Company Number: 04856607 Charity Number: 1101849 Scottish Charity Number: SC043537 ## **ENGINEERS WITHOUT BORDERS UK** **REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Contents** |Administrative & Legal|**3**| |---|---| |Trustees Report|**4**| |Independent Auditor’s report to the members of Engineers Without Borders UK|**12**| |Statement of Financial Activities for the year ended 31 March 2021|**16**| |Balance Sheet as at 31 March 2021|**17**| |Cash Flow Statement for the year ended 31 March 2021|**18**| |Notes to the Financial Statements for the year to 31st March 2021|**19**| Page 2 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Administrative & Legal** **Charity Name:** Engineers Without Borders UK **Other names used:** Engineers Without Borders, EWB-UK, EWB **Charity registration number:** 1101849 **Scottish Charity registration number:** SC043537 **Company registration number:** 04856607 **Principal (and registered) addresses:** The Foundry, 17 Oval Way, London, SE11 5RR ## **Trustees:** Jon Prichard, **Chair** Nick Tyler Stephen Lindley-Jones (resigned June 2021) Laura Sergeant, **Treasurer** Helena Barrett Navjot Sawhney Martin Findlay Alex Wise Zoe Haseman (appointed June 2021) ## **Principal Staff:** Katie Cresswell-Maynard, Chief Executive & Secretary, appointed September 2017 Donald Campbell-Brown, Chief Executive (Interim), appointed January 2021 ## **Auditors:** ## **Bank:** ## **Accountants:** Knox Cropper LLP 153-155 London Road Hemel Hempstead Hertfordshire HP3 9SQ CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Accounting Solutions for Charities 22 Bramshill Gardens London NW5 1JH Page 3 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Trustees Report** ## **Structure, Governance & Management** ## **Governing document** The organisation is a private charitable company limited by guarantee, incorporated on 5 August 2003 and registered as a charity on 30 January 2004, and registered as a Scottish charity on 2 November 2012. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company, and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. The Articles of Association was amended in November 2020 and the amended version now includes changes to allow for virtual meetings, a more streamlined process for electing member-elected trustees and the requirement for Chapter committee members to become members of the charity. ## **Recruitment and appointment of the Board of Trustees** The Directors of the company are also charity Trustees for the purposes of charity law. The Board consists of eight Trustees. Trustees serve an initial three-year term and are eligible to serve a maximum of two consecutive terms. Six of the eight Trustees are appointed, most recently through open market recruitment, with the remaining two elected from and by the Members of Engineers Without Borders UK at the Annual General Meeting. These arrangements have been incorporated into revised Articles of Association as registered with Companies House and the Charity Commission. Adjustments were agreed at the Board meeting on 23rd September 2020, in part to bring the cycles for the appointed Trustees into line with the start/finish of the relevant Financial Year. To maintain a broad mix of skills on the Board, the Chair works with the rest of the Board of Trustees to identify areas of weakness on the board and in the event of particular skills being lost due to retirements, individuals are approached and may be appointed to the Board of Trustees subject to approval by the membership. New Trustees are given copies of relevant documentation and further relevant information as a part of their induction by the Chief Executive. All Trustees attend an annual training day to ensure that they understand their role. ## **Organisational structure** Engineers Without Borders UK's Board of Trustees meets at least quarterly as a full board and as appropriate more frequently in committees. In the year in question 3 committees were convened to address the areas of finance, audit & risk (including safety and security of staff and volunteers) and remuneration. For 2020/21 working groups of the Board continued Page 4 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 to operate on strategy, partnership due diligence and diversity & inclusion. The Trustees set the strategic direction and policies of the charity. Day to day responsibility for the running of the organisation is delegated by the Board of Trustees to the Chief Executive. In turn, the Chief Executive leads a wider team of staff and volunteers who together ensure that the charity’s activities align with the direction set by the Board