CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110912023 To 3110812024 Charity name: Association). Great Totham PTFA (Parents, Teachers and Friends Charity registration number= 1102220 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 The object of The Associats"on is to advance the education of the pupils in the school. The Association may a)Develop more extended relationships between the staff, parents and others associated with the school; b) Engage in activities that raise funds, support the school and enhance the education of pupils attending it; c) Provide and assist in the provision of such facilities or items for the education at the school (not provided from statutory funds) as the committee, in consultation with the Head Teacher and governing body from time to time to detemiine. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Fund raising activities undertaken to raise funds for children and the school. Events include the Summer fete; Sponsored walk" Christmas raffle; Adventure Island tickets, Bouncy Bonanza, Tea towels, ice cream sales. statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The Trustees have had regard to the guidance issued by the Charity Commission on Public Benefit. The guidance will be considered by the Trustees as they make decisions to guide future activities of the PTFA. Additional information (optional) You ma choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference Our main achievements were using our funds to provide activities, experiences and resources to the benefit of the children, school and teachers of Great Totha Primary School (GTPS), these included: Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 School Choir Trip Tea Towels School leavers memory books Y6 Leavers disco Book corners updates and additions Bouncy Bonanza Summer Fete Ice cream selling Additional information (optional) You may choose to include further statements where relevant about" Para 1.41 Achievements against objectives set Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 The Great Totham PTFA has performed well and has increased the level of reserves by £3,399 to £38,179. Discussions are regularly held with the school as funds are healthy and there are plans to upgrade the school's computer suite. Statement explaining the policy for holding reserves stating why they are held Amount of reserves held Para 1.22 All reserves are held in the account for future expenditure. Para 1.22 The level of reserves at the year end is £38,175. Reasons for holding zero reserves Para 1.22 Not applicable Details of fund materially in deficit Para 1.24 Not applicable. Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 Not applicable Additional information (optional) You ma choose to include further statements where relevant about: Christmas cards Christmas raffle Summer fete Sale of adventure Island tickets Sponsored walk The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts: Type of goveming document Itrusi dtsed, royal ck,-rt- Para 1.25 A constitution How is the charity constituted? le.g unincorporated asso¥iation, CIO) Para 1.25 The charity is constituted as an unincorporated association. Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 New Trustees are elected from the parents and stsff of Great Totham Primary School at the Annual General Meeting Additional information (optional) You ma choose to include further statements where relevant about" Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charity name Great Totham PTFA Other name the charity uses NIA Registered charity number Charity's principal address 1102220 Great Totham PTFA Walden House Road Great Totham CM9 8PN Names of the charity trustees who manage the charity Name of person lor body) entitled to appoint trustee (if any} Trustee name Office lif any) Dates acted if not for whole year Rose Newell Chair/Co th 26 September 2024 Jo Lakin Treasurer 2. November 2023 Lucy Robinson Co-chair Feb 24 - present Sarah Vass Trustee Stella Scrivener Trustee 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re ortwasa roved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional informats'on) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other optional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date 2( 2025 CHARITY COMMISSION FOR ENGLAND ANO WALES Great Totham Primary School Parent Teacher & Friends Association 1102220 Receipts and payments accounts CC16a For the period from 1st S&p 2023 To 31st Aug 2024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest to the nearest £ I to the nearest£ I to the nearest £ to the nearest£ ,A1 Receipts Summer Fete Sponsored Walk HMRC Charitie5 Winter Fete I Ice Skating Tea Towels Easy Fundraising Lottery Chnstmas Cards Cream Sales Bouncy Bonanza Soulhend rickets 8.788 3,610 1.337 5.379 2,499 623 1.686 2.759 536 2,714 509 8.788 1,337 5,379 2A99 623 1,686 2.759 536 2,714 509 Sub total (Gmss income for 30N41 30A41 A2 Asset and investment sales, (see table). Sub total Total receipts 30.441 ,.A3 Payments Summer Fete Sponsored Walk Winter Fete I Ice Skating Tea Towels Easy Fundraising Lottery Chrisknas Cards I￿ Cream Sales Boun￿ Bonanza Panto Accounting Fees Year 8 Leavers Book Sundries Southend Tickets Book Comers 4,515 342 3,949 1.346 153 1.156 2,274 238 1,460 208 250 390 413 4515 342 3,949 1.346 153 1.156 2,274 238 1.460 208 250 390 413 8,971 8,971 Sub total 665 A4 Asset and investment purchases. (see tsble} BBQE ui ment 1.377.12 1,377 Sub total 1,3TI 1,377 Totalpayments Net of receipts/(payments) 'A5 Transfers between funds .,A6 Cash funds lastyear end 3.399 776 CCXX R1 accounts ISS) 2810612025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restricted funds to nearest£ Categories Endowment funds to nearest £ ',Detsils ,,B1 Cash funds Main Account 26,797 LotteryAcwunt 9,098 Held by the school 2,280 Total cash funds 38,175 (agree b￿anceS *ith receipts and pa5rynenls accounllsll Unrestricted funds to nearest£ Restricted funds to nearest£ Endowment funds to neaiest £ Details 'B2 Other monetary assets Fund to which asset belon Details Cost loptionall Current value o tional Fund to which asset belon Detsils 88Q Equiprnent ost loptionall Current value tional 1,377 B4 Assets retained for the charity's own use 1,3TT Fund to which relates . Details AMouTrt due ional When due o tional B5 Liabilities .,Signed by one or Iruslees on ',behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts ISSI 2810612025 064￿j? CCXX R3 accounts ISSI 2810612025 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Great Totham PTFA **members of On accounts for the year Charity no** 1102220 **ended** 31 August 2024 **(if any) Set out on pages** 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 27 June 2025 **Signed:** ~~a~~ **Name:** Simone Hilliard **Relevant professional** FCCA **qualification(s) or body (if any): Address:** 17 Totham Hill Green, Great Totham, Maldon CM9 8DX **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**