Beaminster Preschool Limited (formerly Beaminster Playgroup Limited) (A Charitable Company Limited by Guarantee)
Annual Report and Financial Statements
For the Year Ended 31 March 2024
Company Number: 04908908 Charity Registered in England and Wales Number: 1102042
Beaminster Preschool Limited Contents For the Year Ended 31 March 2024
| Page | |
|---|---|
| Reference and Administrative Details | 2 |
| Trustees’ Report | 3 – 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 – 17 |
Produced by Albert Goodman LLP
1
Beaminster Preschool Limited Reference and Administrative Details For the Year Ended 31 March 2024
| Charity name | Beaminster Preschool Limited |
|---|---|
| Charity registration number | 1102042 |
| Company registration number | 04908908 |
| Registered Office | St Mary’s Academy |
| Clay Lane | |
| Beaminster | |
| Dorset | |
| DT8 3BY | |
| Trustees and Directors | L Cross |
| T Graves | |
| P Hughes | |
| G White | |
| D White | |
| K Rundle | |
| L Lovelace | |
| C Hornyak | |
| K Cawdron | |
| Independent Examiner | Michelle Ferris BSc(Hons) FCA DChA |
| Albert Goodman LLP | |
| Goodwood House | |
| Blackbrook Park Avenue | |
| Taunton | |
| Somerset | |
| TA1 2PX |
Produced by Albert Goodman LLP
2
Beaminster Preschool Limited Trustees’ Report For the Year Ended 31 March 2024
The Trustees (who are also the Directors for the purposes of Company Law) have pleasure in presenting their annual report and the unaudited financial statements for the year ended 31 March 2024. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (SORP FRS 102 – implemented 1 January 2019) and the special provisions relating to small companies within Part 15 of the Companies Act 2006 have been adopted in preparing the annual report and financial statements of the charity.
Public Benefit
The trustees report that the charitable activities described in “Objective and Activities” and “Achievements and performance” paragraphs are for the public benefit. The trustees also confirm that they have complied with section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission.
Structure, governance and management
Beaminster Preschool Limited is a registered charity, registered number 1102042 and a company limited by guarantee, registered number 04908908, registered address; St Marys Academy, Clay Lane, Beaminster, Dorset, DT8 3BY.
The governing document is the memorandum and articles of association dated 23 September 2003.
The following trustees, who are also directors for the purpose of company law, served during the year and since the year end:
L Cross – New trustee elected 9 October 2023; Chair 31 May 2024 – 1 November 2024 L Clark - Trustee
T Graves – Secretary - Appointed 1 December 2023 C Hawley – New trustee elected 9 October 2023, Resigned 30 October 2024 P Hughes – Treasurer D Marian – Resigned 9 December 2024 R Tanner – Resigned 30 October 2024 D Marklew – Chair – Resigned 31 May 2024
R Battrick – Resigned 1 November 2023 A Biggs – Resigned 1 December 2023 A Dawkins – Resigned 1 December 2023 N Green – Resigned 1 December 2023 N Marsh – Resigned 1 December 2023 S Northover – Resigned 1 December 2023 C Whitelock – Resigned 1 December 2023
Appointed after the year end: K Cawdron – New trustee elected 1 November 2024 C Hornyak – New trustee elected 1 November 2024 L Lovelace – New trustee elected 1 November 2024 K Rundle – New trustee elected 1 November 2024 D White – New trustee elected Chairperson 1 November 2024 G White – New trustee elected 1 November 2024
Trustees are appointed at the Annual General Meeting. There are no directors as the Preschool is not a company. There must be at least seven trustees at any one time, but there is no maximum number of trustees.
Produced by Albert Goodman LLP
3
Beaminster Preschool Limited Trustees’ Report For the Year Ended 31 March 2024
New trustees are initially assisted by retiring trustees and are directed to Charity Commission publications regarding trustee responsibility.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of liquidation of the company.
Objectives and Activities for the Public Benefit
The main objective of the charity, and principal activity of the charity, is to enhance the development and education of children under statutory school age in the Beaminster area. The setting is fully inclusive and aims to meet the needs of all children including those with Special Needs. This is achieved by the provision of a preschool within the premises of St Marys Academy in Beaminster. The group is run by suitably qualified staff and receives financial support from the Local Authority. Normally there are approximately 40 children on roll.
In setting our objectives and planning our activities, the trustees have complied with the duty in section 17(5) of the Charities Act 2011 to give careful consideration to the Charity Commission’s general guidance on public benefit, and in particular to its supplementary public benefit guidance on advancing education and on fee charging.