of Trustees. Engineers Without Borders UK is a member of Engineers Without Borders International (EWB-I). EWB-I aspires to act as an umbrella organisation to national member associations who will remain independent in a federated structure. The Chief Executive of Engineers Without Borders UK is a member of the EWB-I Executive Committee. ## **Affiliated organisations** A number of local groups are affiliated to Engineers Without Borders through an agreement which allows the affiliate to represent Engineers Without Borders UK and carry out activities to support the achievement of our mission. During the financial year 2020/21 the following 19 universities had recognised affiliated member groups with Engineers Without Borders UK. This was down from 27 the previous year but reflects a strong outcome for a year severely impacted by restrictions associated with the COVID-19 pandemic: |EWB Cambridge|EWB University of Oxford| |---|---| |EWB Cardiff University|EWB University of Sheffield| |EWB Newcastle University|EWB University of Southampton| |EWB Nottingham Trent|EWB University of Strathclyde| |EWB Queen Mary University of London|EWB University of Warwick| |EWB University College London|EWB University of West of England| |EWB University of Bath|University of East Anglia| |EWB University of Birmingham|Heriot Watt University| |EWB University of Bristol|Lancaster University| |University of Glasgow|| Page 5 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 These groups are separate organisations and are also governed by the rules and regulations of their respective students' unions or equivalent. However, they all exist to further the objects of Engineers Without Borders UK, Affiliates must be self-financing. As well as fundraising and delivering or contributing to Engineers Without Borders UK national initiatives the affiliated groups also organise local activities. Some contribute to UK based research projects related to the role that engineering can play in human development. The list of affiliated groups changes from time to time as new ones are formed and others become inactive. ## **Risk management** The Board of Trustees regularly review a risk and opportunities register which is used to highlight and monitor risks to the organisation. The Chair owns this document but delegates responsibility for maintaining it to the Chief Executive. If risks arise that cannot be mitigated using existing structures then the Board of Trustees will take appropriate action to address them. Procedures are in place to ensure compliance with health and safety for volunteers undertaking work on behalf of Engineers Without Borders UK or attending Engineers Without Borders UK events. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. Meetings of the Audit and Risk committee were held throughout the year. ## **COVID-19** The Audit and Risk Committee supervised the handling of the COVID-19 pandemic by the organisation. The staff team followed UK Government advice, issued on 16 March 2020 and began working from home on 17 March 2020. Since that time, significant changes have been made to communications and operations within the organisation. The majority of planned in-person events were delivered instead in a virtual setting. This allowed the organisation to continue to deliver on its commitments to Universities, members, partners and staff team. Guidance and a risk assessment for keeping the office COVID-safe were rolled out in September 2020, with office-working further scaled back again following subsequent local restrictions in London from October 2020 to March 2021. Through the global pandemic, the Trustees, staff team and volunteers have continued to follow the relevant Government guidance and legislation. ## **Objectives and activities** In April 2016, Engineers Without Borders UK set out a five-year strategy based around a vision of a _‘world where people everywhere have equal access to the benefits of engineering'_ and a mission to _'lead a movement that inspires, enables and influences global responsibility through engineering_ '. Since rolling out this strategy, significant changes have taken place both within the organisation and the outside world. Following work that was done in 2020 to Page 6 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 strengthen our messaging, a significant focus for Q3 and Q4 was to start the strategy consultation and creation process, to be ready for the launch of a new strategy in May 2021. The 2016-21 strategy sets out three strategic objectives: ➢ To **inspire** students, educators and engineers at all levels about the principles and potential of