REGISTERED CHARITY NUMBER: 1102309
Report of the Trustees and
Unaudited Financial Statements
For The Year Ended 30 June 2023
for
Bawtry Action For Sport And Recreation
Roddis Taylor Robinson Chartered Accountants Unit 6, Acorn Business Park Woodseats Close Sheffield South Yorkshire S8 0TB
Bawtry Action For Sport And Recreation
Contents of the Financial Statements For The Year Ended 30 June 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
Bawtry Action For Sport And Recreation
Report of the Trustees For The Year Ended 30 June 2023
The trustees present their report with the financial statements of the charity for the year ended 30 June 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote the benefit of the inhabitants of Bawtry and the surrounding area without distinction of sex, sexual orientation, race or of political, religious or other opinions, by:
i) provision and assistance of facilities in the interests of social welfare, sport and recreation;
ii) associating with local residents, local authorities and other voluntary organisations in a common effort to improve the environment and conditions of life of the said inhabitants.
Significant activities
The charity continued to maintain its responsibility for multiuse sports equipment at Wharf Street play area in Bawtry and Community Pavilion at the Memorial Sports Ground off Scrooby Lane, Bawtry. The Pavilion opened in 2017. In the year to 30 June 2023 its management continued to be on a voluntary basis.
ACHIEVEMENT AND PERFORMANCE
Performance
The charity has made a deficit of £22,801 (2022: deficit of £6,103). Total funds at the year end amount to £423,746 of which £41,047 are unrestricted and £382,699 are restricted.
Risk and risk management
The principal risks of the charity in the period were identified as:
i) maintaining enough cash flow to maintain the development of the pavilion project;
ii) Health and Safety issues at both charity sites.
FINANCIAL REVIEW
Reserves policy
The trustees set a reserves policy during the period which seeks to maintain unrestricted funds of £5,000 at the end of each accounting period going forward.
FUTURE PLANS
The charity has no significant development plans for the near future. It aims to continue to make further the progress regarding its financial sustainability whilst continuing to develop its activities at the Community Pavilion.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Charity constitution
The trustees are accountable for the good running of the charity. They meet regularly. Operational matters at the Community Pavilion are discussed monthly at an operations group meeting which includes two trustees, with some delegated authority, members of user groups and the pavilion manager.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1102309
Page 1
Bawtry Action For Sport And Recreation
Report of the Trustees For The Year Ended 30 June 2023
Principal address
11 School Walk Bawtry Doncaster South Yorkshire DN10 6HP
Trustees
C P Burton A J Young J Paterson
Independent Examiner
Julie Holderness ACA FCCA Roddis Taylor Robinson Chartered Accountants Unit 6, Acorn Business Park Woodseats Close Sheffield South Yorkshire S8 0TB
Approved by order of the board of trustees on 26 April 2024 and signed on its behalf by:
A J Young - Trustee
Page 2
Independent Examiner's Report to the Trustees of Bawtry Action For Sport And Recreation
Independent examiner's report to the trustees of Bawtry Action For Sport And Recreation
I report to the charity trustees on my examination of the accounts of Bawtry Action For Sport And Recreation (the Trust) for the year ended 30 June 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julie Holderness ACA FCCA
Roddis Taylor Robinson Chartered Accountants Unit 6, Acorn Business Park Woodseats Close Sheffield South Yorkshire S8 0TB
26 April 2024
Page 3
Bawtry Action For Sport And Recreation
Statement of Financial Activities For The Year Ended 30 June 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 4,003 Charitable activities 4 Memorial Sports Ground and Wharf Street play area 76,619 Other trading activities 3 980 Total 81,602 EXPENDITURE ON Charitable activities 5 Memorial Sports Ground and Wharf Street play area 86,386 NET INCOME/(EXPENDITURE) (4,784) RECONCILIATION OF FUNDS Total funds brought forward 45,831 TOTAL FUNDS CARRIED FORWARD 41,047 |
Restricted fund £ - - - - 18,017 (18,017) 400,716 382,699 |
2023 Total funds £ 4,003 76,619 980 81,602 104,403 (22,801) 446,547 423,746 |
2022 Total funds £ 16,169 73,759 2,150 92,078 98,181 (6,103) 452,650 446,547 |
|---|---|---|---|
The notes form part of these financial statements
Page 4
Bawtry Action For Sport And Recreation
Balance Sheet 30 June 2023
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 9 23,765 CURRENT ASSETS Stocks 10 2,470 Debtors 11 3,157 Cash at bank and in hand 21,369 26,996 CREDITORS Amounts falling due within one year 12 (9,714) NET CURRENT ASSETS 17,282 TOTAL ASSETS LESS CURRENT LIABILITIES 41,047 NET ASSETS 41,047 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 382,699 - - - - - - 382,699 382,699 |
2023 Total funds £ 406,464 2,470 3,157 21,369 26,996 (9,714) 17,282 423,746 423,746 41,047 382,699 423,746 |
2022 Total funds £ 421,028 4,941 3,258 29,349 37,548 (12,029) 25,519 446,547 446,547 45,831 400,716 446,547 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 26 April 2024 and were signed on its behalf by:
A J Young - Trustee
The notes form part of these financial statements
Page 5
Bawtry Action For Sport And Recreation
Notes to the Financial Statements For The Year Ended 30 June 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Bawtry Action For Recreation And Sport is a charity registered in England. The address of the registered office is given in the trustee's report. The nature of the charity's operations and principal activities are to raise funds for improvements of local sports and recreation and to organise the annual Bawtry sports day.