Achievements and performance
The charity has continued to provide a consistent level of teaching and development to children. Wages were increased in the financial year 2023/24. In financial year 2022/23 wages were £82,738, rising from £73,133 in the financial year 2021/22. For the financial year of 2023/24 this increased further as we gave all staff a pay rise, to £106,260. As to fee income this increased because of the uplift in government funding, but the preschool did not increase its fees for parents buying extra hours.
Preschool staff are trained to a high standard, and this is crucial to ensure that the quality of teaching and safeguarding of the children is maintained, including SEN training. The trustees are working with the staff to ensure the current standards are maintained and improved for the future benefit of local children.
During the year the Charity has been running various fundraising events such as bingo, colouring competition, colour run, summer fair, autumn sponsored walk, Christmas market and sponsored cycle ride.
Financial Review and Reserves Policy
The trustees' policy on income reserves is to maintain sufficient reserves for the charity to continue to meet its ongoing commitments and to develop the services provided by the charity. The unrestricted funds of the charity amounted to £67,141 at 31 March 2024. This includes £4,055 of fixed assets. The restricted funds amount to £nil at 31 March 2024.
The trustees believe that the charity should hold unrestricted reserves equivalent to 3 months operating costs as to reduce the size of the reserve. Cash reserves at 31 March 2024 were above this level.
Risk management
The charity trustees have considered the major risks to which the charity is exposed. They have reviewed those risks and have established systems and procedures to manage them appropriately.
Produced by Albert Goodman LLP
4
Beaminster Preschool Limited Trustees’ Report For the Year Ended 31 March 2024
Statement of Trustees’ Responsibilities
The trustees (who are directors of Beaminster Preschool Limited for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
-
there is no relevant information of which the charitable company's independent examiners are unaware; and
-
the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiners are aware of that information.
Signed by order of the trustees on 26 March 2025
P Hughes Trustee
Produced by Albert Goodman LLP
5
Beaminster Preschool Limited Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2024
Independent examiner’s report to the trustees of Beaminster Preschool Limited (‘the company’)
I report on the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024, which are set out on pages 7 to 17.
Responsibilities and basis of report
As the trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX
Date: 26 March 2025
Produced by Albert Goodman LLP
6
Beaminster Preschool Limited Statement of Financial Activities (including an Income and Expenditure Account) For the Year Ended 31 March 2024
| Unres- tricted Notes £ Income from: Donations and legacies 2 3,380 Investments 3 114 Charitable activities 4 128,402 Total income 131,896 Expenditure on: Charitable activities 5 124,120 Total expenditure 124,120 Net income/(expenditure) for the year 7,776 Net movement in funds for the year 7,776 Reconciliation of funds Total funds brought forward 59,365 |
Unres- tricted Notes £ Income from: Donations and legacies 2 3,380 Investments 3 114 Charitable activities 4 128,402 Total income 131,896 Expenditure on: Charitable activities 5 124,120 Total expenditure 124,120 Net income/(expenditure) for the year 7,776 Net movement in funds for the year 7,776 Reconciliation of funds Total funds brought forward 59,365 |
Res- tricted £ - - - |
Total 2024 £ 3,380 114 128,402 131,896 124,120 124,120 7,776 7,776 59,365 |
Unres- tricted £ 4,511 2 123,614 128,127 99,816 99,816 28,311 28,311 31,054 |
Res- tricted £ - - - |
Total 2023 £ 4,511 2 123,614 |
|---|---|---|---|---|---|---|
| - - |
- 61 |
128,127 99,877 |
||||
| - - |
61 (61) |
99,877 28,250 |
||||
| - - |
(61) 61 |
28,250 31,115 |
||||
| Total funds carried forward | 67,141 | - | 67,141 | 59,365 | - | 59,365 |
The results for the year derive from continuing activities and there are no gains or losses other than those shown above.
The Statement of Financial Activities incorporates the income and expenditure account.
Produced by Albert Goodman LLP
7
Beaminster Preschool Limited (Company number 04908908) Balance sheet As at 31 March 2024
| Notes Fixed assets |
£ £ £ £ 2024 2023 |
£ £ £ £ 2024 2023 |
£ £ £ £ 2024 2023 |
|---|---|---|---|
| Tangible fixed assets 8 |
4,055 | 856 | |
| Current assets Stock Debtors 9 Cash at bank and in hand Liabilities: |
- 907 66,878 67,785 |
4,055 176 1,109 92,379 93,664 |
|
| 856 | |||
| Creditors falling due within one year 10 |
(4,699) | (35,155) | |
| Net current assets Total net assets The funds of the charity: Unrestricted funds 11 Total charity funds |
63,086 67,141 67,141 67,141 |
58,509 | |
| 59,365 59,365 |
|||
| 59,365 |
These accounts have been prepared and delivered in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006.
