COMPANY NUMBER: 05020016 CHARITY NUMBER: 1102160 COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT la company limlted by guarantee) TRUSTEES, REPORT and FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT CONTENTS Reference a nd administrative details Strategic report Tru5tees' report 3-10 Independent examinerfs report 11 Statement of financial activities (including income and expenditure account) 12 Balance sheet 13 Notes to the financial statements 14-23
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT REFERENCE AND ADMINISTRA TIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2025 Charit number: 1102160 Com an number: 05020016 istered Office: Northfleet Veterans Club The Hill, Northfleet, Gravesend, Kent, DAII 9EU Directors and Trustees The directors of the charitable company (the charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. The directors serving during the year and since the year-end were as follows: Director S Maybourne Other 05itions held Healthy Living Centre Dartford- Dirertor Stickler Syndrome UK- Trustee Genny Jones Trading Limlted- Director No-walls Gardens CIC- Director Northfleet Veterans Club Limited - Director North Kent MIND- Director G Jones P Scollard A Upstill - Chair Bankers CAF Bank 25 Kings Hill Avenue West Mallln& ME19 4TA Independent Examiner J P Healey FCA Lindeyer Francis Ferguson Limited North House 198 High Street Tonbridge, Kent TN9 IBE Sollcltors Ross Green & Crowe Solicitors 23-25 Copperfields, Dartford, Kent DAI 2DE
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT STrATEGIC REPORT FOR THE YEAR ENDED 31 MARCH 2025 This year ha5 been one of reflection, resllience. and renewal for CVSNWK. Like many in the voluntary sector, we've faced slgnlficant challenges particularly around fundin8 and capacity but we've responded with determination and a clear fotus on our core purpose. We began the year by revlewin8 our structure, funding Streams, and Service delivery. Our goal wa5 simple: to ensure that every service we offer is underpinned by stron& sustainable grants. The IMPAKT grant has been instrumental in enabling us to provide infrastructure support to local voluntary ènd community organisatlons, while other funding has helped secure the stabillty we need to plan confidently for the future. This financial foundation has allowed us lo refocus on what CVSNWK was originally created to do: strengthen the infrastructure of the voluntary sector in North West Kent. While we have a proud history of delivering grant-funded projects. our strategic shift this year has been toward empowering Others-supportin8 organisations to grow, collaborate, and thrive. Partnership working remalns central to our approach. Our collaboration wlth North Kent Mind through the Health Care Alliance Is a powerful example of how voluntary sector Integratlon can enhance health outcomes nd build stronger community connections. Due to ongoing financlal pressures, our trustee5 have taken on more operational rèsponsibilities than ever before. Task5 traditiona51y carried out by the CEO have been absorbed by the Chair and fellow trustees, reflectlng thelr deep commitment to CVSNWK and the communities we serve. This hands-on leadership has ensured contlnulty and accountabillty during a time of transitlon. We continue to monitor our finances closely• makin8 sure every pound Is spent wlsely and that we malntaln adequate reseNes. While fundingfor infrastructure remains a challenge, we've ended theyearwith a positive balance-thanks to careful stewardship and a shared commltment to our mlssion. CVSNWK exists to empower. 5UPPQrt. and unite. We belleve In the strength of Communlty. the power of collaboration, and the Importance of inclusion. By bringing people and organisations tO8ether, we help create a society that supports everyone-especially those who need it most. On behalf of the Board of Trustees, I'd like to thank our staff. volunteers, partners. and funders for their continued sUPPOrt. Together, we are build•ng a stronger, more resilient voluntary sectorfor North West Kent. Andrew Upstlll - Chalr of Trustees Date: g-jL.2)-
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Directors are pleased to presenttheir reporttogetherwith financial statements of the charityfortheyear ending 31 March 2025. Structure, Governance and Management Governin document Council for Voluntary Service North West Kent {CVSNWKI is a company limited by guarantee governed by its Memorandum and Article5 Of A550ciation dated 12 January 2004 and amended to allow for current governance arrangement on 29 June 2005, 6 September 2006, and the 7 August 2009. It is registered a5 a charity with the Charity Commi55i0n. ointment of Trustees As set out in the Artlcles of Association, the Chair of the trustees is elected by the Board, following the Annual General Meeting IAGMI The Board is comprised of between 5 and 15 trustees. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the number of vacancies and requesting nominations. Nominees appointed by the Borough and Di5trirt Councils are subject to the appointment processes of those bodies and the guidelines on appointment to public office as they apply to Local Government nominees. ectations of Trustees The Trustees are experted to attend Board meetings regularly; understand and be committed to CVSNWK pollcles on values and equal opportunities; share in the governance of the organisation, by agreeing to work in sub- committees and working groups; support all decisions once the majority of the Board has reached them; and be willing to participate in tralning and strategy meetings. Trustee induction and trainin New trustees undergo an orientation half day to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the Board and decision-makin8 processes, the business plan, and recent financial performance of the tharity. During their induction they meet key employees and other trustees. Trustees are encouraged to attend approprlate external training events where these will facilitate the undertaking of their role. Or anisation The Board administers the charity and meets bi-monthly during the year. Working groups are created as and when required. In prior years 3 Chief Officer has been appointed by the trustees to manage day-to-day operations of the charity. To facilitate operations, the Chief Officer has delegated authority, within terms of delegation approved by the trustees for operational matters including finance. employment, and other performance related activity. Currently the charity does not have a CEO.