ethical, environmentally sound and culturally sensitive engineering ➢ To **enable** partner organisations, people and communities to use and develop their engineering capabilities to address global challenges ➢ To **influence** an engineering community to lead by example and make a positive contribution as responsible global citizens Operationally, during the financial year 2020/21, Engineers Without Borders UK ran a wide range of initiatives, broadly split between: - Curriculum programmes at Universities around the world - which contribute to our efforts to change the focus of engineering education to have more emphasis on global responsibility - Awareness and training activities - many of which are run by our University Chapter groups and wider community, aiming to raise awareness and build skills of a globally responsible engineer. During the year in question Engineers Without Borders UK employed an average headcount of 8.25 staff. We continued with our programme of Internships to support delivery of key activities. This included a Business Development Researcher to look at lessons learned from the last 15 years, to inform our next steps as an organisation. Alongside our staff, volunteers continue to play an important role in our organisation. During 2020/21, volunteers in our 19 affiliated member groups further contributed countless hours in their local area. We would not be able to achieve all that we do without their valuable efforts. ## **Statement of Public Benefit** When reviewing our activities, the Trustees have had regard to the Charity Commission guidance on public benefit. The Trustees ensure that the activities undertaken are in line with the charitable objectives of Engineers Without Borders UK, and in doing so are satisfied that Engineers Without Borders UK's activities meet the requirements on demonstrating public benefit. ## **Achievements and Performance** Through the year we made significant progress towards developing and proposing our new 2021-2030 strategy, detailing our Theory of Change, our focus and the year one strategic priorities. We defined individual action-based commitment to the principles of globally responsible engineering. Proud of the movement that we have galvanised, we are committed to communicating the experiences and insights of individuals. This year, we added four inspiring Change-Makers, and expanded our professional outreach workshops. During Black Page 7 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 History Month we published an article highlighting the past and present contributions of Black engineers. The range of other articles published included “A moment for Change?” reflecting on how the COVID-19 pandemic underscores the importance of policy steps towards a more sustainable future. A high-profile interview with our chief executive Katie Cresswell Maynard was published in the IET’s E&T magazine, reaching a circulation of over 140,000. We continued to upskill future engineers through our Engineering for People, and Efficiency for Access, Design Challenges. Through our Engineering for People Design Challenge we have now reached over 52,000 students in Ireland, UK, the US and South Africa. Year Two of the Efficiency for Access Design Challenge began in September 2020 with 14 industry partners supporting 15 universities from Bangladesh, India, Kenya, Uganda, Sweden and the UK. In addition to these Design Challenges we have added new opportunities such as strategic university partnerships and a student Designathon, delivered virtually this year. Our annual Building Community Leaders events continue to be popular as support and training for committee members at our University Chapters. Our work continued on developing the international engineering competencies with our Engineers Without Borders cousins from across the globe. Working with our Trustees we strengthened our due diligence processes around our partnerships, in particular our corporate partners. We continued our partnership with the Efficiency for Access coalition supported by DFID (now FCDO) to launch a new year of projects focused on promoting innovation in electrical appliances for off/weak grid markets. ## **Financial Review** Expenditure for the year was lower than income by £53k (2019/20 £13k deficit), in part because many activities and events moved online, alongside retaining a robust income flow from our strategic partners. At year end, Unrestricted funds available to Engineers Without Borders UK had increased by 51% to £594k (2019/20: £394k). We raised a total income of £646k (2019/20: £625k) including gifts in kind worth £88k (2019/20: £42k). 