Friends of Bowmansgreen School Report for the year ended 31 August 2023
Charity Registration Number: 1101829
Contents
Officers and Advisers: ............................................................................................................................................................................................... 2 Introduction from the Chair ...................................................................................................................................................................................... 3 Trustees Report ........................................................................................................................................................................................................ 4 Governance and Structure ................................................................................................................................................................................... 4 Objectives and Activities ...................................................................................................................................................................................... 4 Approach to Fundraising ...................................................................................................................................................................................... 5
Friends of Bowmansgreen School Annual Report for the year ended 31 August 2023
Officers and Advisers:
| Bowmansgreen Primary School | |
|---|---|
| Telford Road | |
| Registered Office and | London Colney |
| operational address | St Albans |
| Hertfordshire | |
| AL2 1PH | |
| Angela Duce (Chair) | |
| Trustees | Danielle Farenden_(Treasurer)_ |
| Liz Alderson_(Co-Treasurer)_ | |
| Sian Riches (Secretary) | |
| Head Teacher | Anna Lippa |
| NatWest Bank | |
| Bankers: | 10 St Peter's Street St Albans |
| AL1 3LY | |
| Independent Reviewer: | |
| website:www.bowmansgreen.herts.sch.uk | |
| Contact details: | email:fobs@bowmansgreen.herts.sch.uk |
Page 2
Friends of Bowmansgreen School Annual Report for the year ended 31 August 2023
Introduction from the Chair
It has been an absolute privilege to have been co-opted as the Chair of the Friends of Bowmansgreen School (FOBS) since July 2022 and elected with my fellow trustees at our Annual General Meeting in November 2022.
It has been quite a year for FOBS. On a July evening in 2022 after the impact of Covid had left the school without any activities for sometime, what turned out to be a very large group of parents gathered to see how we could raise FOBS from the ashes. With four of us co-opted into the governing roles, we spent the Summer holidays going over the paperwork, setting up a new bank account and registering with the Charity Commission and the new FOBS was born. Little did we know how welcome the programme of activities would be and how successful the Parent, Teacher and Friends Association would become in such a short period of time.
There are so many people to thank for the past year, that I really can’t mention everyone individually. From those who are there at every event and collection to those who take a bigger part in the every day running of what has become a much larger charity than we started with, we couldn’t achieve what we have done without everyone’s effort and commitment.
I give my heartfelt thanks to my fellow trustees, Danielle Farenden, Liz Alderson and Sian Riches who hit the ground running, managing the finances, organising volunteers, managing the technology and ticket sites, the registers, the licences, the cash-counting, the banking, the administration, insurance, the policies as well as taking a role in all the events. We couldn’t have achieved the success that we did during the year without the resourcefulness of Sabrina Miller who was co-opted to the committee. Sabrina’s ideas and research have meant that we were able to source discounted tickets for the Pantomime and for a Legoland trip and along with Liz Alderson, found the company who put on our first Circus event. Sabrina also has an incredible ability to seek our bargains which meant that our Mother’s Day and Father’s Day sales were incredibly successful and a source of excitement for all the children who loved independently choosing a present for their parents.
On behalf of the trustees, I offer my sincere thanks and admiration to all of our team of volunteers who have worked diligently throughout the year to provide an exciting array of events that have enhanced the education of our children and reinvigorated our school community.
Angela Duce
Page 3
Friends of Bowmansgreen School Annual Report for the year ended 31 August 2023
Trustees Report
The Trustees are pleased to present their combined annual report and accounts for the year ended 31 August 2023 which have been prepared in accordance with the accounting policies set out in the note to these accounts.
Governance and Structure
The Friends of Bowmansgreen School, a Parent, Teacher and Friends Association and is a charity, founded in 2004, which, during the year was governed under a Constitution dated 2008 which sets out its objects and powers.
The trustees are elected at an Annual General Meeting of the charity. The Trustees may also co-opt up to two people who are willing to sit on the committee. New Governance trustees are recruited and appointed from the membership.
All trustees receive a copy of the Constitution and Rules and the Charity Commission guidance “The Essential Trustee”.
Trustee Meetings are held at least once every half term and members are invited to attend these meetings.
Objectives and Activities
The object of the association (the objects) is to advance the education of pupils in the school in particular by:
-
Developing effective relationships between the staff, parents and others
-
Objectives associated with the school
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Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
The first FOBS event was a bag2school collection where we collected unwanted clothing and other items for reuse and recycling. Our first event happened to coincide with Mrs Stanley’s Macmillan coffee morning and this turned out to be her most successful coffee morning to date so the ‘marriage’ of the coffee morning and bag2school collection began.
