2023-08-31-accounts

Examiners unqualified report (for a non-company charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant financial year.

Independent examiner’s report to the trustees of the Marshgate PSA (the Trust) for the year ended 31 August 2023.

Responsibilities and basis of report:

As the charity trustees of the Trust you are responsible for the preparation of the account in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. The accounts do not accord with those records.

I have no concern and have come across no other matters in connection with the examination to which attention should be drawn on this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Raj Kanwar

Relevant professional qualification or membership of professional bodies (if any): Member Institute of Chartered Accountants of Pakistan

Address: 61 Sandringham Avenue, SW20 8JY

Date: Jun 18 2024

MARSHGATE PARENT STAFF ASSOCIATION (PSA) TRUSTEES ANNUAL REPORT

Financial Year 2022-23

Contents

• Introduction

• Key objectives

• − Membership

• Activity and fundraising overview

• School financial support

• Communication

• −

• Annual General Meeting (AGM) Conclusion

Introduction

The Marshgate Parent Staff Association (PSA) is a registered charity that is run by a committee, which is elected either at the Annual General Meeting (AGM) or at a Special General Meeting (SGM).

The aim of the PSA committee is two-fold:

• Community: To help develop and sustain positive relationships between all parents/carers and between the parents and the school staff

• Support: To support the school financially in creating the best learning environment possible for our children through organised fundraising events

The priorities of the PSA each year are driven by the objectives and needs of the school. Fundraising is important, but equally important is the PSA’s role in bringing together the wider school community.

Key objectives

The key objectives of the activities undertaken by the PSA committee can be summarised as follows:

• To advance the education and development of the pupils at Marshgate Primary School by providing (or assisting in the provision of) facilities which are not provided, nor funded, by the local education authority

• To foster, assist and develop the community in and around the school, enhancing communications within and between students; parents, guardians, and carers; school staff; and the board of governors; as well as external organisations who may work with the school and its students

Membership

Marshgate Primary School Parent & Staff Association | 157 Queens Road, Richmond, TW10 6HY | Registered charity no. 1102505

When school year 2022-23 started, the members of the PSA committee had already been in their roles for a few months (they were voted in in January 2022). These were:

• Tom Panagos (Chair)

• Nicole Dodsworth (Vice Chair)

• Helen Lancaster (Secretary)

• Andrew Keesing (Treasurer)

• Shreeniwas Iyer (Treasurer)

• Bastiaan Van Drempt (Treasurer)

Becky Jones also supported the committee as Book Bazaar & Bake Sale Coordinator, having joined the committee towards the end of the previous school year.

The term of the committee would come to an end at the end of the school year, in July 2023, which provided stability and continuity within the PSA team.

Assistant Head Teacher Valerie Cameron has been the liaison member of staff for the school, with whom the committee has been working closely since their appointment.

Annual General Meeting (AGM)

The PSA’s AGM took place on 14[th] October 2022. Accompanied by a detailed presentation, the agenda of the AGM provided information on the results of the previous financial year and presented the PSA plans for the 2022-23 school year.

The minutes from the previous AGM, held in September 2021, were approved.

For the benefit of all attendees, particularly new parents, the role of the PSA was outlined, highlighting that:

• The PSA is a registered charity run by an elected committee; everyone who is a parent, carer or staff member at Marshgate is automatically a member

• The PSA aims to foster, and contribute to, the friendly community feel of the Marshgate Primary School

• The PSA raises funds for curricular and non-curricular activities for the school; all funds raised by the PSA go back to the school to enhance the education of the children

The PSA provided an update on their calendar of events and other plans for 2022-23. The team thanked everyone for their continued help and support as the school emerged from the global pandemic and the PSA resumed its normal activity and began reengaging with the families after a long period of subdued activity.

Activity and fundraising overview

This was the first full school year following the pandemic that there were no restrictions to the PSA activity. Having been in place since January 2022, the committee had already run a series of events so they were able to organise an invigorated PSA event calendar for 2022-23.

