REGISTERED COMPANY NUMBER: 04517407 (England and Wales) REGISTERED CHARITY NUMBER: 1102334
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for
Birkbeck and William Ellis Schools Trust
Fredericks Limited Chartered Accountants 106 Charter Avenue Ilford Essex IG2 7AD
Birkbeck and William Ellis Schools Trust
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
Birkbeck and William Ellis Schools Trust
Report of the Trustees
for the Year Ended 31 March 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The company's principal activity was and remains that of raising charitable income for the maintenance, development and general welfare of William Ellis School. As William Ellis School is a state-funded comprehensive school, all the company's activities are designed to further its charitable purposes for the public benefit.
The company was incorporated on 22 August 2002 as a company limited by guarantee.
The company operates as a non-profit making organisation and is a registered charity, number 1102334. The trustees meet regularly to manage the affairs of the charity.
The investment policy of the company is to adopt a risk averse approach. The trustees have examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate the significant risks.
Public benefit
All charity trustees have a duty to have regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. The trustees consider that they consider this guidance when making such decisions.
FINANCIAL REVIEW
Directors
All directors of the company are also trustees of the charity, there being no other trustees. All of the trustees named served throughout the year except where shown. The board has the power to appoint additional trustees as it considers fit to do so. Trustee recruitment is subject to election by the board and the policy has normally been to seek to recruit individuals who have already been closely identified with William Ellis School, such as governors, former students or parents, and are thus considered to have both knowledge of the School and an appreciation of its needs and purposes as well as other, more general and personal qualities.
Review of results for the year
The accounts for the year show net income of £49,308 (2023 incoming resources : £132,101). Most of the incoming resources in 2023 relate to a substantial donation of £100,000 made during the year.
The surplus for the year was was £43,459 (2023 (£36,864) deficit.
Total funds carried forward were £1,883,450 (2023 £1,873,991).
The principal activity as stated above has been served during the year by granting assistance to William Ellis School at a time of financial stringency.
In the opinion of the trustees the assets of the charity are available and adequate to fulfil its obligations. Although there is no formal reserves policy in place, the trustees pursue a policy of due prudence and during the year undertook a review of investment policy in order to best protect the charity's capital reserves.
FUTURE PLANS
During the year the charity received a substantial donation of £100,000. The trustees will consider how best to use the donation after appropriate discussion.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Page 1
Birkbeck and William Ellis Schools Trust
Report of the Trustees
for the Year Ended 31 March 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees
Trustees are appointed by a majority of votes and in the case of an equality of votes the chairman has a second or casting vote. The charity is run by the trustees on a day to day basis.New trustees receive adequate training and support from the existing trustees.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
04517407 (England and Wales)
Registered Charity number
1102334
Registered office
William Ellis School Highgate Road Highgate London NW5 1RN
Trustees
Ms F C Millar (Chair of Trustees) P H Rowbrey-Evans Information technology manager O C Harmon Director S Skipwith Consultant D A Smith Charity CEO A J Seeburn Retired (resigned 7.10.23) T B L Sowula Higher Education Consultant (appointed 28.11.23) J A Mohamed Community Engagement Manager (appointed 1.2.24) S R White (appointed 14.10.24)
Independent Examiner
S G Duker FCA Fredericks Limited Chartered Accountants 106 Charter Avenue Ilford Essex IG2 7AD
Solicitors
Stone King Sewell LLP 16 St Johns Lane London EC1M 4BS
Bankers
National Westminster Bank plc 39 Milsom Street Bath BA1 1DS
Page 2
Birkbeck and William Ellis Schools Trust
