The Friends of St. Peter's School Association, Billericay Trustees Report & Financial Statements
Year Ending 31[st] July 2023
Charity Registration Number: 1101979
The Friends of St Peter's School Association
## **Trustees' Annual Report**
The Trustees present the annual report and independently reviewed financial statements of The Friends of St Peter's School Association (‘the Charity’) for the year ended 31[st] July 2023.
## **Objects of the Charity**
The Charity aims are to advance the education of pupils in the school, by
- a) Developing effective relationships between staff, parents and others associated with the school; and
- b) Engaging in activities or providing facilities or equipment which support the school and advance the education of pupils.
## **Summary of the main activities undertaken for public benefit in relation to these objects**
In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.
The focus of our activities remains raising funds to benefit the advancement of education of the pupils of St Peter's School. Our main donation to the school was to provide computer equipment for the ICT suite.
Summary of the main achievements of the charity
In order to enable the Charity to support the pupils of St Peters several fundraising events have been organised throughout the year.
The annual sponsored bounce took place along with discos for the pupils, which raise money and benefit the children socially. There were also various Christmas activities and the Summer Fayre. Other fundraisers included the sale of second-hand uniforms and the sale of tickets for local attractions, which we sell at discounted prices.
There was a donation of £5,053 returned from the school’s governors capital fund to which the Charity had given donations in previous years.
In total the Charity has been able to donate £21,332 To St Peter's School this year to benefit the pupils.
## **Structure, governance, and management**
The Charity is constituted as an association and is governed by a constitution adopted on 23[rd] September 2003.
Trustees are appointed by the existing trustees at the Annual General Meeting held in October.
1
## **Brief statement of the Charity's policy on reserves**
We held cash in bank at the year-end of £18,776.54 all of which is unrestricted funds. We intend to utilise a large portion of these funds over the coming year in helping the pupils of St Peter's. We aim to hold at least £3,000 in reserves at the year-end to cover any unforeseen expenditure and to enable us to run events to generate income.
## **Details of any funds materially in deficit**
There are no funds materially in deficit.
## **The Charity's principal address**
St Peter's Catholic Primary School Coxes Farm Road Billericay Essex CM11 2UB
## **Trustees**
The trustees of the Charity who were in office during the year and up to the date of signing the financial statements were:
- Claire Connolly (appointed 21 October 2020)
- Tiziana Sinatra (appointed 21 October 2020, resigned 8 November 2022)
- Paul Kemp (appointed 21 October 2020, resigned 8 November 2022)
- Clare Lanham (appointed 19 October 2021, resigned 8 November 2022)
- Amy Estrada (appointed 1 August 2022)
- Helen Nicholson (appointed 1 August 2022)
- Emma Dawson (appointed 8 November 2022)
Signed on behalf of the Charity's trustees
Emma Dawson
Chair
16[th] October 2023
2
## **Independent examiner's report**
**Report** to **the trustees/directors/member of:**
The Friends of St Peter‘s School Association,
## **Billericay**
> **On accounts for the year** Charity no.: 1101979 **ended:** 31 July 2023 Set out on pages: 4 to 8
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention to indicate that:
- accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
- the accounts do not accord with such records;
- where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102);
- any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
Signed: …... ...................... Address: 181 Forest Glade, Langdon Hills Essex, SS16 6SX
Date:….20/01/2024..................................
3
## **The Friends of St Peter's School Association**
## **Income and Expenditure Report**
for the Year Ended 31 July 2023
|Note
Specific Donations to the school
1
100 Club
Interest
Easy Fundraising
Tickets For Local Attractions
Second Hand Uniform
Christmas Events
Donuts
Coffee Morning
Elfridges
Tea Towels
St Andrews
Sponsored Bounce
St Patricks
Sports Day
Mother's Day
Summer Fayre
Disco
Fees
Milkshake Cones / Sweet Sales
Donations
Nativities
Amazon Smile
St Davids
Dinner/Dance
Non-School Uniform
Disposal of Assets
Other
Depreciation
Rounding
Excess of income over expenditure|**Income**
**£**
-
2,030
15
152
5,163
1,164
1,833
467
110
3,400
130
276
2,974
-
1,044
517
10,248
1,429
-
140
5,130
-
649
-
3,985
