Charity registration number 1102412 Company registration number 04763194 (England and Wales} AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE LEGAL AND ADMINISTRATIVE INFORMATION Trustees S Freebom A Ca0[1 S Lockwood J Morris S Fennell H Pary-Payne K Venables (Appointed 31 May 2023) (Appointed 1 November 20231 (Appointed 1 November 2023) Secretary L E Allison Charity number 1102412 Company number 04763194 Registered office 33 Market Place Ripley Derbyshire DE5 3HA Auditor A2ets Westpoint Lynch Wood Peterborough Cambridgeshire PE2 6FZ Bankers Yorkshire Bank PLC 30 Oxford Street Ripley Derbyshire DE5 4AJ Cooperative Bank Business Direct PO Box 250 Skelmersdale WN8 6NY Nationwide Building Society Kings Park Road Moulton Park Northampton NN3 6NW Derbyshire Community Bank 68 Cornmarket Derby DE12DG
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE CONTENTS Page Trustees, report Statement of trustees. responsibilities Independent auditor's report Statement of financial activities 10 Balance sheet 11 Statement of cash flows 12 Notes to the financial statements 13-26
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The truslees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the aGcounting policies sel out in note 1 to the financial statements and comply wtlh the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended practi applicable to charilies preparing their accounts in accordance with the Finanaal Reporting Slandard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019)" Objectives and activities Principal activities The company is a Registered Charity offering support to voluntary organisations and communities in Amber Valley and its neighbouring districts. The objects of the charity are to promote any charitable putpose for the benefit of the community in the L¢xal Government District of Amber Valley and its neighbouring districts (hereinafter called 'the area of benefft,). This 15 in accordance with the objects contained in the constitution. the chartty's goveming document. There have been no Ghanges in the policies ofthe charity which are- To promote and organise co-operation in the achievement of the same and to that end bring together in council representatives of the voluntary organisations and statutory authoiilies within the area of benefit. To establish, support, undertake or execute any charitable trusts or association formed for the objects. To encourage, promote and organise direct services appropriate to the needs of individuals. We may work outside our area of benefit providing it is not to the detriment of, and whenever possible working in partnership with. other organisations. Public Benefit Amber Valley CVS is open to enquirte5 from members of the public who wish lo volunteer their time to others in the community. We promote and encourage volunteering and broker arrangements behveen local voluntary sector groups and individuals. This activity raises community Spirit and cohesion. We provide training activity to volunteers and voluntary sector groups, raising their skills and aspirations as a result. Our organisalion offers direct support to families and older people in Amber Valley and Erewash. tackling issues such as debl, social isolation and aCsS to services. This benefits the public and our communities by increasing their self sufficiency. We are the local support for voluntary sector organisations and our leadership to them in respect of governance, finance, human resource and health & safety issues ensure that the voluntary sector in Amber Valley has good govemance arrangements and groups develop to their full potential. Volunteers The organisation encourages and supports volunteers within the organisation in administration roles. as part of the Befriending project and as Trustees. We also actively promote volunteering to businesses, stalutory partners and the general public using window displays. web site, social media. local press & radio and work in schools. We work in partnership with health, sport, children's, disability organisations to extend and improve the volunteering experience for any age or ability.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED> FOR THE YEAR ENDED 31 MARCH 2024 Achievements and perforniance staff and Trustees worked to review our strategic headlines. This has led to several new work streams for us to deliver. Internal records of our performan against outcomes for the organisation and Ihe sector show we have maintained a more general work plan as well as adding value to our communities and the sector. In providing support to develop and sustain local groups this year we have= Maintained a databases of 460 active groups and presented infomiation in real time for the public and professionals lo connect on google maps with over 18.000 views alongside website, e bulletins and newsletters communications., Mainlained contact or visrted with 332 local groups, with 6 new groups fomed. We still offered free membership lo all groups a5 part of our direct support for sustainability- We have 196 member groups, having cleansed our database on Community Directory Derbyshire,. Had contact with and given direct advice and support to 86 groups, including supporting 38 with an extensive development plan. We have over 100 live volunteering opportunities on Volife,. DBS checks increased from 470 to 487 for 90 groups across Derbyshire., Managed the grant giving process for Public Health with and supported Glebe with successful £233K bid to National Lottery., Maintained a presence on local and county wide resilience fonjms and other partnerships with attendance at events and networks ranging from 46 - 220., We have provtded direct support to 99 befriending referrals. 