2024-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2023 To 31[st] March 2024

Charity name: Reading School Parents’ Association

Charity registration number: 1101822

Objectives and Activities

Objectives and Activities	Objectives and Activities	Objectives and Activities
SORP reference
Summary of the purposes of the charity as set out in its governing document Para 1.17 To advance the education of pupils in the school through management of events and fundraising, in consultation with the school Governing Body, and by the provision of facilities or items that could not be provided from the school’s statutory funds. To develop a more extended relationship between parents, staff and others associated with the school.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The uniform shop remains our largest fundraiser, supported by donations from parents of pre-loved uniform items. Membership subscriptions increased from the previous year, and the Lottery continued to raise funds in-line with the success of the previous year. Fundraising was boosted by sales of photographs, and fees paid from an external source for our support at providing marshalling at organised race events. We brought back the Summer Fayre after several years absence, and also hosted a year 7 disco, both as fundraising events but also to meet our commitment to support the ongoing relationship between Parents/Carers and School. We continue to provide a GDPR compliant communications platform to parent members. Grants made to school included £22,039 for the provision of external seating and tables, plus expenditure to support staff requests, including the Teachers Wishlist for its third successful year raising approximately £4,500 of gifts the majority being direct Parent/Carer donations.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The RSPA Trustees are mindful of the guidance published by and available from the Charities Commission website.

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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Policy on grant making
Para 1.38
Policy on social investment
including program related Para 1.38
investment
We are a charitable organisation entirely
Para 1.38 run by volunteers in support of Reading
Contribution made by School. Members of the committee
volunteers undertake various roles in order to
either support School, or raise funds, or
both. In addition to our committee, we
regularly request assistance from
volunteers to help at in-School events,
such as the Uniform Shop and to assist
School with their annual Sports
Personality of The Year event (SPOTY)
and Leavers BBQ. We would wish to
thank all our volunteers for their time so
generously given.
Other
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Achievements and Performance

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SORP reference
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SORP reference	SORP reference	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We are delighted to have received £26,837 from our various activities and income streams, and to have added to the much-needed external seating around School premises. In addition, organising the Teachers Wishlist means that School benefits from direct appreciation from Parents/Carers. The gift notes delivered with these gifts were passed on to the Teachers, and the comments made, and the appreciation transferred was an enormously positive experience for all.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

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Review of the charity’s Para 1.21 We are in a good position, having
financial position at the end provided direct grants to School of
of the period £23,351 in 2023-24 but having a closing
balance in our accounts at just £3,281
less than we started the year with. (This
being a closing cash balance of £46,608
versus an opening cash balance of
£49,889)
We look forward to 2024-25 where we
will work with the Governing Body to
financially support their ambitions for
investment into audio and visual
technology upgrades to their Lecture
Hall. This is of particular benefit both to
the students’ learning experience as
well as assisting School with their own
fundraising drive, with 2025 being the
900th anniversary of Reading School.
We also still maintain the larger sum of
our funds in an interest-bearing bank
account. This was a successful policy
for 2023-24 and should continue to
benefit us in 2024-25.
Statement explaining the Para 1.22 The RSPA does not have an official
policy for holding reserves policy for holding a reserve, but
stating why they are held unofficially a balance of £10k is borne in
mind.
Amount of reserves held Para 1.22 £10k, which was exceeded and never at
risk.
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The association is governed by a constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	We are an unincorporated association consisting of parent volunteers.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	This is on a democratic basis. There is a core group of elected volunteers on an executive committee, working closely with the Headmaster and the Chief Operating Officer. The committee meet regularly and openly, inviting involvement from both school and parental attendance. A process of invites, agenda and minutes are retained. The constitution requires that all executive members resign at the AGM and a new or evolved set of executives are elected before the full member on an open and transparent basis.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

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Charity name Reading School Parents’ Association
Other name the charity uses RSPA
Registered charity number 1101822
Charity’s principal address 2 The Grange
Flowers Hill
Pangbourne
West Berkshire
RG8 7BD
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
In accordance with Trustees appointed at AGM
the details held on on 18 [th] October 2023.
the Charities
Commission
website
1 Nish Moody Chair From 08/11/2022
2 Deval Gujrati Trustee From 18/10/2023
3 Terri Lorrimore Trustee From 21/10/2021
4 Veena Baggley Trustee From 21/10/2021
5 Joanne Wyles Trustee From 18/10/2023
6 Julie Bellingham Trustee From 19/01/2022
7 Anup Dholakia Treasurer From 18/10/2023
8 Helen Sturk Trustee From 18/10/2023
9 Jaideep Das Trustee From 08/11/2022
10 Rohini Luthra Trustee From 08/11/2022
11 Pallavi Chube Trustee From 08/11/2022
12 Menaka Murthy Trustee From 08/11/2022
13 Kerry O’Brien Trustee From 18/10/2023
14 Claire Kirby Trustee From 18/10/2023
15 Jayne Sturge Trustee From 18/10/2023
16 Yogakshi Munjal Trustee From 18/10/2023
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– Corporate trustees names of the directors at the date the report was approved Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser n/a ~~a~~ Name of chief executive or names of senior staff members (Optional information)

~~———~~ Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of key personnel details ~~pe~~

Other optional information

~~ee~~

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

|Signature(s)
Full name(s)||Terri Lorrimore
~~|~~|Terri Lorrimore
~~|~~| |---|---|---|---| |Position (eg Secretary,
Chair, etc)|Position (eg Secretary,
Treasurer
~~ee~~||| |Date 12thJanuary 2025
~~po~~||||