88% of income was in Unrestricted funds (2019/20: 42%). Our expenditure for the year was £592k (2019/20: £638k), including the value of gifts in kind. With many activities moving online, expenditure on Programme Areas decreased to £407k (2019/20: £536k). Governance costs increased to £57k (2019/20: £6k), including £42k in pro-bono legal support for update to our Articles of Association in November 2020. Costs for generating voluntary income increased to £128k (2019/20: £95k), representing 22% of total spend (2019/20 15%), largely as a result of increasing staff time directed to supporting this activity through the COVID-19 pandemic. ## **Reserves** Page 8 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 Engineers Without Borders UK is committed to the prudent use of funds that it receives as soon as is practical. However, operating effectively, and with the confidence to plan for the future, requires adequate financial reserves. The reserves policy is reviewed annually by the Board of Trustees and, for the year in question, remains the same. The target for unrestricted reserves is to be in the range between £240k and £360k. This represents approximately 4-6 months operating costs, including staff salaries, based on the operating budget for financial year 2021-22. Trustees will be informed if the level of unrestricted reserves falls below this range so that they can meet and take appropriate action. At 31 March 2021 the total Unrestricted funds stood at £594k, which represents 10 months operating costs, but the trustees are satisfied that this level is reasonable given the impact of the pandemic on activities during the year, the global uncertainties that persist and plans for investment in digital transformation over the next few years. ## **Plans for Future Periods** Work towards the creation and implementation of our new 2021-2030 strategy. As well as continuing with our ongoing commitments we look forward to rolling out the new work and initiatives in line with this. We are seeking feedback and input from our members and community to help forge the path ahead. Our current projects and initiatives will be scoped in the year ahead and expanded where appropriate. If, after analysis, it is felt that they do not adequately contribute towards any of our strategic objectives then they will be tailored appropriately or stopped. This is to ensure that we are using the charity’s resources to have the greatest impact against our objectives. Our educational programmes will reach a broader audience than ever before, with the next iteration of the Engineering for People Design Challenge in the UK and Ireland plus delivery in universities across South Africa, Somalia, Cameroon and the USA. We also hope to explore and expand our working relationship with universities. We will continue to increase the number of members, and affiliated member groups, of the organisation as well as encouraging further collaboration between groups. We will continue to build on the strong foundation laid in 2019/20 to improve our corporate partnership offer to establish more long term relationships that support the sustainability of the organisation and enable us to achieve our strategic objective to influence global responsibility in engineering practice. We remain committed to being part of Engineers Without Borders International and will also strive to build strong working relationships with other Engineers Without Borders organisations around the world. We will continue to work closely with our colleagues in Page 9 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 Australia, in South Africa and in the USA and we hope to further develop ties with other parts of the global movement. ## **Going Concern** Our fundraising strategy has focused our team on: - further developing our current relationships to convert them into multi-year agreements - seeking new partnerships with engineering companies and - applying to a wider range of Trusts and Foundations. The aim of this was to continue to diversify our income streams, reduce our dependence on a few key supporters and build greater long term funding certainty to improve our forecasting capability. Through the COVID-19 pandemic some engineering companies have understandably shifted their priorities, pulling back on non-essential expenditure and unable to predict when this will restart. Additionally, many Trusts and Foundations have been prioritising charities providing services to those most vulnerable to coronavirus and the consequences of the pandemic. As a result, we have experienced some pausing of prospective discussions and some small reductions in donation amounts from