Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

Parent Teacher Association 

**ANNUAL REPORT 2022-2023** 

**Carrington Schools Parent Teacher Association** 

Registered Charity No: 1102086 

## **Income and Expenditure Report** 

Year Ended 31st August 2023 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Co Chairs:           Kirstie Austen & Kate Warren 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Treasurer: Claire Willis 



Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## **Balance Sheet** 

Accounting Period 01 September 2022 to 31 August 2023 

|**Opening Balance**<br>Current Account<br>Deposit Account<br>Total cash at bank start of year<br>Transactions accounted for 22/23, but banked 21/22<br>Transactions banked 22/23, but accounted for 21/22<br>**Adjustments to opening balance**<br>Balance Accounts 20/21<br>**Closing Balance**<br>Current Account<br>Deposit Account<br>Total cash at bank end of year<br>Transactions accounted for 22/23 but banked 23/24<br>Transactions banked 22/23 but accounted for 23/24<br>**Adjustments to closing balance**<br>Adjusted balance at end of accounting year 22/23<br>**Total money in over accounting period**<br>Net profit from activities<br>Interest on deposit account<br>**Total funds in**<br>**Dispersements to Schools**<br>Infant School spend<br>Junior School spend<br>**Total School grants (funds out)**<br>**Net funds in**|**£**<br>**£**<br>**£**<br>**Notes**<br>27,829.60<br>6,457.05<br>**34,286.65**<br>0.00<br>1<br>0.00<br>2<br>**0.00**<br>**34,286.65**<br>27,759.53<br>6,484.15<br>**34,243.68**<br>280.00<br>3<br>0<br>4<br>**280.00**<br>**34,523.68**<br>**237.03**<br>19,030.10<br>27.10<br>**19,057.20**<br>6,575.17<br>12,472.37<br>**19,047.54**<br>**9.66**|**£**<br>**£**<br>**£**<br>**Notes**<br>27,829.60<br>6,457.05<br>**34,286.65**<br>0.00<br>1<br>0.00<br>2<br>**0.00**<br>**34,286.65**<br>27,759.53<br>6,484.15<br>**34,243.68**<br>280.00<br>3<br>0<br>4<br>**280.00**<br>**34,523.68**<br>**237.03**<br>19,030.10<br>27.10<br>**19,057.20**<br>6,575.17<br>12,472.37<br>**19,047.54**<br>**9.66**|
|---|---|---|
||**34,286.65**<br>0.00<br>0.00<br>**0.00**<br>**34,286.65**<br>27,759.53<br>6,484.15<br>**34,243.68**<br>280.00<br>0<br>**280.00**<br>**34,523.68**<br>**237.03**<br>19,030.10<br>27.10<br>**19,057.20**<br>6,575.17<br>12,472.37<br>**19,047.54**<br>**9.66**||
|||**9.66**|





Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## **Notes** 

|**1**<br>Monies accounted for in year but banked 21/22<br>**2**<br>Monies accounted for in 21/22 but banked in year<br>**3**<br>Monies accounted for in year 22/23 but banked 23/24<br>Receipt<br>Stationery Sale<br>Receipt<br>Ice Lolly/Sweet Sale<br>**4**<br>Monies banked in year but accounted for in 23/24|0.00<br>0.00|
|---|---|
||**0.00**<br>0.00<br>0.00<br>0.00|
||**0.00**<br>116.62<br>163.38|
||**280.00**<br>0<br>**0**|





Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## **Carrington Schools PTA - Account Summary Income and Expenditure** 