We held the first disco using a formula that had been used for many years at school with some changes made throughout the year as we worked to get it more efficient and easier to manage. Introducing reusable cups, offering an all-inclusive Activities price and the option to ‘pay-it-forward’ means that every child is able to attend if they wish to and the three discos we held through the year have been extremely well attended and supported by both staff at the school and the committed team of experienced and new volunteers. Offering facepainting to every child is no mean feat and we thank each and every volunteer who has helped with these events, whether on the day or behind the scenes.
Cauliflower Cards returned to Bowmansgreen in time for Christmas, after a hiatus the previous year and it is these regular events that ensure that we maintain the momentum and keep the children and school engaged in FOBS activities.
Page 4
Friends of Bowmansgreen School Annual Report for the year ended 31 August 2023
On November 26th we embarked on our biggest fundraiser of the year. With little experience and only a few weeks work, we held our Winter Fair. We were able to utilise stock that was discovered in the cupboard and container which kept many of our costs down and ensured that we were able to achieve a record amount of fundraising. Along with this, we were incredibly fortunate to receive Match Funding Even if we hadn’t raised as much as we did, it was amazing to see the school open to the community for the first time in three years and to see how packed the event was.
The Summer Fair, whilst not the event we planned due to the extreme weather, was another day full of fun and it was great to have so many volunteers getting into the spirit to deliver another success for the school and community. During the day we had 63 volunteers and many more that supported us in the lead up to the event.
In the four years prior to this year, the FOBS turnover totalled £31k and we have nearly equalled this amount in a single year which has been both incredible but also has raised some challenges as it has required extra administration and organisation. It also means that we still have work to raise the expectations within school of what can be achieved if we are able to keep on the trajectory we are on. During the year we funded PE bags for all new starters – not just those who start in Reception, we contributed to the Leavers Hoodies, we purchased banded books for the school reading scheme and outdoor gym equipment for the playgrounds as well as tidying up and replacing equipment in Reception.
Approach to Fundraising
Whilst our initial approach was to reinvigorate the community of Bowmansgreen Primary School following the impact of the lockdowns due to Covid-19, our willing band of volunteers were soon very ambitious for the future of FOBS. Throughout the year, we aimed to hold one major event and a disco each term to provide positive experiences to the children and to provide a consistent level of fundraising. These are interspersed with smaller sales throughout the year.
It is important that our events reflect the ethos and values that our children are being taught in school and that FOBS events do not negatively impact or disrupt the children’s education. Our events on school days are held with minimal disruption with easy set up and we appreciate the support of the school staff in facilitating these.
Our aim is to keep the cost of events and ticket sales as low as possible and where we can, we provide free or subsidised tickets to those that need them. We are also mindful to ensure that events are accessible to everyone including children with Special Educational Needs or Disability, carrying out an equality impact assessment as part of every event.
Page 5
rnans FOBS TREASURER'S REPORT 2022/2023
Charity Accounts
-
The financial year runs from 1[st] September until 31[st] August.
-
The attached supporting Charity Accounts, presented for the Financial Year 2022/2023 have been prepared on a receipts and payments basis and have been complied in accordance with the guidelines issued by the Charity Commission.
-
The Accounts have been independently reviewed by Sharon Hall (FCCA) and signed off.
2022/2023 Financial Year Summary
| Opening Cash Balance: | £0 |
|---|---|
| Income: | £30,284.45 |
| Expenditure: | £18,131.44 |
| Closing Cash Balance: | £12,153.01 |
Accounts are included in Appendix 1.
2022/2023 Reporting Summary
| CASH SUMMARY - Includes monies owed | YEAR END ONLY |
|---|---|
| Balance Carried Forward | 0 |
| Funds Raised FY22-23 | |
| FundraisingEvents & Activities | 18,463.53 |
| Donations | 95.00 |
| 18,558.53 | |
| Funds Spent FY22-23 | |
| Donations to School | 5,627.82 - |
| RunningCosts | 3.01 - |
| Stock Purchases | 774.69 - |
| 6,405.52 - |
|
| Funds | 12,153.01 |
| Reserves | 5,000.00 - |
| TOTAL FUNDS AVAILABLE | 7,153.01 |
| Balanceper Bank Account | 12,153.01 |
| Variance | - |
2022/2023 FOBS Treasurer’s Report
1
Fundraising Events & Activities
The net income raised from fundraising and associated activities for the year was £18,463.53. This excludes £157.10 of monies that were paid directly to school.
