Registered number: 04773325 Charity number: 1102023
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE (A company limited by guarantee)
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the charity, its trustees and advisers | 1 |
| Trustees' report | 2 - 7 |
| Independent examiner's report | 8 - 9 |
| Statement of financial activities | 10 |
| Balance sheet | 11 - 12 |
| Notes to the financial statements | 13 - 31 |
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023
| Trustees | Teresa Cresswell,Chair |
|---|---|
| Jean Webb,Vice Chair | |
| Helena Douch | |
| Rick Barnett | |
| LucyMcManus(resigned 26 April 2023) | |
| Eleanor Orry (resigned 1 November 2023) | |
| Joseph Etherington | |
| Company registered number 04773325 Charity registered number 1102023 Registered office 3rd Floor Dents Chambers 81 New Square Chesterfield England S40 1AH Independent Examiner Nicola Adams ACA DChA BHP LLP Chartered Accountants One Waterside Place Basin Square Brimington Road Chesterfield S41 7FH Bankers Co-operative Bank plc 15 Elder Way Chesterfield S40 1UX |
Page 1
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2023
The Trustees (who are directors of the charity for the purposes of the company law) present their annual report together with the financial statements of Relate – Chesterfield & North Derbyshire for the year 1 April 2022 to 31 March 2023. The Annual report services the purposes of both a Trustees’ report and a directors’ report under company law. The Trustees confirm that the annual report and financial statement of the charity comply with the current statutory requirements, the requirements of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic or Ireland (FRS 102) (effective 1 January 2019).
Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors’ Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The key charitable activity is attributed to direct client counselling, this encompasses children and young people, individuals, couples, family counselling and psychosexual therapy. In addition, we offer free or subsidised training to those in need.
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our objectives and activities and in planning our future activities. In particular, the trustees consider how many planned activities they have set. Further details on how the charity delivers public benefit can be found in the activities undertaken to achieve objectives paragraph below
b. Activities undertaken to achieve objectives
Clients are offered a choice of appointment times to suit their availability and attend for an assessment appointment before undertaking ongoing counselling to ensure they receive the right service. Waiting times are monitored and every effort is made to keep these as short as possible within the restraints of our resources. The Board and CEO are actively and continually seeking contract services that fit our charitable activity.
One of the Board’s main objectives for this year was to ensure that people were able to access our provision irrespective of their ability to pay. We specifically sought contracts and grants to enable us to increase the reach of our services to people affected by COVID-19 and those on a low income and experiencing financial hardship where this is impacting upon their relationships.
We also wanted to focus on children and young people aged 8-18 years and families. As part of this we aimed to strengthen our interrelationships with Mental Health services, Social Care and School Nursing and Education, to develop strong referral pathways and networking systems.
In line with our charitable aims, we actively seek funding and bursaries to enable us to provide services at the point of need to those less able to pay. In particular, this last year we have reached a target of 79% free or subsidised provision.
Page 2
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
Objectives and activities (continued)
c. Staffing
The Centre relies on the reception staff (both paid and voluntary) who provide reception cover throughout the day and evening. The provision of placements for counsellors on the Relate training course continues and supervision and ongoing support to counsellors is provided by the Centre via the Clinical Supervisor. The Centre currently employs 11 Counsellors, 1 Chief Executive Officer, 1 Operations manager, 1 Quality and Training Lead, and 2 administrative staff.
Achievements and performance
a. Review of activities
The Centre delivered 1,704 attended counselling sessions during the period of April 2022 to March 2023. We have offered a blended service of face to face, telephone and webcam appointments to meet client demands and needs for geographical and a range of other reasons. This will reduce previous barriers for some people in accessing our service, particularly those in remote areas.
Financial review
a. Going concern
The trustees recognise that the ability of the charity to continue in operation is dependent on its ability to be able to raise sufficient income through services provided and obtaining grants to support the running costs of the charity. The trustees recognise that in the current economic climate there are significant uncertainties to achieving this.
A new management team has reviewed options to merge with other centres or the national body but at this point feels they would be last resort and possibly have a negative impact on the local nature and provision of services.