Marshgate Primary School Parent & Staff Association | 157 Queens Road, Richmond, TW10 6HY | Registered charity no. 1102505

In addition to two fairs (Winter and Summer), a number of popular events returned including bingo night, book bazaars, film nights, bake sales and personalised Christmas cards and tea towels.

The committee also introduced a series of new activities, including an Easter egg hunt, a family magic show, a silent auction and a series of second-hand clothes sales (dress up costumes; winter coats; and sportswear).

Other streams of income included negotiating the long-standing relationship with real estate agent Hamptons, which doubled to £3,000 for 2022-23, and assisting the Year 5’s annual fundraising trip to Mount Snowden, which raised more than £7,000 (half of which went to the PSA). The PSA also continued its referral schemes with Christ’s and Holy Trinity schools for their fireworks festival and Christmas tree sales respectively.

The year culminated with the PSA team winning the award for England’s PTA of the Year at the National PTA Awards. In addition to winning a prize of £1,000, the PSA committee was invited to an All-Party Parliamentary Group in Westminster to discuss parental participation in education.

BREAKDOWN OF CASH POSITION BY EVENT 2022-23 ~~Ce~~	BREAKDOWN OF CASH POSITION BY EVENT 2022-23 ~~Ce~~	BREAKDOWN OF CASH POSITION BY EVENT 2022-23 ~~Ce~~	BREAKDOWN OF CASH POSITION BY EVENT 2022-23 ~~Ce~~
Activity ~~a~~	Income	Expenditure	Total for event
Bake Sales ~~ee~~	£1,597.89 ~~ee~~	£0.00 ~~ee~~	£1,597.89 ~~ee~~
Bingo Night ~~a~~	£2,373.36	-£449.56	£1,923.80
Book Bazaars ~~ee~~	£344.18 ~~ee~~	£0.00 ~~ee~~	£344.18 ~~ee~~
Christmas Cards & Gifts ~~a~~	£304.00	£0.00	£304.00
Coat & Jacket Sale ~~ee~~	£84.49 ~~ee~~	£0.00 ~~ee~~	£84.49 ~~ee~~
Digme Promotion ~~a~~	£143.94	£0.00	£143.94
Dress-Up Costume Sale ~~eG~~	£302.04 ~~eG~~	£0.00 ~~eG~~	£302.04 ~~eG~~
Easter Egg Hunt ~~a~~	£326.27 ~~a~~	-£81.42 ~~a~~	£244.85 ~~a~~
Family Magic Show ~~a~~	£1,764.89 ~~a~~	-£841.75 ~~a~~	£923.14 ~~a~~
Film Nights ~~a~~	£1,958.98 ~~a~~	-£501.20 ~~a~~	£1,457.78 ~~a~~
Fireworks Referral ~~a~~	£96.60 ~~a~~	£0.00 ~~a~~	£96.60 ~~a~~
Fundraising and Donations ~~a~~	£9,084.62 ~~a~~	£0.00 ~~a~~	£9,084.62 ~~a~~
Hamptons Sponsorship ~~a~~	£3,000.00 ~~a~~	£0.00 ~~a~~	£3,000.00 ~~a~~
Management & Administration ~~a~~	£0.00 ~~a~~	-£285.44 ~~a~~	-£285.44 ~~a~~
National PTA Award Prize ~~a~~	£1,000.00 ~~a~~	£0.00 ~~a~~	£1,000.00 ~~a~~
Outstanding2021-2022 ~~a~~	£158.01 ~~a~~	-£75.10 ~~a~~	£82.91 ~~a~~
School Assistance ~~a~~	£0.00 ~~a~~	-£19,725.24 ~~a~~	-£19,725.24 ~~a~~
Silent Auction ~~a~~	£563.15 ~~a~~	-£121.12 ~~a~~	£442.03 ~~a~~
Summer Fair ~~a~~	£12,425.28 ~~a~~	-£7,393.11 ~~a~~	£5,032.17 ~~a~~
Tea towels ~~a~~	£505.48 ~~a~~	-£288.06 ~~a~~	£217.42 ~~a~~
Winter Fair ~~a~~	£8,436.59 ~~a~~ ~~GC~~	-£4,432.48 ~~a~~ ~~GC~~	£4,004.11 ~~a~~ ~~GC~~
~~a~~
TOTAL ~~a~~	£44,469.77	-£34,194.48	£10,275.29