regular partners. This change in funding has not affected current operations but has meant that further development of some new and existing initiatives within universities and industry has been slowed. At this time, we are confident that we can deliver on Engineers Without Borders UK’s current commitments and we have continued to see increased appetite for our design challenges at universities. We were already able to deliver these remotely with digital resources, which enabled us to provide a quick solution to the issue many institutions faced when having to switch to remote delivery of their curriculum. All of our community and membership events have been reimagined with a digital alternative, ensuring we have been able to continue delivery of events central to our mission, such as training for our chapters and panel discussion events. As the potential impact of the global coronavirus pandemic on charity income continues to evolve, our board of trustees continues to closely monitor the situation and remain abreast of any critical changes that may impact our delivery of current initiatives. ## **Statement of Responsibilities of the Board of Trustees** The Trustees (who are also directors of Engineers Without Borders UK for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and FRS102. Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: Page 10 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 - ➢ select suitable accounting policies and then apply them consistently; - ➢ observe the methods and principles in the Charities Statement Of Recommended Practice; - ➢ make judgements and estimates that are reasonable and prudent; - ➢ state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - ➢ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities and Investment (Scotland) Act 2005 and the Charity Accounts Regulations 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware: - there is no relevant information of which the charitable company’s auditor is unaware; and - they have taken all steps that they ought to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. In preparing this report, the Trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006. ## **Appointment of Auditors** Knox Cropper LLP were appointed to complete a statutory audit of our annual report and accounts for the year ended 31 March 2021, in line with the requirements of the Charities Act 2006. Approved by the Board of Trustees on 16th November 2021 and signed on its behalf by: |Jon Prichard|Laura Sergeant| |---|---| |……………………………….|……………………………….| |Jon Prichard|Laura Sergeant| |Chair|Treasurer| |Engineers Without Borders UK|Page 11 of 25| Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Independent Auditor’s report to the members of Engineers Without Borders UK** ## **Opinion** We have audited the financial statements of Engineers Without Borders UK (the ‘charitable company’) for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: - give a true and fair view of the state of the charitable company's affairs as at 31 March 2021 and of its income and expenditure for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the requirements of the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations 2006. ## **Basis for opinion** We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. ## **Conclusions relating to going concern** In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Page 12 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. ## **Other information** The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. ## **Opinions on other matters prescribed by the Companies Act 2006** In our opinion, based on the work undertaken in the course of the audit: - the information given in the trustees’ report, which includes the directors’ report prepared for the purposes of company law, for the financial year for which the financial statements are prepared, is consistent with the financial statements; and - the directors’ report included within the trustees’ report has been prepared in accordance with applicable legal requirements. ## **Matters on which we are required to report by exception** In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report. We have nothing to report in respect of the following matters where the Companies Act 2006 and Charities Accounts (Scotland) Regulations 2006 requires us to report to you if, in our opinion: - adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or - the financial statements are not in agreement with the accounting records and returns; or Page 13 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 - certain disclosures of trustees' remuneration