126 residents discharged from hospital , 529 patients by social prescribing team members and over 500 elderly residents with Help al Home., Continued to seek increased physical actimty support with Active Partners and GoGa. Volife has been successfully implemented with an increase on opportuntlies on the platform. We have encouraged an increase and diversity in volunteering opportunities by engaging with local job centres and DWP job fayres. Help at Home continued to support older people this year. ensuring they remained safe and well at home. Staffing levels have been for the service have been a challenge however we have been able lo keep the service sustainable. We are enhancing the health. well being and safe guarding in our communities by delivering a range of support through Home from Hospital, Befriending volunteers. Get Out GetActive and Social Prescnbing Link Workers. Support lo Charles Hill CIO has changed with the opening of a new communty centre finally being achieved. Stsff involvement as volunteers to local organisation continues with Read Easy , Belper Contact Centre. We have continued to work in partnership with local organisations and statutory partners to contribute to Amber Valley Partnership, Place Alliance and Active Amber Valley. We have contributed to Ihe development of a VCSE Alliance , to influence health planning. With DIAA colleagues we conlribute lo County Place board, Safer Derbyshire Board and continue to encourage the VCSE Leadership and Mental Health programmes. We take the concerns and offers of support of the voluntary sector to local and county strategic meetings including wrth Derbyshire County Council, Derbyshire ICB and Public Health Locality team to increase the sector profile. Financial review Detailed financial information is shown from page 7. The charity reports a surplus for the year of £12,325 (2023= deficit of £24.814).
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Reserves Policy and Going Concern At 31 March 2024 the charity had total reserves of £572.648. Of these reserves £274,786 was held in restricted funds, wÉth the balance remaining of £297.862 being held in unrestricted funds. The charity has designated some of its unrestricted funds for particular purposes. At 31 March 2024 the designated fvnds of the charity remained as '. Training Fund Contingency Fund Building Fund Help At Home Fund 5.000 40,000 75.000 55.000 £175,000 The Training Fund is to ensure the organisalion has sufficient funds for staff development that would not be met by other project costs and to pump prime training initiatives that support development of the sector. The Contingency Fund is set aside to cover any organisation costs or debts not covered by projecl costs. It is also in case of long terffl incapacity or absence of a senior manager that requires costs for interim support of another professional. The Building Fund is in line with our aspiration to refurbish the 'Cottage'. We are designating funds which could then be used as match funding in any future bids and lo maintain the fabric of the building in the meantime. The Help at Home Fund is lo ensure that in the event of any difficult circumstances or disaster we are able to continue Help at Home activty lo our dients by replacing essential equipment. personnel and work space immedialely or meeting other liabilities. Unrestricted general reserves (excluding tangible fixed assets of £4,609), freely available for use by the charity amount to £118,253. The Trustees, policy is to build unrestricted free reserves equivalent to 4-8 months directorate expenditure, which is currently running at the rale of £150,000 per annum. At the year end free reserves amounted to £118,253 which is considered prudent as there are indications that grant funding will decrease in 2024125. In addition to directorate expenditure. unrestricted funds are designaled to ensure resources are available for expenditure which would relate to changes to Help at Home, either for dosure or continuation in another Charitable fomiat. Principal funding sources Our principal fvnding sources remain Derbyshire Joined Up Care and Derbyshire County Council along with earned income from activity as a counter signatory for DBS and customer charges lo Help at Home clients. Investment Policy The Executtve Committee are responsible for setting the investment policy of the charity. Risk Management The trustees examine the major rtsks that the tharity faces each financial year when preparing and updaling the slfategic plan. The charity has developed systems to fflonitor and control financial and olher risks to mitigate any impact they may have on the charity in the future. Information about risk and the actions to mitigate them are discussed at board meetings.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Plans for future periods We have a renewed strategy with headlines of . Strong Foundations, Funding the Future ,Dreaming Big" We will implement this over the next three years to ensure support for groups is strengthened. our base is fit for purpose and we adapt to changes in the inlemal and exlemal environment. Structure, governance and rnanagement The organisalion is a charitable company limited by guarantee. incorporated on 13 May 2003 and registered as a charily on 1 April 2004. The company wa5 established under a Memorandum of Association, which established the objects and powers of the charilable company and is govemed under its Artides of Association and its constitution which was adopted on 13 July 1994 when the charity was operating as an unincorporated entity- In the event oflhe company