Marshgate Primary School Parent & Staff Association | 157 Queens Road, Richmond, TW10 6HY | Registered charity no. 1102505

School financial support

The financial support the PSA offers to the school every year is divided in three ways:

1. A lump sum of money to ensure no children are excluded from any school activity, used by the school as, when and where necessary

2. Smaller items or activities that the PSA has agreed to fund over the years, for example: Christmas presents for all the classes; the DJ for the end-of-year school discos; the Year 5 Thames Young Mariners trip; and the Year 6 leavers’ gifts

3. A ‘wish list’ that the school would like for the PSA to support, as identified by the School Leadership Team

The PSA continued to support the school as per above for 2022-23, however it was agreed with the headteacher that a degree of flexibility is necessary, as particular needs or initiatives often arise during the academic year.

The PSA met with the school to discuss their priorities, emphasising that it is important to communicate the year’s fundraising targets early on so that there is greater clarity among the parent community as to what the PSA’s effort will be focusing on.

Items that the PSA funded for the school during 2022-23 included new active learning panels; a new ecology shed and new nativity costumes, as well as covering the costs for the KS2 sports experience day.

Overall, the PSA income for 2022-23 was £44,469.77. Expenditure was £34,194.48, ensuring once again the PSA could start the new academic – and financial – year with a balance in excess of £10,000, the minimum ‘reserve’ that the Charity Commission requires to cover any outgoing costs prior to receiving funds that will be used to recover costs.

Please refer to the full accounts for a detailed breakdown.

Communication

The PSA committee communicates with the school’s parent and carer community through an application called Classlist, as well as the school’s Parentmail system, the school newsletter and the PSA’s Facebook page.

All key announcements and developments are communicated via Parentmail first, to ensure every parent and carer receives the relevant information.

In addition, the PSA is in regular contact with the school’s class reps, providing updates on the PSA activities and requiring assistance to help organise and manage events as and where necessary. In March 2023 the PSA launched a dedicated group on WhatsApp to facilitate further communication with the class reps.

Marshgate Primary School Parent & Staff Association | 157 Queens Road, Richmond, TW10 6HY | Registered charity no. 1102505

The PSA committee can be contacted at any time on their email address, which is available from the school, while Classlist has gradually become the PSA’s main platform for event information and ticket sales.

In addition to the above, special ‘coffee mornings’ were held throughout the year to update the school community of the latest and upcoming activity, with parents also invited to join the PSA planning meetings if they would like to gain a greater insight of how the PSA operates.

Conclusion

September 2022 marked the beginning of the first school year following the pandemic without any Covid-related restrictions. Having been in their roles since January 2022 and having already organised a series of events, the PSA committee was able to ‘hit the ground running’ when the new academic year started.

Working closely with the school and as part of the PSA’s approach to be as inclusive as possible, the calendar of events for 2022-23 included a mix of events that proved to be popular in the past and new ideas to stimulate excitement among the school families.

In addition to established activities such as bake sales and book bazaars, highlights for 2022-23 included: introducing a new family magic show at an external venue and an Easter egg hunt trail in the local area; bringing real reindeer at the Winter Fair; planning two dedicated Christmas-themed film nights; coordinating with the school a silent auction, where prizes were activities that children could do with the teachers; holding a special ‘Chocolate Bingo Night’; and organising the school’s biggest ever Summer Fair.

In April 2023, Marshgate PSA was nominated at the National PTA Awards in the category for ‘Champion PTA of the Year’. The category recognises “ PTAs who demonstrate how they have grown as an association, represented their diverse school and local community or gained credibility from their school and wider community .”

The results were unveiled the following month, with Marshgate PSA ultimately winning one of the big awards during the ceremony, that of England’s PTA of the Year in the category for primary schools. Praised “ for going above and beyond to make their PSA inclusive of their diverse community ”, the award gave the school community a reason to celebrate and helped raise the profile of the PSA among the school community, especially to families who were new to the school and were not familiar with the PSA’s work.

