## **Trustees’ Annual Report for the period** **From 1[st] April 2022 To 31[st] March 2023** **Charity name: Reading School Parents’ Association** ## **Charity registration number: 1101822** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school through management of**
**events and fundraising, in consultation**
**with the school Governing Body, and by**
**the provision of facilities or items that**
**could not be provided from the school’s**
**statutory funds.**
**To develop a more extended**
**relationship between parents, staff and**
**others associated with the school.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Although restricted by the pandemic in**
**2021-22 certain events and fundraising**
**activities were restarted in 2022-23.**
**One of these was a targeted JustGiving**
**campaign, and in addition we continue**
**to review all other donations to facilitate**
**and maximise our claims to Gift Aid.**
**The uniform shop remains our largest**
**single fundraiser and provides an**
**excellent service to parents, as does the**
**online sales of Hoodies.**
**The Lottery, and our links to online**
**shopping donations, continue to**
**provide a welcome boost of income.**
**We continue to provide a GDPR**
**compliant communications platform to**
**parent members.**
**We were delighted to work with the**
**Governing Body to replace the old**
**cricket nets, as well as assisting with**
**the cost of refurbishing a block of**
**toilets. Some smaller items were also**
**provided, such as chess benches, a**
**football table, many books and a Packt**
**licence for the Computer Science**
**department.**
**We also organised an “Amazon”**
**teachers’ wish-list of items for their**
**classrooms, and books for the LRC, to a**
**value exceeding £4,400 most of which**
**came from direct Parental contributions.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The RSPA Trustees are mindful of the**
**guidance published by and available**
**from the Charities Commission website.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We are a charitable organisation entirely**
**run by volunteers in support of Reading**
**School.**
**In addition to the day to day running of**
**the RSPA, certain events simply would**
**not be able to happen without these**
**volunteers. These are both of a**
**fundraising nature, such as the cake**
**sales, or where we offer a supporting**
**role, such as the time given to the**
**Leavers Event where we provide both**
**volunteers for the event as well as the**
**gift of drinks to the attendees.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**2022-23 was still impacted due to COVID**
**challenges, and we are therefore**
**delighted to have received £34,782 from**
**our various activities and income**
**streams.**
**Historical reserves meant that we were**
**in a position to comfortably contribute**
**over £52,000 to just two requests (the**
**cricket nets and the toilet block**
**refurbishment).**
**It was also considered a particular**
**success that we hosted two social**
**evenings on site, to provide benefit both**
**to our incoming students, and to**
**support the new parents. This was in**
**addition to reinstating the popular**
**Sports Personality event and Leavers**
**event, all being well attended.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We remain in a strong position going**
**into 2023-24, with a starting balance of**
**just over £50,000.**
**As such we have been able to confirm**
**our financial support of an external**
**seating initiative proposed by the**
**Governing Body. This is part of their**
**request for investment into new seating**
**all around the school grounds, due to**
**take place before Winter 2023.**
**As at March 2023 it was proposed that**
**this cost would be c£25,000 and it has**
**received committee support following a**
**detailed review and discussion which**
**was open for all persons to attend.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The RSPA does not have an official**
**policy for holding a reserve, but**
**unofficially a balance of £10k minimum**
**is borne in mind.**| |Amount of reserves held|Para 1.22|**£10k minimum, which was exceeded**
**and never at risk. In addition, as the**
**reserve account is an interest-bearing**
**account, surplus funds are now retained**
**in that accounts with the aim of**
**boosting our receipts of the same.**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The main source is currently from our**
**Uniform Shop service, which is both an**
**excellent stream of income and**
**performs a much-welcomed service to**
**all parents who may require it.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**The association is governed by a**
**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**We are an unincorporated association**
**consisting of parent volunteers.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**This is on a democratic basis.**
**There is a core group of elected**
**volunteers on an executive committee,**
**working closely with the Headmaster**
**and the Chief Operating Officer.**
**The committee meet regularly and**
**openly, inviting involvement from both**
**school and parental attendance.**
**A process of invites, agenda and**
**minutes are retained.**
**The constitution requires that all**
**executive members resign at the AGM**
**where a new or evolved set of**
**executives are elected before the full**
**member on an open and transparent**
**basis.**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Reading School Parents’Association| |---|---| |Other name the charity uses|RSPA| |Registered charity number|1101822| |Charity’s principal address|No 2 The Grange
Flowers Hill
Pangbourne
West Berkshire
RG8 7BD| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |In accordance with
the details held on
the Charities
Commission
website|||Trustees appointed at AGM.