This new management team and a revised approach has identified financial and operational weaknesses that have been resolved and together with the liquidation of a fixed asset to cover short term cash requirements the immediate future is not in doubt. Trustees are continuing to take this issue very seriously and are reviewing financial information (including cash flow forecasting) with management on a monthly basis and appropriate action is being taken where necessary.
Based on the above, the trustees are satisified that the charity is a going concern and continue to adopt this basis of accounting.
Page 3
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
b. Review of the year
Our main funding source is now contract working including our IAPT contract with Talking Mental Health Derbyshire, grants and bursaries, and client payments.
As a result of funding changes, total income decreased from the previous year from £268,451 (as restated) to £228,082. Expenditure increased from the previous year from £219,774 to £244,897 resulting in a deficit of £16,815 (2022: surplus £48,677 as restated).
The total funds carried forward as of 31 March 2023 are £146,434 (2022: £163,249 as restated) of which £8,410 (2022: £11,360) are restricted, and £138,024 (2022: £151,889 as restated) are unrestricted.
Monthly financial statements are produced for the Board’s scrutiny and quarterly financial statements are presented by the CEO.
c. Reserves policy
The policy of the organisation has always been to have a small reserve in cash and an asset in the form of a property that was rented out. The last two years have been difficult as shown in this financial statement and the cash reserves have been depleted. The trustees have taken the decision to sell the asset to maintain cash reserves and are now operating on the basis that we always retain £50,000 as a reserve that would cover any closing costs and cash availability of circa £ 50,000 to allow for the gaps between receipt of large-scale grants which are critical to the organisation. The Trustees and management review this situation on a monthly basis.
At 31 March 2023 total free reserves were (£29,351) after designating an extra £16,000 for a contingency against loss of funding (designated fund total £50,000 at year end). The free reserves position will be improved in the future as a result of the decision to sell the property and remedial action being taken by the trustees and management team
Page 4
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
Structure, governance and management
a. Constitution
Relate – Chesterfield & North Derbyshire is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association dated 21 May 2003.
b. Methods of appointment or election of Trustees
The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as Members of the Executive Committee. Under the requirements of the Memorandum and Articles of Association the members of the Executive Committee are elected to serve for one year renewable annually.
In an effort to reflect a range of skills and expertise, members have been appointed to the Board with this is mind and where possible, the Board will endeavour to retain these skills, or recruit new Trustees according to the needs of the organisation. In the event of particular skills being lost due to retirement, individuals may be approached to offer themselves for election.
c. Policies adopted for the induction and training of Trustees
Trustees have a selection interview following completion of the Trustee application form, and references have been received, with a further opportunity to meet the Chief Executive Officer and other staff and to visit the Centre. They are also given information packs about Relate and can access both national and local websites. New members are invited to attend meetings prior to registering as Trustees as observers and are also required to attend National Relate zoom meetings of Trustees. In particular, they are briefed about the Charities Commission requirements for Trustees, and their Safeguarding responsibilities.
d. Organisational structure and decision making
Relate Chesterfield & North Derbyshire currently has an Executive Committee of 5 members who meet quarterly and are responsible for the overall governance and strategic direction of the charity. Responsibility of the day-to-day provision of services is delegated to the Chief Executive Officer.
The Centre is a member of the Relate Federation and is guided in the provision of services by the agreed national service specifications.
Page 5
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Structure, governance and management (continued)
e. Risk management
The Board of directors receive a quarterly financial report in addition to the Chief Executive Officers written and verbal reports at the monthly or quarterly Board meetings. Financial and health and safety policies are also in place along with the appropriate insurance policies. In addition, all staff are DBS checked, and are required to read annually updated policies and sign a statement of understanding to confirm they will apply the policy to their practice.
The major risk that the charity is exposed to is loss of funding from grants and contracts. To mitigate this the Board ensure sufficient funds are kept in the reserves over and above the amounts that have previously been held for this purpose. Also, there has been a diversification of income streams to protect against loss from an particular source and this continues to be the focus to protect the future and financial viability of the Centre. Other more general risks such as damage to property and absence of staff are provided for in the business continuity plan, which also provides for remote working.
A major risk to the organisation is staff sickness absence owing to the small team and ensuring service and management coverage. This is partly mitigated by the Board’s hands-on and operational protection approach.