For the year in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.
The trustees/directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the Board for issue on 26 March 2025 and signed on its behalf by:
P Hughes Trustee
Produced by Albert Goodman LLP
8
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
1 Accounting policies
General information and basis of preparation
Beaminster Preschool Limited is a company limited by guarantee incorporated in England and Wales under the Companies Act. The address of the registered office is given on page 2. The nature of the charity’s operations and its principal activities are set out in the Trustees Report on pages 3-5.
On 2 July 2020 the trustees passed a resolution to change the name of the charity from Beaminster Playgroup Limited to Beaminster Preschool Limited.
The financial statements have been prepared under the historic cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)-(Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The charity meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 10.
Incoming resources
Incoming resources including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt, and the amount can be measured with sufficient reliability.
Investment income is recognised on a receivable basis.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Produced by Albert Goodman LLP
9
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
1 Accounting policies (cont’d)
Fixed assets
Fixed assets are valued at cost less depreciation. No assets are capitalised under £500.
Depreciation is calculated to write off the cost or valuation of fixed assets over their estimated useful lives at the following rates:-
Leasehold property – 10% straight line basis Plant and machinery – 25% straight line basis Office equipment – 15% straight line basis
Stock
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow-moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.
Debtors
Trade debtors are recognised at the settlement amount due.
Cash at bank and in hand
Cash at bank and in hand comprise cash on hand and call deposits that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement amount.
Taxation
As a registered charity, the company is exempt from corporation tax and capital gains tax, to the extent to which income and gains are applied to charitable purposes. The company is not exempt from Value Added Tax (VAT). Irrecoverable VAT is included in the costs of those items to which it relates.
Operating leases
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
Financial Instruments
The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:
Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments.
Cash at bank and deposit accounts – is classified as a basic financial instrument and is measured at face value.
Produced by Albert Goodman LLP
10
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
1 Accounting policies (cont’d)
Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or another financial instrument.
2 Donations and legacies
| 100 Club Donations and legacies |
Unres- tricted funds £ 213 3,167 3,380 |
Res- tricted funds £ - - |
2024 Total £ 213 3,167 3,380 |
Unres- tricted funds £ 336 4,175 4,511 |
Res- tricted funds £ - - - |
2023 Total £ 336 4,175 4,511 |
|---|---|---|---|---|---|---|
| - |
3 Investment Income
| 3 Investment Income |
||||||
|---|---|---|---|---|---|---|
| Bank interest | Unres- tricted funds £ 114 |
Res- tricted funds £ - |
2024 Total £ 114 |
Unres- tricted funds £ 2 |
Res- tricted funds £ - |
2023 Total £ 2 |
Produced by Albert Goodman LLP
11
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
4 Income from charitable activities
| Childcare: Childcare income |
Unres- tricted funds £ 116,628 |
Res- tricted funds £ - |
2024 Total £ 116,628 |
Unres- tricted funds £ 110,770 |
Res- tricted funds £ - |
2023 Total £ 110,770 |
|---|---|---|---|---|---|---|
| Little explorers | 350 | 350 | 528 | - | 2,571 | |
| Co-op funding Lunch Club Snack Contributions Late Payment Fees Uniform Sales Other income |
2,242 7,503 1,500 115 64 - |
- - - - - |
2,242 7,503 1,500 115 64 - |
2,571 7,735 1,380 550 80 - |
- - - - - - |
528 7,735 1,380 550 80 - |
| 128,402 | - | 128,402 | 123,614 | - | 123,614 | |
Government Grants
Income from government grants comprises grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific projects. See above and note 2 for more information including the amount and source of these amounts. There are no unfulfilled conditions or other contingencies attached to these grants (2023 - none).