|**2021/22**<br>**Receipts**<br>**Payment**<br>**s**<br>**Net**<br>**Profit**|**2022/23**<br>**Receipts**<br>**Payment**<br>**s**<br>**Net**<br>**Profit**|
|---|---|
|**Main Events**||
|Legoland<br>4295.00<br>-3020.00<br>1275.00<br>Your School Lottery<br>1505.00<br>-<br>1505.00<br>Mufti Days<br>854.00<br>-<br>854.00<br>Xmas cards<br>2291.00<br>-1577.00<br>714.00<br>Retail Cash Back Schemes<br>1439.00<br>-<br>1439.00<br>Bag2School<br>135.00<br>-<br>135.00<br>Christmas Jumper Amnesty<br>54.00<br>-<br>54.00<br>Panto<br>7268.00<br>-5157.00<br>2111.00<br>Magic Show<br>375.00<br>-325.00<br>50.00<br>Flackwell Heath Village Bonfire<br>6450.00<br>-<br>6450.00<br>Christmas on the Green<br>750.00<br>-86.00<br>664.00<br>Heathfest<br>457.00<br>-422.00<br>35.00<br>Summer Fair<br>6945.00<br>-1439.00<br>5506.00<br>Circus<br>5683.00<br>-3767.00<br>1916.00<br>Easter disco<br>1239.00<br>-340.00<br>899.00<br>Welly Sale<br>18.00<br>-<br>18.00<br>Xmas Party<br>107.00<br>-161.00<br>-54.00<br>Costume Sale<br>-<br>-<br>-<br>Christmas Disco<br>-<br>-<br>-<br>Disco 06/10/2022<br>-<br>-<br>-<br>Disco and Mufti 19/05/2023<br>-<br>-<br>-<br>Penny War<br>-<br>-<br>-<br>Ice Lollies and Sweets<br>-<br>-<br>-<br>Stationery Sale<br>-<br>-<br>-<br>Bake Sale 31/10/2022<br>-<br>-<br>-<br>Bake Sale 31/03/2023<br>-<br>-<br>-<br>PTA Expenses<br>-<br>-162.00<br>-162.00|3586.60<br>-2639.00<br>947.60<br>1393.40<br>0.00<br>1393.40<br>791.63<br>0.00<br>791.63<br>824.60<br>0.00<br>824.60<br>590.63<br>0.00<br>590.63<br>0.00<br>0.00<br>0.00<br>181.85<br>0.00<br>181.85<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>5350.00<br>-1000.00<br>4350.00<br>866.21<br>-160.00<br>706.21<br>500.00<br>0.00<br>500.00<br>5804.47<br>-1042.07<br>4762.40<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>36.73<br>0.00<br>36.73<br>663.08<br>-375.00<br>288.08<br>1176.21<br>-215.00<br>961.21<br>1327.30<br>-225.00<br>1102.30<br>1287.81<br>-130.00<br>1157.81<br>163.38<br>163.38<br>364.00<br>-301.60<br>62.40<br>182.95<br>182.95<br>186.92<br>186.92<br>0.00<br>-160.00<br>-160.00|
|**Main Events Sub Total**<br>39,865<br>-16,456<br>**23,409**|25,277.77<br>-6,247.67 **19,030.10**|





Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## **School Spending** 

|**Profits available to spend at start of 22/23**||
|---|---|
|Infant School|£12,662.82|
|Junior School|£16,785.59|
|**Total available**|**£29,448.41**|
|**Infants spend**||
|Musical Instruments|£1,019.99|
|Xmas Party Difference|£62.87|
|Yr 2 Coach|£392.00|
|Musical Instruments|£88.84|
|Hall Audio System|£2,885.00|
|Yr 1 Coach|£196|
|EYFS coach|£420|
|Gazebo costs split (50/50 Juniors)|£359.50|
|Steel band (50/50 Juniors)|£900.00|
|Year 2 leavers icecream van|£163.00|
|Year 2 leavers activites|£87.97|
|**Total Spend**|**£6,575.17**|
|**Juniors spend**||
|Sports Equipment|£853.27|
|Benches|£2,212.05|
|Picket Fence|£2,244.75|
|Fire Pit||
|Area|£1,544.00|
|Bamboo Screening|£616.75|
|Theatre Visit|£799.00|
|Yr 3 coach|£425.00|
|Forest School equipment|£207.90|
|Steel Band (50/50 Infants)|£900.00|
|Diversity week food|£460.15|
|Gazebo costs split 50/50|£359.50|
|Forest school posts|£450.00|
|PGL coach|£1,400.00|
|**Total Spend**|**£12,472.37**|
|**Combined Total Spend**|**£19,047.54**|
|**Balance Carried Forward at end of 22/23 and re-distributed according to fund split**||
|Infant School|£6,087.65|
|Junior School|£4,313.22|
|**Total**||
|**C/fwd**|**£10,400.87**|





Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

|**Profits earned during**|||
|---|---|---|
|**22/23**|||
||Infant School|£8,182.94|
||Junior School|£10,847.16|
||**Total**|**£19,030.10**|
|**Interest earned on Capital**|||
||Infant School|£11.65|
||Junior School|£15.45|
||**Total**|**£27.10**|
|**Profits available to spend at start of 23/24**|||
||**Infant School**|**£14,282.24**|
||**Junior School**|**£15,175.83**|





Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## **Chair’s report 27[th] September 2023** 

Thank you to all for attending the AGM this evening. During the meeting we will be run through the formalities of committee elections, financial review and the expenditure plans for the future along with a brief overview of our events calendar. 