Next due date is 18thOctober
2023.| |Veena Baggley|Trustee(Chair)|From 21/10/2021|| |JaideepDas|Trustee|From 08/11/2022|| |Julie Bellingham|Trustee|From 19/01/2022|| |Marina Hannaford|Trustee|From 08/11/2022|| |Vimbai Nenguke|Trustee|From 08/11/2022|| |Monika
Maheshwari|Trustee|From 21/10/2021|| |Terri Lorrimore|Trustee(Treasurer)|From 21/10/2021|| |Kajal Mathur|Trustee|From 21/10/2021|| |Rohini Luthra|Trustee|From 08/11/2022|| |Subashree
Krishnasamy|Trustee|From 21/10/2021|| |Menaka Murthy|Trustee|From 08/11/2022|| |Pallavi Chube|Trustee|From 08/11/2022|| |Nishita Moody|Trustee|From 08/11/2023|| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser n/a Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Terri Lorrimore **Position (eg Secretary,** Treasurer **Chair, etc) Date** 22nd September 2023 ## **Reading School Parents' Association Financial Summary for 2022-2023** ||**Opening Balance**
1-Apr-22
**£83,068.32**
**Closing Balances**
31-Mar-23
**£49,889.38**
RSPA MEMBERSHIP ACCOUNT
04619919
£1,294.52
RSPA MAIN ACCOUNT
15309096
£2,721.13
RSPA RESERVE ACCOUNT
15846733
£42,670.75
PayPal Account
£3,202.98
**Net movement**
**-£33,178.94**
£0.00
Check|**Opening Balance**
1-Apr-22
**£83,068.32**
**Closing Balances**
31-Mar-23
**£49,889.38**
RSPA MEMBERSHIP ACCOUNT
04619919
£1,294.52
RSPA MAIN ACCOUNT
15309096
£2,721.13
RSPA RESERVE ACCOUNT
15846733
£42,670.75
PayPal Account
£3,202.98
**Net movement**
**-£33,178.94**
£0.00
Check|**Opening Balance**
1-Apr-22
**£83,068.32**
**Closing Balances**
31-Mar-23
**£49,889.38**
RSPA MEMBERSHIP ACCOUNT
04619919
£1,294.52
RSPA MAIN ACCOUNT
15309096
£2,721.13
RSPA RESERVE ACCOUNT
15846733
£42,670.75
PayPal Account
£3,202.98
**Net movement**
**-£33,178.94**
£0.00
Check|**Opening Balance**
1-Apr-22
**£83,068.32**
**Closing Balances**
31-Mar-23
**£49,889.38**
RSPA MEMBERSHIP ACCOUNT
04619919
£1,294.52
RSPA MAIN ACCOUNT
15309096
£2,721.13
RSPA RESERVE ACCOUNT
15846733
£42,670.75
PayPal Account
£3,202.98
**Net movement**
**-£33,178.94**
£0.00
Check| |---|---|---|---|---| ||**2022/23 - Breakdown**|||| |||||| ||**Activity**
**Receipts**
**Payments**
**Net**
**Code**
**Note**|||| ||Teachers XMAS Wishlist(bank receipts)
£40.00
£0.00
£40.00 XMAS
Snack sale/ Bake-Off Sale(Milan)
£652.57
£0.00
£652.57 CAKE
Summer Fayre(Postponed to 23/24)
£0.00
£0.00
£0.00 SUF
Marshalling- GoringGapRace
£240.00
£0.00
£240.00 RACE
Quiz Spring
£0.00
£0.00
£0.00 QUZS
Wine&Welcome(Merged with Disco)
£0.00
£0.00
£0.00 WNW
Welcome Picnic/Choc Treats
£0.00
£0.00
£0.00 WELC
Year 7/8 Disco(and Parent Social)*
£3,682.26
£2,475.00
£1,207.26 Y7SOC
Auction of Promises
£1,545.50
£0.00
£1,545.50 AUCT
Uniform Shop (excludes Hoodies)
£5,643.73
£276.20
£5,367.53 UNIF
MembershipSubs
£3,190.00
£0.00
£3,190.00 MEMB
Online Shopping
£1,439.04
£0.00
£1,439.04 ONLI
Starters' Picnic(CANCELLED)
£0.00
£0.00
£0.00 PICN
Leaver's Drinks
£0.00
£451.86
-£451.86 LD
Careers evening (Cancelled)
£0.00
£0.00
£0.00 CRE
Gift aid
£1,347.67
£0.00
£1,347.67 GAID
Hoodies
£5,073.80
£4,553.45
£520.35 HOOD
Friends of Music
£0.00
£0.00
£0.00 FROM
Misc Credits
£526.73
-£26.73
£553.46 MISC
Misc Debits
£0.00
£553.46
-£553.46 MISD
JustGiving (part of Sports Personality)
£3,168.39
£0.00
£3,168.39 VIRG
Sports Personality*
£1,795.04
£1,335.61
£459.43 SPY
Interest
£171.41
£0.00
£171.41 INT
Benevity
£568.94
£0.00
£568.94 BENE
Teacher appreciation(YEAR 13)
£1,010.00
£9.99
£1,000.01 TAPP
School Lottery
£2,771.80
£0.00
£2,771.80 LOTT
Xmas Cards
£0.00
£0.00
£0.00 CARD
Donations
£1,186.22
£0.00
£1,186.22 DONS
NatWest Compensation
£600.00
£300.00
£300.00 NATW
