Company no. 04713673 Charity no. 1102089
Whitchurch Folk House Association Report and Unaudited Financial Statements
31 March 2025
Whitchurch Folk House Association
Reference and administrative details
For the year ended 31 March 2025
Company number 04713673 Charity number 1102089 Registered office Bridge Farm House and operational East Dundry Road Bristol BS14 0LN Trustees Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows: Katie Browne appointed 23 May 2025 Kirsty Browne appointed 23 January 2025 Garion Chaffe appointed 13 May 2024 Holly Hayes appointed 20 July 2024, resigned 27 October 2024 Richard Kot appointed 13 May 2024, resigned 23 May 2025 Gemma Lovell appointed 23 May 2025, resigned 6 August 2025 Susan Parkhouse Ashley Rickards resigned 24 May 2024 Independent Godfrey Wilson Limited examiners Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD
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Whitchurch Folk House Association
Report of the trustees
For the year ended 31 March 2025
The trustees present their report along with the financial statements of the charity for the year ended 31 March 2025.
Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).
Structure, governance and management
Constitution and legal form : The Association is a charitable company limited by guarantee governed by its Memorandum and Articles of Association, supplemented by a modernised Constitution adopted in 2025.
Objects : The Association exists to advance education, promote social welfare and provide facilities for recreation for the inhabitants of Whitchurch and South Bristol, including maintaining a community centre as a hub for inclusive activities and partnerships.
Group/affiliated arrangements: The Whitchurch Folk House Social Club (“the Club”) is an affiliated, independently managed unincorporated association that operates the bar and social activities; it is financially and legally distinct but aligned to the Association’s charitable purposes under a formal Governance & Financial Agreement. The Club pays rent to the Association and donates its year-end trading surplus, while keeping a small operating float. The Club maintains separate books and provides quarterly reports to the board who ensure its continued financial viability and adherence to the Association’s goals.
Trustee recruitment and appointment : Trustees (who are also the company’s directors) are elected by the members at the AGM for three-year terms and may be re-elected. The Board may coopt for skills and must ratify co-options at the next AGM. Eligibility, disqualification and meeting/voting provisions are set out in the Constitution and Articles.
Governance changes in 2024/25 : During the year the Association replaced its historic two-tier model of management and oversight (Executive Committee and Council of Management) with a single Board of Trustees. This clarified accountability and created one decision-making record covering strategy, finance and risk.
The Constitution was updated to modern standards, including clearer trustee appointment/retirement rules, quorum and voting provisions suited to a smaller board, explicit conflict-of-interest and trusteebenefit controls, and delegated-authority wording with a short schedule of matters reserved to the Board.
A Governance & Financial Agreement was put in place with the Whitchurch Folk House Social Club, confirming the entities’ separate status, setting premises rent and reporting timetables, providing for year-end surplus donations (with a prudent operating float), and documenting the historic inter-entity loan and its repayment mechanism.
The new Board also introduced core policies that had previously been lacking, including a Reserves Policy, Safeguarding policies, Codes of Conduct for trustees, volunteers and staff, strengthened Financial Controls, a Risk Management framework, and refreshed Conflicts of Interest procedures.
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Whitchurch Folk House Association
Report of the trustees
For the year ended 31 March 2025
To support day-to-day coordination, regular liaison meetings were established between Association and Club officers with a standing agenda (programme, building maintenance, licensing/compliance, management accounts and upcoming events). Actions are tracked and unresolved issues are escalated to the Board. Overall, these changes streamline governance and strengthen financial stewardship while preserving a clear, documented interface between the charity and the Club.
Objectives and activities
Charitable purposes : In line with its objects, the Association provides education, cultural and recreational opportunities that reduce isolation, promote wellbeing and strengthen community connections, delivered through the community centre and wider projects/partnerships.
Public benefit statemen t: The trustees confirm they have had due regard to the Charity Commission’s guidance on public benefit when planning activities. The Association delivers public benefit by providing accessible community programmes, cultural and educational opportunities, and by maintaining an inclusive social space in partnership with the Club.
Our activities further our charitable purposes by:
▪Maintaining and opening the Folk House as a welcoming, inclusive space for all ages;
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Re-establishing charitable programming after a stabilisation period, including children’s art classes and subsidised trips to cultural and educational venues for local families;
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Partnering with the Club to host a vibrant programme of social activity, including the first annual Folk Fest, alongside regular club nights and special events that strengthen community cohesion; and
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Developing a business and fundraising plan, supported by the West of England Combined Authority, to underpin growth and address building improvements and accessibility.
