## **HIGH SHERIFF OF SURREY YOUTH AWARDS** **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024** **Charity No. 1101878 (England and Wales)** ## **HIGH SHERIFF OF SURREY YOUTH AWARDS** ## **(High Sheriff Youth Awards)** ## **CONTENTS** |**CONTENTS**|| |---|---| ||**Page**| |**Legal and Administrative Information**|**2**| |**Charity's Constitution, Objects and Policies**|**3**| |**Report of the Trustees**|**4 to 6**| |**Report of the Independent Reporting Accountant**|**7**| |**Statement of Financial Activities**|**8**| |**Balance Sheet**|**9**| |**Notes to the Financial Statements**|**10 and 11**| |**Analysis of Grants and Donations Received**|**12**| 1 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sheriff Youth Awards)** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |**Charity No.:**|1101878 (England and Wales)|| |---|---|---| |**Trustees:**|Shahid Azeem DL|| ||His Honour Christopher Critchlow|DL| ||Henry Curwen|(resigned 11th May 2023)| ||Brigadier Paul Evans OBE DL|| ||Ian Katte FCA|(appointed 12th October 2023| ||Dr. Julie Llewelyn DL|(resigned 8th February 2024)| ||Timothy Wates DL|| ||Richard Whittington FCA DL|| |**Treasurer:**|Ian Katte FCA|| |**Administrators:**|Ron Enticott|| ||Mike Slee|| |**Title:**|The Charity is also known as:|| ||High Sheriff Youth Awards|| |**Principal Place of Business:**|19 Abbey Road|| ||Chertsey|| ||Surrey|| ||KT16 8AL|| |**Independent Reporting Accountant:**|Linda M Bryant|| ||Bryant & Co|| ||Chartered Accountants|| ||3 Burcott Gardens|| ||Addlestone|| ||Surrey|| ||KT15 2DE|| |**Bankers:**|CAF Bank Limited|| ||25 Kings Hill Avenue|| ||Kings Hill|| ||West Malling|| ||Kent|| ||ME19 4JQ|| |**Solicitors:**|Barlow Robbins|| ||55 Quarry Street|| ||Guildford|| ||Surrey|| ||GU1 3UE|| 2 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sheriff Youth Awards)** ## **CONSTITUTION, OBJECTS AND POLICIES** The Charitable Trust is constituted by Trust Deed, and its objects are to promote for the public benefit the prevention of crime, community safety and the protection of people and property from criminal acts and the advancement of education for the public benefit in all matters relating to crime prevention, road safety, the prevention of accidents generally, personal safety, alcohol, drug, solvent and other substance abuse or any matter affecting crime and safety in the community that improves the quality of life in communities in the county of Surrey. In particular, to recognise, encourage and financially support groups of young people normally aged between 9 - 18 years who plan and implement crime prevention and community safety initiatives in the county of Surrey and to recognise and publicly acclaim the work and success of such projects through the award of High Sheriff Youth Certificates presented by the High Sheriff of Surrey. The policy of the Charitable Trust is to seek finance to support it to assist in and further these objectives. The Trustees are supported by a Council of up to 20 people including Magistrates and Specialists from the youth justice and youth development sectors and from local authorities in Surrey and the Surrey Police. A volunteer Administrator is responsible for the day-to-day management. 3 **(High Sheriff Youth Awards)** ## **HIGH SHERIFF OF SURREY YOUTH AWARDS** ## **TRUSTEES REPORT FOR THE YEAR TO 31ST MARCH 2024** The Trustees present their report along with the financial statements of the Charity for the year ended 31st March 2024. The financial statements have been prepared in accordance with the accounting policies set out on page 12 and comply with the Charity's Trust Deed and applicable law. The Charity was created by a Declaration of Trust dated 15th January 2004 in the name "The High Sheriff Awards for Surrey". The name was changed to High Sheriff of Surrey Youth Awards in March 2004. This document was subsequently amended by a Deed of Variation dated 24th January 2007. Since 2007 it has been known as High Sheriff Youth Awards, with the supporting and defining strapline: "Helping young people make Surrey safer". ## **Trustees** Appointment of the Trustees is governed by the Trust Deed of the Charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee. The holder of the office of the High Sheriff becomes a trustee in his/her year of nomination, continues as trustee during his/her year as High Sheriff and continues for a year after stepping down as High Sheriff. All Trustees are elected for a period of three years and may be reappointed at the end of their term of office. ## **Investment Powers** The Trust Deed authorises the Trustees to make and hold investments using the general funds of the Charity, but no investments are presently held. ## **Development, Activities and Achievements** The High Sheriff Youth Awards (HSYA) was re-launched in February 2004 and grants are now decided by an Awards Panel which meets quarterly. It assesses applications from projects run by and for young people; funding is awarded to those projects which meet certain criteria - either in the form of a start up grant or further specific support for an existing scheme. Recognition is also provided through presentation of a HSYA certificate. Projects are submitted to the Council from schools, youth groups, charities, individuals, sports clubs and other organisations working with young people. Since 2004, funding for the High Sheriff Youth Awards has been provided by Surrey County Council, the 11 Boroughs and Districts of Surrey, several charitable trusts and corporate donors and a number of individual donations. These donations cover the grant giving, the modest running costs of the scheme and allow the HSYA to maintain a reserve fund in case of reduced funding at a future date. 4 **HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sheriff Youth Awards)** ## **TRUSTEES REPORT FOR THE YEAR TO 31ST MARCH 2024 (continued)** ## **Development, Activities and Achievements (continued)** Applications from projects run by young people in Surrey are sent in to our volunteer Administrator who carries out an initial assessment to ensure the projet meets our criteria. A member of the Council usually visits the project and carries out a formal assessment which includes a score against the Charity's criteria. The assessed applications are discussed by a Panel, usually of at least five Trustees, which includes the High Sheriff, the Immediate Past High Sheriff and the Chairman of the Trustees together with two other Trustees. The Panel meets quarterly to decide on grants and the decisions are sent out to the applicants immediately following the meeting. There is the ability to discuss urgent applications in between Panel Meetings, if this is required. There are 3 Council meetings a year where decisions are discussed and at which the interpretation of the criteria is discussed and refined. The HSYA Council also receives reports from its Communications Sub-committee and from Trustee Meetings. The maximum Award is usually £5,000 and awards are made up to that amount. If Youth Leaders wish, the cheque and certificate are presented by the High Sheriff at a mutually convenient time, often with a visit to the project. Alternatively, the Award is sent by post. The impact of projects is evaluated through completion of a standard form about a year after the Award. ## **Financial Review** In the year to 