Reading School Parents' Association Financial Summary for 2023-2024

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Opening Balance 1-Apr-23 £49,889.38
Closing Balances 31-Mar-24 £46,608.23
RSPA MEMBERSHIP ACCOUNT 04619919 £254.31
RSPA MAIN ACCOUNT 15309096 £2,333.16
RSPA RESERVE ACCOUNT 15846733 £41,894.83
PayPal Account £2,125.93
SumUp Account £0.00
Net movement -£3,281.15 £0.00 Check
2023/24 - Breakdown
Activity Receipts Payments Net Code Note
Teachers XMAS Wishlist (bank receipts) £230.00 £7.00 £223.00 XMAS
Snack sale/ Bake-Off Sale (Postponed) £0.00 £0.00 £0.00 CAKE
Summer Fayre £3,417.20 £1,796.59 £1,620.61 SUF
Marshalling - Goring Gap Race £840.00 £0.00 £840.00 RACE
Quiz Spring (May event Cancelled) £0.00 £0.00 £0.00 QUZS
Wine&Welcome (Merged with Disco) £0.00 £0.00 £0.00 WNW
Welcome Picnic/Choc Treats £0.00 £0.00 £0.00 WELC
Year 7/8 Disco (and Parent Social) £2,378.29 £553.83 £1,824.46 Y7SOC
Auction of Promises £0.00 £0.00 £0.00 AUCT
Uniform Shop (excludes Hoodies) £5,735.60 £68.19 £5,667.41 UNIF
Membership Subs £4,360.00 £0.00 £4,360.00 MEMB
Online Shopping £1,093.88 £0.00 £1,093.88 ONLI
Starters' Picnic (CANCELLED) £0.00 £0.00 £0.00 PICN
Leaver's Drinks (see SPOTY) £0.00 £0.00 £0.00 LD
Careers evening £0.00 £0.00 £0.00 CRE
Gift aid £900.37 £0.00 £900.37 GAID
Hoodies £3,198.92 £1,597.54 £1,601.38 HOOD
Friends of Music £0.00 £0.00 £0.00 FROM
Misc Credits £411.20 £0.00 £411.20 MISC
Misc Debits £0.00 £411.20 -£411.20 MISD
JustGiving (part of Sports Personality) £0.00 £0.00 £0.00 VIRG
Sports Personality (with Leavers Event) £243.50 £1,536.11 -£1,292.61 SPY
Interest £653.15 £0.00 £653.15 INT
Benevity £7.96 £0.00 £7.96 BENE
Teacher appreciation £0.00 £0.00 £0.00 TAPP
School Lottery £2,757.40 £0.00 £2,757.40 LOTT
Photo Card sales £610.00 £0.00 £610.00 CARD
Donations (allocated to each event code) £0.00 £0.00 £0.00 DONS
NatWest Compensation £0.00 £0.00 £0.00 NATW
Facemasks £0.00 £0.00 £0.00 FACE
Committee Running Costs £0.00 £777.49 -£777.49 RUNN
Website £0.00 £19.20 -£19.20 WEB
Net Fundraising £26,837.47 £6,767.15 £20,070.32 TFR
Grant to school £0.00 £23,351.47 -£23,351.47 GNT
Account Transfers £35,589.65 £35,589.65 £0.00 TFR
TOTAL MOVEMENT £62,427.12 £65,708.27 -£3,281.15
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PETTY CASH MOVEMENT

PETTY CASH MOVEMENT
CASH CLOSING BALANCE 31 MARCH 2024 CASH OPENING BALANCE 31 MARCH 2023 Float kept as a £100 balance after every Uniform Shop sale from April 2021 OTHER ASSETS AND LIABILITIES AMOUNTS OWED TO RSPA Credit note issued by School Reclaim VAT on Purchased Hoodies TryBooking Quiz May 2023-credit STOCK HELD AS AT 31st MARCH 202	Floatsx4 Vouchers UNIF Floatsx4 Vouchers £80 UNIF CAS PENDING £6.00 4 0 bottled wate Up machines FOR REFER	Held By £325.97 Treasurer TL £0.00 £100.00 Uniform Shop JB £425.97 £327.30 Treasurer TL £0.00 All used in Xmas 2023 Wishlist £100.00 Uniform Shop JB £427.30 H MOVEMENT -1.33 RECEIVED £36.44 From 2022-23, received in 2023-24 £787.42 From 2022-23, received in 2023-24 See Y7SOC r £44.75 £1,878.20 Held by Jayne/Terri Held by Nish/Terri ENCE ONLY £4,500.00 includes estimated value of donated items plus RSPA contribution
5 tubs megastraws @£6.95 each plus £1 From Hoodies We also own 8 walkies talkies and 4 Sum AMAZON WISHLIST- EXTERNAL ITEM
External Collection for gifts totalling from XMAS wishlist and LRC wishlist for reference only on Trustees Report

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of Reading School Parents Association On accounts for th• year ended 31 •t March 2024 Charlty no {rf any) 1101822 S•t out on pages Iremember to Include the page nuirb&r- I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31103 12024. R•sponslbllftio8 and AS the charity trustees of the Trust, you a￿ responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gNes me cause to believe that in, any material respect: aGcounting reGord8 were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. L2/ 1 12025 Independent examinerfs statement Slgnod: 6.6 Name: Mr G G Diplock Relevant professional qualification(s) or body (If any): Association of the Institute of Chartered Accountants in England and Wales (ACA) - Membership Number 7912778 Addre88: 1 Barwell Close Crowthome Berkshire RG45 6DX IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brlef details of any ltsms that the examiner wlshes to di8cIo8•. October 2018 IER