The main activities undertaken in the year were:
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Creation of a new craft room for regular community craft sessions; improved outdoor areas including children’s play equipment; and a multi-purpose sports lounge;
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Expanded programme of community events culminating in the first Whitchurch Folk Fest (1,000+ attendees);
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Launch of children’s drawing classes and subsidised family trips (e.g., Zoo and Science Museum); and
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Technology upgrades to improve inclusion and operations (e.g. extending WiFi throughout the building).
Achievements and performance
Stabilisation and renewal: The year marked a transformation from urgent stabilisation to sustained renewal. Membership and footfall at the Folk House rose materially as the building returned to life as a thriving community hub.
Community impact: New and revived activities—children’s arts provision, subsidised family trips, and a successful festival—lowered barriers to participation in arts and culture and provided affordable, local opportunities for social connection.
Organisational strengthening: Establishing distinct but collaborative governance for the Association and the Club, introducing voluntary subcommittees to support the overall running of the organisation, and streamlining the Association’s board improved focus and resilience.
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Whitchurch Folk House Association
Report of the trustees
For the year ended 31 March 2025
Thanks to supporters: Trustees record sincere thanks to members, volunteers and staff whose commitment underpinned the year’s progress.
Financial review
Overall position: For the year ended 31 March 2025 the Association recorded a small operating surplus of £1,761, reflecting renewed income stability following commencement of rental income from the Social Club. The Association’s own direct income remains modest; Trustees are pursuing grants and expanding charitable activities in 2025/26.
Affiliated trading performance : The Social Club recorded a net profit of £16,384 (2023/24: loss £9,084) on increased activity and margin improvements; its Balance Sheet reflected a capital account of £27,397 after adding the 2024/25 surplus to opening funds.
Inter-entity arrangements for the year were as follows:
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Premises rent: The Club has paid the Association £2,000 per calendar month (subject to annual review) under the Governance Agreement;
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Year-end donation : The Club donates its net surplus to the Association each year, retaining only a reasonable operating float; and
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Historic loan: Following a review, the Association reinstated a loan receivable of £62,000 due from the Club, now governed by a formal loan agreement and to be repaid over time. At 31 March 2025, £7,025 is due within one year and £54,975 after one year. Proper recognition and repayment of this asset is necessary for regulatory compliance.
Reserves policy : Consistent with the Constitution, the Board aims to hold reserves equivalent to four months’ running costs to ensure resilience; during the year, reserves were organised into: (i) a noticeaccount for longer-term savings/interest; (ii) a short-term reserve approximating three months’ operating costs; and (iii) operating accounts for day-to-day transactions. At 31 March 2025, liquid reserves (cash and deposits less creditors) were c. £28k, approximately 12 months of operating costs. The policy and levels are reviewed annually.
Going concern: The Board considers the charity a going concern for at least 12 months from approval, having regard to improved income stability (rent), prudent cost control, Club performance, and the loan repayment plan. Principal uncertainties relate to cost inflation, building condition/capital needs, and maintaining trading/membership volumes; these are mitigated through budgeting, reserves, governance oversight and active funding development.
Grants and agency/custodian arrangements: The Association does not hold assets as custodian trustee for other charities; no agency arrangements are reported for the period.
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Whitchurch Folk House Association
Report of the trustees
For the year ended 31 March 2025
Plans for future periods
As we look ahead to the coming year, we are clear on the opportunities and responsibilities facing both the Association and the Club. The work completed over the past year has placed us on a strong foundation, but there is much still to do to secure the long-term future of the Folk House.
The building itself continues to need care and investment. Subject to securing appropriate funding, our priorities include:
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Improvements to the craft room, allowing for more frequent and better quality community events;
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▪Refurbishments of the toilets on both floors, improving accessibility, comfort and modernity;
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Creation of a ground floor accessible toilet and baby changing facility, by repurposing a former office; and
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Improvements to the bar area, modernising both the working space for staff and the environment for members.
Capital investment will remain one of the most significant challenges ahead, but it is also one of the most important to ensure we can continue delivering for members and the wider community.
Risks
The Association is mindful of the challenges ahead, including:
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Continued inflationary pressures on product and operational costs, affecting both bar operations and building management;
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The ongoing need to maintain and improve the building to remain sage, compliant, and welcoming.
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▪Sustaining volunteer capacity, which remains vital to both organisations; and
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The importance of properly managing the loan agreement between the Club and Association, as required by charity law and good governance.
Both organisations are actively managing these risks and remain focused on ensuring the Folk House remains financially resilient, welcoming, and impactful.
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Whitchurch Folk House Association
Report of the trustees
For the year ended 31 March 2025
Statement of responsibilities of the trustees
The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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▪ observe the methods and principles in the Charities SORP; ▪ make judgements and accounting estimates that are reasonable and prudent; ▪ state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Members of the charity guarantee to contribute an amount not exceeding xxx to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
Independent examiners
Godfrey Wilson Limited were appointed as independent examiners to the charity during the year and have expressed their willingness to continue in that capacity.