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH2025 Risk Management The trustees have a risk management strategy, which comprises: An annual review of the risk5 the charity may face. The establishment of system5 and procedures to mitigate those risks identified in the plan. The implementation of procedures designed to minimise any potential impact on the charity should those risks materialise. Dependency on grants continues to be one of the main risks associated with the charity. However. steps are being taken to build up unrestricted reserves for the charity. Objectlves and actlvities The charitys objerts and its principal actlvlty for the year continues to be that of promoting any charitable object for the benefit of the community such as development of facilities, protertion of health, relief of povertvi promotion of education and learning, primarily, but not exclusively, within the Dartford, Gravesham and Swanley area. The strategies employed to assist the charity to meet these objectives included the following: Develop and enhance the provision of information services to meet the needs of the voluntary and community sector: Increase the provision and take-up of volunteerlng opportunities- Build capacity of the Charity voluntary organisations and community groupsto enable them to secure funds for their activities and servIs- Provide a comprehensive training programme; and Promote and participate in local partnerships. Public Benefit The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit when revlewing the charity's objectives and planning for the future. Achievements and performante KÈ Achievements l. Organisational Transformation Re-established CVSNWK as a core infrastructure body. Upgraded the charity'5 website into a resource hub aligned to Four Pillars: leadership. advocacy, capacity building. and collaboration. Increased sector engagement and representation in strategic forums.
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 2. Community Involvement Improved social media and e-bulletins for outreach. Hosted VCSE (Voluntary and Community Sector) Alliance events and communityforums. Launched the Community Research Engagement Network112 local champions). Delivered CORE20PLUS5 health inequality projects and UKSPF-funded programmes for employability. Partnershlps Active collaborations with Kent Infrastructure Support Programme, Age UK, Kent Rivers, Active Kent & Medway. and local health alliances. Secured additional funding for communications and volunteer brokerage roles. 4. Capacity Building Supported 129 organisations with I:1 sessions and networking. Delivered tailored training18 courses, 60 participants). Provided back-office support, governance advice, and fundraising guidance. Monthly payroll SeiCe for 8 organisations130 staffl. S. Volunteering 19 new volunteers recruited: 20 organi5ation5 offering roles. 64 live vacancies promoted online. Volunteer stories highlight confidence-building and mental health benefits. Challenges: cost-of-living pressures, unrealistic role expertatlons, and recruitment gaps. Small Wlns: Prartical support for policies, compliance, and volunteer recruitment. Big Picture: Amplified VCSE voice in strategic decision-making in the region; improved resilience and sustainability. Funding Leverage: Core funding has enabled additional grants and partnerships {e.g., UKSPF, Active Kent initiatives). Learnin & Future Direction The charity has shifted from providing isolated support to being a 5trate8ic enabler and tonnector. Emphasis on co-design, collaboration, and impact measurement. Plans for volunteer recruitment events and stronger feedback loops. Continued advocacy for equitable funding and recognition of sector challenges.
