2024-03-31-accounts

Company Number:	Company Number:	04856607
Charity Number:		1101849
Scottish Charity Number:	Scottish Charity Number:	Scottish Charity Number: SC043537

ENGINEERS WITHOUT BORDERS UK

REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Contents

Table of Contents

ADMINISTRATIVE & LEGAL...................................................................................................................................................3 TRUSTEES REPORT................................................................................................................................................................4

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Administrative & Legal

Charity Name: Engineers Without Borders UK Other names used: Engineers Without Borders, EWB-UK, EWB Charity registration number: 1101849 Scottish Charity registration number: SC043537 Company registration number: 04856607 Principal (and registered) addresses: The Foundry, 17 Oval Way, London, SE11 5RR

Trustees:

Mathew Riley Chair (appointed October 2023) Helena Barrett (Resigned April 2024) Zoe Haseman (appointed June 2021) Anna Claire Hein (appointed April 2022) Malithi Hennayake (appointed November 2021) Akaraseth Puranasamriddhi (appointed November 2021) Adriana Vargas-Colwill, Treasurer (appointed April 2022) Paul Skerry (appointed October 2023)

Principal Staff:

John Kraus, Chief Executive, appointed March 2022

Auditors: Knox Cropper LLP 65-68 Leadenhall Street London EC3A 2AD Bank: CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Accountants: Accounting Solutions for Charities 23 Cadogan Gardens London N3 2HN

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Trustees Report

Structure, Governance & Management

Governing document

The organisation is a private charitable company limited by guarantee, incorporated on 5 August 2003 and registered as a charity on 30 January 2004, and registered as a Scottish charity on 2 November 2012. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company, and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. The Articles of Association were amended in November 2020 and the amended version now includes changes to allow for virtual meetings, a more streamlined process for electing memberelected trustees and the requirement for Chapter committee members to become members of the charity.

Recruitment and appointment of the Board of Trustees

The Directors of the company are also charity Trustees for the purposes of charity law.

The Board consists of up to ten Trustees. Trustees serve an initial three-year term and are eligible to serve a maximum of two consecutive terms. Eight of the ten Trustees are appointed, most recently through open market recruitment, with the remaining two elected from and by the Members of Engineers Without Borders UK. These arrangements have been incorporated into revised Articles of Association as registered with Companies House and the Charity Commission. Adjustments were approved by members at the Annual General Meeting on 17 November 2021, increasing the number of appointed trustees from eight to ten.

To maintain a broad mix of skills on the Board, the Chair works with the rest of the Board of Trustees to identify areas of weakness on the board and in the event of particular skills being lost due to retirements, individuals are approached and may be appointed to the Board of Trustees subject to approval by the membership.

New Trustees are given copies of relevant documentation and further relevant information as a part of their induction by the Chief Executive. All Trustees attend an annual training day to ensure that they understand their role.

Organisational structure

Engineers Without Borders UK's Board of Trustees meets at least quarterly as a full board and as appropriate more frequently in committees. In the year in question, three committees were convened to address the areas of finance, audit & risk (including safety and security of staff and volunteers) and remuneration. The Trustees set the strategic direction and policies of the charity.

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Day to day responsibility for the running of the organisation is delegated by the Board of Trustees to the Chief Executive. In turn, the Chief Executive leads a wider team of staff and volunteers who together ensure that the charity’s activities align with the direction set by the Board of Trustees.

Engineers Without Borders UK is a member of Engineers Without Borders International (EWB-I). EWB-I aspires to act as an umbrella organisation to national member associations who will remain independent in a federated structure.

Affiliated organisations

A number of local groups are affiliated to Engineers Without Borders through an agreement which allows the affiliate to represent Engineers Without Borders UK and carry out activities to support the achievement of our mission. During the financial year 2023/24 24 universities had recognised affiliated member groups with Engineers Without Borders UK.

The list of affiliated groups changes from time to time as new ones are formed and others become inactive.

