Charity registration number: 1101867
## Shepherd Group Brass Band
Annual Report and Financial Statements
for the Year Ended 31 December 2023
## **Shepherd Group Brass Band**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2|
|Statement of Trustees' Responsibilities|3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5 to 6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 13|
## **Shepherd Group Brass Band**
## **Reference and Administrative Details**
**Chairman** Mr Alister Talbot **Trustees** Mr Alister Talbot Mr Craig Brown, Treasurer Mr David Gregg Mr Thomas Aylett Mrs J A Brown **Principal Office** 6 Hollis Crescent Strensall York YO32 5SP **Charity Registration Number** 1101867 **Independent Examiner** Julie Brook ( FCCA) Approachable Accountants Ltd Westminster Business Centre 10 Great North Way York YO26 6RB
Page 1
## **Shepherd Group Brass Band**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2023.
## **Objectives and activities**
## _**Objects and aims**_
The Charity aims to be of pleasure and assistance to the local and wider community. To encourage, teach and develop people both musically and socially. To provide an inclusive and welcoming social environment that is open to all, irrespective of gender, sexuality, financial circumstances, background, ethnicity, disabilities or religion.
## _**Public benefit**_
During the year the charity restarted both junior and senior band rehearsals enabling a number of concerts to be undertaken in the later part of the year.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Structure, governance and management**
## _**Nature of governing document**_
This is carried out in accordance with the written Constitution of the Charity. The Charity has a formal committee lead by the Chair and supported by four other trustee members including the Treasurer. Meetings are held monthly on a regular basis, where the Charity takes notes and issues minutes. The AGM takes place in accordance with The Constitution.
The annual report was approved by the trustees of the charity on 22 October 2024 and signed on its behalf by:
......................................... Mr Alister Talbot Chairman and Trustee
Page 2
## **Shepherd Group Brass Band**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 22 October 2024 and signed on its behalf by:
......................................... Mr Alister Talbot Chairman
Page 3
## **Shepherd Group Brass Band**
## **Independent Examiner's Report to the trustees of Shepherd Group Brass Band**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are set out on pages 5 to 13.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees of Shepherd Group Brass Band you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Shepherd Group Brass Band's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement - matter of concern identified**
I have completed my examination.
I confirm that no other matters have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:
1. accounting records were not kept in respect of Shepherd Group Brass Band as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
...................................... Julie Brook FCCA
Approachable Accountants Ltd Westminster Business Centre 10 Great North Way York YO26 6RB
22 October 2024
Page 4
## **Shepherd Group Brass Band**
## **Statement of Financial Activities for the Year Ended 31 December 2023**
|**Note**
**Income and Endowments from:**
Donations and subscriptions
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total income
**Expenditure on:**
Charitable activities
7
Total expenditure
Net income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
14
**Note**
**Income and Endowments from:**
Donations and subscriptions
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total income
**Expenditure on:**
Charitable activities
7
Total expenditure
Net (expenditure)/income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
14|**Unrestricted**
**funds**
**£**
24,287
58,679
1,729
612
3,908
89,215
(87,396)
(87,396)
1,819
9,811
11,630
161,321
172,951
**Unrestricted**
**funds**
**£**
21,334
25,602
2,230
72
1,497
50,735
(58,497)
(58,497)
(7,762)
10,941
3,179
158,142
161,321|**Unrestricted**
**funds**
**£**
24,287
58,679
1,729
612
3,908||**Restricted**
**funds**
**£**
15,000
-
-
-
-||**Total**
**2023**
**£**
39,287
58,679
1,729
612
3,908|
|---|---|---|---|---|---|---|
|||89,215||15,000||104,215|
|||(87,396)||-||(87,396)|
|||(87,396)||-||(87,396)|
|||1,819
9,811||15,000
(9,811)||16,819
-|
|||11,630
161,321||5,189
2,002||16,819
163,323|
|||172,951||7,191||180,142|
|||||**Restricted**
**funds**
**£**
12,000
-
-
-
943
12,943
-
-
12,943
(10,941)
2,002
-
2,002||**Total**
**2022**
**£**
33,334
25,602
2,230
72
2,440|
|||||||63,678|
|||||||(58,497)|
|||||||(58,497)|
|||||||5,181
-|
|||||||5,181
158,142|
|||||||163,323|
The notes on pages 8 to 13 form an integral part of these financial statements. Page 5
## **Shepherd Group Brass Band**
## **Statement of Financial Activities for the Year Ended 31 December 2023**
All of the charity's activities derive from continuing operations during the above two periods.
The notes on pages 8 to 13 form an integral part of these financial statements. Page 6
## **Shepherd Group Brass Band**
## **(Registration number: 1101867) Balance Sheet as at 31 December 2023**
|**Note**
**Fixed assets**
Tangible assets
9
**Current assets**
Stocks
10
Debtors
11
Cash at bank and in hand
12
**Creditors: Amounts falling due within one year**
13
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
**Unrestricted income funds**
Unrestricted funds
**Total funds**
14|**2023**
**£**
94,641
1,844
15,617
69,667
87,128
(1,627)
85,501
180,142
7,191
172,951
180,142|**2022**
**£**
96,066
347
16,907
57,483|
|---|---|---|
|||74,737
(7,480)|
|||67,257|
|||163,323|
|||2,002
161,321|
|||163,323|
The financial statements on pages 5 to 13 were approved by the trustees, and authorised for issue on 22 October 2024 and signed on their behalf by:
......................................... Mr Alister Talbot Chairman
The notes on pages 8 to 13 form an integral part of these financial statements. Page 7
## **Shepherd Group Brass Band**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Shepherd Group Brass Band meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Deferred income**_
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources and depreciation charges allocated on the portion of the asset’s use.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Page 8
## **Shepherd Group Brass Band**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Equipment 10% reducing balance basis.