being wound up members are required lo contribute an amount not exceeding £1. The trustees, who are also the directofs for the purpose of company law, and who served during the year and up lo the dale of signature of the financial statements were= M Neal S Freeborn P Hallam A Carroll S Lockwood J Morris S Fennell H Parry-Payne K Venables (Resigned 26 July 2023) (Resigned 27 September 2023) (Appointed 31 May 2023) (Appointed 1 November 2023) (Appointed 1 November 2023) Appointment of trustses Trustees are actively recruf(ed through the year and have a fomial application process which idenlffies the skills and knowledge Ihey offer for this role. Organisational structure The business of the charsty is managed through board meetings consisting of a maximum of no more than entY members and a minimum of not less than six members. Members of the Board as lisled on page 1 are appointed at the Annual General Meets'ng and serve for one year, but may offer themselves for reappointment rf they so wish. The Committee is responsible for the strategic direction of the Charity and therefore responsibility for the day to day running of the charity is delegated to the Chief Executive, who in tum delegates a share of that responsibility to other members ofthe senior managernent team. Induction and training of trustees Each Irustee receives an induction pack which includes infomiation about the organisations aims, plans, financial situation and governance aangementS. Trustees have direct access to the Chief Executive for further information exchange and support in their role. Development of the Boards understanding of the organisation is led by Ihe Chief Executive using regular meeling dates to identify and progress this. involving other stsff members as appropriate. Pay policy for key management personnel In considering the rate of pay for key management personnel the board take into account national pay rates identified by NAVCA, comparator pay rates within Derbyshire and the previous years rate of inflation. These are set against any changes (rise or falD in external funding received by the organisation.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Links with 0th8r organisations The charity has strong relationships with local authortlies. in particular Derbyshire County Council. Joined Up Derbyshire I Integrated Care Board, Amber Valley Place Alliance and other Councils for Voluntary Service. Auditor In accordance with the company's artides. a resolution proposing that Azets be reappointed as auditor of the company will be put al a General Meeting. The trustees, report was approved by the Board of Tnjstees. A Carroll Trustee Dale..
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also the directors of Amber Valley Council For Voluntary Serwce for the purpose of company law, are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the trustees to prepare finanaal statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure. of the charitable company for that year. In preparing these financial statements. the trustees are required to= select suilable accounting policies and then apply them consistently- observe the methods and principles in the Charities SORP- make judgements and estimates that are reasonable and prudent- and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Acl 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE Opinion We have audited the financial statements of Amber Valley Council For Voluntary Service (the 'charity') for the year ended 31 March 2024 which comprise the statement of financial activities. the balance sheet, the stalemenl of cash flows and notes lo the finanaal staternents. including significant accounling policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Repofig Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practi). In our opinion, the financial statements.. give a true and fair view of the state of the charitable company's affairs as at 31 Marth 2024 and of its incoming resources and application of resources. for the year then ended". have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice.. and have been prepared in accordance wrlh the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with Intemational Standards on Auditing (UK) {ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors SpOnsIbl11t18s for the audit of the financial statements section of our report. We are independent of the charity in accordance with the elhical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is suffiaent and appropriate to prowde a basis for our opinion. Conclusions relating to going concern In auditing the financial statements. we have concluded that the trustees, use of the going conrn basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed. we have not identified any material uncertainties relating to events or conditions that, individually or collectively. may cast significant doubt on the charity's ability to continue as a going concem for a period of at least e1ve months from when the financ¢al statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. Other inforniation The other information comprises the information induded in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other infomiation contained wrthin the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion Ihereon. Our responsibilty is to read the other infomiation and. in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsislencies or apparent material misstalemenls, we are required lo delermine whether this gives rise to a material misstatement in the financial statements themselves. If, based on Ihe work we have performed, we conclude that thère is a material misstatement of this other infomiation, we are required to report that fad. We have nothing to report in this regard. Matters on which we are required to report by exception We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us lo report to you rf. in our opinion= the information given in the financial statements is inconsistent in any material respect with Ihe trustees, rèport., or 5ufficienl accounting records have not been kept- or the financial statements are not in agreement with the accounting records,. or we have not received all the information and explanations we require for our audit.