specified by law are not made; or - we have not received all the information and explanations we require for our audit. - the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies' exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Directors. ## **Responsibilities of Trustees** As explained more fully in the Trustees' Responsibilities Statement set out on page 10, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. ## **Auditor’s responsibilities for the audit of the financial statements** We have been appointed as auditors under Section 44(1)(C) of the Charities and Trustee Investment (Scotland) Act 2005 and under the Companies Act 2006 and report in accordance with regulations made under those Acts. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: - The Charitable Company is required to comply with both company law and charity law and, based on our knowledge of its activities, we identified that the legal requirement to accurately account for restricted funds was of key significance. Page 14 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 - We gained an understanding of how the charitable company complied with its legal and regulatory framework, including the requirement to properly account for restricted funds, through discussions with management and a review of the documented policies, procedures and controls. - The audit team, which is experienced in the audit of charities, considered the charitable company’s susceptibility to material misstatement and how fraud may occur. Our considerations included the risk of management override. - Our approach was to check that all restricted income was properly identified and separately accounted for and to ensure that only valid and appropriate expenditure was charged to restricted funds. This included reviewing journal adjustments and unusual transactions. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report. ## **Use of the audit report** This report is made solely to the charitable company’s member in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s member for our audit work, for this report or for the opinions we have formed. Signed: ## Shoaib Arshad ………………………………. **Shoaib Arshad, ACA, FCCA** Senior Statutory Auditor for and on behalf of ## **Knox Cropper LLP** Chartered Accountants and Registered Auditors 65 Leadenhall Street London EC3A 2AD Date: 16th November 2021 Knox Cropper LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006. Page 15 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Statement of Financial Activities for the year ended 31 March 2021** (incorporating an income and expenditure account) ## **Continuing operations** All incoming resources and resources expended derive from continuing activities. ## **Total recognised gains and losses** The statement of financial activities includes all gains and losses recognised during the year. The notes on pages 18 to 24 form part of these financial statements. Page 16 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Balance Sheet as at 31 March 2021** ## **On behalf of the Trustees:** |**On behalf of the Trustees:**|| |---|---| |Jon Prichard|Laura Sergeant| |……………………………….|……………………………….| |**Jon Prichard**|**Laura Sergeant ACA**| |Chair|Treasurer| |Approved and authorised for issue by the Board on 16th November 2021.|| |Engineers Without Borders UK|Page 17 of 25| Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Cash Flow Statement for the year ended 31 March 2021** Page 18 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 ## **Notes to the Financial Statements for the year to 31st March 2021** Page 19 of 25 Engineers Without Borders UK Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 U) Govemancè C09ts Go*rn3nce costs 3re those associated wth the gmem3nce arran￿MentS relating io tre srr3tegic Dper3ts0ns Df the ch3rity as opposed to those costs a￿0Clate(j gene￿1 running of the chanty, fundraising or tharitable actmty These wmance costs Include extemal audit costs and tnjstee expenses fill Support C(*StS SLJPPOrt cosis Include the central fijnciions. Thty are recognised on an accnjals b3SIS and h3* been 3lloc31ed to fund￿lsing, charr(able 3ctsMbes and go*rnance on a basis Consis￿nI the use of the resources. fiiil R•dundan¢y C•gts Engin8er5 INithout 8ordenE UK'S policy is to rrinirrise the Irrw3Ct (f org3nigation81 th3nge on its errpltyÈes hene*r possible. TherefDre redundancies and r￿undantY payffenis only ocCur￿￿en absolute￿ necess3ry due to a job no longer being required tty the org8nisaDon 10 achie* our chantable obiecti*s Kvhen redundancy payments a￿ applicable ￿ wll be stslutory re(Jun(Jancy pay an(J as a resutt of 