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2021-09-30-accounts

REGISTERED COMPANY NUMBER: 4899059 (England and Wales) REGISTERED CHARITY NUMBER: 1101769

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

FOR

CANCER AID MERTHYR TYDFIL LTD

Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL

CANCER AID MERTHYR TYDFIL LTD

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

Page
Chairman's Report 1
Report of the Trustees 2 to 9
Independent Examiner's Report 10
Statement of Financial Activities 11
Balance Sheet 12 to 13
Notes to the Financial Statements 14 to 24
Detailed Statement of Financial Activities 25 to 26

CANCER AID MERTHYR TYDFIL LTD

CHAIRMAN'S REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

Introduction

This report provides a summary of the work taken forward over the past year, and includes the development of the Cancer Aid service, along with the work of the Board of Trustees.

Service provision

The past year has continued to be challenging due to the ongoing impact of the Covid pandemic. This has impacted on the volume of referrals into our organisation, along with our ability to deliver our usual services.

We have continued to provide our therapy and support services within the national guidance and have also aimed to run our retail services whenever this has been possible, including the procurement of a second shop. Staff have continued to maintain contact with clients in order to counteract the impact of social isolation.

We have continued to seek feedback about our services through client surveys and a comment box and have sought ideas on potential areas of future service development whilst continuing to engage with our partner organisations.

It is a credit to the staff and volunteers of Cancer Aid, that we have continued to operate during challenging times. At the heart of what we do, are the volunteers who offer their time to support our work. The pandemic has resulted in fewer volunteers being available, but thanks to their ongoing support, we have continued to provide a hospital transport service along with our other activities when this has been possible.

Income generation

Our ability to raise funds has also been affected over the past year. We have held fundraising clinics when this has been possible and have continued to invest our unrestricted reserves. We are thankful for the donations that we have continued to receive, along with successful fundraising events that have been held to support our charity.

Board Activities

Our business objectives were devolved to 2 board sub-groups over the past year. One has focussed on service provision whilst the other has taken forward our financial objectives. The role of the sub-groups was to put detailed thought into plans and proposals, so that this informs the key decisions that we make as a Board.

Key activities taken forward over the past year include an agreed process and template for board decision making and the amendment of our constitution / articles of association to reduce the number of trustees to 8.

We have introduced an action log to keep track of key decisions and actions from our board meetings.

Trustees have undertaken update training in information governance, safeguarding, the responsibility of the trustee, along with equality and diversity training.

We have undertaken a review of safeguarding policies and procedures and have completed a risk assessment and safeguarding action plan.

In addition, we have developed a policy for the management of financial reserves, a standard procedure for the recruitment of new trustees, focussing on safer recruitment practice, and a code of conduct for our meetings.

Summary

This report has provided a summary of activities undertaken during the year, including our service provision, financial management and the work of our Board.

The Chair and Trustees would like to thank the staff, volunteers and partner organisations for their commitment and dedication to the work of Cancer Aid, particularly in light of the significant challenges over the past year.

Tony Pritchard Chair

Page 1

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The annual report includes the directors' report as required by company law.

The company limited by guarantee (company number 4899059) and was granted charitable status on 27th January 2004 (charity number 1101769).

On 3 October 2006, the charity changed its name to Cancer Aid Merthyr Tydfil Ltd.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The Charity's objects are to help those whose lives have been touched by cancer living in the Borough of Merthyr Tydfil. We provide support to the cancer patient and also their carer's as well as bereavement support for the families who have lost someone to cancer. The service is available to any individual or family affected by cancer living in the Merthyr Tydfil community.

We are also committed to involvement with awareness-raising as to experiences and needs of people affected by cancer, to effect local and national policies.

We continue to work with clinical teams and specialist nurses at various hospitals, district nurses, GP support workers and many other third sector organisations in referring and also signposting our patients as and when necessary to relevant other parties.

The charity is situated in a private conservation area opposite the historical Dowlais Stables, and next to Dowlais library. It is a purpose built Cancer Centre of Excellence that opened its doors in September 2007 by Sir Stanley Thomas OBE. The centre has dedicated counselling rooms and complementary therapy rooms. It also has its own car park facility.

The demand on our services remain steady, and we continue to provide our core services including information and advice, counselling, complementary therapy, transport, group sessions, mindfulness courses, referrals to external support including welfare benefits advice.