31st March 2024, the Charity received total income of £56,402 (2023 £73,313) of which £56,089 (2023 £73,313) were donations. Charitable expenditure for the year totalled £56,500 ( 2023 £82,518) of which £53,570 (2023 £79,598) related to grants and awards with management and administration expenses accounting for £2,929 (2023 £2,920). This left a deficit for the year of £98 (2023 deficit £9,205) decreasing the total funds retained at 31st March 2024 to £17,028 ## **Risk Management** The Trustees are continuing to review the risks to which the Charity is exposed but believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. ## **Reserves Policy** It is the Trustees' intention to retain funds in Bank Accounts to ensure that adequate resources are available to meet the likely costs of both grants and management administration for a period of six months. ## **Data Protection** The Trustees are aware of the Charity's obligations and responsibilities under the GDPR, or General Data Protection Regulation (2018), which came into force on 25 May 2018 and have prepared fully for this. The Charity takes data protection very seriously and the Trustees will ensure that personal information provided by individuals and organisations applying for grants will be held and used in strict accordance with the new GDPR. 5 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS** ## **(High Sheriff Youth Awards)** ## **TRUSTEES REPORT FOR THE YEAR TO 31ST MARCH 2024** ## **(continued)** ## **Public Benefit Statement** The primary purpose of the High Sheriff Youth Awards scheme is to help young people make Surrey safer. By funding projects run by, or for , young people, which help reduce or prevent crime in a diverse range of ways, it contributes considerable public benefit to local communities across Surrey. The Awards scheme encourages the development by young people of projects that meet the following criteria and in this way expands their understanding and commitment to public benefit values and to leading by example: - Show young people how to prevent and reduce crime. - Tackle bad behaviour in their community. - Make everyone, whatever their age or cultural background, feel safer in their local area. - Explore how crime affects victims and communities. - Persuade others to care about the area around them. - Encourage respect for other people's property. - Give young people places to go and things to do, wherever they live. The High Sheriff Youth Awards scheme helps to maximise the likelihood of young people in Surrey developing into principled, informed and confident citizens who respect the beliefs of others and make a positive contribution to society. ## **Statement of Trustees' Responsibilities** Law applicable to charities in England and Wales require Trustees to prepare financial statements for each financial period which give a fair view of the Charity's financial activities during the period and its financial position at the end of the period. In preparing those financial statements, the Trustees are required to: (a) Select suitable accounting policies and apply them consistently; (b) Make judgements and estimates that are reasonable and prudent; (c) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; (d) Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Approval** This report was approved by the Trustees on the 11 July 2024 and signed on their behalf by Richard Whittington FCA DL Chairman. 6 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS** **(High Sheriff Youth Awards)** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HIGH SHERIFF OF SURREY YOUTH** ## **AWARDS** I report to the trustees on my examination of the financial statements of The High Sheriff of Surrey Youth Awards for the year ended 31 March 2024 set out on pages 10 to 14. ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner's statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the financial statements did not accord with the accounting records; or - the financial statements did not comply with the applicable requirements concerning the form - · and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Linda Bryant FCA Chartered Accountant Date: 11 July 2024 7 **HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sheriff Youth Awards)** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31ST MARCH 2024** |**Incoming Resources**
Donations
Interest received
**Total Incoming Resources**
**Resources Expended**
**Charitable Expenditure**
Grants and Awards
Management and Administration
**Total Resources Expended**
Net movement of funds in year
Total funds brought forward
**Total Funds carried forward**|**Notes**
**2**
**3**||**Total**
**Funds**
**2024**
**£**
56,089
313||**Total**
**Funds**
**2023**
**£**
73,290
23| |---|---|---|---|---|---| ||||56,402||73,313| ||||53,571
2,929||79,598
2,920| ||||56,500||82,518| ||||(98)
17,126||(9,205)
26,331| ||||17,028||17,126| There were no recognised gains or losses for the period other than those included in the Statement of Financial Activities. 8 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sheriff Youth Awards)** ## **BALANCE SHEET AS AT 31ST MARCH 2024** |**Fixed Assets**
Tangible Assets
**Current Assets**
Cash at Bank and In Hand
Debtor
**Creditors: amounts falling**
**due within one year**
**Net Current Assets**
**Total Assets Less Current Liabilities**
**Funds**
Unrestricted Fund|**Notes**
**4**
**5**
**6**|**£**
**£**
-
19,128
1,250
20,378
3,350
17,028
17,028
17,028
17,028
**31st March**
**2024**|**£**
**£**
-
17,626
0
17,626
500
17,126
17,126
17,126
17,126
**31st March**
**2023**|**£**
**£**
-
17,626
0
17,626
500
17,126
17,126
17,126
17,126
**31st March**
**2023**| |---|---|---|---|---| ||||17,626
500|| |||||| |||||17,126| |||||17,126| |||||17,126| ## **Approved by the Trustees on 11 July 2024 and signed on their behalf** ## **Richard Whittington DL FCA Chairman and Trustee** 9 **(High Sheriff Youth Awards)** ## **HIGH SHERIFF OF SURREY YOUTH AWARDS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31ST MARCH 2024** ## **1. ACCOUNTING POLICIES** ## **Basis of Preparation of the Financial Statements** The financial statements are prepared under the historical cost convention. In preparing the financial statements the Charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005 revised 2008). ## **Income** Voluntary income and donations are accounted for as received by the Charity. ## **Value Added Tax** Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities. ## **Management and Administration Expenditure** Expenditure on management and administration of the Charity includes all expenditure not directly related to the charitable activity or fundraising ventures. All expenditure is written off as incurred. ## **2. GRANTS AND AWARDS** |Awards
**3. A) MANAGEMENT AND ADMINISTRATION**
Administrator's Expenses
Accountants' Fees
Annual Celebration costs
Annual Review, Leaflet and Website Costs
Other Administrative Costs||**Total**
**2024**
**£**
53,571|**Total**
**2023**
**£**
79,598| |---|---|---|---| |||-
-
-
2,249
680|-
-
-
2,440
480| |||2,929|2,920| ## **3. B) TRUSTEES' COSTS** No remuneration was paid to Trustees in the year, nor were any expenses reimbursed. 10 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS** ## **(High Sheriff Youth Awards)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024** |**4.**