Plans for future periods
Last year, similar to other charities we benefitted from Covid Funding, which helped us consolidate our removal, and build up the service. Our strategy was to move from Webcam or Telephone Counselling and to return to face to face counselling as client confidence grew. Our approach is now to offer counselling by 3 communication approaches.
However, building up both client and counsellor confidence became a lengthy process. Plus, our client service utilisation was reducing. This required us strengthening our administrative processes and maximising our capacity with each counsellor. Alongside this, to provide us with some income stability, we are subletting parts of our accommodation to similar organisations. Putting this in place was really important as we were aware that funding via grants was becoming more difficult.
We endeavoured to advertise and recruit more counsellors, but this process was slow due to the high academic requirements of Relate and counsellor’s qualifications meeting the APEL process. We were able to recruit 2 youth counsellors to support us in the ever-increasing demand for young people’s counselling. Building on the demand for young people’s provision the Board were supportive of us developing a “Youth Hub” and calling this aspect of Relate “SPACE”.
To further develop our service and build upon the demand, we recruited a “Trainer and Qualified Coach” to extend our counselling offer to include coaching for young people who would benefit from this approach, either independently or as well as counselling.
Alongside this the Board were extremely keen to improve Relate’s approach to Quality. In particular, it was important to capture client feedback to inform service delivery, and to develop quality approaches including our “First Response” and maximising our appointments. Discussions took place with National Relate to utilise “Tableau” a more sophisticated data system that enabled us to scrutinise and analyse our activity to inform our approaches.
Whilst we have two service contracts – IAPT, which is in place until April 2025, we are aware that the CEV contract was a finance restricted provision that would run out in March 2024. Both of these contracts contribute to us being able to deliver our charitable aims, “To deliver counselling to all those in need, irrespective of their ability to pay”. However, to maintain this, the Board and Management have to consider future approaches, including increasing our fee paying clients
Page 6
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
Plans for future periods (continued)
service utilisation.
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the Charitable Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable Company will continue in operation..
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
Teresa Cresswell Chair Date: 30/01/2024
Page 7
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2023
Independent Examiner's Report to the Trustees of Relate - Chesterfield and North Derbyshire ('the charitable company')
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023.
Responsibilities and basis of report
As the trustees of the charitable company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charitable Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Emphasis of matter
I draw attention to note 1.3 in the financial statements which discusses the trustees' assessment of going concern given the uncertainties around future income generation.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
Page 8
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nicola Adams (Jan 30, 2024 15:57 GMT)
Signed:
Dated: 30/01/2024
Nicola Adams ACA DChA
BHP LLP One Waterside Place Basin Square Brimington Road Chesterfield S41 7FH
Page 9
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investments 5 Other income 6 Total income Expenditure on: Raising funds 7 Charitable activities 8 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward as previously stated Prior year adjustment Total funds brought forward as restated Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 49,081 12,960 - - - 62,041 - 64,991 64,991 (2,950) 11,360 - 11,360 (2,950) 8,410 |
Unrestricted funds 2023 £ 18,745 69,485 77,729 82 - 166,041 606 179,300 179,906 (13,865) 135,919 15,970 151,889 (13,865) 138,024 |
Total funds 2023 £ 67,826 82,445 77,729 82 - 228,082 606 244,291 244,897 (16,815) 147,279 15,970 163,249 (16,815) 146,434 |
As restated Total funds 2022 £ 79,916 84,169 19,932 12 84,422 |
|---|---|---|---|---|
| 268,451 | ||||
| 1,176 218,598 |
||||
| 219,774 | ||||
| 48,677 | ||||
| 114,572 - |
||||
| 114,572 48,677 |
||||
| 163,249 |
The Statement of Financial Activities complies with the requirements for an income and expenditure account under the Companies Act 2006 and includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Page 10
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
REGISTERED NUMBER: 04773325
BALANCE SHEET
AS AT 31 MARCH 2023
| Note Fixed assets Tangible assets 12 Investment property 13 Current assets Debtors 14 Cash at bank and in hand Creditors: amounts falling due within one year 15 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 17 Unrestricted funds 17 Total funds |
15,264 102,964 118,228 (89,169) |
2023 £ 8,731 108,644 117,375 29,059 146,434 146,434 8,410 138,024 146,434 |
29,276 150,090 179,366 (25,072) |
As restated 2022 £ 8,955 - |
|---|---|---|---|---|
| 8,955 154,294 |
||||
| 163,249 | ||||
| 163,249 | ||||
| 11,360 151,889 |
||||
| 163,249 |
The Charitable Company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
Page 11
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
REGISTERED NUMBER: 04773325
BALANCE SHEET (CONTINUED)
AS AT 31 MARCH 2023
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
Teresa Cresswell
Date: 30/01/2024
The notes on pages 13 to 31 form part of these financial statements.