Ensuring our work delivers its aims:

We are continually reviewing our aims, objectives and activities to ensure that we provide the maximum benefits possible to all of our clients. We are always prepared to consider the provision of new services if we feel that they will improve the welfare of our clients.

In setting our aims and objectives, we have referred to the guidance contained in the Charity Commission's general guidance on public benefit. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

Page 2

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

OBJECTIVES AND ACTIVITIES Public benefit How our activities deliver public benefit

All our charitable activities focus on relieving the needs of those who have been affected by cancer.

All our services are free of charge and are available to cancer clients, relatives, carers and those bereaved.

Our main activities and objectives are to help those whose lives have been touched by cancer living in the Borough of Merthyr Tydfil. We provide support to the cancer patient and their carer's as well as bereavement support for the families who have lost someone to cancer. The service is available to any individual or family affected by cancer living in the Merthyr Tydfil community.

We continue to work with clinical teams and specialist nurses at various hospitals, district nurses, GP support workers, and many other third sector organisations in referring and signposting our patients as and when necessary to relevant other parties.

Our objectives are to provide practical and emotional support to cancer patients, their families and friends living in the Borough of Merthyr Tydfil. The services we provide are as follows.

Page 3

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

OBJECTIVES AND ACTIVITIES

Volunteers

Volunteers are vital in ensuring that the charity is able to deliver its aims and objectives covering a variety of roles including retail, receptionists, fundraisers, drivers and gardeners. We express our sincere thanks to all our volunteers who give up their own time to support the charity in delivering its services.

The volunteer hours delivered over the last financial year as listed below

Retail - 2600 Reception - 540 Drivers - 2664 Ad hoc volunteering - 210

Total volunteering hours completed by registered volunteers - 6014

The total cost of volunteering based on a national minimum wage - £57,133

Our volunteer hours were significantly affected during national lockdown, with the closure of the retail premises and the requirement for volunteers to shield. Our sincere thanks goes to our volunteer drivers who continued to drive throughout the pandemic ensuring that everyone who required transport for treatments or appointments was able to attend. We had to change our policies to ensure patient and volunteer safety. We are also thankful to MTCBC and Evans Taxi's who also joined our volunteer driver pool to ensure no patient was turned away.

Page 4

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

In the years to 31 December, the charity provided the following numbers of sessions of support activities/hospital transport services:

2017 2018 2019 2020 2021
Transport 2270 2512 2648 884 888
Counselling 201 269 275 200 30
Complementary
therapy 724 611 621 250 148
Care packages - - - - 100

During 2021 Tracey Burke and Kaleigh Wynne met with the CEO of Cwmtaf Morganwg to discuss future planning of working more closely together with the NHS.

During the financial year we provided information, support and advice to newly diagnosed patients registering with the charity for the first time, as well as registering families for support for their caring role or bereavement support where required.

During this period, we also provided a monthly foot health clinic providing foot and nail care for cancer patients. We opened our second charity shop to ensure long term income generation to continue to fund the services. We are grateful to Merthyr Valley Homes who have provided us with a fantastic retail space, and we are looking forward to opening this second retail shop in the coming here. Recruitment of volunteers will be extremely important to ensure the successful opening of this shop.

As in the previous year we have been unable to hold our annual client trips this year - we are looking forward to recommencing this service when it is appropriate and safe to do so.

During this year - we have had to adapt and change in accordance with government guidelines and our responsibility to keep our patients and volunteers safe. Our priority has been to comply with all local and national guidance on keeping our patients, staff, and volunteers safe. Whilst we have streamlined services due to the pandemic, we were open throughout the period with no period of closures ensuring that patients were always able to seek support from the charity.

Our aim is to continue to provide and sustain the best services we can for cancer patients and their families and carers living in the Borough of Merthyr Tydfil in line with the organisations core aims and objectives.

Key information

During the year we provided a range of support services to 57 newly diagnosed cancer patients, and provided support to 74 families and carers whose lives had been impacted by a cancer diagnosis in addition to supporting existing patients through treatment, and living with and beyond a cancer diagnosis.

2068 wellbeing calls were made to registered patients or carers, as well as volunteers who were shielding and at risk of loneliness and isolation to check on physical and emotional wellbeing, offering information and support and a listening ear. This service was provided by staff making around 200 calls per month.

