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Friends of Sir William Perkins’s School (Registered Charity No: 1101855)
Annual Report and Accounts For the year to 31 August 2020
Friends of Sir William Perkins’s School
Annual Report and Accounts
For the year to 31 August 2020
Contents
| Page | |
|---|---|
| Report oftheTrustees | 1-2 |
| Independent Examiner's Report | 3 |
| Statement of Receipts and Payments | 4 |
| Statement ofAssets and Liabilities | 5 |
| NotestotheAccounts | 6 |
/ Friends of Sir William Perkins’s School Report of the Trustees
The Trustees submit their annual report and accounts for the year ended 31° August 2020.
Structure, Governance and Management
The Charity, Friends of Sir William Perkins’s School (Friends of SWPS), is an unincorporated association governed by a constitution dated 30" September 2003 and updated 11" January 2011. It is managed by the Committee, who as Trustees have control over its property and funds. Committee members are parents, guardians or carers of current pupils who have paid the annual subscription fee and volunteer to serve. There are also nominated representatives from the School who attend committee meetings. The Committee may co-opt members provided they do not outnumber the full members.
An AGM is held in the Autumn Term. During the meeting following the AGM, the Committee will elect from their number the Chairman, the Vice-Chairman, Treasurer and the Secretary, plus other Officers as required. They will also nominate a Governor to the School’s Governing Body, who will hold office for two years.
The Committee hold at least one meeting per term, and set the level of subscription for the year in consultation with the school.
Objective and Activities
The main objective of Friends of SWPS is to advance the education of the pupils in Sir William Perkins’s School by both developing effective relationships between the staff, parents and others associated with the School, and also by engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils. The trustees confirm that they have referred to the Charity Commission public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Friends of SWPS provides a programme of fundraising activities throughout the year and operates with the assistance of many unpaid volunteers including the trustees as well as many parents, guardians and carers of pupils who help during events. The charity would not be able to function without these contributions.
Achievements and Performance
Friends of SWPS carries out a number of activities throughout the year to raise funds and to provide an opportunity for parents and teachers to meet each other on an informal basis.
It provides information events to welcome new and prospective parents, as well as supporting activities organised by the School, or an individual department, by providing back stage help and running refreshment stalls or a bar.
During the year, the main fundraising activity was the Christmas Fair, with the popular Quiz Night the second biggest fundraiser. Sadly due to the Covid Pandemic some of our Spring events were cancelled including a new venture of a Race Night. None of the summer events were held due to lockdown including the popular Sports Day refreshments stand and the new pupil Second-Hand Uniform Sale.
During the pandemic we have been unable to accept any second hand uniform for sale since February 2020.
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Friends of Sir William Perkins’s School
Report of the Trustees
Financial Review
The financial statements have been prepared in compliance with the charity's governing document, using the receipts and payments method as allowed under section 133 of the Charities Act 2011.
Reserves are held at a level appropriate to Friends of SWPS future commitments. Money usually passes to the School as soon as practicable, unless there is a longer-term project which straddles more than one year. Funds are held in liquid form, consideration being given to interest rates available.