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 Kent Infrastrutture Su ort Pro ramme CVSNWK has played a key role in this programme, with measurable outcomes to date.. 301 unique organi5ations are involved, 296 organisations benefit from I'.1 support, 39 physical events have been held, £72,OCQ has been secured between 4 organisations underthe UK Shared Prosperity Fund, Additional fundingthat has been secured by members of the programme include.. two successful lottery bid5 of £300,289 and £289,230,. Core20plus5 funds of £IO,000.' Colyer Fergusson amounts of £37,000, Awards for All funding of £10,000 and Postcode Lotteryfunding of £25,CNJO. In total this secured funding amounts to £743,IK)O. A 2 Way Street - The goal is to leverage resources Into the voluntary sector by creating partnerships that benefit both sides. Core Princi les l. Shared Responsibility Sectors work together to identify priorities and pool resources-financial, human. and technical. 2. Influence and Negotlation VCSE organisations gain a stronger voice in shaping local strategies and funding decisions. Public sector benefits from VCSE'S grassroots knowledge and community reach. Resource Leveraging Funding stream5 are aligned so that every pound invested attracts additional support le.g., match funding, joint bids). Expertise and infrastrurture are shared to avoid duplication and maximise impact. Mutual Benefit VCSE gets 5UStainable funding and capacity-building. Public sector achieves better outcomes for communities through trusted local partners. Wh It Matters Improved Wisibility: VCSE organisations become recognised as equal partners. Profe55ional Respert: Builds trust and credibility between sectors. Supportlve Cllmate: Encourages collaborative decision-making and long-term planning. Better Outcomes: Communities benefit from coordinated services and stronger networks.
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 ort ro rammes Kent Infrastructure Partnership Borne out of the Kent Infrastructure Support Programme, the partnership delivers a diverse and comprehensive programme of specialist support services, however the partners, work is unified by economic, environmental and social outcomes. A proposal was created and funding secured which would enabled partners to: Maintain and extend our existing VCSE support programme, Identify and engage with the more hard-to-reach and marginalised VCSES. Undertake a comprehensive consultation on what VCSES in Kent need going forward, and. Thoroughly investlEate a range of income Streams that could help to sustain the partnership and the VCSE programme. The importance of VCSE collaborations is widely recognised: It ha5 never been more important for choritie5 to conslder collaborating with others to achieve their mission and multiply the impact they have across the sector. By working with other charities they can complement their work, minrfmise duplication - leading to more efficient deployment of re50urce5 - and create more coherent pathway5 for users of multiple 5eNice5. Great exgmple5 of colloborotion include signposting, strategic ollionces, partnership5 and networksformed around a common cause.. Icharities Aid Foundation websitel Potential benefit5 of collaborative working.. New or improved services Wider geographical reach or access to new beneficiary group5 More integruted or co-ordinated appmoch to beneficiary needs Financial Savings ond better use of existing resources Knowledge, good proctice and information Sharing Shoring the risk in new ond untested projects Copacity to replicate Success Stronger, united voice Better co-ordinotion of organi50tions' activitie5 Competitive odvontage Mutuol support between orguni5ations Ultimately collaborative working should enable you better to meet your beneficiGries' need5., INCVO websitel A solution to the current sociol ond economic i55ue5 fvcing the third Sector 15 charity collaboration. A5 well os reducing c05t5. It con help to increase awarene55 fundraislng. growth and innovotion for the collL7boroting or9anisotions. Furthermore, colloboroting charities can grow through interaction with and learning from one onother. which con generate improvement5 in the proctices of each porty., IPeople Know How.. Research Briefings. June 2020]