Social isolation was a concern during the second year of the pandemic, and during this period our pen pal scheme with volunteers and patients was very successful. 35 pen pal pairs were in regular contact via letters and emails during lockdown periods.

Pandemic impact

During the 2020/21 year the COVID-19 pandemic had a significant impact on our charities work. Due to lockdowns in place in Wales we were unable to support individuals face to face, and it also meant all fundraising events were stopped completely. It has been a challenging year, with the closure of the shops and cancellation of all fundraising activities in line with guidelines set by the Welsh Assembly Government. We are still finding it very difficult to recruit volunteers. A lot of our volunteers retired due to the pandemic.

Page 5

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

FINANCIAL REVIEW

Financial position

During the period, the charity incurred a surplus of £17,655 (2020: Surplus £26,580), before unrealised gains. We have managed to maintain our general reserves at the period end to a total of £665,680 (2020: £634,325). Of the total reserves, £87,494 (2020: £88,251) represents amounts invested in tangible fixed assets.

Principal funding sources

Aside from the income generated by the charity shop and other fundraising activities and donations, during the year to September 2021, the main funding sources were the Cwm Taf Local Health Board together with Cancer Care Society.

The charity continues to be extraordinarily well supported by the public, with fundraising events taking place during most weeks on our behalf. The trustees would like to express their thanks to the public for these fundraising activities, which are crucial to our continued operation.

Reserves policy

The Management Committee has examined the charity's requirement for reserves in light of the main risks to the organisation. With this in mind, a policy has been established whereby the unrestricted funds not committed or invested in fixed assets should be approximately 12 months of total resources expended. During the year to September 2021, total resources expended, excluding depreciation, were £142,172 and therefore the targeted free reserves are considered to be approximately £142,000. Free reserves as at 30th September 2021 stood at £509,847.

The trustees are conscious that at present the actual free reserves exceed the target free reserves, but as major grant income sources have reduced, and much uncertainty due to the current economic climate, the trustees are comfortable with the current reserve position. In order to continue its current activities, in future years the charity will be heavily reliant upon internally generated unrestricted funds.

The trustees are currently investigating how our services to the community may be enhanced and diversified. Our reserves will enable us to be able to act upon opportunities when they arise.

Investment Policy

Under the memorandum and articles of association, the trustees have the power to make any investment that they see fit. Historically, a very cautious attitude to risk has always been undertaken, with any available funds being invested in bank deposits.

During the year ended 30th September 2021, we continued to hold approximately 31% of our liquid reserves in bank deposits, with monies also being invested in fixed rate term accounts to obtain a better return than those available in instant access deposit accounts.

Funds with a market value of £324,077 at the year-end have been invested in low risk investment funds, under the advice of an Independent Financial Adviser. To date, these funds have performed reasonably well, with market values at the balance sheet date, being £22,000 more than the previous year.

During the year to 30th September 2021, our investments have generated £3,722 of income.

The Trustees are currently investigating further investment alternatives in order to generate a further improvement in return.

FUTURE PLANS

The organisation is keen to continue to deliver high quality care for cancer patients and carers and to seek new ways to fund these services. Future plans for the coming year are to continue to collect patient feedback to ensure that patient needs are continuing to be met. We will actively advocate for our clients, raise cancer awareness, and ensure that cancer patients and any family member who needs support has access to safe and professional support, at the time when they need it most. Our mission is to support everyone whose life has been affected by cancer, and to ensure that even during a pandemic cancer patients have the services they require, at the time they require them. As mentioned previously we CAMT are in discussing with Cwmtaf Morganwg on how we can deliver more cancer services in the community rather than in the hospital setting. We are also looking to provide an additional service of patients receiving nail care this will be in addition to our other core services of transport, counselling, and complementary therapies. We will continue to provide information, support and advice through our drop-in centre, or via telephone.

Page 6

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

The members of the board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.

Members of the charitable company guarantee to contribute an amount not exceeding £10 to the assets of the company in the event of winding up. The total number of guarantees at 30 September 2021 was 8 (2020:9).

The charity is governed by its Memorandum and Articles of Association incorporated on 15th September 2003 as amended by Special Resolution dated 22nd January 2004 and Special Resolution dated 3rd October 2006.

The board meets on a Bi-monthly basis and are responsible for the strategic direction and policy of the charity. Day to day running of the centre is the responsibility of the Centre Manager, Mrs Tracey Burke.