Breakdown by event/activity:
| Breakdown by event/actvity: | |
|---|---|
| Accounts: FY22-23 | Event Profit |
| Fundraising Events & Activities | |
| Disco - 07.10 | 699.05 |
| Disco - 03.02 | 623.06 |
| Disco - 09.06 | 590.00 |
| Bag2School - 30.09 | 180.00 |
| Bag2School - 20.01 | 200.00 |
| Bag2School - 21.04 | - |
| Bag2School - 21.07 | 210.00 |
| Stikins - 30.09 | 18.28 |
| Colour Run - 02.10 | 60.00 |
| Panto - 17.10 | 649.44 |
| Cauliflower Cards - 10.10 | 143.50 |
| Winter Fair - 26.11 | 6,813.19 |
| Coffee & Cake - 20.01 | 161.59 |
| Coffee & Cake - 21.04 | 124.36 |
| Mother's Day- 14.03 | 136.15 |
| Circus - 22.04 | 1,914.58 |
| Father's Day- 16.06 | 310.73 |
| Summer Fair - 15.07 | 3,663.17 |
| Coronation Picnic - 05.05 | 343.91 |
| Legoland - 30.06 | 443.39 |
| St Albans Half Marathon | 300.00 |
| Lottery | 808.10 |
| Amazon Smile | 71.03 |
| FUNDRAISING TOTALS | 18,463.53 |
Other Income
We received donations totalling £95 for the year.
2022/2023 FOBS Treasurer’s Report
2
Donations to School
We contributed a net total of £5,627.82 to variety of projects.
| Donation to School | £ |
|---|---|
| Yr6 Hoodies | 772.00 - |
| Christmas Crackers | 53.46 - |
| Books | 768.07 - |
| Gym Equipment | 2,757.00 - |
| Coronation Bookmarks | 513.24 - |
| PE Bags | 399.50 - |
| EYFS + Reception Playground & Equipment | 340.86 - |
| New Parent Packs | 23.69 - |
| DONATION TO SCHOOL TOTALS | 5,627.82 - |
Other Expenditure
There were various operating expenses incurred and the net total of these for the year were £3.01. This included an opening balance receipt of £301.41.
Purchases were made throughout the year to replenish items regularly used, such as face paints and glitter tattoos. Some items were purchased but remain unused and are available for use at future events. The total net spend on the these purchases was £774.69.
Other Points of Note
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We set up a new bank account with NatWest which dual signatory authorisation is on all payments.
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We purchased three Sumup card readers to allow us to accept card payments.
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PTA website designed utilising Stripe payment functionality.
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We aim to keep a cash reserve balance of £5,000 to ensure we have sufficient funds to cover costs.
2022/2023 FOBS Treasurer’s Report
3
Appendix 1
| A1 Receipts FundraisingEvents & Activities Donations Other Income Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Sub total Total receipts A3 Payments FundraisingExpenses ~~——————~~ |
Unrestricted funds to the nearest £ 29,566 95 623 - - - - - |
to the nearest | Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ 29,566 95 623 - - - - - 30,284 - - - 30,284 11,605 ~~——————~~ |
Last year to the nearest £ |
|||
|---|---|---|---|---|---|---|---|---|---|
| - | - | 2,448 | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| 30,284 | - | - | 2,448 | ||||||
| - - ~~——————~~ |
~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ||
| ~~——————~~ | - ~~——————~~ |
~~——————~~ | - ~~——————~~ |
~~——————~~ | ~~——————~~ | ~~——————~~ | |||
| ~~——————~~ | - ~~——————~~ |
~~——————~~ | - ~~——————~~ |
~~——————~~ | ~~——————~~ | - ~~——————~~ |
|||
| - ~~——————~~ |
~~——————~~ | - ~~——————~~ |
~~——————~~ | - ~~——————~~ |
~~——————~~ | ~~——————~~ | - ~~——————~~ |
||
| ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ||
| 30,284 ~~——————~~ |
~~——————~~ | - ~~——————~~ |
~~——————~~ | - ~~——————~~ |
~~——————~~ | ~~——————~~ | 2,448 ~~——————~~ |