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
The charity has one restricted fund, this being the instrument fund. During the year the charity received £15,000 in donations towards the purchase of new instruments. The charity spent a total of £9,811 (2021: £10,941) on instruments.
## **2 Income from donations and subscriptions**
|Donations and subscriptions;
Donations
Subscriptions|**Unrestricted**
**funds**
**General**
**£**
19,424
4,863
24,287|**Restricted**
**funds**
**£**
15,000
-
15,000|**Total**
**2023**
**£**
34,424
4,863
39,287|**Total**
**2022**
**£**
29,066
4,268|
|---|---|---|---|---|
|||||33,334|
Page 9
## **Shepherd Group Brass Band**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
## **3 Income from charitable activities**
|Concerts and events
**4**
**Income from other trading activities**
Lotteries and competitions income
**5**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**6**
**Other income**
Merchandise and other income
Gains on sale of tangible fixed assets for charity's own
use|**Unrestricted**
**funds**
**General**
**£**
58,679
**Unrestricted**
**funds**
**General**
**£**
1,729
1,729
**Unrestricted**
**funds**
**General**
**£**
612
**Unrestricted**
**funds**
**General**
**£**
3,908
-
3,908|**Total**
**2023**
**£**
58,679
**Total**
**funds**
**£**
1,729
1,729
**Total**
**2023**
**£**
612
**Total**
**2023**
**£**
3,908
-
3,908|**Total**
**2022**
**£**
25,602|
|---|---|---|---|
||||**Total**
**2022**
**£**
2,230|
||||2,230|
||||**Total**
**2022**
**£**
72|
||||**Total**
**2022**
**£**
1,497
943|
||||2,440|
- **7 Expenditure on charitable activities**
Page 10
## **Shepherd Group Brass Band**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
|Conductor fees
Insurance
Concert expenses
Lottery winnings and license
Accountancy fee
Repairs
Subscriptions
General expenses
Merchandise expenses
Player engagement fees
Venue & other hire
Depreciation charge|**2023**
**£**
14,766
1,603
27,901
446
250
1,525
213
1,309
4,895
7,652
16,320
10,516
87,396|**2022**
**£**
13,118
1,394
17,748
1,321
300
1,269
270
2,099
517
5,490
4,297
10,674|
|---|---|---|
|||58,497|
Page 11
## **Shepherd Group Brass Band**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
## **8 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **9 Tangible fixed assets**
|**Cost**
At 1 January 2023
Additions
At 31 December 2023
**Depreciation**
At 1 January 2023
Charge for the year
At 31 December 2023
**Net book value**
At 31 December 2023
At 31 December 2022
**10 Stock**
Stocks
**11 Debtors**
Prepayments
Accrued income
Other debtors
**12 Cash and cash equivalents**
Cash on hand
Cash at bank|**2023**
**£**
1,844
**2023**
**£**
-
12,867
2,750
15,617
**2023**
**£**
71
69,596
69,667|**Instruments**
**and**
**equipment**
**£**
215,450
9,091|
|---|---|---|
|||224,541|
|||119,384
10,516|
|||129,900|
|||94,641|
|||96,066|
|||**2022**
**£**
347|
|||**2022**
**£**
16,907
-
-|
|||16,907|
|||**2022**
**£**
76
57,407|
|||57,483|
Page 12
## **Shepherd Group Brass Band**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
## **13 Creditors: amounts falling due within one year**
|**13 Creditors: amounts falling due within one year**|||
|---|---|---|
|Accruals
Deferred income|**2023**
**£**
1,627
-
1,627|**2022**
**£**
1,530
5,950|
|||7,480|
Creditors due within one year includes the annual independent examiners fee.
## **14 Funds**
|**Unrestricted funds**
General
**Restricted funds**
**Total funds**
**Unrestricted funds**
General
**Restricted funds**
**Total funds**|**Balance at**
**1 January**
**2023**
**£**
161,321
2,002
163,323
**Balance at**
**1 January**
**2022**
**£**
158,142
-
158,142|**Incoming**
**resources**
**£**
89,215
15,000
104,215
**Incoming**
**resources**
**£**
50,735
12,943
63,678|**Resources**
**expended**
**£**
(87,396)
-
(87,396)
**Resources**
**expended**
**£**
(58,497)
-
(58,497)|**Transfers**
**£**
9,811
(9,811)
-
**Transfers**
**£**
10,941
(10,941)
-|**Balance at**
**31**
**December**
**2023**
**£**
172,951
7,191|
|---|---|---|---|---|---|
||||||180,142|
||||||**Balance at**
**31**
**December**
**2022**
**£**
161,321
2,002|
||||||163,323|
Page 13