Due to the nature of cancer, the charity focuses upon people of all ages. The board seeks to ensure that the needs of the charity and that of its clients are appropriately reflected through the diversity of the trustee body. Traditional business skills are represented among the trustees, as well as individuals with knowledge of cancer sufferers and their needs.

In an attempt to ensure that the needs of the charity and cancer sufferers are met, individuals who possess the required skills and knowledge are from time to time invited to join the board of trustees.

New trustees are encouraged to attend a series of short training sessions to familiarise themselves with the charity and context within which it operates. These training sessions cover:

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The trustees have conducted a review of the major risks to which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by procedures of authorisation of transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers and clients.

At present, the trustees have identified that the biggest risk that the organisation faces is due to the loss of income from various funders and from donations from members of the public.

Page 7

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT Board Activities

Our business objectives were devolved to 2 board sub-groups over the past year. One has focussed on service provision whilst the other has taken forward our financial objectives. The role of the sub-groups was to put detailed thought into plans and proposals, so that this informs the key decisions that we make as a Board.

Key activities taken forward over the past year include an agreed process and template for board decision making and the amendment of our constitution / articles of association to reduce the number of trustees to 8.

We have introduced an action log to keep track of key decisions and actions from our board meetings.

Trustees have undertaken update training in information governance, safeguarding, the responsibility of the trustee, along with equality and diversity training.

We have undertaken a review of safeguarding policies and procedures and have completed a risk assessment and safeguarding action plan.

In addition, we have developed a policy for the management of financial reserves, a standard procedure for the recruitment of new trustees, focussing on safer recruitment practice, and a code of conduct for our meetings.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

4899059 (England and Wales)

Registered Charity number

1101769

Registered office

Upper Union Street Dowlais Merthyr Tydfil CF48 3LE

Trustees

D Penry Treasurer S Price A Bush (resigned 17.5.21) M Jehu (resigned 17.5.21) C A Parker (resigned 3.11.21) J Morgan V Davies A Pritchard Chair L Evans (resigned 6.9.21) H L Broad (appointed 7.7.21) G Rees (appointed 29.11.21)

CENTRE MANAGER (Day-to-day management)

Mrs T Burke

PRESIDENT

Sir Stanley Thomas OBE

PATRON

Mrs J Cheyne

Page 8

CANCER AID MERTHYR TYDFIL LTD

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Richard I Knoyle ACA Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL

Bankers

Lloyds Bank High Street Merthyr Tydfil CF47 8DL

Approved by order of the board of trustees on 7 March 2022 and signed on its behalf by:

A Pritchard - Trustee

Page 9

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CANCER AID MERTHYR TYDFIL LTD

Independent examiner's report to the trustees of Cancer Aid Merthyr Tydfil Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard I Knoyle ACA Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL

7 March 2022

Page 10

CANCER AID MERTHYR TYDFIL LTD

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
72,377
Charitable activities
5
Services to cancer sufferers
-
Other trading activities
3
29,698
Investment income
4
3,721
Total
105,796
EXPENDITURE ON
Charitable activities
Community transport services
30,673
Counselling and therapies
65,689
Total
96,362
Net gains/(losses) on investments
21,921
NET INCOME
31,355
RECONCILIATION OF FUNDS
Total funds brought forward
634,325
TOTAL FUNDS CARRIED FORWARD
665,680		 Restricted
funds
£
-
62,899
-
-
62,899
29,600
25,078
54,678
-
8,221
216,163
224,384		 2021
Total
funds
£
72,377
62,899
29,698
3,721
168,695
60,273
90,767
151,040
21,921
39,576
850,488
890,064		 2020
Total
funds
£
103,070
39,684
34,120
5,927
182,801
72,989
83,232
156,221
(5,959)
20,621
829,867
850,488

The notes form part of these financial statements

Page 11

CANCER AID MERTHYR TYDFIL LTD

BALANCE SHEET

30 SEPTEMBER 2021

Notes
FIXED ASSETS
Tangible assets
11
Investments
12
CURRENT ASSETS
Debtors
13
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
14
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2021
£
295,547
324,077
619,624
7,564
266,131
273,695
(3,255)
270,440
890,064
890,064
665,680
224,384
890,064		 2020
£
304,415
262,676
567,091
6,969
279,671
286,640
(3,243)
283,397
850,488
850,488
634,325
216,163
850,488

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 12

CANCER AID MERTHYR TYDFIL LTD

BALANCE SHEET - continued 30 SEPTEMBER 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 7 March 2022 and were signed on its behalf by:

A Pritchard - Trustee

The notes form part of these financial statements

Page 13

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Financial Reporting Standard 102 - Reduced Disclosure Exemptions

The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

Legal status of the charity

The Charity is a private company limited by guarantee and has no share capital, incorporated in England & Wales.