Report of the Trustees for the Year Ended 31 March 2024
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 4 November 2024 and signed on its behalf by:
Ms F C Millar - Trustee
Page 3
Independent Examiner's Report to the Trustees of Birkbeck and William Ellis Schools Trust
Independent examiner's report to the trustees of Birkbeck and William Ellis Schools Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S G Duker FCA
Fredericks Limited Chartered Accountants 106 Charter Avenue Ilford Essex IG2 7AD
4 November 2024
Page 4
Birkbeck and William Ellis Schools Trust
Statement of Financial Activities
for the Year Ended 31 March 2024
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Investment income 2 Total EXPENDITURE ON Charitable activities School costs Other Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ - 49,308 49,308 85,355 6,674 92,029 86,180 43,459 1,839,991 1,883,450 |
Restricted fund £ - - - - - - - - - - |
31.3.24 Total funds £ - 49,308 49,308 85,355 6,674 92,029 86,180 43,459 1,839,991 1,883,450 |
31.3.23 Total funds £ 100,000 32,101 132,101 69,614 8,003 77,617 (91,348) (36,864) 1,876,855 1,839,991 |
|---|---|---|---|---|
The notes form part of these financial statements
Page 5
Birkbeck and William Ellis Schools Trust
Balance Sheet
31 March 2024
| Notes FIXED ASSETS Investments Investments 5 Investment property CURRENT ASSETS Cash at bank CREDITORS Amounts falling due within one year 6 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 7 Unrestricted funds TOTAL FUNDS |
Unrestricted funds £ 1,172,830 - 1,172,830 712,880 (2,260) 710,620 1,883,450 1,883,450 |
Restricted fund £ - - - - - - - - |
31.3.24 Total funds £ 1,172,830 - 1,172,830 712,880 (2,260) 710,620 1,883,450 1,883,450 1,883,450 1,883,450 |
31.3.23 Total funds £ 1,088,330 - 1,088,330 753,921 (2,260) 751,661 1,839,991 1,839,991 1,839,991 1,839,991 |
|---|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Birkbeck and William Ellis Schools Trust
Balance Sheet - continued
31 March 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 4 November 2024 and were signed on its behalf by:
F C Millar - Trustee
S Skipwith - Trustee
The notes form part of these financial statements
Page 7
Birkbeck and William Ellis Schools Trust
Notes to the Financial Statements
for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Investments
Investments are valued at the year end based upon the bid price at the close of business on that day or fair value if the market value is unavailable. It is the charity's policy to keep valuations up to date such that when investments are sold there is no realised gain or loss arising. As a result, the Statement of Financial Activities does not distinguish between the valuation adjustments relating to sales and those relating to continued holdings as they are together treated as changes in the value of the investment portfolio throughout the year.
Investment income is accounted for as and when received.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| Other fixed asset invest - FII | 39,117 | 28,763 |
| Deposit account interest | 10,191 | 3,338 |
| 49,308 | 32,101 |
continued...
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Birkbeck and William Ellis Schools Trust
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
3. TRUSTEES' REMUNERATION AND BENEFITS
No trustee's remuneration was paid in 2024 or 2023.
Trustees' expenses
No trustee's expenses were paid in 2024 or 2023.
| 4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL INCOME AND ENDOWMENTS FROM Donations and legacies Investment income Total EXPENDITURE ON Charitable activities School costs Other Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 5. FIXED ASSET INVESTMENTS MARKET VALUE At 1 April 2023 Revaluations At 31 March 2024 NET BOOK VALUE At 31 March 2024 At 31 March 2023 |
ACTIVITIES Unrestricted funds £ 100,000 32,101 132,101 69,614 8,003 77,617 (91,348) (36,864) 1,876,855 1,839,991 |
Restricted fund £ - - - - - - - - - - |
Total funds £ 100,000 32,101 132,101 69,614 8,003 77,617 (91,348) (36,864) 1,876,855 1,839,991 Listed investments £ 1,088,330 84,500 1,172,830 1,172,830 1,088,330 |
|
|---|---|---|---|---|
There were no investment assets outside the UK.
continued...
Page 9
Birkbeck and William Ellis Schools Trust
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
5. FIXED ASSET INVESTMENTS - continued
Fixed asset investments consist listed securities and Investment funds.