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2025 Since May Z023, nine VCSES have been working together to provide an infrastructure support programme to other VCSES within KCCS twelve districts. This work is funded by grants from KCC'S Infrastructure Support Fund IISF] and is administrated and overseen by Kent Community Foundation IKCF]. In alphabetical order, the nine organisations in our partnership are: I. CAP Enterprise Kent [CAPI 2. Charity Mentors Kent & Medway ICMKM] 3. CoLJncil for Voluntary Service North West Kent ICVSNWK] 4. Funding for All [FFA] Imago Community [IC] 6. Safer Communities Alliance [SCAJ 7. Social Enterprise Kent [SEK] 8. Stronger Kent Communities [SKC] 9. West Kent Mind tWKMJ The aim of the ISF-funded programme is to help VCSE5 implement existing or new strategic and organisational initiatives i.e., the importantyet unseen elements in the background. without which it would be impossibleto deliver services that provide p051tive change for people and place5. Community Reseorch Engogement Network The Community Research Engagement Network {CREN} Development Programme, is abovt looking at improving engagement and participation in research from underserved communities. Kent and Medway have one of the lowest numbers in the country for people getting involved in health research. Health research also happens less in coastal communitie5, which means there is less information about the needs of people, and the current support provided may not be right for you and your community. We want to change this. The Community Research Engagement Network ICREN} aims to: Be a space for community research advocates representing underserved communltles in health and care research across Kent and Medway to engage with academics and researchers. Identify opportunities to be engaged in research. Hold discussions on the barriers preventing wider participation in research and askcommunity membersthe issues that are important tothem. Support active engagement and participation in surveys and othei research tools ir7cluding clinical trials. Kent and Medwoy Voluntorysector (Health Alliance) CVSNWK continues to be an integral partner of the Kent and Medway Voluntary Sector Alliance. a county wide partnership encompassing all 4 VCSE Health Allian5 which enable5 the partners to work together. The local North Kent Voluntary Sertor Alllance meets four times per year and its role is.. To become an effective strategic partnership by establishing comprehensive joint working between community and voluntary sector, the NHS and statutory agencies; To support a strong health and care system in Kent, and working forthe benefit of local people,.
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2025 To be a group to feed into the NHS Place-ba5ed Partnerships and the Kent and Medway Integrated Care System IICSI; To identify and raise awareness of gaps in service provision and meet these needs where possible- To be a key influencing consortium working collaborativelyto support and improve the lives of people in our communitie5; and, To help smaller VCSE organisations engage with the NHS and statutory services. Reserves olic & Financial Review Any funds donated to Council for Voluntary Service North West Kent for a specific purpose will be classed as restritted reserve. It is the policy of CVSNWK to maintain unre5trirted funds, whlch are the free reserves of the Charity. at a level, which enablesthe charitable companyto have sufficientfundsto cover management, administration and support costs and to respond to emergency applications of grants, which arise from time to tlme. At the year end the charity had unrestrirted reserves of £51.471 {2024: £28.098}. of which £4,820 is designated for future redundancy costs and £530 relates to fixed assets. This leave5 unrestricted free reserves of £46,151, which are deemed sufficient to cover four months of ongoing running costs priorto the allocation of any support costs to restritted funds. As per note 2.2, we are now one year into our 3 year National Lottery Community Fund projett which runs to March 2027, and all is going well. As such, the Trustees have assessed that there are no significant doubts over the charlty's ability to continue as a going concern. A posltlve way forward We believe that having financial stability is far more important than just securing the finances of the organisation and supporting the community. It enables us to not only support the organisation for the purposes of providing projects and services, but it also enables the community it supports to feel safer and far more secure within itself. Financial stability also builds growth and opportunities and creates happier people living amongst us. At this period of writing, our Society is undergoing quite a turbulent time currently with marches on the streets scapegoating minorities and people seen by sorne as being "differenv. At CVSNWK we believe our work brings everyone together and creates a much better social structure helping people feel safer, more secure and engaged within their communities whoever they are, and we believe that communities are happier and more secure when working together. We have always been very frugal with the money we have and carefully look at what we spend. We carefully and regularly morbitor our reserves to make sure we are secure in the event of any difficulties. We feel really pleased that we have endured the lean and challenging times and coped with the difficulties in the past to now be able to enjoy a brighter future.