||
| 11,605 ~~——————~~ |
~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | ~~——————~~ | |||
| - | - | 93 | |||||||
| RunningCosts | 351 | - | - - |
351 | - | ||||
| Donations to School | 5,896 | - | 5,896 | 18,000 | |||||
| Stock Purchases | 279 | - | - | 279 | - | ||||
| - - |
- | - | - | - | |||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 18,131 | - | - | 18,131 | 18,093 ~~———————~~ |
||||
| ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | |
| A4 Asset and investment purchases, (see table) ~~———————~~ |
- ~~———————~~ |
~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ |
| ~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | ~~———————~~ | ||
| ~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | ~~———————~~ |
| Sub total ~~———————~~ |
- ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
| ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | ~~———————~~ | |
| Totalpayments ~~———————~~ |
18,131 ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | - ~~———————~~ |
~~———————~~ | 18,131 ~~———————~~ |
~~———————~~ | 18,093 ~~———————~~ |
| ~~———————~~ ~~===>~~ |
~~———————~~ ~~===>~~ |
~~———————~~ ~~===>~~ |
- ~~———————~~ ~~===>~~ |
~~———————~~ ~~===>~~ |
~~———————~~ ~~===>~~ |
~~———————~~ ~~===>~~ |
~~———————~~ ~~===>~~ |
~~———————~~ ~~=>~~ |
~~———————~~ ~~=>~~ |
| Net of receipts/(payments) ~~===>~~ |
12,153 ~~===>~~ |
12,153 ~~===>~~ |
- ~~===>~~ |
- 12 ~~===>~~ |
- 12 ~~===>~~ |
- 12,153 ~~===>~~ |
153 ~~=>~~ |
- 15,645 ~~=>~~ |
|
| A5 Transfers between funds ~~===>~~ |
- ~~===>~~ |
- ~~===>~~ |
- - ~~===>~~ |
- - ~~===>~~ |
- - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~=>~~ | - ~~=>~~ |
| A6 Cash funds lastyear end ~~===>~~ |
- ~~===>~~ |
- ~~===>~~ |
- - ~~===>~~ |
- - ~~===>~~ |
- - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~=>~~ | 15,947 ~~=>~~ |
| Cash funds thisyear end ~~===>~~ |
12,153 ~~===>~~ |
153 ~~===>~~ |
- ~~===>~~ |
- ~~===>~~ |
- 12 ~~===>~~ |
- 12 ~~===>~~ |
- 12,153 ~~===>~~ |
~~=>~~ | 301 ~~=>~~ |
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~=>~~ | ~~=>~~ |
4
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Secoon A Ind•p•nd•nt E4•mln•rfs R•port R•port to th• truxt•• m•mb•ry4 01 Fli&05 cr rnl On •¢¢ounts for th• y••1 •nd•d 81 ALJCLDS7 20 Ch•ritynoi IioiEzq 111 •nyl S•1 out ¢)n p•g•• l lo the InJstees ¢)n my ex•minalft ol ih• Kcwnt• of th• •bo¥• th•nty 1.the Tm$t-I lor Ilkry year end•d RMpon•lbllill•• nd As charrty in••8 ol th• Trust. Y are r•sps1b lh• pr•p•rntson ba•1 of r•port ol the 4ccounis In •cctyd4nce th• r•quifements of lh• chan¢ Acl 2011 1"th• Act" I r•p)rt In respect of my examin•lion ol the Trust's account5 camed 0(rt er Sed1 145 of the 2011 Ad •nd In carrying out my examination. I have lolltrwed Ihe applicable DirtiOnS given by th• Chanty Commi$•Kn undef secaion 14515iibl of the Aci I have cLwnpted my examination I confirm th81 no mat•nal m#tt•rn have come to my attention lolher than Ihal dt$dos•d below ') In connection wrth the examinatson which gNes me Causg lo beliève that In. any matenal r05pect •ccountirvJ rec¢Md8 w•rn rH)I kept In accord•nc8 %wth s•¢lTron 130 01 the Ad or •¢¢ounts do nol accord wrth th• •ccouniing racordi Ind•p•nd•nt •x•mln•r'• •tst•m•nl I have no con¢ems and have come across no other matters In connection wrth lh• examination to which attention should b¥ drn In order to enabW proper understanding of the accounts to b& reac1d ' P108se delele the *Lvds M the brgckels li fhey do not appty. Slgn•d: Dat•: iÉ-10-Z3 N•m•: R•Iant prof•s4ltsnal qu•llfiutionlsl or body FCCA . Addr••s:; Fucse S7 AKIS. ALII 9fNJfjJ IER Octob•r 2018