Approved by the trustees on 28 November 2025 and signed on their behalf by
Garion Chaffe
Garion Chaffe - Trustee
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Independent examiner's report
To the trustees of
Whitchurch Folk House Association
I report to the trustees on my examination of the accounts of Whitchurch Folk House Association (the charitable company) for the year ended 31 March 2025, which are set out on pages 8 to 16.
Responsibilities and basis of report
As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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(1) accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
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(2) the accounts do not accord with those records; or
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(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jennifer Dickinson
Date: 28 November 2025 Jennifer Dickinson ACA Member of the ICAEW For and on behalf of: Godfrey Wilson Limited Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD
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Whitchurch Folk House Association
Statement of financial activities (incorporating an income and expenditure account)
For the year ended 31 March 2025
| 2025 Total Note £ Income from: Donations and legacies 2 3,854 Charitable activities 3 25,170 Investments 355 Total income 29,379 Expenditure on: Raising funds 53 Charitable activities 27,565 Total expenditure 5 27,618 Net income / (expenditure) 1,761 Extraordinary item 13 56,425 Net movement in funds 6 58,186 Reconciliation of funds: Total funds brought forward 34,735 Total funds carried forward 92,921 |
2024 Total £ - 24,167 492 |
|---|---|
| 24,659 | |
| 44 28,138 |
|
| 28,182 | |
| (3,523) (16,661) |
|
| (20,184) 54,919 |
|
| 34,735 |
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. All funds held in the current and prior years were unrestricted.
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Whitchurch Folk House Association
Balance sheet
As at 31 March 2025
| Note Fixed assets Tangible assets 9 Current assets Debtors 10 Current asset investments Cash at bank and in hand Liabilities Creditors: amounts falling due within 1 year 11 Net current assets Net assets Funds General funds Total charity funds |
£ 63,216 20,034 10,038 93,288 (2,040) |
2025 £ 1,673 1,673 91,248 92,921 92,921 92,921 |
2024 £ 3,094 |
|---|---|---|---|
| 3,094 5,575 - 26,760 |
|||
| 32,335 (694) |
|||
| 31,641 | |||
| 34,735 | |||
| 34,735 | |||
| 34,735 |
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsibilities for:
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(i) ensuring that the Company keeps proper accounting records which comply with section 386 of the Act; and
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(ii) preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.
Approved by the trustees on 28 November 2025 and signed on their behalf by
Garion Chaffe
Garion Chaffe - Trustee
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
1. Accounting policies
a) General information and basis of preparation
Whithchurch Folk House Association is a charitable company limited by guarantee registered in England and Wales. The registered office address is Bridge Farm House, East Dundry Road, Bristol, BS14 0LN.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Whitchurch Folk House Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
b) Going concern basis of accounting
The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern.
c) Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
d) Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.
e) Funds accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.
f) Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
1. Accounting policies (continued)
g) Allocation of support and governance costs
- Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities as follows:
2025 2024 Charitable activities 100% 100%
h) Tangible fixed assets
Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
Leasehold land and buildings Over the lease term Fixtures, fittings and equipment Over 5 years
i) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
j) Current asset investments
Current asset investments consist of cash held on deposit in interest bearing accounts. Such investments are measured at their fair value.
k) Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
l) Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
m) Financial instruments
The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
n) Foreign currency transactions
Transactions in foreign currencies are translated at rates prevailing at the date of the transaction. Balances denominated in foreign currencies are translated at the rate of exchange prevailing at the year end.
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
1. Accounting policies (continued)
o) Accounting estimates and key judgements
- In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
There are no key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements.
2. Income from donations and legacies
| Donations Total income from donations and legacies |
2025 Total £ 3,854 3,854 |
2024 Total £ - |
|---|---|---|
| - |
All income from donations and legacies was unrestricted in the current and prior periods.
3. Income from charitable activities
| Income from charitable activities | ||
|---|---|---|
| Rent and room hire Total income from charitable activities |
2025 Total £ 25,170 25,170 |
2024 Total £ 24,167 |
| 24,167 |
All income from charitable activities was unrestricted in the current and prior periods.
4. Government grants
The charitable company did not receive funding from government grants in the current or prior periods.