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE Responsibilities of trustees As explained more fully in the statement of trustees. responsibilities, the truslees, who are also Ihe directors of the charity for the purpose of company law, are responsible for the preparation of the financial slatements and for being satisfied thal they give a true and fair view. and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going COnrn, disclosing. as applicable. matters related to going concem and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable Company or to cease operations, or have no realisb'c attemative bul to do so. Auditorfs responsibilities for the audit of the financial statements We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectives are lo obtain reasonable assurance about whether the finanaal statements as a whole are free from material misstatement, whether due to fraud or error. and to issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always delect a material misstatement when Ét exists. Misstatements can arise from fraud or error and arè considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. A further description of our responsibilities is available on the Financial Reporting Council's websile al.. https'.11 www.frc.org.uklauditorsresponsibilities. This description fomis part of our auditorfs report. Extent to whiGh the audit was considered capable of detecting irregularities. including fraud Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above and on the Financial Reporting Council's websrte, to detect material misstatements in respect of irregularities, including fraud. We obtain and update our understanding of Ihe entity. its aclivities, ils control environment, and likely fvture developments, including in relation to the legal and regulatory framework applicable and how the enlity is complying with that framework. Based on this understanding. we identify and assess the risks of material misstatement of the financial statements, whether due to fraud or eor, design and perform audit procedures responsive to those rtsks, and obtain audit evidence thal is sufficient and appropriate to provide a basis for our opinion. This includes consideration of the risk of acts by the entity that were contrary to applicable laws and regulations. including fraud. In response to the risk of irregularities and non-¢ompliance with laws and regulations, induding fraud. we designed procedures which included.. Enquiry of management and those charged with govemance around actual and potential litigation and claims as well as actual, suspected and alleged fraud- Reviewing minutes of meetings of those charged with govemance- Assessing the extent of compliance wilh the laws and regulalions considered to have a direct material effect on the financial statements or the operations of the entty through enquiry and inspection., Reviewing financial statement disdosures and testing to supporting documentation to assess compliance with applicable laws and regulations- Performing audit work over the risk of management bias and override of controls, including testing of journal entries and other adjustments for appropriateness, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounling estimates for indicators of potential bias. Because of the inherent limitations of an audit, there is a risk that we will not delecl all irregularilies, including those leading to a material misstatement in the financial statements or non-compliance with regulation. Thi5 risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial slatemenls, as we will be less likely to become aware of instances of non-compliance. The risk of not delecling a malerial misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions. misrepresentations, or the override of internal control.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE Other matters The financial statements of Amber Valley Council For Voluntary Service for the year ended 31 March 2023 are unaudited. Use of our report This report is made solely to the charity s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might slate to the ¢harity's trustees those matters we are required lo slate lo Ihem in an auditorfs report and for no olher purpose. To the fullest exlent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have fomied. Mr Mark Jackson FCA DChA (Senlor Ststutory Audltorl for and on behalf ofAzets ..(S.:io.:.2oZ.+ Chartered Accountants Statutory Audltor Westpoint Lynch W¢)od Peterborough Cambridgeshire United Kingdom PE2 6FZ Azets is eligible for appointment as auditor of Ihe charity by virtue of its eligibility for appoinlmenl as auditor of a company under section 1212 of the Companies Act 2006.