These groups are separate organisations and are also governed by the rules and regulations of their respective students' unions or equivalent. However, they all exist to further the objects of Engineers Without Borders UK, Affiliates must be self-financing. As well as fundraising and delivering or contributing to Engineers Without Borders UK national initiatives the affiliated groups also organise local activities.

Risk management

The Board of Trustees regularly review a risk and opportunities register which is used to highlight and monitor risks to the organisation. The Chair owns this document but delegates responsibility for maintaining it to the Chief Executive. If risks arise that cannot be mitigated using existing structures then the Board of Trustees will take appropriate action to address them.

Procedures are in place to ensure compliance with health and safety for all staff and volunteers undertaking work on behalf of Engineers Without Borders UK or attending Engineers Without Borders UK events. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. Meetings of the Audit and Risk committee were held throughout the year, which included a focus on improved risk identification and management in line with the organisation's evolution.

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Objectives and activities

In May 2021, Engineers Without Borders UK launched a strategy to 2030 that provides a strong, persuasive plan to put global responsibility at the heart of engineering, ensuring a safe and just future for all.

The strategy includes three goals that we believe will enable the tipping for globally responsible engineering to be reached.

Goal 1: Inspire. Encourage lifelong, meaningful commitment to globally responsible engineering.

Goal 2: Upskill. Equip the engineering community with the skills and expertise to be globally responsible.

Goal 3: Drive change. Collaborate with organisations to enable globally responsible engineering to become mainstream.

By 2030 Engineers Without Borders UK aims to have provided skills to 250,000 people, who will form the core of a movement of over half a million people, powerful enough to radically transform the culture of engineering.

Operationally, during the financial year 2023/24, Engineers Without Borders UK ran a wide range of initiatives, broadly split between:

• Curriculum programmes at universities around the world - which contribute to our efforts to evolve engineering education and provide more people with the tools to put global responsibility at the heart of their engineering practice

• Awareness raising and training activities - many of which are run with or by our University Chapter groups, members and wider movement, aiming to inspire a commitment to globally responsible engineering and build skills to deliver on this

• Collaborating with organisations to deliver on their commitment to positive change and expand our voice in the sector to influence change in the sector, with an emphasis this year on developing two new tools to influence education and professional development.

During the year in question Engineers Without Borders UK employed an average headcount of 7.5 FTE staff, delivering programmes largely through partnerships and our volunteer network, who play an essential role. During 2023/24, volunteers in our 24 affiliated university member groups further contributed countless hours in their local area. We would not be able to achieve all that we do without their valuable efforts. We also rely on the efforts of over 250 volunteers acting as assessors, reviewers and mentors in our programmes.

Statement of Public Benefit

When reviewing our activities, the Trustees have had regard to the Charity Commission guidance on public benefit. The Trustees ensure that the activities undertaken are in line with the charitable objectives of Engineers Without Borders UK, and in doing so are satisfied that Engineers Without Borders UK's activities meet the requirements on demonstrating public benefit.

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Achievements and Performance

In the year, we focused on operational delivery of our 2021-2030 strategy developing new intellectual property, and increasing the reach of existing initiatives.

• Over 19,000 people were upskilled through our diverse programmes, now reaching around 30% through online self-directed learning. We have three challenge programmes regularly established, with improvements in every aspect of delivery, and actions underway to ensure they are self financing in future. Our flagship design challenge grew by over 1,000 student participants.

• We grew the Engineers Without Borders Globally Responsible Engineering Programme, following its launch in the previous year. This free virtual experience programme develops participants' understanding of globally responsible engineering and builds their skills in participatory and inclusive approaches to engineering, the overarching role of engineering, problem solving and communication. During 2023/24 5,434 enrolled (total: 12,088 since inception), with 307 other organisations endorsing this 5-6 hour programme. 50% of participants were from non-high income countries, 35% were female and 35% self-identified as disadvantaged.

• Reshaping Engineering 2024 attracted 207 sign-ups, around the same as the previous year. 48% of participants were female and 49% were professionals, with 51% students. 80% of participants reported that the programme met expectations and 77% would do it again.