The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Donation and legacy income represents revenue and capital grants received from sponsors and grant awarding bodies in support of particular activities.
Grants are included in the Statement of Financial Activities on a receivable basis. The amount of income received for specific purposes but not expended in the period is shown in the relevant funds on the Balance sheet. Where income is received and relates to a period other than the accounting period, it it deferred and included within creditors as deferred income.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Charitable activities
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Land and buildings - 3% on cost Sports equipment - 20% straight line Fixtures and equipment - 20% straight line
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
continued...
Page 6
Bawtry Action For Sport And Recreation
Notes to the Financial Statements - continued For The Year Ended 30 June 2023
1. ACCOUNTING POLICIES - continued
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Operating leases
Rentals payable and receivable under operating leases are charged to the SOFA on a straight line basis over the period of the lease.
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
2. DONATIONS AND LEGACIES
| 2. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Revenue grants | 4,003 | 8,001 | |
| Capital grants | - | 8,168 | |
| 4,003 | 16,169 | ||
| 3. | OTHER TRADING ACTIVITIES | ||
| Fundraising events | 2023 £ 980 |
2022 £ 2,150 |
|
| 4. | INCOME FROM CHARITABLE ACTIVITIES | ||
| Sports ground and pavilion hire | 2023 Memorial Sports Ground and Wharf Street play area £ 4,220 |
2022 Total activities £ 2,965 |
|
| Bar and Tea Bar takings | 64,733 | 61,931 | |
| Function room hire | 7,666 | 8,863 | |
| 76,619 | 73,759 | ||
continued...
Page 7
Bawtry Action For Sport And Recreation
Notes to the Financial Statements - continued For The Year Ended 30 June 2023
5. CHARITABLE ACTIVITIES COSTS
| Memorial Sports Ground and Wharf Street play area SUPPORT COSTS Memorial Sports Ground and Wharf Street play area |
Support Direct costs (see Costs note 6) £ £ 81,285 23,118 Other Governance overheads costs £ £ 21,978 1,140 |
Totals £ 104,403 Totals £ 23,118 |
|---|---|---|
6. SUPPORT COSTS
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 June 2023 nor for the year ended 30 June 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 June 2023 nor for the year ended 30 June 2022.
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 8,001 Charitable activities Memorial Sports Ground and Wharf Street play area 73,759 Other trading activities 2,150 Total 83,910 EXPENDITURE ON Charitable activities Memorial Sports Ground and Wharf Street play area 80,594 NET INCOME/(EXPENDITURE) 3,316 RECONCILIATION OF FUNDS Total funds brought forward 42,515 TOTAL FUNDS CARRIED FORWARD 45,831 |
Restricted fund £ 8,168 - - 8,168 17,587 (9,419) 410,135 400,716 |
Total funds £ 16,169 73,759 2,150 92,078 98,181 (6,103) 452,650 446,547 |
|---|---|---|
continued...