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOMEAND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted funds funds 2024 2024 Total Unreslricled funds 2023 Restricled funds 2023 Total 2024 2023 Notes Income from: Donations and legacies Charitable activities Other Irading activities Investments 3,123 553,326 17,912 1.377 3,123 1,209,906 17.912 1.377 5,668 532,405 15.433 417 5,668 917,522 15,433 417 656,580 385,117 Totsl income 575,738 656,580 1.232.318 553.923 385,117 939,040 enditure on: Charitable activities 592,798 642,644 1.235,442 626.160 328,264 954,424 Net gainsl(losses) on investments 11 15.449 15.449 (9,430) (9,430) Net movement in funds (1,611) 13.936 12,325 (81.667) 56,853 (24,8141 Fund balances al 1 April 2023 299.473 260.850 560,323 381,140 203.997 585,137 Fund balances at 31 March 2024 297.862 274.786 572,648 299.473 260,850 560,323 The slalemenl of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing actiwties. The statement of financial acttvities also complies wilh the requirements for an income and expendtture account under the CompaniesAd 2006. 10-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE BALANCE SHEET AS Af31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets Investments 13 14 19.150 215,469 24,432 200,019 234.619 224,451 Current assets Debtors Cash at bank and in hand 15 64,762 390.782 100,442 330,451 455.544 430.893 Creditors: amounts falling due within one year 16 (117.515) (95,021) Net current assels 338,029 335,872 Total assets less current Ilabilities 572.648 560,323 Income funds Restricted funds Unreslricted funds Designated funds General unrestricted fijnds 17 274.786 260,850 18 175.000 122.862 175,000 124,473 297.862 299,473 572.648 560,323 The Company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024, atthough an audrt has been carried out under section 144 of the Charities AGt2011. The directors acknowledge their responsibilities for complying with the requirements of the Companies Acl 2006 with respect to accounting records and the preparation of financial stateménts. The members have not required the company to obtain an audit of tts financial statements under the requirements of the Companies Act 2006, for the year in questson in accordance with section 476. These finanal statements have been prepared in accordance wtth the provisions applicable to companies subject lo the small companies regime. The finanrial slatements were approved by the Trustees on ........... A Carroll Trustee Company registration number 04763194 11
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Notss Cash flows from operating activities Cash generated froml{absorbed by) operations 22 59.489 {24,900) Investing activities Purchase of tangible fixed assets Investment income reiVed {535} 1,377 (2.590) 417 Net cash generated fromllused in) investing activities (2,173) Net cash used In financing activities Net increasel{decrease) in cash and cash equivalents 60.331 (27.073) Cash and cash equivalents at beginning of year 330,451 357,524 Cash and cash equlvalents at end of year 390.782 330.451 12
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Charity infomiation Amber Valley Council For Voluntary sep11 is a private company limited by guarantee not having share capital. In the event of a winding up of the company every member agrees to contribute such amount as may be required (nol exceeding £11 to the Charity's assets if it should be wound up while he or she is a member or within one year after he or she ceases to be a member, for payment of the Charity's debts and liabilities. It IS regislered in England and Wales. The registered office is 33 Market Place, Ripley, Derbyshire, DE5 3HA. 1.1 Accounllng convention The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association. the Companies Act 2006 and 'Accounting and Reporting by Charities.. Slatement of Recommended Praclice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective 1 January 2019)" The charity is a Public Benefit Entty as defined by FRS 102. The financial statements are prepared in sterling. which is the fvnctional currency of the charty. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cosl nventiOn. The principal accounting policies adopted are set out below. 1.2 Going concern Al the lime of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted fijnds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subjecl to specific conditions by donors as lo how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Designated funds are unrestricted fijnds eamiarked by the Management Committee for particular purposes. 1.4 Income All incoming resources are induded in the Statement of Financial Activities when the charity is entrtled to the income and the amount can be quanttfied with reasonable accuracy. The following specific polieS are applied to particular categories of income.. Grants, where enlitlemenl is not conditional on the delivery of a specific perfomiance by the charily. are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are induded at the value to thè charity where this can be quantified. The value of services prOded by volunteers has not been induded in these accounts. Investment income is included on an accruals basis. Incoming resources from Help at Home are accounted for when eamed. Incoming resources from grants, where related lo perfomance and specific deliverables, are accounted for as the chartty eams the right to consideration by its perfomiance. 