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 Trustees, responsibllltles statement The Trustees {who are aSso dlrectors of Council For Voluntary Service North West Kent for the purposes of company law) are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practlce>. Company law requires the Trustees to prepare financial statement5 for each financial year. Under company law, the Trustees must not approve the financial srafements unless they are satlsfled That they give a true and falr view of thÈ state of affair5 of the charltable company and of the incomin8 resources and appllcation of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: select sultsble accounting policies and then apply them conslstently; observe the methods and principles in the Charitles SORP- make judgmeDt5 and accounting e5tlmates that are reasonable and prudent.. prepare the financial statements on the golng concern basis unle55 It is inappropriate to presume that the tharitable company will contlnue in operation. The Trustees are responsible for keeping adequate accounting records that are sufflclent to show and explaln the charitable cornpany's transactions and disclose with reasonable accuracw at any tlme the financlal posEtlon of the charltable company and enable them to ensure that the financial statement5 comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for takin8 reasonable step5 for the prevention and detection of fraud and other Irregularitles. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's webslte. This report was approved by the Trustees, on ...... and signed on thelr behalf by: Andrew Upstlll- Chalr ol Trustees 10
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 I report to the trustees on my examination of the accounts of Council For Voluntary Service North West Kent {'the chariW} forthe year ended 31 March 2025. Responsibilities and basis of report As the Trustees of the charity land also it5 directors for the purposes of company law} you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Havingsatisfied myself thatthe accounts of the charityare notrequired to be audited under Part 16 ofthe Companies Act 2006 and are eligiblefor independent examination. I report in respect of myexamination ofthe charity's accounts carried out undersection 145 of the CharitiesAct 2011. In carrying out myexamination I have followedthe Directions given by the Charity Commission undersection 145{5llbl of the Charities Act 2011. Independent examlnerfs statement I have completed my examination. I confirmthat no material matters have cometo my attention In connertion with the examination giving me cause to believe: accounting records were not kept in respect of the company as required by section 130 of the Act- or the accounts do not accord wlth those records; or 3. the accounts do not complywith the accounting requirements of section 396 of the Companies Act 2006 otherthan any requirementthatthe accountsgive a'true and fair, view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordan with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Date:- Jonathan Healey FCA Llndeyer Francis Fergu50n Limited North House 198 High Street Tonbridge KentTN9 IBE 11
COUNCIL FOR VOLUNTARY SERVICE NORTH WEsf KENT STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXpENDuRE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025 Unrestrlrted fvnds 2025 Restrlrted fvnds 2025 Total funds 2025 Total fvnds 2024 Note Income from: Grants and donations Charitable activities Other trading activities Investments 188 16,650 6,276 1,259 985 183,844 90 1,173 2CN),494 6,366 1,259 5,010 112,190 5,898 598 24,373 184,919 209,292 123,696 Expendlture on: Raising funds Charitable activities 521 833 1,181 186,384 1,702 187,217 153,102 1,354 187.565 188,919 153,286 Net Incomel(expendlture) io 23,019 (2.646) 20.373 129,590) Transfers between funds 354 1354} Net movement in funds 23,373 13,0001 20,373 { 29.5901 Reconclllatlon of funds: Total funds brought forward 28.098 29,086 57,184 86,774 Tot31 funds carried forward 15 51,471 26,086 77,557 57,184 12
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT BALANCE SHEEr ASA T 31 MARCH 2025 2025 2025 2024 2024 Note Flxed assets Tangible assets 12 530 442 Current assets Debtors Cash at bank and in hand 13 198 105,548 2,084 79.442 105.746 81,526 Llabllltles Creditors: amounts falling due withln one year 14 (28,719) 124,784) Net current assets 77,027 56,742 Totsl net assets 77,557 57,184 The fvnds of the charlty Unrestricted funds Restricted funds 51,471 26,086 28,098 29,086 Totsl funds 77,557 57,184 For the financial year in question the company was entitled to exemption under section 477 of the Companles Act 2IXI6 relatln8 to small companles. No members have requlred the company to obtaln an audit of Its accounts for the year In question In accordance with sectlon 476 of the Companies Act 2006. The directors acknowledge their responslbillty for complying with the requirements of the Companies Act 2006 with respett to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companles subject to the small companies, reglme. Approved by the board of trustees on .... l)-. and signed on its behalf bv.. A Upstill Trustee Company number: 05020016 13