Page 12
(A company limited by guarantee)
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Relate - Chesterfield and North Derbyshire meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The financial statements are prepared in £ sterling which is the functional currency of the charity and rounded to the nearest £1.
1.2 Company status
The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
1.3 Going concern
The trustees recognise that the ability of the charity to continue in operation is dependent on its ability to be able to raise sufficient income through services provided and obtaining grants to support the running costs of the charity. The trustees recognise that in the current economic climate there are significant uncertainties to achieving this.
A new management team has reviewed options to merge with other centres or the national body but at this point feels they would be last resort and possibly have a negative impact on the local nature and provision of services.
This new management team and a revised approach has identified financial and operational weaknesses that have been resolved and together with the liquidation of a fixed asset to cover short term cash requirements the immediate future is not in doubt. Trustees are continuing to take this issue very seriously and are reviewing financial information (including cash flow forecasting) with management on a monthly basis and appropriate action is being taken where necessary.
Based on the above, the trustees are satisified that the charity is a going concern and continue to adopt this basis of accounting.
Page 13
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.4 Income
All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donated services or facilities are recognised when the company has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the company of the item is probably and that economic benefit can be measured reliaby.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charitable Company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
1.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.
Page 14
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.7 Tangible fixed assets and depreciation
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities incorporating income and expenditure account.
Tangible fixed assets are carried at cost, net of depereciatin and any provision for impairment. Depreciation is provided at rates calculatd to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Freehold property - Nil - Office equipment 25% reducing balance
1.8 Investment property
Investment properties are measured initially at cost and subsequently at fair value at the reporting date.
1.9 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.10 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.11 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation.
1.12 Financial instruments
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
Page 15
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.13 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charitable Company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charitable Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
1.14 Employee benefits
When employees have rendered a service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.
The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.
1.15 Critical accounting estimates and areas of judgement
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including experience of future events that are believed to be reasonable under the circumstances.
Critical accounting estimates and assumptions:
The company makes estimates and assumptions concerning the future. The resulting acounting estimates and assumptions will, by definition, seldom equal the related actual results. There are no estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
Page 16
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
2. Income from donations and legacies
| Client contributions Donations Grants (see below) Total 2022 |
Restricted funds 2023 £ - - 49,081 49,081 52,921 |
Unrestricted funds 2023 £ 17,755 990 - 18,745 26,995 |
Total funds 2023 £ 17,755 990 49,081 67,826 79,916 |
Total funds 2022 £ 24,817 2,178 52,921 |
|---|---|---|---|---|
| 79,916 | ||||
Page 17
(A company limited by guarantee)
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
Grants
| The National Lottery Hardwick CCG Postcode Neighbourhood Trust Grant Clothworkers Chesterfield Borough Council Funding Derbyshire County Council Groundwork Tesco Inspirative Art Help the Helpers Pixel Fund NEDCC Rotary Club Grant Arnold Clark Grant DVA Chesterfield Voluntary Sector AMHP Funding Edward Gosling Funding Kelly Family Trust Funding Helen Roll Charity Links PCC Fund Total 2023 Total 2022 |