Facemasks
£0.00
£0.00
£0.00 FACE
Committee RunningCosts
£128.98
£537.64
-£408.66 RUNN
Website
£0.00
£235.20
-£235.20 WEB
**Net Fundraising**
**£34,782.08**
**£10,701.68**
**£24,080.40** TFR
Grant to school
£0.00
£57,259.34
-£57,259.34 GNT
**TOTAL MOVEMENT**
**£34,782.08**
**£67,961.02**
**-£33,178.94**|||| ||**TOTAL MOVEMENT**|**£34,782.08**|**£67,961.02**|**-£33,178.94**| *These income items exclude donations suitable for gift aid, gift aid claimed and justgiving receipts ## **PETTY CASH MOVEMENT** CASH CLOSING BALANCE 31 MARCH 2023 CASH OPENING BALANCE 31 MARCH 2022 |||||Held By| |---|---|---|---|---| ||Floatsx4||£327.30|Treasurer TL| ||Vouchers||£80.00|Jaideep Das Amazon.| ||UNIF||£100.00|Uniform Shop JB| ||||**£507.30**|| |||||| ||Bar(Float1)||£428.00|Treasurer TL| ||Raffle(Float2)||£310.00|Treasurer TL| ||UNIF||£100.00|Uniform Shop JB| ||||**£838.00**|| ||CASH||MOVEMENT|-330.70| ## **OTHER ASSETS AND LIABILITIES** ## **AMOUNTS OWED TO RSPA** Return of deposit paid for Hall Hire Return of Part VAT from 21-22 Credit note issued by School Reclaim VAT on Purchased Hoodies ## **STOCK HELD** From Disco From Hoodies |2021-22
**2022-23**
£105
recovered in 2022-23
£918.80
recovered in 2022-23
**£36.44** recovered in 2023-24
**£787.42** recovered in 2023-24
**£175.00** Held by Menaka
**£2,101.80** Held by Monika|2021-22
**2022-23**
£105
recovered in 2022-23
£918.80
recovered in 2022-23
**£36.44** recovered in 2023-24
**£787.42** recovered in 2023-24
**£175.00** Held by Menaka
**£2,101.80** Held by Monika| |---|---| |£105|| |£918.80|| ||**£36.44**| ||**£787.42**| ||| ||**£175.00**| ||**£2,101.80**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner'5 Report Roport to tho trust0881 mambors of Reading School Parents Association On accounts for the y•ar •nd•d 31•t March 2023 Charlty no Ilf any) 1101822 S•t out on p•g•• I report to th8 tru8te88 on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 31103 12023. R••pon8lbllltle• and A8 the ¢haiity tru8tee$ of the Trust, you are rospon8ible for the preparation ba818 of r•port of the accounts in accordanca with the requir•m•nts of th6 Chafitle8 Act 2011 cthe AGr). I report in respect of my examination of the Trust'8 accounts Ca￿lad out under section 145 of the 2011 Act and in carrying out my examlnation, I have followed the appllcable Dlrection8 glven by the Charlty Commi881on under section 145(5)(b) of th8 Act. I have ¢ompleted my examlnation. I confim that no materlal matters have come to my attention {0th8r than that disclosed below ') in connection with the examination which gDies me cause to b81i8ve that in, any material re8peGt.' accounting r•cord8 wem not kept in accordanc8 with section 130 of the Act or the accounti do not accord ￿ryth th• accounting r•cord8 Independent examlner's •tatemont I have no concern8 and have come 8¢r088 no other m8ttern In connectlon with the 8xamination to which attention Should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the wonls in the brackets il they do not apply. Slgn•d: GGP Dat•: 13 / 121?I>23 Name: Mr G G Diplock Relevant professlonal quallflcatlon{•) or body Ilf any): A88ociation of the Institute of Chartered Accountant6 in England and Wales (ACA) - Member8hip Number 7912778 Addrns8: 1 BapNell Close Crowthorne Berkshire RG45 6DX IER October 2018 Section B Disclosure Only complet8 if the examiner needs to highlight matters of concem (see CC32. Independent examination of chanty accounts: directions and guidance for examiners). Glve hero brlef detslls of any Items that the •xamln•r wlshes to dlsclou. IER October 2018