3 decision by the org3nisatson to temin*e employment befDre the no￿31 retirerrent date or an Indi4dual's Oecision to accept wluntary redundanry. lel Fund Ac¢ountln4 Unrestncted funds are the funds that arE walable for use at the discretion of the MJst￿8 In ffiJrther3nce of the general obiecti*s of the chanty Trustees also designate funds vthere thw feel ￿l￿rt to ensure unintenupted PTDgramme actNts Restncted tsnds arE used specthed purposes as 13d by the (bnor Expenditure wthich meets these criten3 Is Identrfipd to the fund, togetherN*ith 3 fair alDcation Df rnanagement and SUPPDrt costs apprDPn3t Neg3tfft b813nces 8re only c3rned rory￿rdythere the Tnjsiees 3re CDnfideni D[fU￿re c88h flcMÉ fDr th8t fund. (YJ Fix•d AM•ts Inv•stm •r The ch3rity only has frn3nci81 Irfftstments of 3 knnd that qualfy as basic fin￿claI InstrU￿ntS Basic fin8ncial InstmmenE are Iniually recognised at the transacbon pnce and subsequenity Measur￿ tsirhtlue through the St3temeni ol Fin3ncial AcDMDes. (g) Debt•Ys t￿bt0￿ 3fE r￿aSure￿ at their reco¥Erable arnO￿ts at the balance sheet date. (h) Cr•ditors and pro¥ig•ns All creditots and prcmsions arising from ongoing actsmtses a￿ Included fj) Financial inthments including cath and bank balances C3sh held ty the charty is included at the Jnount actu31￿ held and counted 3t the ye3r end Bank ba13nces, eth￿[ In crEdit Dr [￿Erd[3￿. are Sho￿ at Ihe armunts properfy reconciled to the bank statEmEnts Q) Pen￿On Accountlng The compary operates a defined contribUt￿n pension scheme Contnbubons are charged to the profit and loss accDunt as they become payable In accordancewth the rules ofthe ￿heme OEI Op•rating L•as• Ren1318 pad under operating leases are charged io incoftE on a siraithl line basis the lease tenn. O) Transfer5 TTrnsfeFS t0 3nd ftDm restritted fvnds are orly cDmpleted if the donor has appr￿ this transfer, and transfe￿ to and frorn designated funds subject tD tnjstee app[D￿￿1. (MI Forelgn CurvÈn¢les Trans3Ctions in foreign Cu￿enCieS Je rEcor(Je(J at the r& ruling at the date otthe t￿nSactiOn All bank 3ccounts arE held In pound sterting Inl Taxation The chzrty Is exernpt from cD￿Oration tax ￿ all its income is chartable and is applied fDr chantablp purposes. The charty Is not registeted tDrVAT and VAT is accrued (n expenditurp rterrE vknere payable Engineers Without Borders UK Page 20 of 25 Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 )) Ftx•l Ag y purcfose ofkfwty lorGIt i) Kndl in exc￿ of£100 th8t Is wected to h&e 8 hè ofgreatertlen 0￿ yearis d&ummed to be a F￿ed Arys&. The dasses ofFwed /￿et In u* at Engl￿ Wthout Borfws UK. Furriture & lthres-5 yea Cornputerequymert- 4 sea Offi￿ equpmert_ 3 sears 2 Turnover Incomirg resources tDm tharrtaile adThrbeJ adpdbes •)r9Br%rtng ￿ndS comwses partwrt cortr*wb.L￿S to cost ofb7inng coutses ard e￿t$ run by E wirttrs y1ft￿￿t Borders UK. Èes a￿ to un￿er31t¢S take part n tt¢ EWB CtsI*fip. 3 Donat*)n$ and L&3acies Fuwwjs Fur¥J¥ Cfymm Lmty Fundrasino Irdiwjuol D(￿￿)0r Grarts Cup)rae ￿ FoLmdat*in DLnatiLnS Gil n nc(rne 17.523 5.020 10.000 9.138 17523 5,03) 15,iWJ) 371,437 5.000 In0￿¢ 212041 4X1￿27 77299 497 J26 UnrE2*Ktd Reth'L*e Furn1* FuTrl* Tdal Crffiffl￿ty Irdii*Jual D(￿•￿01 15.658 12.500 153.683 15,658 30,it 424,4 42,4( Grarts C(YpJrate ￿ Fo￿tI]n D(nab"(n Git nccffle 17.606 270.811 Inmme 3M9aO 223,799 8,937 512,736 4 Expendithre 4a Total Expendknre Di￿$ Totsl Totsl 20 Coas 29.1 71,546 .445 5& 126,378 93,487 162.393 26.332 57.083 26,516 170,ei)5 EP Engneung Resesth knternat￿1naI Partnetshp Enatlno IrNesb))ents ComrnuThty & Outrefi 729 118.314 I￿.158 224,472 272.595 .073 543260 CoAs rf Ge1￿rn￿n0 Incrynp Fun¢trai%ng 70.184 ExpeTrjl￿￿ 3(QW1 342.7T9 249.619 2,398 638,310 Engineers Without Borders UK Page 21 of 25 Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 4b Audt Fee Gtr*rnance costs Includethe audit fee of £5.60012020." £5.5001 4¢ Supportcosts 2020 £ Allocation b3sis Staff costs 81.9?7 In line w4th prDporhtn of stsff time 45fi96 In line v4th ptoporb￿ of stsff time 13.260 In line prDpomcn of staff time 30.474 In line wth prDpoffjtn of staff time 38 338 In line wth prDportitn of staff time In line wdth prDpofo(m of stsff time Pre￿&￿S costs 45,1 Fin3ncid man￿ernert IT & ￿￿bStte 18, 13.7(* Gifts In kind other surport costs Total 30,114 249fi19 45,622 255,317 4d In K￿d Expendknre Included Is the fD11s￿￿9 ￿p￿d1tUreth3t has iEen Tpcowised in line Mith our gts in kind ￿cOUntIng policy. 