Restricted funds 2023 £ 9,970 6,736 - - - 16,527 - 11,848 3,000 - - - - - - - 1,000 - 49,081 52,921 |
Total funds 2023 £ 9,970 6,736 - - - 16,527 - 11,848 3,000 - - - - - - - 1,000 - 49,081 52,921 |
Total funds 2022 £ - 6,736 15,060 5,000 7,025 - 1,000 - - 1,000 2,000 1,000 1,000 5,000 2,500 4,600 - 1,000 |
|---|---|---|---|
| 52,921 | |||
Page 18
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
3. Income from charitable activities
| Contract work Total 2022 as restated |
Restricted funds 2023 £ 12,960 - |
Unrestricted funds 2023 £ 69,485 84,169 |
Total funds 2023 £ 82,445 84,169 |
As restated Total funds 2022 £ 84,169 |
|---|---|---|---|---|
4. Income from other trading activities
| Room hire 100 club Sundries Total 2023 Total 2022 |
Unrestricted funds 2023 £ 77,433 143 153 77,729 19,932 |
Total funds 2023 £ 77,433 143 153 77,729 19,932 |
Total funds 2022 £ 19,336 255 341 |
|---|---|---|---|
| 19,932 | |||
Page 19
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
5. Investment income
| Investment income Total 2022 Other incoming resources Profit on disposal of fixed assets Total 2022 Expenditure on raising funds Fundraising and publicity |
Unrestricted funds 2023 £ 82 12 Unrestricted funds 2023 £ - 84,422 Unrestricted funds 2023 £ 606 |
Total funds 2023 £ 82 12 Total funds 2023 £ - 84,422 Total funds 2023 £ 606 |
Total funds 2022 £ 12 |
|---|---|---|---|
| Total funds 2022 £ 84,422 |
|||
| Total funds 2022 £ 1,176 |
6. Other incoming resources
7. Expenditure on raising funds
In 2022, all expenditure on raising funds was from unrestricted funds.
Page 20
(A company limited by guarantee)
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
8. Analysis of expenditure on charitable activities
| Counsellors' expenses Counsellors' salaries Training Supervision Printing, postage and stationery Federation charges Staff salaries and pension Meeting and receptionist expenses Repairs and maintenance Telephone, light, heat, insurance and rent Bank charges General expenses Legal and professional fees Depreciation Accounts and Independent examination fees Payroll costs Project expenses Total 2023 Total 2022 |
Restricted funds 2023 £ - 36,106 2,220 - - - 17,740 2,400 247 - - - - - - - 1,529 60,242 48,143 |
Unrestricted funds 2023 £ 596 30,202 3,025 9,147 1,695 11,161 80,503 1,080 11,874 18,498 177 2,071 3,031 2,637 7,178 1,174 - 184,049 122,787 |
Total funds 2023 £ 596 66,308 5,245 9,147 1,695 11,161 98,243 3,480 12,121 18,498 177 2,071 3,031 2,637 7,178 1,174 1,529 244,291 170,930 |
Total funds 2022 £ 2,297 60,293 - 7,625 486 9,204 85,922 5,787 16,464 9,668 379 330 14,890 1,683 3,570 - - |
|---|---|---|---|---|
| 218,598 | ||||
Page 21
(A company limited by guarantee)
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
9. Net income/(expenditure)
| Unrestricted | Total | Total | |
|---|---|---|---|
| funds | funds | funds | |
| 2023 | 2023 | 2022 | |
| £ | £ | £ | |
| Depreciation of tangible fixed assets: | |||
| -owned by the charity | 2,637 | 2,637 | 1,683 |
During the year, no Trustees received any remuneration (2022 - £NIL). During the year, no Trustees received any benefits in kind (2022 - £NIL). During the year, no Trustees received any reimbursement of expenses (2022 - £NIL).
10. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2023 £ 157,890 4,899 1,762 164,551 |
2022 £ 140,072 4,487 1,656 |
|---|---|---|
| 146,215 |
The average number of persons employed by the Charitable Company during the year was as follows:
| Charitable activities Management and administration of the charity |
2023 No. 14 5 19 |
2022 No. 10 3 |
|---|---|---|
| 13 |
No employee received remuneration amounting to more than £60,000 in either year.
The total remuneration and benefits received by key management personnel during the year was £71,225 (2022: £61,847). The trustees consider the key management personnel to be the Chief Executive Officer and Centre Manager.
Page 22
(A company limited by guarantee)
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
11. Taxation
The company is considered to pass the tests set out in Sch. 6, para. 1 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Pt. 11, Ch. 3 of the Corporation Tax Act 2010 or s. 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
12. Tangible fixed assets
| Cost or valuation At 1 April 2022 Additions At 31 March 2022 Depreciation At 1 April 2022 Charge for the year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 |
Office equipment £ 18,297 2,413 |
|---|---|
| 20,710 | |
| 9,342 2,637 |
|
| 11,979 | |
| 8,731 | |
| 8,955 |
Page 23
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
13. Investment property
| Valuation Additions At 31 March 2023 |
Freehold investment property £ 108,644 |
|---|---|
| 108,644 |
The investment property purchased during the year is held at cost which is deemed to be the valuation at 31 March 2023.