13-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies {Continued) 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable Ihat a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity- The costs of eath activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activty. Direct costs attributable to a single activity are allocated directly to that activity- Shared costs which contribute to more than one activily and support costs whiGh are not attributable to a single actibllty are apportioned betsveen those activities on a basi5 consistent with the use of resources. Central staff costs are allocated on the basis of lime spent, and deprecialion charges are allocated on the portion of the asset's use. Expenditure is recognised on an aceAuals basis as a liabilty is incurred. Costs of operating Help at Home comprises those costs incurred in delivering the Help at Home service. Charilable expenditure comprises those costs incurred by the charity in the delivery of it5 activities and services for its beneficiaries. It indudes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated wtlh meeting the constitulional and slatulory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity- All costs are allocated tseeen the expendilure categories of the Statement of Financial Activities on a basis to reflect the use of the resource. All costs have been ailocated directly relating to a particular activty. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impaimient losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual valuès over their useful lives on the following bases.. Leasehold improvements Office equipment Fixtures and fittings IT equipment 4¥0 Straight line and 330/0 Straight line 330A straight line 33°A straight line 33°A straight line The gain or loss arising on the disposal of an asset is determined as the difference belween the sale proceeds and the carying value of the asset. and is recognised in the statement of financial activities. 1.7 Fixed asset investments Fixed asset investments are inits.ally measured at transaclion price excluding transaction costs. and are subsequently measured at fair value at each reporting dale. Changes in fair value are recognised in net incomellexpenditure) for the year. Transaction costs are expensed as incurred. 1.8 Impaient of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impaimenl loss. If any such indication exists, the recoverable amount of the asset is estimated in order to detemine the extent of the impairment loss (if any). 14-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks, olher short-term liquid investments wilh original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabililies. 1.10 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instrumenls, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of ils financial instruments. Financial instruments are recognised in the charity's balants sheet when the charity becomes party to the contraclual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enfOrab]e right lo set off the recognised amounts and there is an intention to settle on a nel basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured al transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest méthod unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, induding creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounled at a market rate of interest. Financial liabilities Classified as payable within one year are not amortised. Debt instruments are subsequently Caled at amortised cost. using the effeclive interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as nOn-cUenI liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amorts'sed cK)st using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual oblig*ions expire or are discharged or cancelled. 1.11 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's serviGes are received. Termination benefits are recognised immediately as an expense when the chartty is demonstrably committed to terminate Ihe employment of an employee or to prowde temiination benefits. 1.12 Retirement benefits Payments lo defined wntribution retirement benefrt schemes are charged as an expense as they fall due. 15-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Critical accounting estimates and judgements In the application of the charity's accounting policies. the trustees are required to make judgemen15, estimates and assumption5 about the carrying amount of assets and liabilits'es that are nol readily apparent from other sources. The estimates and associated assumptions are based on hislorical experience and other factors that are considered to be relevant. Aclual results may differ from these eslimales. The estimales and undertying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the rewsion and future periods where the revision affects bolh current and future periods. Donations and legacies Unrestrictsd Unrestricted funds funds 2024 2023 Donations and gifts 3.123 5,668 16-
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AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Other trading activities Unrestricted Unrestrictsd funds funds 2024 2023 Membership, training and ServIS 17.912 15.433 Investments Unrestricted Unrestricted funds funds 2024 2023 Interest receivable 1,377 417 18-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Charitable activities Voluntsering. Training & Development 2024 Help at Home Total Volunteering. 