Page 8
Bawtry Action For Sport And Recreation
Notes to the Financial Statements - continued For The Year Ended 30 June 2023
9. TANGIBLE FIXED ASSETS
| Land and Sports buildings equipment £ £ COST At 1 July 2022 560,554 5,948 Additions - - At 30 June 2023 560,554 5,948 DEPRECIATION At 1 July 2022 158,124 1,794 Charge for year 16,051 1,190 At 30 June 2023 174,175 2,984 NET BOOK VALUE At 30 June 2023 386,379 2,964 At 30 June 2022 402,430 4,154 10. STOCKS Stocks 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors Deferred income Accrued expenses |
Fixtures and equipment £ 24,840 7,414 32,254 10,396 4,737 15,133 17,121 14,444 2023 £ 2,470 2023 £ 711 2,446 3,157 2023 £ 6,257 - 200 3,257 9,714 |
Totals £ 591,342 7,414 598,756 170,314 21,978 192,292 406,464 421,028 2022 £ 4,941 2022 £ 1,129 2,129 3,258 2022 £ 5,003 292 4,535 2,199 12,029 |
|---|---|---|
continued...
Page 9
Bawtry Action For Sport And Recreation
Notes to the Financial Statements - continued For The Year Ended 30 June 2023
13. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
At 1.7.22 £ 45,831 400,716 446,547 Incoming resources £ 81,602 - 81,602 At 1.7.21 £ 42,515 410,135 452,650 |
Net movement At in funds 30.6.23 £ £ (4,784) 41,047 (18,017) 382,699 (22,801) 423,746 Resources Movement expended in funds £ £ (86,386) (4,784) (18,017) (18,017) (104,403) (22,801) Net movement At in funds 30.6.22 £ £ 3,316 45,831 (9,419) 400,716 (6,103) 446,547 |
|---|---|---|
continued...
Page 10
Bawtry Action For Sport And Recreation
Notes to the Financial Statements - continued For The Year Ended 30 June 2023
13. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 83,910 | (80,594) | 3,316 | |
| Restricted funds | ||||
| Restricted | 8,168 | (17,587) | (9,419) | |
| TOTAL FUNDS | 92,078 | (98,181) | (6,103) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
At 1.7.21 £ 42,515 410,135 452,650 |
Net movement in funds £ (1,468) (27,436) (28,904) |
At 30.6.23 £ 41,047 382,699 423,746 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 165,512 8,168 173,680 |
Resources Movement expended in funds £ £ (166,980) (1,468) (35,604) (27,436) (202,584) (28,904) |
|---|---|---|
The restricted fund relates to grants received for capital expenditure. The fund balance at the year end represents the net book value of the underlying assets.
continued...
Page 11
Bawtry Action For Sport And Recreation
Notes to the Financial Statements - continued For The Year Ended 30 June 2023
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 June 2023 nor the year ended 30 June 2022.
Page 12
Bawtry Action For Sport And Recreation
| Detailed Statement of Financial Activities For The Year Ended 30 June 2023 INCOME AND ENDOWMENTS Donations and legacies Revenue grants Capital grants Other trading activities Fundraising events Charitable activities Sports ground and pavilion hire Bar and Tea Bar takings Function room hire Total incoming resources EXPENDITURE Charitable activities Hire of plant and machinery Rent and rates Insurance Utility costs Bar purchases adjusted for stock movements Event costs Equipment Ground maintenance Pavilion maintenance Repairs and renewals Advertising and marketing Miscellaneous costs Cleaning Subscriptions Professional fees Donations paid Bank charges Support costs Other overheads Depreciation of buildings Depreciation of sports equipment Depreciation of fixtures and equipment |
2023 £ 4,003 - 4,003 980 4,220 64,733 7,666 76,619 81,602 1,373 820 2,268 14,849 32,241 943 196 3,646 13,239 907 - 797 1,239 6,317 1,512 250 688 81,285 16,051 1,190 4,737 21,978 |
2022 £ 8,001 8,168 16,169 2,150 2,965 61,931 8,863 73,759 92,078 1,398 438 1,687 11,353 32,522 1,106 400 4,086 10,789 626 264 827 1,761 5,533 1,954 266 670 75,680 16,051 1,144 4,106 21,301 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 13
Bawtry Action For Sport And Recreation
Detailed Statement of Financial Activities For The Year Ended 30 June 2023
| Other overheads Governance costs Independent Examiners remuneration Total resources expended Net expenditure |
2023 £ 1,140 104,403 (22,801) |
2022 £ 1,200 98,181 (6,103) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14