6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.3.24 | 31.3.23 | |
|---|---|---|
| £ | £ | |
| Other creditors | 200 | 200 |
| Accrued expenses | 2,060 | 2,060 |
| 2,260 | 2,260 |
7. MOVEMENT IN FUNDS
| Unrestricted funds General Fund Trustees Fund Prize Fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General Fund 49,308 TOTAL FUNDS 49,308 |
At 1.4.23 £ 1,777,626 60,000 2,365 1,839,991 1,839,991 Resources expended £ (92,029) (92,029) |
Net movement in funds £ 43,459 - - 43,459 43,459 Gains and losses £ 86,180 86,180 |
At 31.3.24 £ 1,821,085 60,000 2,365 |
At 31.3.24 £ 1,821,085 60,000 2,365 |
|---|---|---|---|---|
| 1,883,450 | ||||
| 1,883,450 | ||||
| Movement in funds £ 43,459 43,459 |
||||
| 43,459 |
Comparatives for movement in funds
| Unrestricted funds General Fund Trustees Fund Prize Fund TOTAL FUNDS |
At 1.4.22 £ 1,814,490 60,000 2,365 1,876,855 1,876,855 |
Net movement in funds £ (36,864) - - (36,864) (36,864) |
At 31.3.23 £ 1,777,626 60,000 2,365 |
|---|---|---|---|
| 1,839,991 | |||
| 1,839,991 |
continued...
Page 10
Birkbeck and William Ellis Schools Trust
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
7. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General Fund TOTAL FUNDS |
Incoming resources £ 132,101 132,101 |
Resources expended £ (77,617) (77,617) |
Gains and Movement losses in funds £ £ (91,348) (36,864) (91,348) (36,864) |
Gains and Movement losses in funds £ £ (91,348) (36,864) (91,348) (36,864) |
|---|---|---|---|---|
| (36,864) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General Fund Trustees Fund Prize Fund TOTAL FUNDS |
At 1.4.22 £ 1,814,490 60,000 2,365 1,876,855 1,876,855 |
Net movement in funds £ 6,595 - - 6,595 6,595 |
At 31.3.24 £ 1,821,085 60,000 2,365 |
|---|---|---|---|
| 1,883,450 | |||
| 1,883,450 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Gains and | Movement | |
|---|---|---|---|---|
| resources | expended | losses | in funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General Fund | 181,409 | (169,646) | (5,168) | 6,595 |
| TOTAL FUNDS | 181,409 | (169,646) | (5,168) | 6,595 |
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
continued...
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Birkbeck and William Ellis Schools Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2024
9. FUNDS
The General Fund and Trustees Fund are comprised of appropriations made and appeal monies received and applied against capital projects undertaken.
The Prize Fund was established to provide prizes for exceptional students, to be awarded at the discretion of the headmaster.
The Sydney Baxter Memorial Fund is comprised of donations made and to be applied against bursaries given at the trustees' discretion. This fund is now considered obsolete and was transferred to the general fund during the year.
10. LIMITED LIABILITY
The charity is a company limited by guarantee. The memorandum and articles of the company restrict the liability of the members upon winding up to £1. In the case of winding up none of the accumulated funds are distributable to members but shall be given or transferred to some other charitable institution having similar objects.
11. CURRENCY OF PRESENTATION
The accounts are presented in pounds sterling.
Page 12
Birkbeck and William Ellis Schools Trust
| INCOME AND ENDOWMENTS Donations and legacies Gifts & donations Investment income Other fixed asset invest - FII Deposit account interest Total incoming resources EXPENDITURE Charitable activities School maintenance and development Support costs Finance Investment management charges Bank charges Governance costs Cost of independent examiner Accountancy and legal fees Total resources expended Net (expenditure)/income |
Detailed Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 £ £ - 100,000 39,117 28,763 10,191 3,338 49,308 32,101 49,308 132,101 85,355 67,276 1,680 1,530 11 14 1,691 1,544 2,130 1,000 2,853 7,797 4,983 8,797 92,029 77,617 (42,721) 54,484 |
Detailed Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 £ £ - 100,000 39,117 28,763 10,191 3,338 49,308 32,101 49,308 132,101 85,355 67,276 1,680 1,530 11 14 1,691 1,544 2,130 1,000 2,853 7,797 4,983 8,797 92,029 77,617 (42,721) 54,484 |
|---|---|---|
| 32,101 | ||
| 132,101 67,276 1,530 14 |
||
| 1,544 1,000 7,797 |
||
| 8,797 | ||
| 77,617 | ||
| 54,484 |
This page does not form part of the statutory financial statements
Page 13