**5.**


**6.**








|**(continued)**
**2024**
**£**

**CASH AT BANK AND IN HAND**
CAF Bank Limited
19,128
**CREDITORS: Amounts falling**
**due within one year**
Accruals
3,350
**FUNDS**
**Unrestricted**
Expendable Endowment,
less initial costs
13,282
Add:
Net Movement in Funds:
Previous Year's brought forward
3,844
13,049
(Deficit) for the year
(98)
(9,205)
3,746
**Balance 31st March 2024**
17,028
**Funds Represented by:**
**Unrestricted**
Cash at Bank
19,128
Debtor
1,250
20,378
Net Current Liabilities
(3,350)
17,028||**2023**
**£**
17,626| |---|---|---|---| ||||500| ||||13,282
3,844| ||||17,126| ||||**Total**
17,626
0| ||||17,626
(500)| ||||17,126| 11 ## **HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sheriff Youth Awards)** ## **ANALYSIS OF GRANTS AND DONATIONS RECEIVED PER FINANCIAL STATEMENTS TO 31ST MARCH 2024** |**Unrestricted Fund**
Community Safety Fund
Surrey County Council
Surrey Boroughs and Districts:
Elmbridge
Epsom and Ewell
Guildford
Mole Valley
Reigate and Banstead
Runnymede
Spelthorne
Surrey Heath
Tandridge
Waverley
Golf Day
Other donations
Interest
**Total as per Financial Statements**|**£**
1,500
500
1,500
500
500
1,500
2,000
1,500
750
1,500|**£**
5,000
18,000










11,750
19,461
1,878
313| |---|---|---| |||| |||56,402| 12