• Over 12,7000 students were upskilled through participating in the Engineering for People Design Challenge across 47 universities in the UK and Ireland, South Africa, USA and Cameroon; up around 11% on 22/23. New participating Universities included Cambridge, NMITE, Leicester and Loughborough. During a pivotal time in an undergraduate student’s career, this design challenge encourages individuals to broaden their awareness of the social, environmental and economic implications of their engineering solutions. Following a review in the previous year, we introduced a new funding structure to ensure this - our largest - programme is financially self-sustaining.

• 240 students across 17 universities in Bangladesh, India, Kenya, Nepal, Nigeria, Tanzania, Uganda, UK and Zimbabwe participated in the 2023/24 Efficiency for Access Design Challenge, around double the previous year. This global, multi-disciplinary competition empowers teams of students to help accelerate access to clean energy.

• Our strategic university partnerships, curated to improve the holistic educational experience of tomorrow’s engineers continued into their second year. We worked with City, University of London and TEDI London to inspire and nurture global responsibility in educators and students, to produce world-class graduates.

• In the 2023/24 academic year, we had 24 affiliated Chapters across the UK, the same as in 2022/23 and five more than 2020/21. Between them they had 135 committee members and around 1500 members, engaged through 180 activities. The projects and activities that Chapters deliver allow students to trial ideas and concepts, as they begin their careers and journey as globally responsible engineers.

• We increased and shared our knowledge on global responsibility in engineering. We published and presented papers at the European Society for Engineering Education (SEFI)

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

• annual conference. Two MSc projects at Warwick were completed that inform/provide insights on how to repurpose our design briefs for community use, and on innovative approaches to higher education. Our Compass is now featured within the learning academy of the World Federation of Engineering Organisations. We also published a paper on global responsible competences for maritime engineers, and worked collaboratively to shape the learning outcomes for the Engineering for One Planet framework.

• We launched our Global Responsibility Competency Compass in June at an industry exhibition. The Compass is endorsed by the Engineering Council and supported by Royal Academy of Engineering and includes a supporting Digital Library. By 31 March 2024 over 10,000 people had seen the accompanying explainer video, with over 400 downloads of the Compass from our website.

• Throughout the year, we conducted extensive consultations with universities, students, industry and the engineering profession, including a Systems Change Lab, in partnership with the Royal Academy of Engineering. As a result we launched the Reimagined Degree Map in March 2024. The Map guides educators to make the changes necessary to embed global responsibility in engineering curricula. It is endorsed by the Academy and Engineering Council. Universities actively engaged in the Lab included: Aston; Bradford; Bristol City University of London; Cambridge; Canterbury Christ Church; Cardiff; Coventry; De Monfort; East London; Edinburgh Napier; Glasgow Caledonian; Greenwich; Heriot Watt; Imperial; Kings College; Leicester; London South Bank; Loughborough; Newcastle; NMITE; Northumbria; Nottingham; Nottingham Trent; Queens Belfast; Sheffield; Strathclyde; Swansea; TEDI; UCL; Ulster; UWE; Warwick.

• We continued as an active member of the Sustainability in Engineering Higher Education Group facilitated by the Royal Academy of Engineering, and the Engineering Ethics Reference Group.

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Financial Review

Expenditure for the year was lower than income by £155k (2022/23: £242k higher), with an decrease in costs related to delivery of charitable activities, alongside an increase in income for the year, largely driven by an increase in other trading activities, although there was a decrease in donations from corporate funders.. As a result, at the year end, unrestricted Funds available to Engineers Without Borders UK had increased by £155k to £623k (2022/23: £468k).

We raised a total income of £784k (2022/23: £615k) including gifts in kind worth £185k (2022/23: £126k). 100% of income was in unrestricted funds (2022/23: 100%).

Our expenditure for the year was £632k (2022/23: £853k), including the value of gifts in kind. Expenditure on Charitable Activities (programmes and governance) decreased to £578k (2022/23: £705k). Costs for generating voluntary income marginally decreased to £53k (2022/23: £148k), representing 8% of total spend (2022/23: 17%), with the increased capacity in this area reflected in the increased income.