2024 Training & Development 2023 Help at Home Total 2023 2024 2023 Staff costs Depreciation and impairment Staff travel Volunteer travel and expenses Grants paid Event costs Premises costs Equipment Insurance Administration costs IT costs Sundry costs Compliance costs 378,214 469.944 848,158 290.670 449,123 739,793 5.817 5,422 5,817 20.833 8.704 4.805 8,704 22,595 15,411 17,790 2,542 195.648 53.223 29,181 2.542 195,648 53,223 29,181 2.813 5.810 31.931 7,922 14.008 5.556 3,496 26,252 51,271 34.713 3,496 26,252 51,304 34,713 663 4,857 29,924 7,533 12,392 5,358 33 2.813 663 5,810 26,867 7,922 7,285 4,796 4,857 25,769 7,492 6,818 4,822 4.155 41 5.574 536 6.723 760 722,727 500.715 1,223.442 469,669 477,915 947,584 Share of governance costs (see note 8) 12,000 12.000 6,840 6,840 734.727 500,715 1.235,442 476,509 477.915 954,424 Anatysis by fund Unrestricted funds Restricled funds 92,083 642,644 500.715 592,798 642.644 148,245 328.264 477,915 626,160 328,264 734.727 500,715 1,235,442 476,509 477,915 954,424 19-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Support costs Support Governance costs costs 2024 Support Governance costs costs 2023 Staff costs 3.000 3.000 3.000 3,000 Independent examination Audit fees Accountancy 3,840 3,840 7.200 1.800 7,200 1,800 12,000 12,000 6,840 6.840 Analysed between Charitable activities 12.000 12,000 6,840 6,840 Trustees None of the Irustees (or any persons connected wrth them) reiVed any remuneralion or beneffts from the charity during the year. 10 Employees The average monthty number of employees during the year was: 2024 Number 2023 Number Volunteering, training and development Help at Home 15 71 17 65 Total 86 82 Employment costs 2024 2023 Wages and salaries Social security costs Other pension G05ts 787,295 34,385 29,478 691,905 26,107 24,781 851,158 742,793 The total pay and benefits received by key management personnel in the year was £48.63212023.' £46.316). There were no employees whose annual remuneration was more than £60.000. -20-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Net gainsl{losses) on investments Unrestricted Unrestricted funds funds 2024 2023 Revaluation of investments 15,449 (9,430) 12 Taxation The Gharity 15 exempt from tax on income and gains falling within section 505 of the Taxes Acl 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 13 Tangible fixed assets L•as¢hold improvements Office Fixtures and IT equipmgnt gqulpmant flttlngs Total Cost Al 1 April 2023 Additions 97.317 15.962 8,932 29,809 535 152,020 535 At 31 March 2024 97.317 15,962 8,932 30,344 152.555 Depreciation and impairment At l April 2023 Depreciation charged in the year 77,422 3,548 15,962 8,932 25.272 2.269 127,588 5,817 At 31 March 2024 80.970 15,962 8,932 27.541 133,405 Carying amount At 31 March 2024 16.347 2,803 19,150 At 31 March 2023 19.895 4,537 24,432 21
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Fixed asset investments Balanced Fund Cost or valuation At 1 April 2023 Valuation changes 200,019 15,450 At 31 March 2024 215,469 Carrying amount At 31 March 2024 215,469 At 31 March 2023 200.019 15 Debtors 2024 2023 Amounts falling due within one year: Trade debtors Prepaymenls and accrued income 55.465 9.297 91,838 8,604 64,762 100,442 16 Creditors: amounts falling due within one year 2024 2023 Other taxation and social securty Trade creditors Other Gredilors AcLruals and deferred income 8.693 5.992 117 102.713 7,593 7,858 117 79,453 117,515 95,021 -22-
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AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 18 Designated funds The income funds of the charity include the following designated funds which have been Set aside oul of unrestricted fund5 by the trustees for specific purposes- Movement in funds Transfers Balance at l April 2023 Balance at 1 April 2022 Transfers Balance at 31 March 2024 Training Fund Contingency Fund Building Fund Help at Home Fund 5.OlJO 40.000 75.000 55,000 5,000 40,000 75,000 55,000 5,000 40,000 75,000 55,000 175,000 175.000 175,000 The Training Fund is to ensure the organisation has SuffIent funds for staff development that would not be mel by other project costs and to pump prime training initiatives that support development of the sector. The Contingency Fund is set aside to Gover any organisation costs or debts not covered by project costs.11 is also in case of long term incapacity or absence of a senior manager that requires cosls for interim support of another professional. The Building Fund is in line with our aspiration to refijrbish the 'Cottage'. We are designating funds which could then be used as match funding in any future bids and to maintain the fabric of the building in the meantime. The Help at Home Fund is to ensure that in the event of any difficult circumstances or disaster we are able to continue Help al Home activity to our clients by replacing essents-al equipment. personnel and work space immediately or meeting other liabilities. 19 Analysis of net assets between funds Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restrictsd funds funds 2023 2023 Total 2024 2023 Fund balances at 31 March 2024 are represenled by: Tangible assets Investments Current assetsl(liabilities) 4.609 215,469 77.784 14.541 19.150 215,469 338.029 6,405 200,019 93,049 18.027 24,432 200,019 335,872 260.245 242.823 297.862 274.786 572,648 299.473 260,850 560,323 -25-
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 20 Operating lease commitments At the reporting end dale the charity had outstanding commitments for fvture minimum lease payments under non-cancellable operating leases. which fall due as follows.. 2024 2023 Within one year Between two and five years In over five years 17,450 58,193 17,450 67,757 7,850 75,643 93.057 21 Related party transactions There were no disdosable related party transactions during the year {2023 - none). 22 Cash generated from operations 2024 2023 Surplusl(deficit) for the year 12.325 {24,814} Adjustments for-. Investment income recognised in statement of financial activities Fair value gains and losses on investments Depreciation and impairment of tangible fixed assets {1,37n (15.449) 5.817 (41n 9,430 8,704 Movernents in working capital.. Deease in debtors Increasel{decrease} in credrtors 35,679 22,494 60,184 (77,987) Cash generatsd froml(absort)ed by) operations 59,489 (24,9001 23 Analysis of changes in net funds The charity had no debt during the year. -26-