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
5. Total expenditure
| £ Rent and rates - Heat, light and power - Telephone and computer charges - Professional fees - Maintenance - Bank charges and interest 53 General expenses - Depreciation - Sub-total 53 Allocation of support and governance costs - Total expenditure 53 Total governance costs were £2,699 (2024: £1,378). Raising funds |
£ £ 3,284 - 9,125 - 4,168 - - 2,851 5,976 - - - - 659 1,502 - 24,055 3,510 3,510 (3,510) 27,565 - Support and governance Charitable activities |
2025 Total £ 3,284 9,125 4,168 2,851 5,976 53 659 1,502 |
|---|---|---|
| 27,618 - |
||
| 27,618 | ||
5. Total expenditure (continued) Prior period comparative
| Total expenditure (continued) | |||
|---|---|---|---|
| Prior period comparative Rent and rates Heat, light and power Telephone and computer charges Professional fees Maintenance Bank charges and interest General expenses Depreciation Sub-total Allocation of support and governance costs Total expenditure |
£ - - - - - 44 - - 44 - 44 Raising funds |
£ £ 3,316 - 14,474 - 3,234 - - 2,789 3,081 - - - - 215 1,029 - 25,134 3,004 3,004 (3,004) 28,138 - Support and governance Charitable activities |
2024 Total £ 3,316 14,474 3,234 2,789 3,081 44 215 1,029 |
| 28,182 - |
|||
| 28,182 |
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
6. Net movement in funds
This is stated after charging:
| Depreciation Operating lease payments Trustees' remuneration Trustees' reimbursed expenses Independent examiners' remuneration (excluding VAT) |
2025 £ 1,502 Nil Nil 1,700 |
2024 £ 1,029 Nil Nil Nil |
|---|---|---|
In common with other charities of a similar size and nature we use our independent examiners to assist with the preparation of the financial statements.
7. Staff costs and numbers
No staff are employed by the charity, the trustees comprise the key management personnel and perform the majority of operations for the charity. They received no remuneration for this in either the current or prior years.
8. Taxation
The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
9. Tangible fixed assets
| Cost At 1 April 2024 Additions in year Disposals At 31 March 2025 Depreciation At 1 April 2024 Charge for the year On disposals At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 |
41,472 81 (34,800) 6,753 38,383 1,500 (34,800) 5,083 1,670 3,089 Equipment, fixtures and fittings |
31,387 - - 31,387 31,382 2 - 31,384 3 5 Leasehold land and buildings |
Total £ 72,859 81 (34,800) |
|---|---|---|---|
| 38,140 | |||
| 69,765 1,502 (34,800) |
|||
| 36,467 | |||
| 1,673 | |||
| 3,094 |
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
10. Debtors
| Debtors: amounts due within 1 year Amounts owed by Whitchurch Social Club (note 13) Other debtors Debtors: amounts due after 1 year: Amounts owed by Whitchurch Social Club (note 13) Total debtors 11. Creditors: amounts falling due within 1 year Trade creditors Accruals Other taxation and social security |
2025 £ 7,025 1,216 8,241 54,975 63,216 2025 £ - 2,040 - 2,040 |
2024 £ 5,575 - |
|---|---|---|
| 5,575 | ||
| - | ||
| 5,575 | ||
| 2024 £ 1,537 - (843) |
||
| 694 |
12. Operating lease commitments
The charity had operating leases as lessor at the year end with total future minimum lease receipts as follows:
| Amount falling due: Within 1 year Within 1 - 5 years |
2025 2024 £ £ 9,600 24,000 - - 9,600 24,000 |
|---|---|
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Whitchurch Folk House Association
Notes to the financial statements
For the year ended 31 March 2025
13. Extraordinary item
Over the previous years the charity has loaned funds and extended credit terms for rental payments due from the Whitchurch Social Club in order to enable the social club to remain in operation.
In the previous years these funds had appeared irrecoverable and the trustees have periodically agreed to write-off the outstanding value of the loan. The amount written off in the prior year was £16,661, with an outstanding balance at the year end of £5,575.
This year, trading conditions have improved for the social club and on 12 March 2025 trustees agreed a repayment plan with the leadership of the social club, in order to repay the full amount extended to the charity over the next 8 years. As a result, the trustees now consider the full amount to be recoverable, and have reinstated this loan on the balance sheet as a debtor.
The movements in the balance owed are set out below:
| Balance outstanding at 1 April Loan extended during the year Repaid in the year Written-off in the year Reinstated in the year Balance at 31 March |
2025 £ 5,575 - - - 56,425 62,000 |
2024 £ 17,236 7,000 (2,000) (16,661) - |
|---|---|---|
| 5,575 |
14. Related party transactions
The trustees of the charity are also members of the Whitchurch Social Club, an unincorporated social club. The social club rents premises from and pays a management fee to the charity. Additionally, any profit generated by the social club is donated to the charity. Due to poor trading conditions over the past several years, the social club has fallen behind on rent and the charity had provided loans to ensure the survival of the social club. Trustees have assessed the recoverability of these funds, and the details are laid out in note 13 above.
In the current year the social club paid rent and management fees of £24,000 to the charity (2024: £24,000). The balance outstanding from the social club at the 31 March 2025 is £62,000 (2024: £5,575)
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