14. Debtors
| Prepayments and accrued income | 2023 £ 15,264 15,264 |
2022 £ 29,276 |
|---|---|---|
| 29,276 |
15. Creditors: Amounts falling due within one year
| Accruals and deferred income Resources deferred during the year |
2023 £ 89,169 2023 £ 64,600 |
As restated 2022 £ 25,072 |
|---|---|---|
| 2022 £ - |
Deferred income relates to income received in advance of services provided in 2023/24.
Page 24
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
16. Prior year adjustments
There has been a prior year adjustment relating to credit notes issued in 2023 for invoices relating to 2022 contract income. This reduced unrestricted income for the year to 31 March 2022 by £15,790. This increased creditors and reduced net assets at 31 March 2022 by £15,790.
Page 25
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
17. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Contingencies General funds General Funds Total Unrestricted funds Restricted funds DVA North East Derbyshire Inspirative Art Help the Helpers Hardwick CCG CEV Emotional Wellbeing DVA Bolsover DVA Chesterfield Pixel Fund The National Lottery Voluntary Sector AMHP Funding Edward Gosling Funding Helen Roll Charity Chesterfield Borough Council Funding Derbyshire County Council Funding Rotary Club Grant Arnold Clark Grant Postcode Neighbourhood Trust Kelly Family Trust |
As restated Balance at 1 April 2022 £ 34,000 117,889 151,889 240 - - - 200 640 - - 1,320 2,500 - 3,730 - 100 150 1,040 1,440 |
Income £ - 166,041 166,041 - 11,848 6,736 12,960 - - 3,000 9,970 - - 1,000 - 16,527 - - - - |
Expenditure £ - (179,906) (179,906) - (11,848) (6,736) (12,960) - (640) (2,400) (9,970) - - (1,000) (380) (16,527) (100) (150) (840) (1,440) |
Transfers in/out £ 16,000 (16,000) - - - - - - - - - - - - - - - - - - |
Balance at 31 March 2023 £ 50,000 |
|---|---|---|---|---|---|
| 88,024 | |||||
| 138,024 | |||||
| 240 - - - 200 - 600 - 1,320 2,500 - 3,350 - - - 200 - |
Page 26
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
17. Statement of funds (continued)
Statement of funds - current year (continued)
| Total of funds Statement of funds - prior year Unrestricted funds Designated funds Contingencies General funds General Funds Total Unrestricted funds Restricted funds Clothworkers Foundation DVA Mental Health DVA North East Derbyshire Derbyshire High Sheriff Fund Hardwick CCG DVA Bolsover DVA Chesterfield |
As restated Balance at 1 April 2022 £ 11,360 163,249 |
Income £ 62,041 228,082 Balance at 1 April 2021 £ 34,000 67,974 101,974 - 1,098 800 1,217 - 1,675 600 |
Expenditure £ (64,991) (244,897) As restated Income £ - 215,530 215,530 5,000 - 1,000 - 6,736 - 1,000 |
Transfers in/out £ - - Expenditure £ - (165,615) (165,615) (5,000) (1,098) (1,560) (1,217) (6,736) (1,475) (960) |
Balance at 31 March 2023 £ |
|---|---|---|---|---|---|
| 8,410 | |||||
| 146,434 | |||||
| As restated Balance at 31 March 2022 £ 34,000 |
|||||
| 117,889 | |||||
| 151,889 | |||||
| - - 240 - - 200 640 |
Page 27
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
17. Statement of funds (continued)
Statement of funds - prior year (continued)
| Links PCC Fund The National Lottery Voluntary Sector AMHP Funding Edward Gosling Funding Chesterfield Borough Council Funding Derbyshire County Council Funding Rotary Club Grant Arnold Clark Grant Kelly Family Trust Groundwork Tesco Postcode Neighbourhood Trust Total of funds |
Balance at 1 April 2021 £ - 3,226 - - 1,522 1,300 - - - - 1,160 12,598 114,572 |
As restated Income £ 1,000 - 5,000 2,500 7,025 - 2,000 1,000 4,600 1,000 15,060 52,921 268,451 |
Expenditure £ (1,000) (3,226) (3,680) - (4,817) (1,300) (1,900) (850) (3,160) (1,000) (15,180) (54,159) (219,774) |
As restated Balance at 31 March 2022 £ - - 1,320 2,500 3,730 - 100 150 1,440 - 1,040 |
|---|---|---|---|---|
| 11,360 | ||||
| 163,249 |
Page 28
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
18. Statement of funds (continued)
Designated funds
A contingency fund has been set aside by the directors to provide running costs in case of an unforseen reduction in income levels.