This was our second school year for most of the committee and another very busy one full of fundraising events and activity. We would like to start by thanking both head teachers, Mrs Cameron and Mrs Cliffe for their support of the PTA and the administration staff from both schools who are key in helping with the communication with both the teaching staff and our parents and carers. 

During the last school year, we have carried on with traditional fundraisers and events as well as adding some new initiatives, making it another busy one! 

Our reliable good fundraisers including the annual village fireworks event raised us £4350 and once again the summer fair was a success bringing in £4762 (50% of our total profit coming from these two events) 

The regular initiatives have also continued including mufti days made £791, school discos £2351 and the Christmas cards raised £824. We regularly hold second hand sales, bakes sales and treat/ice lolly sales when we see the opportunity. All make a decent profit with minimal effort to organise. 

The retails cash back schemes through Easyfundraising and Amazon Smile which brought in £590 and the School lottery £1393. The school lottery needs promotion this year, as ticket numbers have slowly declined. We will look for a new ‘lottery rep’ in the school community to help boost this again. 

There was no circus last year and the Christmas panto didn’t happen, but we are pleased to say we have secured discounted pantomime tickets for families this year, which we hope will not only be a fun, festive event to attend but also see a good return. 

We had a PTA run Christmas tombola stall at the FHRA Christmas on the Heath, a brilliant day raising us £706, this is already booked again for this year.  We also received a generous £500 donation from the FHRA from the village Heath Fest profits. 

A new initiative which raises a small profit is the stationary packs for junior school. This seemed to be well received by most and we plan to keep this going for the year ahead. 

The Penny War was also a new fundraiser for last year, we hope parents and children enjoyed the competition and we saw an impressive amount raised of £1157. 

Altogether we have raised a fantastic amount this year, a total of £19,030. An amount which we are very proud of and thank all our supporters, parents/carers and the schools for helping us make this possible. 

For this school year ahead, we will continue with the usual fundraisers and welcome any new ideas from our parents/carers who would like to get more involved.  We would like to reintroduce the clothes recycling scheme either through Bags to School or with a permanent recycling bin on the premises. There is an opportunity being missed here to not only help our school community recycle unwanted items but to raise some extra funds. 

We plan to run an Elfridges shop this year, the idea being that children can purchase an ‘Elfridges’ voucher beforehand and we run a shop on a designated day during school hours for them to hand pick a gift for a loved one. The presents will come from small donations of unwanted gifts and bulk purchases made by us. 



Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## Expenditure 

The funds raised in the previous year ending August 2022 gave the infants £12,662 and junior £16,785 schools to spend. These included funds carried over from 20/21. 

For the infant school, we funded musical instruments, a new audio system for the hall, diversity week activities, year 2 leavers activity and school trip coaches for each year group. 

The juniors we funded new sports equipment, outdoor benches, Forest school enhancements, theatre visit to school, the year 6 PGL coach and school trip coaches for each year group. 

The unspent funds from last year will be carried forward to spend in 23/24. This is £6087 for infants and £4313 for juniors. 

Funds going forward to spend during the 23/24 school year: - Junior School - £15,175 (57%) 

Infant School - £14,282 (43%) 

We would like to remind the schools that the PTA constitution states that funds raised must be spent the next school year so that current pupils benefit from their parents/carer’s contributions. 

## **Kirstie Austen** 

27/09/2023 

## **Carrington Schools’ PTA Committee** 

**Co-chairs** – Kirstie Austen & Kate Warren 

**Secretary** – Jodie Eakins 

**Treasurers** – Dee Mason-McMahon (resigned.April.8689).Charlotte Crutchley (April‗July.8689.resigned) 



Docusign Envelope ID: FE0D8ADF-41F4-4FFE-9FEA-DA5DA9739864 

## **Independent Examiners Review to the Trustees of Carrington Parent Association (Charity No: 1102086)** 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st August 2023, I have reviewed the accounts submitted and have been able to verify that the opening and closing balances reconcile. 

## **Name:** 

16/09/2024 **Date:**