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 srATUS Council for Voluntary Service North West Kent is a charitable company limited by guarantee incorporated in England and Wales. In the event of a winding up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is Northfleet Veterans Club, The Hill, Northfleet, Gravesend, Kent, DAII 9EU. ACCOUNTING POLICIES The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the f inancial statements are as follows: 2.1 Basis of preparation The financial Statements have been prepared in accordance wlth Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" {effective l January 2019) - {Charities SORP {FRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 and the Companies Act 2006. Council for Voluntary Service North West Kent meet5 the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at hlstorical cost or transaction value unless otherwise stated in the relevant accounting policy note{s). The financial statements are presented in pounds sterling and rounded to the nearest pound. 2.2 Goin8 Concern The Trustees have assessed that there are no significant doubts over the charity's ability to continue as a going concern. This is on the basis that the charity has funding from the National Lottery Community Fund IIMPAKT) until March 2027, to deliver a programme of support and development for the voluntary and community sector across Dartford, Gravesham and 5wanley. As a result, the financial statements have been prepared on a going concern basls. 2.3 Income Income from donations and grants is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For donations, this is usually on receipt. For grants (including government grants), this is usually when a forma l offer is made in writing, unless the grant contains terms and conditions outside of the charity's control which must be met before the charity is entitled to the funds. Where grants are received in response to a proposal including a budgeted timescale, such that the timescale for the expenditure 15 im plicit in the grant agreernent, the income is recognised in accordance with that timescale. Investment income is recognised when receivable. Interest is accounted for as accrued income where it is due but has not yet been credited. 14
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED31 MARCH 2025 2.3 Income contlnued Incoming resources from charitable activities are recognised to the extent that the charity has provided the contracted services and has been analysed between the activities undertaken by the charitable company. 2.4 Expenditure Expenditure and related liabilities are recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be measured or estimated reliably. Expenditure is stated gross of irrecoverable VAT and has been classrfied under headings that aggregate all costs related to the category. Expenditure on raising fund5 includes the c05t5 associated with attracting donations and grants and the costs of fundraising trading activities. Expenditure on charitable activities includes the cost of projects funded directly and projects funded by way of grants to organisations, related staff costs, and an allocation of support costs. Support costs are those functions that assist the work of the charity but do not directly relate to delivery of the charitable activities. 2.5 Taxation The charitable company is exempt from corporation tax on its charitable activities. 2.6 Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purpose5. 2.7 Tangible flxed assets and depreciation Tangible fixed assets are stated at cost or valuation on transition less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated realisable value of each asset over its expected useful life, as follows: Computer equipment Furniture, fixtures and equipment 33.3% reducing balance 33.3% reducing balance 15
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT NOTESTO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 2.8 Financlal instruments The charity only has financial instruments of a kind that qualify as basic financial instruments. Short term basic financial instruments are initially recognised at transaction value and subsequently measured at their settlernent value. 2.9 Leasing Rentals payable under operating leases are charged against income on a straight line basis over the lease term. The only operating lease relates to the charity's premises. 2.10 Pensions The charitable company make5 pension contributions into employees, private pension schemes. Contributions are recognised in the statement of financial activities when payable. 16