During 2022-23 all members of the PSA committee did their utmost to respond to and accommodate the school’s requests and firmly believe that they have fully met its aim of providing the children of Marshgate Primary School with the best environment in which to learn and develop.

As part of their succession planning, the committee discussed in spring 2023 if any members would be interested in staying in their roles beyond July 2023. Tom Panagos, Helen Lancaster, Andrew Keesing and Shreeniwas Iyer agreed to extend their term for another 12 months to help bring a sense of stability and continuity within the school community. Andrew Keesing would take on the role of Vice Chair following Nicole Dodsworth’s departure in July 2023, with

Marshgate Primary School Parent & Staff Association | 157 Queens Road, Richmond, TW10 6HY | Registered charity no. 1102505

Tom Panagos remaining at the helm of the PSA committee as Chair for another year but at a somewhat reduced capacity, organising the school’s two fairs and overseeing all administrative elements associated with the role.

Having established an excellent working relationship with the school and with most of its core members remaining in the roles for 2023-24 the PSA team is looking forward to an exciting calendar of activities and events that the Marshgate children and families will enjoy, while raising important funds for the school.

Signatures:

Chair: ____ Vice Chair: ____ Shreentwas Iyer Treasurer: ____ Rapkauwar Batra Independent Examiner: ____

Marshgate Primary School Parent & Staff Association | 157 Queens Road, Richmond, TW10 6HY | Registered charity no. 1102505

Marshgate Primary School PTA 1102505

Receipts and payments accounts CC16a For the period 2022-09-01 2023-08-31 To from e e eee

~~ee~~ Section A Receipts and payments

			Unrestricted				Restricted				Endowment			Total funds		Last year
			to the nearest				to the nearest £				to the nearest £			to the nearest £		to the nearest £
	A1 Receipts Prior Year(s) Outstanding		158				-				-			158		277
	Bake Sales		1,598											1,598		2,449
	Bingo Night		2,373				-				-			2,373		3,896
	Book Bazaar		344											344		1,088
	Christmas Cards		304				-				-			304		3,958
	Coats Sale		84											84
	Costume Sale		302				-				-			302
	Digme Promotion		144				-				-			144		-
	Easter Egg Hunt		326				-				-			326		-
	Film Nights		1,959				-				-			1,959		1,371
	Fireworks Referral		97											97		111
	Fundraising and Donations		9,085											9,085		3,009
	Hamptons Sponsorship		3,000				-				-			3,000		2,500
	Magic Show		1,765											1,765
	Management & Administration		-											-
	National PTA Award Prize	National PTA Award Prize	1,000				-				-			1,000		-
	School Assistance		-											-
	Silent Auction		563											563		1,588
	Summer Fair		12,425				-				-			12,425		15,278
	Tea towels		505				-				-			505		318
	Winter Fair		8,437											8,437		4,937
A2 Asset and investment A3 Payments 44,470 - - 44,470 44,470 - - 44,470 - - - - - - - - Sub total Sub total Total receipts (Gross income for ~~ee~~Os~~6~~9~~Ss~~ e~~SeS~~ ~~Ce) Ce) Ce) Cee) Ce)~~																40,780 40,780 - - ~~Ce)~~
	Prior Year(s) Outstanding		0				0				0			0		4,934
	Bake Sales		450											450		0
	Bingo Night		0				0				0			0		556
	Book Bazaar		0				0				0			0		0
	Christmas Cards		0				0				0			0		765
	Coats Sale		0				0				0			0		0
	Costume Sale		0				0				0			0		0
	Digme Promotion		81				0				0			81		0
	Easter Egg Hunt		501				0				0			501		0
	Film Nights		0											0		237
	Fireworks Referral		0											0		0
	Fundraising and Donations		0				0				0			0		0
	Hamptons Sponsorship		842											842		0
	Magic Show		285											285		0
	Management & Administration		0											0		1,644
	National PTA Award Prize	National PTA Award Prize	75											75		0
	School Assistance		19,725											19,725		9,616
	Silent Auction		121				0				0			121		6,107
	Summer Fair		7,393				0				0			7,393		0
	Tea towels		288											288		314
	Winter Fair		4,432											4,432		1,995
		Sub total	34,194				0				0			34,194		26,168