Reserves

Engineers Without Borders UK is committed to the prudent use of funds that it receives as soon as is practical. However, operating effectively, and with the confidence to plan for the future, requires adequate financial reserves.

The reserves policy is reviewed annually by the Board of Trustees and, for the year in question, remains the same.

The target for unrestricted reserves is to be in the range between £280k and £420k. This represents approximately 4-6 months operating costs, including staff salaries, based on the operating budget for financial year 2024-25.

Trustees will be informed if the level of unrestricted reserves falls below this range so that they can meet and take appropriate action.

At 31 March 2024 the total Unrestricted funds stood at £521,650, which represents 8.6 months operating costs, but the trustees are satisfied that this level is reasonable and down to timing of expenditure with planned strategic investments being made that will draw down these reserves.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Plans for Future Periods

As well as continuing our ongoing commitments we will build on the strong foundations laid in 2021/22, growing our initiatives to reach more students and professionals, equipping them with the skills and expertise to be globally responsible. Fundamental to this is the development of the Global Responsibility Competency Compass and the Reimagined Degree Map. These tools will allow us to increase our efforts towards systemic change and will form the basis of new sources of revenue necessary for us to grow our impact.

Our strategic focus remains on putting global responsibility at the heart of engineering to ensure a safe and just future for all. We are focused on developing and delivering initiatives that will have the greatest impact against our objectives, within the available resources.

Going Concern

Our fundraising strategy has focused our team on:

• further developing our current relationships to convert them into multi-year agreements

• seeking new partnerships with engineering companies and

• exploring earned income opportunities

The aim of this was to continue to diversify our income streams, reduce our dependence on a few key supporters and build greater long term funding certainty to improve our forecasting capability.

At this time, we are confident that we can deliver on Engineers Without Borders UK’s current commitments and we have continued to see increased appetite for work.

As the potential impact of the current economic climate continues to evolve, our board of trustees continues to closely monitor the situation and remain abreast of any critical changes that may impact our income and delivery of current initiatives.

Statement of Responsibilities of the Board of Trustees

The Trustees (who are also directors of Engineers Without Borders UK for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and FRS102.

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

• ➢ select suitable accounting policies and then apply them consistently;

• ➢ observe the methods and principles in the Charities Statement Of Recommended Practice;

• ➢ make judgements and estimates that are reasonable and prudent;

• ➢ state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• ➢ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities and Investment (Scotland) Act 2005 and the Charity Accounts Regulations 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

• there is no relevant information of which the charitable company’s auditor is unaware; and

• they have taken all steps that they ought to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

In preparing this report, the Trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.

Appointment of Auditors

Knox Cropper LLP were appointed to complete a statutory audit of our annual report and accounts for the year ended 31 March 2024, in line with the requirements of the Charities Act 2006.

Approved by the Board of Trustees on 23 October 2024 and signed on its behalf by:

Adriana Vargas-Colwill

Mathew Riley (Nov 7, 2024, 12:42pm) ~~……………………………….~~ Mathew Riley Chair

Adriana Vargas-Colwill (Nov 6, 2024, 12:51pm) ~~……………………………….~~ Adriana Vargas-Colwill Treasurer

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Independent Auditor’s report to the members of Engineers Without Borders UK

Opinion

We have audited the financial statements of Engineers Without Borders UK (the ‘charitable company’) for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet, Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

• give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its income and expenditure for the year then ended;

• have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and

• have been prepared in accordance with the requirements of the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations 2006.

Basis of opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Other information

The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information.

Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

• the information given in the trustees’ report, which includes the directors’ report prepared for the purposes of company law, for the financial year for which the financial statements are prepared, is consistent with the financial statements; and

• the directors’ report included within the trustees’ report has been prepared in accordance with applicable legal requirements.

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report.