r* Ul fy> o r Ln &ri mwm r4 0 MN Ln m r
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT NOTESTO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH2025 S In¢ome Irom othertradlng a¢tlvltles 2025 2024 Recovered costs.. Other recove ¢osts Administration fees charged Training 330 4,348 1.688 385 3,678 1,835 6,366 5.898 6 Restricted income In the comparative period, restricted income was received as follows- 2024 Charltable actfvlts Grants and donations Investments 112,190 5,DDJ 76 117,266 7 Expenditurè on ralslng funds 2025 21f24 Trainirh8- other c05t5 1,702 1,702 8 Support ¢0sts 2025 2024 Staff Costs support Rent and rates Insurance Printing, postage and stationery Telephone CDinputer expenses Subscriptions and membership Payroll services fvliscellaneous expen5e5 Advertising Bank char8es Depreciation of fixed assels Governanre costs.. Independent Examiner's fee Accountancy fees AGM / Board expen5e5 4,3EiI 6,000 785 2,382 185 1,456 402 494 54 96 60 265 20,155 6,OC 1.024 93 2.217 1.404 236 221 995 2,245 50 963 1,995 19,829 35,266 18
COUNCIL FOR VOLIJNTARY SERVICE NORTH WEsf KENT NOTESTO THE FINANCIAL ATEmENTs FOR THE YEAR ENDED 31 MARCH 2025 Restricted endre In the comparative period, expenditure from restriaed fund5 Was 35 follows: 2024 Charitable actiVFties 151,717 10 Net expenditure 20Z5 2024 This is staled after charging.. Depreciation Operating lease payments 265 6.OCQ 221 li stsff costs 2025 2024 Wages and salaries Employer's National Insurance Ernployerfs pension contributions Subcontractor costs 46,EQ6 81,511 796 402 30,714 1,517 21216 77,722 i(,040 The average number of employees on a headcount basis was: 2025 2024 Council forvoluntary Service Bi8 Local No employee received remuneration (excluding employer pension contributions) amounting to moTe than É60,CM)O during either year. 19
COUNCIL FOR VOLuPARY5ERVlCE NORTH WEST KENT NOTESTO THE FINANCIAL STATEMENTS FOR ThE YEAR ENDED 31 MARCH2025 12 Tan8lble fixed assets Furniture. fixwres. equipment Computer Equipment Totsl Cost At l April 2024 Additions 13.687 354 3,786 17,473 354 At 31 March 2025 14,041 3,786 17,827 Deprttlatlon At l April 2024 a)arge for the year 13.661 127 3,370 139 17,031 At 31 March 2025 13,788 3,509 17,297 Net book value At 31 March 2025 253 277 530 At 31 March 2024 26 416 442 13 Debtors 2025 2024 Fees and grants receivable 198 2,084 198 2,084 14 Credltors.. arnounts fallln8 due wlthln one year 2025 Trade creditors Accrua15 and deferred income Fund5 held for other organisations 4,011 10,770 13,938 2,748 22.036 28,719 24,784 Furtds held as agènL. The followln8 Income was received, and expenditure met, on behalf of ihe oreanisations whlch have thelr lunds held by Council for Voluntary Service North West Kent.. Northfleet Veterans Club- income of £20,130 was recelved, pawnents of £18,052 were incurred and agent's fees of É3.531 were chai8ed on behalf of the Club. £13,938 was held at the year-end12024: £15,391. Peter Scollard, a trustee of the tharity, is also a dlrector of Northfleet Veterans Club Limf(ed. rcu5 of Life- payments of £6.645 were made on bèhalf of the club and nothIn8 is held at the year-end12024., £6,645). 20
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT NOTES TO THE FINANCIAL ATEMENTs FOR THE YEARENDED 31 MARCH 2025 IS Movement on funds Current perlod: At l April 2024 At 31 March 2025 Income Expendlture Transfers Unrestrlcted funds.. General fund Deslgnated fund: Redundanty costs 23,278 24,373 11.3541 354 46.651 4,820 28.098 4,820 51,471 24,373 11,3541 354 Restrlcted funds: Northfleet Big Local 8ase Camp GBC Our Place Communtycupboard Kent infrastucture Support Fund IMPAKT Let's Reconnect Colyer Fergus50n 17,203 117,2031 11,0851 16211 112,2431 121,9911 162,9991 166,4231 15,OLxII 1187.5651 6,IC 5,015 6.916 3,118 6,206 6,883 15,715 28.197 62,999 71.254 13541 4,831 29,086 184,919 13541 26,086 Tot31 funds 57,184 209.292 1188,9191 77,557 Prlor perlod.. At l Aprfl 2023 At 31 March 2024 Income Expendlture Transfers Unrestricled funds.. General fund Designated fund: Redundancy c95t5 17,340 6,429 11,5681 1.077 23,278 5,897 23.237 4.820 28,098 6.429 11,5681 Restricted funds.. Northfleet Big Lotal Bi8 Local- Non Lottery Grave5ham Place IAG Our Place Voluntary and Community Settor Alllance Involve Communiy Research Engagement Network ICRENI Kent Infrd5tucture Support Fund Colyer Fergus50n 43,625 8,139 6,578 5,195 56,619 2,455 183,0411 110,5941 16,5781 115,9981 18,5(K)I 13,7501 15,7501 117,5071 17.203 17,686 8,50) 3,750 5,750 17,507 S.OCrf) 6883 63,537 117.267 1151,7181 29.086 Total funds 86,774 123.696 l 3,286) 57,184 21