Reference and Administrative Details
Name of Charity: Friends of Sir William Perkins’s School (also known as Friends of SWPS)
Registration number: 1101855
Principal office: Sir William Perkins's School, Guildford Road, Chertsey KT16 9BN
Committee members:
Olubola Adetola Samantha Barry Jane Hawken Maya Elliott Kirsten Patient Alison Hatheral (resigned Aug 2020)
Signed on behalf of the Trustees
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j; Friends of Sir William Perkins’s School
Independent Examiner’s Report
| report on the Accounts of The Friends of Sir William Perkins’s School for the year ended 31st August 2020 as set out on pages 4 to 6.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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e examine the accounts under section 145 of the Charities Act, e follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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e state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention
- which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act ,
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Russell George ACMA, CGMA 6 Saint Andrew’s Close Wraysbury Berkshire TW19 5DG
Date: 16"° March 2021
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Friends of Sir William Perkins’s School
Statement of Receipts and Payments
For the year ended 31 August 2020
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|---|---|---|---|---|---|---|---|---|---|
|2018|2019|2020|
|£|£|£|
|Receipts|Note|
|Subscriptions|from|parents|9,120|9,060|9159|
|Gift aid|receipt|4|4,010|a|3,551|
|Receipts|from|events|2|9,063|15,405|14,265|
|Interest|received|48|72|54|
|Total|receipts|22,241|24,537|27,027|
|Payments|
|Donations|3|12,681|33,933|.|
|Payments|on|events|2|3,630|8,011|5540|
|Administrative|expenses|50|147|4151|
|Asset expenses|169|1,331|308|
|Total|payments|16,530|43,422|5,999|
|Net|receipts/(payments)|5,711|(18,885)|21,028|
|Cash|at|bank|and|in|hand|brought|forward:|
|Current account|4,592|10,455|6,498|
|Deposit|account|40,774|40,822|25,894|
|Cash|float|200|-|-|
|5|45,566|BL277|32,392|
|Net|receipts/(payments)|for the|year|5,711|(18,885)|21,028|
|Cash|at|bank and|in|hand|carried|forward|51,277|32,392|53,420|
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Friends of Sir William Perkins’s School
Statement of Assets and Liabilities
As at 31 August 2020
| 2018 | 2019 | 2020 | |
|---|---|---|---|
| Note | |||
| £ | £ | £ | |
| Cash at bank and in hand | |||
| Currentaccount | 10,455 | 6,498 | 1,184 |
| Depositaccount | 40,822 | 25,894 | 52,046 |
| Cash float | - | - | 302 |
| Total cash | 51,277 | 32,392 | 53,532 |
| Other assets | |||
| Fixed assets -equipment | 1,298 | 2,629 | 2,937 |
| Stocks | 100 | 380 | 408 |
| Total other assets | 1,398 | 3,009 | 3,345 |
| Liabilities | |||
| Sundryexpenses | (2) | - |
These financial statements were approved by the trustees on
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Friends of Sir William Perkins’s School Notes to the Accounts for the Year Ended 31 August 2020
| 1. Accounting Policies |
1. Accounting Policies |
1. Accounting Policies |
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|---|---|---|---|---|---|---|
| The financial statements have been prepared | in compliance with the charity's governing | |||||
| document, using | the receipts and payments method as allowed under section 133 of the | |||||
| Charities Act 2011. | Unrestricted funds comprise | those funds | which the trustees are free to use | |||
| for any purpose | in | furtherance of the charitable objects. | All | of the charity's funds are | ||
| unrestricted. | ||||||
| 2. Events |
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| Receipts | Payments | Net | ||||
| £ | £ | £ | ||||
| Christmas Fair2019 | 9,749 | (4,154) | 5,595 | |||
| Quiz Night | 1,938 | (375) | 1,563 | |||
| Christmas Fair2018 (catering contribution) | 1,128 | 1,128 | ||||
| Uniform Sale | 626 | (287) | 339 | |||
| Christmas Fair2020 (cash in advance) | 279 | (20) | 259 | |||
| Autumn Concert | 184 | (21) | 163 | |||
| Speech and Drama Concert | 166 | (21) | 145 | |||
| School Production | 62 | (21) | 41 | |||
| Spring Concert | (21) | -21 | ||||
| Race Night | _ | (184) | -50 | |||
| Stock Purchases unassigned to specific event | (436) | -436 | ||||
| Total | 14,265 | (-5,540) | 8,725 |
- Donations
None were made during the year, but the committee agreed to fund the refurbishment of the new Year 11 Common room and a new Textiles Room. We are awaiting the invoice for these projects which are now operational
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Taxation Friends of SWPS is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. Gift Aid is claimed on the annual parental subscriptions and other donations made during the year.
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Cash at Bank There is a difference of £113 between the cash balance in the Receipts and Payments compared to the Assets and Liabilities, which represents the cheques issued but not presented.
6. Related party transactions
The trustees give freely of their time and expertise without any form of remuneration or other benefit in cash or kind, other than occasional, small, long-service gifts in recognition of significant contribution to the charity. The trustees incur event expenses, on behalf of Friends of SWPS in the normal course of business and these are refunded by Friends of SWPS on submission of appropriate supporting documentation. There have been no other related party transactions in the reporting period.
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