Restricted funds
The purpose of the restricted funds are as follows:-
DVA North East Derbyshire - funding for providing subsidised counselling to young people (aged 11-18) Inspirative Art Help the Helpers - funding for trustee training
Hardwick CCG - funding for psychosexual therapy
CEV Emotional Wellbeing - funding for counselling services
DVA Bolsover - funding for providing subsidised counselling to young people (aged 11-18) in Bolsover
DVA Chesterfield - funding for providing subsidised counselling to young people (aged 11-18) in Chesterfield Pixel Funding - funding for young people's counselling
The National Lottery - funding for free counselling session
Voluntary Sector AMHP Funding - funding for Covid risk assessments, panic alarms, workspace adaptions, and training room equipment
Edward Gosling Funding - funding for mental health counselling sessions Helen Roll Charity - funding for youth room
Chesterfield Borough Council Funding - funding for counselling sessions Derbyshire County Council Funding - funding for couselling sessions
Rotary Club Grant - funding for free training course places & furniture for counselling room Arnold Clark Grant - funding for free training course for non-counsellors Postcode Neighbourhood Trust Grant - funding for counsellling sessions Kelly Family Trust Funding - funding for family counselling sessions Clothworkers Foundation - funding for capital
DVA Mental Health - funding for carers mental health counselling services Derbyshire High Sheriff Fund - funding for free training course places Links PCC Fund - funding for free training course places Groundwork Tesco - funding for 16-25 year olds counselling services
19. Summary of funds
Summary of funds - current year
| Designated funds General funds Restricted funds |
Balance at 1 April 2022 £ 34,000 117,889 11,360 163,249 |
Income £ - 166,041 62,041 228,082 |
Expenditure £ - (179,906) (64,991) (244,897) |
Transfers in/out £ 16,000 (16,000) - - |
Balance at 31 March 2023 £ 50,000 88,024 8,410 |
|---|---|---|---|---|---|
| 146,434 |
Page 29
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
19. Summary of funds (continued)
Summary of funds - prior year
| Designated funds General funds Restricted funds |
Balance at 1 April 2021 £ 34,000 67,974 12,598 114,572 |
As restated Income £ - 215,530 52,921 268,451 |
Expenditure £ - (165,615) (54,159) (219,774) |
As restated Balance at 31 March 2022 £ 34,000 117,889 11,360 |
|---|---|---|---|---|
| 163,249 |
20. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Investment property Current assets Creditors due within one year Total |
Restricted funds 2023 £ - - 8,410 - 8,410 |
Unrestricted funds 2023 £ 8,731 108,644 109,818 (89,169) 138,024 |
Total funds 2023 £ 8,731 108,644 118,228 (89,169) |
|---|---|---|---|
| 146,434 |
Page 30
RELATE - CHESTERFIELD AND NORTH DERBYSHIRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
20. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total As restated |
Restricted funds 2022 £ - 11,360 - 11,360 |
Unrestricted funds 2022 £ 8,955 168,006 (25,072) 151,889 |
As restated Total funds 2022 £ 8,955 179,366 (25,072) |
|---|---|---|---|
| 163,249 |
21. Operating lease commitments
At 31 March 2023 the Charitable Company had commitments to make future minimum lease payments under non-cancellable operating leases as follows:
| Not later than 1 year Later than 1 year and not later than 5 years |
2023 £ 12,000 36,000 48,000 |
2022 £ 12,000 48,000 |
|---|---|---|
| 60,000 |
22. Related party transactions
There were no related party transactions during either year.
Page 31