994
				120,994

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2021, although an audit has been carried out under section 144 of the Charities Act 2011.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 357 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the statement of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections .394 and .395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 2 September 2022

Mrs J Clarke

Trustee

Company registration number 04983790

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HEADWAY SOUTH BUCKS

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

Charity information

Headway South Bucks is a private company limited by guarantee incorporated in England and Wales. The registered office is Bourbon Court, Nightingales Corner, Little Chalfont, Bucks, HP7 9QS.

1.1 Accounting convention

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

1.2 Income

All income is recognized in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably the following specific policies are applied to categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement o1 financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided has not been included.

1.3 Expenditure

Liabilities are recognized as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to headings, they have been allocated to activities on a basis consistent with the use of resources.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising pm poses.

Charitable expenditure comprises the costs incurred in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.

1.4 Tangible fixed assets

Depreciation is provided at the following annual rates to write off each asset over its estimated useful life.

Fixtures and fittings 25% on reducing balance

1.5 Taxation

The charity is exempt from corporation tax on its charitable activities.

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HEADWAY SOUTH BUCKS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

(Continued)

1.6 Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2 Investments Income

		Unrestricted	Unrestricted
		funds	funds
		2021	2020
		£	£
Interest receivable		92	226
Net Income/(expenditure):
Net income/(expenditure) is stated after charging/(crediting):
	31.12.2021		31.12.2020
	£		£
Independent Examination Fees	2,940		2,940
Bookeeping Fees	2,363		1,863
Depreciation	1,161		1,193

3 Net Income/(expenditure):

4 Trustees’ Remuneration and benefits

There were no trustees' remuneration or other benefits for the year ended 31st December 2021 nor for the year ended 31st December 2020.

There were no trustees' expenses paid for the year ended 31st December 2021 nor for the year ended 31st December 2020.

Some of the charitable expenses have been paid by the trustees and then reimbursed back to them.

5 Employees

The average monthly number of employees during the year was:

2021	2020
Number	Number
5	5

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HEADWAY SOUTH BUCKS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

5 Employees	(Continued)	(Continued)
Employment costs Wages and salaries Other pension costs There were no employees whose annual remuneration was more than £60,000.
	2021	2020
	£	£
	31,694	45,280
	482	452
	32,176	45,732
6 Tangible fixed assets
Cost At 1 January 2021 Additions At 31 December 2021 Depreciation and impairment At 1 January 2021 Depreciation charged in the year At 31 December 2021 Carrying amount At 31 December 2021 At 31 December 2020 7 Debtors Amounts falling due within one year: Trade debtors Other debtors	Fixtures and fittings
		£
		11,843
		419
		12,262
		8,266
		1,161
		9,427
		2,835
		3,578
	2021	2020
	£	£
	5,858	6,380
	900	153
	6,758	6,533

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HEADWAY SOUTH BUCKS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

8 Creditors: amounts falling due within one year

Other taxation and social security Trade creditors Accrued Expenses	2021	2020
	£	£
	1,093	1,050
	1,921	3,683
	7,772	3,165
	10,786	7,898

9 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

			Movement in
			funds
		Balance at	Incoming	Balance at	Transfers	Balance at
	1	January 2020	resources	1 January 2021		31 December
						2021
		£	£	£	£	£
Restricted General Reserve		5,000	20,000	25,000	(20,000)	5,000

Income of £20,000 in Restricted fund was received during the year 2020 which relates to Grant received from Coronavirus Support Community Fund. Restricted fund is held to finance the HSB Emergency fund. The restricted coronavirus fund was utilised for its purpose as part of the day to day activities of the organisation therefore this has been reallocated to unrestricted accordingly.

10 Analysis of net assets between funds

Unrestricted funds Restricted funds 2021 2021 £ £ Fund balances at 31 December 2021 are represented by:	Unrestricted funds Restricted funds 2021 2021 £ £ Fund balances at 31 December 2021 are represented by:	Unrestricted funds Restricted funds 2021 2021 £ £ Fund balances at 31 December 2021 are represented by:	Total Unrestricted funds Restricted funds	Total Unrestricted funds Restricted funds	Total Unrestricted funds Restricted funds	Total
	2021	2021	2021	2020	2020	2020
	£	£	£	£	£	£
Tangible assets	2,835	-	2,835	3,578	-	3,578
Current assets/(liabilities)	139,015	5,000	144,015	112,416	5,000	117,416
	141,850	5,000	146,850	115,994	5,000	120,994

11 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).

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HEADWAY SOUTH BUCKS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

12 Company limited by guarantee

Headway South Bucks is a company limited by guarantee and accordingly does not have a share capital.

Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of it being wound up while he or she is a member, or within one year after he or she ceases to be a member.

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