2021 2020 3,548 Legal 42,OCKI 20.1% 20,196 consu￿￿nty 18,142 PublIC￿cnS 26,150 520 Total 88.346 42,4 5 Fixed assets Compute & Office Equipm ent Fixtt4res & Fiibngs TOTAL Cost At l April 2D20 Additions in ye8r 10.BB4 18.807 263 263 At 31 Ma￿h 2Q 8.2[ 10.864 19.070 D•pr•aation At l April 2020 7.755 10.356 Charge forthe p￿0d 2Z2 278 500 At 31 Mareh 2021 7.977 10.634 Net Book Value At 31 March 21Y21 2x1 Al 31 fvkrch 2020 696 Engineers Without Borders UK Page 22 of 25 Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 Flx8d Ass8t Inv•strnw R&thbffle Ethical Bcnd Fund M￿aged by Rathbone" Marf(et Value At tEginning of pe￿0d Inc(me from diwdend 36,657 2,636 ,314 1,343 Rwaluations At of peritL1 7 Debt0￿. arn￿jnts talling due wthin one year Tr3Je cÈbtors Accrned Incorr Othpr oÈbtors 31,563 74,8 780 10 32,343 74,8 Creditoys: amounts tslling due Kithin one year Tr3Je QEdit(rs VAT Creditor AcEruals & Dttrtr credf(O 2,107 23,167 8,247 11,6 36,432 19,942 Restrlcted Funds At 1 Aprll Tranrf•ri in I IrArtI At31 Mar¢h Fund Income EXpendI￿re EP Ch311errJe IntÈm8tiona P8thership Communty & CuttEach IK2,8 5,853 7?12 44.FA9 190.6501 17291 1155.300) 193,2501 43,645 5,134 3?.650 115,438 Total Restricted Funds 7T299 P4Q679) 22,188 48,7 EfP Cthllerye An ￿de￿raJUate (Èsign rno(lJle b￿ed on real contexts Erthedded Into unNf engn￿￿ng courses In Irel￿(1, South Afnca, UK the USA It challenges Unt￿r￿ad￿te& to emtÉd old)31 tÈsponsihlty issues Into their design th.nkng Intem8tiona P8rtr)ership Proudes qualified ￿lunteer eroir*ets to ènh8nce tt)e Èngine￿ng skills 8nd knovAedgE of our partrEr otganisati(ns v*ile a19) wo4ding a ￿lUatIe learring expfflence fDrttrE ￿lunt￿r. Ccmmunity & (M￿a¢h Mobilisinu our conyrunty of rrerrt)ets and wlunteets to dEli*r vw)rt(shcps. e¥frtS. 3￿￿rEneSS rasing carrpaigns to Inspre and educae others Ischo chilthen. Un￿E15ty sttjdents. p￿th(Jng pn)tEssion31sl a￿ut the rDle tha engine￿ng can play In hurr&an de*lrptrÈni. At ttrE yEar end a tTrnsfEr Is rn￿e frDm unrEStricted rese￿eS to re￿riCted reserEs that aE in defficit. elimnats.ru a nd defiuts ￿cUmUla1ed In the yex. Engineers Without Borders UK Page 23 of 25 Engineers Without Borders UK Report & Financial Statements for the Year Ended 31st March 2021 10 Total funds recon¢liation At 1 April Tran<• in I lout) At 31 March 2021 Fund Inc•m• Exp•ndityr• Restricted Funds 195*1 46,6T91 22,18B 48. Genera Funds 393.817 568.4 (&15,7191 122.1881 594.360 Designated Funds Tot81 Unrerwork wth EnginE£fs Wth(ut 8cr4Kxs UK Cunng the year none ofthe tnJs198s wérè rèimbursed fOrexper￿85 Incurred on behafofthè charty fvhen atte￿Ing truste& meèlirgs and branch 501ry8ty me8tings12020 £nill. tknnng the year Engin&ets WithrAJt BordÈrs UK £Thl12020 £nill li t1onations from trustees 16 Reconciliation of net mo¥ementin fundsto netcash flow from operating activities Nèt M0￿m￿rt in Add back depreciation ¢horge tkducl Interest Income show4n In IrKesting ￿tl￿tIeS fkcrea5e Iincreasel In d*tors hcr&ase Id8cr&8sel In creditors Nèt tath used in opernting adivitits 53,351 112.9621 2,228 12,6361 42.519 16.490 110324 169.2731 9,859 71491 Engineers Without Borders UK Page 25 of 25 Laura Sergeant (Nov 16, 2021 13:18 GMT) ## **Signature:** **Email:** lsergeant356@gmail.com **Signature:** Jon Prichard Jon Prichard (Nov 16, 2021 21:02 GMT) **Email:** jprichard@icheme.org **Signature:** **Email:** shoaib.arshad@knoxcropper.com ## EWB-2021-Mar-31-TAR and Accounts FY2020-21 Final.docx Final Audit Report 2021-11-16 Created: 2021-11-16 By: Engineers Without Borders UK (communications@ewb-uk.org) Status: Signed Transaction ID: CBJCHBCAABAAAOFzFON92683C2UtYFkRL9pxG5-EN6td ## "EWB-2021-Mar-31-TAR and Accounts FY2020-21 Final.docx" History Document created by Engineers Without Borders UK (communications@ewb-uk.org) 2021-11-16 - 1:05:09 PM GMT- IP address: 86.152.83.74 Document emailed to Laura Sergeant (lsergeant356@gmail.com) for signature 2021-11-16 - 1:08:10 PM GMT Email viewed by Laura Sergeant (lsergeant356@gmail.com) 2021-11-16 - 1:15:04 PM GMT- IP address: 66.249.93.133 Document e-signed by Laura Sergeant (lsergeant356@gmail.com) Signature Date: 2021-11-16 - 1:18:48 PM GMT - Time Source: server- IP address: 82.17.43.76 - Document emailed to Jon Prichard (jprichard@icheme.org) for signature 2021-11-16 - 1:18:51 PM GMT Email viewed by Jon Prichard (jprichard@icheme.org) 2021-11-16 - 8:57:43 PM GMT ## Document e-signed by Jon Prichard (jprichard@icheme.org) Signature Date: 2021-11-16 - 9:02:24 PM GMT - Time Source: server Document emailed to Shoaib Arshad (shoaib.arshad@knoxcropper.com) for signature 2021-11-16 - 9:02:26 PM GMT Email viewed by Shoaib Arshad (shoaib.arshad@knoxcropper.com) 2021-11-16 - 10:15:47 PM GMT Document e-signed by Shoaib Arshad (shoaib.arshad@knoxcropper.com) Signature Date: 2021-11-16 - 10:33:59 PM GMT - Time Source: server Agreement completed. 2021-11-16- 10."33."59 PM GMT Adobe Sign