We have nothing to report in respect of the following matters where the Companies Act 2006 and Charities Accounts (Scotland) Regulations 2006 requires us to report to you if, in our opinion:

• adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or

• the financial statements are not in agreement with the accounting records and returns; or

• certain disclosures of trustees' remuneration specified by law are not made; or

• we have not received all the information and explanations we require for our audit.

• the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies' exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Directors.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Responsibilities of Trustees

As explained more fully in the Trustees' Responsibilities Statement set out on page 10 the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditors under Section 44(1)(C) of the Charities and Trustee Investment (Scotland) Act 2005 and under the Companies Act 2006 and report in accordance with regulations made under those Acts.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

• The Charitable Company is required to comply with both company law and charity law and, based on our knowledge of its activities, we identified that the legal requirement to accurately account for restricted funds was of key significance.

• We gained an understanding of how the charitable company complied with its legal and regulatory framework, including the requirement to properly account for restricted funds, through discussions with management and a review of the documented policies, procedures and controls.

• The audit team, which is experienced in the audit of charities, considered the charitable company’s susceptibility to material misstatement and how fraud may occur. Our considerations included the risk of management override.

• Our approach was to check that all restricted income was properly identified and separately accounted for and to ensure that only valid and appropriate expenditure was charged to restricted funds. This included reviewing journal adjustments and unusual transactions.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of the audit report

This report is made solely to the charitable company’s member in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s trustees, as a body, in accordance

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with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s member for our audit work, for this report or for the opinions we have formed.

Shoaib Arshad (Nov 7, 2024, 12:50pm) ~~Shoaib Arshad, ACA, FCCA~~

Senior Statutory Auditor for and on behalf of

Knox Cropper LLP

Chartered Accountants and Registered Auditors 65 Leadenhall Street London EC3A 2AD

Date:

Knox Cropper LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

On behalf of the Trustees:

Adriana Vargas-Colwill

Mathew Riley (Nov 7, 2024, 12:42pm)

Matthew Riley Adriana Vargas-Colwill

Adriana Vargas-Colwill (Nov 6, 2024, 12:51pm)

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Chair Treasurer

Approved and authorised for issue by the Board on 23 October 2024.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

Notes to the accounts for the year ended 31 March 2024

1. Principal accounting policies

The principal accounting policies adopted in the preparation of the financial statements are set out below.

(a) Basis of preparation

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS 102.

(b) Going Concern

The financial statements are drawn up on the going concern basis which assumes Engineers Without Borders UK will continue for the foreseeable future. The Board have given due consideration to the working capital and cash flow requirements of Engineers Without Borders UK. The Board consider Engineers Without Borders UK’s current and forecast cash resources to be sufficient to cover the working capital requirements of the charity for at least 12 months.

(c) Incoming resources

All incoming resources are included in the consolidated SOFA when the charity is legally entitled to them, receipt is virtually certain and the amount can be measured with sufficient reliability.

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

(i) Grants Receivable

Grants are credited to the SOFA when receivable. Incoming resources are only deferred where there are time constraints imposed by the donor or if the funding is performance related. Where entitlement to grants receivable is dependent upon fulfilment of conditions within the charity’s control, the incoming resources are recognised when there is sufficient evidence that conditions will be met.

Grants supporting the core activities of the charity and with no specific restrictions placed upon their use are included within voluntary income. Grants that have specific restrictions placed upon their use are included within incoming resources from charitable activities.

(ii) Donations and Legacies

Donations are recognised in the period in which they are received.

(iii) Restricted Income

Income received that has specific restrictions placed upon its use is credited to restricted income within the SOFA on a receivable basis. Unspent balances are carried forward within the relevant restricted fund.

(iv) Donated Goods, Services & Facilities

Goods, facilities and services donated for the charity’s use, where the benefit is quantifiable and the goods or services would otherwise have had to be purchased, are recognised in the financial statements, as both income and expenditure, at a reasonable estimate of their value in the period in which they are donated.