Produced by Albert Goodman LLP
12
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
5 Expenditure from charitable activities
| Purchases Wages and salaries Staff training Rent and rates Insurance Repairs and maintenance Uniform expenses Office expenses |
Unres- tricted funds £ 7,516 106,260 659 3,101 1,158 372 308 1,718 |
Res- tricted funds £ - - - - - - - - |
2024 Total £ 7,516 106,260 659 3,101 1,158 372 308 1,718 |
Unres- tricted funds £ 3,794 82,738 144 3,066 1,140 2,356 448 1,913 |
Res- tricted funds £ - - - - - - - - |
2023 Total £ 3,794 82,738 144 3,066 1,140 2,356 448 1,913 |
|---|---|---|---|---|---|---|
| Sundry expenses | 330 | - | 330 | 1,750 | - | 1,750 |
| Charitable donations Accountancy Bank charges Legal and professional Depreciation Depreciation |
- 2,664 36 202 (701) 497 124,120 |
- - - - - - |
- 2,664 36 202 (701) 497 124,120 |
5 1,500 64 - - 898 99,816 |
- - - - - 61 61 |
5 1,500 64 - - 959 |
| - | 99,877 |
Produced by Albert Goodman LLP
13
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
6 Net income/(expenditure)
Net income/(expenditure) is stated after charging:
| Net income/(expenditure) is stated after charging: | Net income/(expenditure) is stated after charging: | Net income/(expenditure) is stated after charging: |
|---|---|---|
| 2024 2023 £ £ Depreciation and amortisation 497 959 Accounts remuneration - independent examination 772 630 - other 992 570 7 Employees’ remuneration The average number of persons employees by the charity during the year was as follows: 2024 2023 |
||
| 2024 | 2023 | |
| Charitable activities Employment costs |
8 8 2024 £ |
7 |
| 7 2023 £ |
||
| Wages and salaries | 102,344 | 76,224 |
| Social security costs Pension costs |
2,626 1,290 106,260 |
5,935 579 |
| 82,738 |
7 Employees’ remuneration
No employee received emoluments of more than £60,000 during the year (2023 - 0).
Key management personnel
The key management personnel of the charity is considered to be the preschool manager. The total costs to the charity of employee benefits for the key management personnel (including Employers National Insurance and pensions) were £33,907 (2023 - £26,050).
Produced by Albert Goodman LLP
14
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
8 Tangible assets
| Cost At 1 April 2023 Additions Disposals At 31 March 2024 Depreciation At 1 April 2023 Charge for the year Eliminated on disposals At 31 March 2024 Net book value At 31 March 2024 At 1 April 2023 |
Leasehold Property £ 8,455 - - 8,455 (8,455) - - (8,455) - - |
Plant & Machinery £ 12,541 - - 12,541 (12,473) (68) - (12,541) - 68 |
Office Equipment £ 13,564 3,696 - 17,260 (12,776) (429) - (13,205) 4,055 788 |
Office Equipment £ 13,564 3,696 - 17,260 (12,776) (429) - (13,205) 4,055 788 |
Total £ 34,560 3,696 - |
|---|---|---|---|---|---|
| 38,256 (33,704) (497) - |
|||||
| (34,201) 4,055 856 |
|||||
| 9 Debtors |
2023 £ 1,109 1,109 |
||||
| Trade debtors | 2024 £ 907 907 |
||||
Produced by Albert Goodman LLP
15
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
10 Creditors: amounts falling due within one year
| Trade creditors Other creditors |
2024 £ - 4,699 4,699 |
2023 £ 2,184 32,971 35,155 |
|||
|---|---|---|---|---|---|
| 11 Statement of funds |
|||||
| At 1 April | Incoming | Resources | At 31 | ||
| 2023 | resources | expended | March 2024 | ||
| Unrestricted Funds General |
£ 59,365 59,365 At 1 April |
£ 131,896 131,896 Incoming |
£ (124,120) (124,120) Resources |
£ 67,141 |
|
| 67,141 At 31 |
|||||
| 2022 | resources | expended | March 2023 | ||
| Unrestricted Funds General Restricted Funds Beaminster Charities - Laptop |
£ 31,054 61 31,115 |
£ 128,127 - 128,127 |
£ (99,816) (61) (99,877) |
£ 59,365 - |
|
| 59,365 |
Beaminster Charities provided a grant of £601 in December 2016 to enable the charity to purchase a laptop, which is included as a tangible fixed asset. Depreciation has been charged on this asset at 15% straight line and the asset was fully depreciated by 31 March 2023.
Produced by Albert Goodman LLP
16
Beaminster Preschool Limited Notes to the Financial Statements For the Year Ended 31 March 2024
12 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Net assets |
Unres- tricted funds £ 4,055 67,785 (4,699) 67,141 |
Res- tricted funds £ - - - |
2024 Total £ 4,055 67,785 (4,699) 67,141 |
Unres- tricted funds £ 856 93,664 (35,155) 59,365 |
Res- tricted funds £ - - - - |
2023 Total £ 856 93,664 (35,155) |
|---|---|---|---|---|---|---|
| - | 59,365 |
13 Members’ liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
Produced by Albert Goodman LLP
17