1,120
-
-
-
(2)
41,974
-
41,974|**Expenditure**
**£**
(21,332)
(1,200)
-
-
(3,992)
-
(477)
(375)
(28)
(1,414)
-
-
(109)
-
(166)
(111)
(2,052)
(233)
(327)
-
-
-
-
-
(6,608)
-
-
(92)
(194)
2
(38,708)
(3,266)
(41,974)|**Income O/(U)**
**Expenditure**
**£**
(21,332)
830
15
152
1,171
1,164
1,356
92
82
1,986
130
276
2,865
-
878
406
8,196
1,196
(327)
140
5,130
-
649
-
(2,623)
1,120
-
(92)
(194)
-|
|---|---|---|---|
||||3,206|
|||||
4
## **The Friends of St Peter's School Association**
## **Balance Sheet**
as at 31 July 2023
||Note|**2023**|2022|
|---|---|---|---|
|||**£**|£|
|**Fixed Assets**|2|**1**|194|
|**Current Assets**||||
|Bank and cash in hand||||
|Main account||**18,777**|18,383|
|100 Club account||**2,883**|1,038|
|Cash in hand||**341**|298|
|||**22,001**|19,719|
|Stock|3|**1,526**|545|
|Debtors|4|**-**|-|
|Prepayments|4|**-**|-|
|||**23,527**|545|
|**Current Liabilities**||||
|Creditors|5|**-**|-|
|Accruals|6|**(300)**|(498)|
|||**(300)**|(498)|
|**Net Current Assets**||**23,227**|19,766|
|**NET ASSETS**||**23,228**|19,960|
|**Represented by:**||||
|Reserves brought forward||**19,960**|52,749|
|Excess of income over expenditure for||||
|the year||**3,266**|(32,788)|
|Rounding||**2**|(1)|
|Reserves carried forward||**23,228**|19,960|
— The financial statements on pages 4 to 8 were approved by the Trustees and signed on their behalf by:
Emma Dawson “4 Chair 16[th] October 2023
5
## **The Friends of St Peter's School Association**
## **Notes**
## **1. Donations to the school - specific requests**
|**Date**
**Description**
Oct 2022
African Drumming funding
Nov 2022
Astronomy Roadshow funding
Nov 2022
Year 6 Leavers Events
Nov 2022
African & Caribbean folktales & legends Speaker
Feb 2023
History off the Page
May 2023
EYFS Benches
May 2023
Coronation Badges
Jun 2023
Summer Prom refreshments
Jul 2023
Computer equipment for ICT Suite|**£**
750
235
1,000
500
1,007
792
356
180
16,513|
|---|---|
||21,332|
6
**The Friends of St Peter's School Association**
## **Notes** ( _continued_ )
## **2. Fixed Assets**
|**Fixed Assets**|||
|---|---|---|
|**Description**
**Acquired**
Santa costume
12/2008
Santa's sleigh
12/2008
Gazebos
07/2008
Fayre games
07/2008
Fayre games
06/2009
Moveable fencing
06/2009
Moveable cut-out footballer
07/2010
Crepe machine
07/2010
Spot the ball
07/2010
Signage
07/2010
Wacky Races decorations
07/2010
Coconut Shy balls
07/2010
Boxes for second hand uniform
03/2011
Shelving for container
04/2011
Barn Dance decorations
10/2011
Gazebos
07/2012
Air Compressor Pump
07/2013
Laminator
07/2013
Gazebos 2
06/2014
Fridge
06/2014
Gazebos 3
07/2015
Gazebos 4
07/2017
Storage Boxes for Container
10/2017
Gazebos 5
07/2018
Gazebos 6
07/2018
Storage Boxes for 2nd hand
uniform
01/2019
Pop up gazebos 3mx3m 4
06/2019
Pop up gazebo 6mx3m 1
06/2019
Pop up gazebo 6mx3m 1 mesh
sides
06/2019
12 water weights
06/2019
2 x 5 tier cake stands
06/2019
3G card reader
06/2019
Hook - a duck set
06/2019
20 ducks
06/2019
Hoopla
06/2019
Coin counting machine
06/2019
Ticket scanner
07/2019
Tea urn
09/2019|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**Cost**
**Depreciation**
**B/fwd**
**Add**
**Disp**
**C/fwd**
**B/fwd**
**Add**
**Disp**
**C/fwd**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
45
-
-
45
(45)
-
(45)
85
-
-
85
(85)
-
(85)
20
-
-
20
(20)
-
(20)
58
-
-
58
(58)
-
(58)
64
-
-
64
(64)
-
(64)
67
-
-
67
(67)
-
(67)
17
-
-
17
(17)
-
(17)
26
-
-
26
(26)
-
(26)
61
-
-
61
(61)
-
(61)
259
-
-
259
(259)
-
(259)
49
-
-
49
(49)
-
(49)
11
-
-
11
(11)
-
(11)
20
-
-
20
(20)
-
(20)
52
-
-
52
(52)
-
(52)
97
-
-
97
(97)
-
(97)
549
-
-
549
(549)
-
(549)
12
-
-
12
(12)
-
(12)
10
-
-
10
(10)
-
(10)
90
-
-
90
(90)
-
(90)
-
-
-
-
-
-
-
112
-
-
112
(112)
-
(112)
90
-
-
90
(90)
-
(90)
78
-
-
78
(78)
-
(78)
195
-
-
195
(195)
-
(195)
65
-
-
65
(66)
1
(65)
86
-
-
86
(77)
(9)
(86)
204
-
-
204
(161)
(43)
(204)
96
-
-
96
(76)
(20)
(96)
136
-
-
136
(108)
(28)
(136)
60
-
-
60
(47)
(13)
(60)
23
-
-
23
(18)
(5)
(23)
83
-
-
83
(66)
(17)
(83)
34
-
-
34
(27)
(7)
(34)
17
-
-
17
(13)
(4)
(17)
8
-
-
8
(6)
(2)
(8)
110
-
-
110
(87)
(23)
(110)
51
-
-
51
(39)
(12)
(51)
55
-
-
55
(40)
(14)
(54)|**Net Book Value**|
|||**B/fwd**
**C/fwd**
**£**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(1)
-
9
-
43
-
20
-
28
-
13
-
5
-
17
-
7
-
4
-
2
-
23
-
12
-
15
1|
||-
3,095
-
-
3,095
(2,898)
(196)
(3,094)|197
1|
Annual Report 2022/23
Page 7
7
## **The Friends of St Peter's School Association**
## **Notes** ( _continued_ )
|**3 Stock**
Barleylands Tickets
Adventure Island wrist bands
SeaLife Centre Tickets
**4 Debtors**
Other Debtors
**5 Creditors**
Other Creditors
**6 Accruals**|**2023**
**£**
**8**
**1,032**
**486**
**1,526**
**-**
**-**
**-**
**-**
**(300)**
**(300)**|2022
£
8
537
-|
|---|---|---|
|||545|
|||-|
|||-|
|||-|
|||-|
|||(498)|
|||(498)|
8