(v) Fundraising Events

Fundraising events income is included in voluntary income as the funds received are by nature donations rather than funds paid to gain a benefit. Event income to which Engineers Without Borders UK has a legal entitlement and that is being held by a third party agent is recognised on a receivable basis.

(d) Resources Expended

Resources expended are recognised in the period in which they are incurred on an accruals basis. Resources expended include attributable VAT which cannot be recovered.

Costs of charitable activities include direct expenditure incurred through grants to volunteers and operational activities together with associated support costs.

The costs of generating funds relate to the costs incurred by the charitable company in raising funds for the charitable work.

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(i) Governance Costs

Governance costs are those associated with the governance arrangements relating to the strategic operations of the charity as opposed to those costs associated with general running of the charity, fundraising or charitable activity. These governance costs include external audit costs and trustee expenses.

(ii) Support Costs

Support costs include the central functions. They are recognised on an accruals basis and have been allocated to fundraising, charitable activities and governance on a basis consistent with the use of the resources.

(iii) Redundancy Costs

Engineers Without Borders UK’s policy is to minimise the impact of organisational change on its employees whenever possible. Therefore redundancies and redundancy payments only occur when absolutely necessary due to a job no longer being required by the organisation to achieve our charitable objectives. When redundancy payments are applicable it will be statutory redundancy pay and as a result of a decision by the organisation to terminate employment before the normal retirement date or an individual’s decision to accept voluntary redundancy.

(e) Fund Accounting

Unrestricted funds are the funds that are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Trustees also designate funds where they feel relevant to ensure uninterrupted programme activities.

Restricted funds are used for specified purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund, together with a fair allocation of management and support costs where appropriate. Negative balances are only carried forward where the Trustees are confident of future cash flow for that fund.

(f) Fixed Assets Investments The charity only has financial investments of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at the transaction price and subsequently measured fair value through the Statement of Financial Activities.

(g) Debtors

Debtors are measured at their recoverable amounts at the balance sheet date.

(h) Creditors and provisions

All creditors and provisions arising from ongoing activities are included

(i) Financial Instruments including cash and bank balances

Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.

(j) Pension accounting

The Company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.

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Engineers Without Borders UK

Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

(k) Operating Leases

Rentals paid under operating leases are charged to income on a straight line basis over the lease term.

(i) Transfers

Transfers to and from restricted funds are only completed if the donor has approved this transfer, and transfers to and from designated funds are subject to trustee approval.

(m) Foreign Currencies

Transactions in foreign currencies are recorded at the rate ruling at the date of the transaction. All bank accounts are held in pound sterling.

(n) Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes. The charity is not registered for VAT, and VAT is accrued on expenditure items where payable.

(o) Fixed Assets

Any purchase of property (or Gift in Kind) in excess of £100 that is expected to have a useful life of greater than one year is determined to be a Fixed Asset. The following classes of Fixed Asset are in use at Engineers Without Borders UK:

Furniture & fixtures - 5 years Computer equipment - 4 years Office equipment - 3 years

2. Turnover

Incoming resources from charitable activities and activities for generating funds comprises participant contributions to the cost of training courses and events run by Engineers Without Borders UK. Participation fees are charged to universities who take part in the EWB Challenge.

3. Donations and Legacies

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

4. Expenditure

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

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Engineers Without Borders UK Report & Financial Statements for the Year Ended 31 March 2024

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Engineers Without Borders UK

Issuer

Knox Cropper LLP

Document generated Thu, 31st Oct 2024 7:28:21 GMT

Document fingerprint ae0e834b100ed47c5f2b2db125d75e57

Parties involved with this document

Document processed

Party + Fingerprint

Wed, 6th Nov 2024 12:51:01 GMT Thu, 7th Nov 2024 12:42:23 GMT Thu, 7th Nov 2024 12:50:37 GMT Thu, 7th Nov 2024 12:50:38 GMT

Adriana Vargas-Colwill - Signer (6feaaa5906187e9eb1f6a1c74dc89f29) Mathew Riley - Signer (a63dbf5be6527cebc99416590e969871) Shoaib Arshad - Signer (7ea770bbfa98418ee26759af6ec7ed9c) Carol Dodson - Copied In (4836ead31549c2b9e635d4ae1b84c93f)