CCXX R1 accounts (SS)

04/06/2024

1

A4 Asset and investment - - - - - - - - Sub total - ~~—~~ Total payments 34,194 - - 34,194 26,168 - - Net of receipts/(payments) 10,275 10,275 14,612 A5 Transfers between funds - - - - - A6 Cash funds last year end 31,357 - - 31,357 Payments for following years 221 221 Cash funds this year end 41,412 ~~=~~ - ~~SS~~ 41,412 14,612 Section B Statement of assets and liabilities at the end of the period ~~ee~~ Categories Details Unrestricted Restricted Endowment to nearest £ to nearest £ to nearest £ B1 Cash funds Bank 41,412 - - - - - - - - Total cash funds 41,412 - - = ~~==~~ (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - Details Fund to which Cost (optional) Current value B3 Investment assets - - Details Fund to which Cost (optional) Current value B4 Assets retained for the - - charity’s own use - - ———_ Details Fund to which Amount due When due B5 Liabilities Creditors Signed by one or two trustees on Signature Print Name Date of Tom Panagos Jun 16 2024 Shreeniwas Iyer Jun 16 2024

CCXX R2 accounts (SS)

04/06/2024

2

Audit Trail

Document Details

Title	Marshgate PSA Charity Commission Docs 2022-23
File Name	Independent Examiners report Marshgate June 2024.pdf, Trustees Annual Report 22.23 - Marshgate PSA DRAFT.docx.pdf, FINAL PSA Accounts 2022-2023 (1).pdf	Independent Examiners report Marshgate June 2024.pdf, Trustees Annual Report 22.23 -
Document ID	d32cad3abaff4579a8c9f1e18911a167
Fingerprint	0a1f1d21267e280e579393688c3be8f9
Status	Completed Lo
Document History
Document Created Document Created by Shreeniwas Iyer ([e-mail]) Fingerprint: ec1712a38aa51996d24b60f5fd90070f		Jun 16 2024 07:25PM UTC
	Document Signed by Shreeniwas Iyer ([e-mail])
	IP: 86.140.98.179
Document Signed Shreeniwas Iyer		Jun 16 2024 07:25PM UTC
Document Sent	Document Sent to Rajkanwar Batra ([e-mail])	Jun 16 2024 07:25PM UTC
Document Sent	Document Sent to Tom Panagos ([e-mail])	Jun 16 2024 07:25PM UTC
Document Sent	Document Sent to Andrew Keesing ([e-mail])	Jun 16 2024 07:25PM UTC
Document Viewed Document Viewed by Tom Panagos ([e-mail]) IP: 82.132.237.45		Jun 16 2024 07:35PM UTC
	Document Signed by Tom Panagos ([e-mail])
	IP: 82.132.237.45
Document Signed		Jun 16 2024 07:36PM UTC
Document Viewed Document Viewed by Andrew Keesing ([e-mail]) IP: 81.96.235.26		Jun 16 2024 08:37PM UTC

	Document Signed by Andrew Keesing ([e-mail])
	IP: 81.96.235.26
Document Signed		Jun 16 2024 08:41PM UTC
	wi
Document Viewed	Document Viewed by Rajkanwar Batra ([e-mail]) IP: 104.47.11.126	Jun 18 2024 09:13AM UTC
Document Viewed	Document Viewed by Rajkanwar Batra ([e-mail]) IP: 213.48.16.159	Jun 18 2024 09:13AM UTC
Document Viewed	Document Viewed by Rajkanwar Batra ([e-mail]) IP: 40.94.102.52	Jun 18 2024 09:14AM UTC
	Document Signed by Rajkanwar Batra ([e-mail])
	IP: 213.48.16.159
Document Signed	Raykauwar Batra	Jun 18 2024 09:14AM UTC
Document	This document has been completed.	Jun 18 2024
Completed	Fingerprint: 0a1f1d21267e280e579393688c3be8f9	09:14AM UTC