COUNCIL FOR VOLUNTARY SERVICE NORTH WEST KENT NOTESTO THE FINANCIAL ATEmENTs FOR THE YEAR ENDED 31 MARCH2025 IS MDb*ment on lunds contlnued Desl8nated funds Red¥ndan¢y$ts The trustees desl8nated funds to cover redundancy costs that arose when one of the projects ceased In March 2024 and in the event that the or8anlsation did not receive further funding in thè year to 31 March 2025. Restrlcted Funds NorthAleetBlg Locol CVSNWK Is the Local Trusted Organi53tlgn for the Northfleet Bl8 Local and is responsible for the grant glven to the Northfleet North Community. CVSNWK holds the responslbility to ensure the Brant Is spent in line with the grant agreÈment and is also responsible for the quarterly and end of year returns, All monies coming into the Big Local pot are Included within the CVSNWK accounts, in line with the agreement wlth Northfleet Bl8 Local. Bl8 Local- Non Lottery This is the hub that the Big Lotal Trust now operate from and is funded by the Bl8 Local Trust with funds generated being utlllsed on the Bi£ Local projÈct. Gravtsham Place IAG Service CVSNWK works in partneTship with KCC Aduh Services and employs part time members of staff who are seconded over to work in the Day Centre reception and other reception 3rea5 around the h05Pital. Our Pla Our place is the comrnuntty shop which takes place on a Tuesday, workin8 alongside Giving World. Our Place work with anyone in need at the time and receive Iree goods which are subsequently donated. These goods are diffi.cult to quantify bn terms of value. as ihey consist of clothes and sm311 household items, Involve This grant was used to support CVSNWK In runnin8 the Cornmunity Cupboard project. Voluntary and Communlty Sector Alllance The Alliance has been established to create a partnership between the communlty and voluntary sector. the NHS and statutory a8eTrcies. The fuThding helps Set up and facilitate alllance meetlngs lat least 4 a yearl. run local events and workshops which en8a8e wlth smaller VCSE Ivoluntary, Community and Soclal Enterprisel groups in the area lat least 2 3 yearl and help the NHS and st31Utory bodies to en8a8e and communi¢ate wlth the wlder Ve sector. Kent infrastucturè support fund This 8fdnt was recelved in 2023124 to support CVS NWK to providè buildln8 support to the voluntary Sector in Kent. Communlty Research Engagement Network This funding was recèived to help the chartty en8a8e with under-represented communities in researth to urbderstand barrlers to en8a8ement and pzrticipation. This will focus on 8oln8 to those local communities and holding Ilstenlng events. Colyer FerKussoTr A stabilising 8rant toward5 core salary cost5 to provide voluntary and cornmunity sector infrastructure SUPPDrt. asè Camp Gravesham B?rou8h Councll This funding was received to help run a breakfast Club with a focus on supporting the local arThed forces CDmmunity. Community Cupboard The Community Cupboard works with anyone in need at the time and offers free good5 which have been previously donated. These gDods typically conslst of food, clothes and small household items. IMPAKr This lottery funding was received to help the charity cover its core costs In order that it can continue to provlde voluntary and community sector infrastructure support. Let's Reconnect The charity has been commissioned by Gve$haM Borough Council as the lead delivery partner for sevèral projects under the Council's investment plan which In turnls funded by the UK Shared Prosperlty Fund. 22
COUNCIL FOR VOLuARY$£AVlCE NORTH WEST KENT NOTESTO THE FINANCIAL sfATEMENTS FOR fHE YEAR ENDED 31 MARCH2025 16 Analysis ol net assets betwten fund$ Current perlod: Unrestrlrted funds 2025 Rèstrfrted lunds 2025 Total funds 2025 Tangible fixed assets Net cuirent assets 530 50,941 530 77.027 26.086 51,471 26,086 77,557 Prior period: Unresirkted funds Restricted funds 2024 Total funds 2024 Tangible fixed assets Net cvirent assets 442 27,656 442 56.742 29,086 28,098 29,086 57,184 17 Related party transactions The Board of Trustees are consldered to be the charity's key rnanagement personnel. Sarah Mayboume. a trustÈÈ, has beèn enBa8ed on a self*mployed basis under a seThite level agreement to provlde services for the charity's various projects. The total fees paid in the yeaT to 31 March 2025 were E29,54412024.. £22,215>. S3h Maybourne also received reimbursed travel expenses of £39112024: £Nill. Durin8 the year, Peter Scollard, a trustee, was en8a8ed to provide services forthe Base Camp proje¢t. The total fee5 paid in the year to 31 March 2025 were £24012024.. £NIII. No othertrusiees received reimbursed expense5 during the year. No trustee received any remuneration durin8 the year in their role as trustee of the charity. 23