Audit history log

Date

Action

Thu, 31st Oct 2024 7:28:21 GMT Thu, 31st Oct 2024 7:28:24 GMT

Thu, 31st Oct 2024 7:28:25 GMT

Mon, 4th Nov 2024 14:31:21 GMT

Mon, 4th Nov 2024 14:31:21 GMT Wed, 6th Nov 2024 11:51:37 GMT

Wed, 6th Nov 2024 11:51:38 GMT Wed, 6th Nov 2024 12:48:02 GMT Wed, 6th Nov 2024 12:51:01 GMT Wed, 6th Nov 2024 12:51:01 GMT

Wed, 6th Nov 2024 12:51:01 GMT Wed, 6th Nov 2024 12:51:01 GMT Wed, 6th Nov 2024 13:02:06 GMT Wed, 6th Nov 2024 13:02:08 GMT Thu, 7th Nov 2024 10:36:06 GMT

Envelope generated by Shoaib Arshad92.11.111.108 Document generated with fingerprint ae0e834b100ed47c5f2b2db125d75e5792.11.111.108 Document generated with fingerprint e1a5404767834110a36e0915d783693592.11.111.108 Sent the envelope to Adriana Vargas-Colwill ([e-mail]) for signing81.178.99.98 Document emailed to [e-mail]13.42.51.126 Sent Adriana Vargas-Colwill a reminder to sign the document.92.11.111.108 Document emailed to [e-mail]13.40.110.121 Adriana Vargas-Colwill viewed the envelope195.88.8.170 Adriana Vargas-Colwill signed the envelope195.88.8.170 Sent the envelope to Mathew Riley ([e-mail]) for signing195.88.8.170 Document emailed to [e-mail]35.179.134.201 Adriana Vargas-Colwill viewed the envelope195.88.8.170 Mathew Riley opened the document email.66.249.93.78 Mathew Riley opened the document email.66.249.93.77 Sent Mathew Riley a reminder to sign the document.92.11.111.108

Thu, 7th Nov 2024 10:36:06 GMT Thu, 7th Nov 2024 11:00:49 GMT Thu, 7th Nov 2024 12:39:13 GMT Thu, 7th Nov 2024 12:39:25 GMT Thu, 7th Nov 2024 12:42:23 GMT Thu, 7th Nov 2024 12:42:23 GMT

Thu, 7th Nov 2024 12:42:24 GMT Thu, 7th Nov 2024 12:42:24 GMT Thu, 7th Nov 2024 12:43:15 GMT Thu, 7th Nov 2024 12:46:33 GMT Thu, 7th Nov 2024 12:46:57 GMT Thu, 7th Nov 2024 12:50:38 GMT Thu, 7th Nov 2024 12:50:38 GMT

Thu, 7th Nov 2024 12:50:38 GMT Thu, 7th Nov 2024 12:50:38 GMT Thu, 7th Nov 2024 12:50:38 GMT

Document emailed to [e-mail]18.132.209.86 Mathew Riley opened the document email.66.249.93.68 Mathew Riley opened the document email.2.127.73.198 Mathew Riley viewed the envelope2.127.73.198 Mathew Riley signed the envelope2.127.73.198 Sent the envelope to Shoaib Arshad ([e-mail]) for signing2.127.73.198 Mathew Riley viewed the envelope2.127.73.198 Document emailed to [e-mail]13.40.28.65 Mathew Riley opened the document email.2.127.73.198 Shoaib Arshad viewed the envelope92.11.111.108 Shoaib Arshad viewed the envelope20.254.157.196 Shoaib Arshad signed the envelope92.11.111.108

Sent the envelope to Carol Dodson ([e-mail]) for signing92.11.111.108

This envelope has been signed by all parties92.11.111.108 Shoaib Arshad viewed the envelope92.11.111.108 Document emailed to [e-mail]18.130.74.166