Financial reporting standard 102 - reduced disclosure exemptions

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

continued...

Page 14

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. ACCOUNTING POLICIES - continued

Expenditure

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot be recovered, and is reported as part of the expenditure to which it relates:

requirements of the charity, and include accountancy fees and costs linked to the strategic management of the charity.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold - 2% on cost Plant and machinery - 25% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Pensions

The company makes contributions into the personal pension schemes of its employees. Contributions are charged to the profit and loss account as they become payable .

Investments

Investments are shown at market value, any unrealised gain or loss being transferred to reserves.

Income from investments is recognised on a receivable basis.

Page 15

continued...

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. ACCOUNTING POLICIES - continued

Pensions

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The directors/trustees have reviewed future cash flows and are confident that the accounts should be prepared on a going concern basis.

Debtors and Creditors

Are recognised at their settlement amount.

2. DONATIONS AND LEGACIES

Donations
Gift aid
Legacies
Grants
Grants received, included in the above, are as follows:
HMRC Furlough Grant
MTCBC - Rates grant
3.
OTHER TRADING ACTIVITIES
Fundraising events
Shop income
4.
INVESTMENT INCOME
Investment income
Deposit account interest		 2021
£
29,513
6,019
11,097
25,748
72,377
2021
£
15,748
10,000
25,748
2021
£
17,386
12,312
29,698
2021
£
2,300
1,421
3,721		 2020
£
51,822
2,549
-
48,699		 2020
£
51,822
2,549
-
48,699		 2020
£
51,822
2,549
-
48,699
103,070
2020
£
13,699
35,000
48,699
2020
£
16,696
17,424
34,120
2020
£
2,692
3,235
5,927
5,927

Page 16

continued...

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

5. INCOME FROM CHARITABLE ACTIVITIES

6.

Activity
Grants
Services to cancer sufferers
Grants received, included in the above, are as follows:
MTCBC Local Health Board
MTCBC Community Transport Grant
Stanley Thomas Trust
Trecatti Trust
Voluntary Action Merthyr Tydfil
CF in Wales
Cancer Care Society
SUPPORT COSTS
Human
resources
£
Community transport services
8,195
Counselling and therapies
8,195
16,390
Governance costs:		 Activity
Grants
Services to cancer sufferers
Grants received, included in the above, are as follows:
MTCBC Local Health Board
MTCBC Community Transport Grant
Stanley Thomas Trust
Trecatti Trust
Voluntary Action Merthyr Tydfil
CF in Wales
Cancer Care Society
SUPPORT COSTS
Human
resources
£
Community transport services
8,195
Counselling and therapies
8,195
16,390
Governance costs:		 Other
£
11,678
16,982
28,660		 2021
£
62,899
2021
£
19,600
10,000
2,000
-
6,299
-
25,000
62,899
Governance
costs
£
2,558
3,839
6,397
2021
£
2,596
1,280
2,521
6,397		 2020
£
39,684
2020
£
19,700
9,484
2,000
1,000
5,500
2,000
-
39,684
Totals
£
22,431
29,016
51,447
Independent examiner remuneration
Legal & professional fees
Investment costs

Amounts payable to Independent Examiners in relation to pension administration services provided to the charity was £186 (2020: £186). Amounts payable to Independent Examiners in relation to software fees was £187 (2020: £187). Amounts payable to the Independent Examiners in relation to Furlough Claim submissions was £387 (2020:£171l)

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021 2020
£ £
Depreciation - owned assets 8,868 8,980
Independent Examiners Remuneration 2,596 2,368

continued...

Page 17

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020.

Trustees' expenses

One trustee received expense payments totalling £274 (2020 £432) for the year. These payments were reimbursement of travelling expenses.

9. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 2021
£
96,569
4,400
8,299
109,268		 2020
£
93,005
4,023
8,110
105,138

The key management personnel of the charity is the Centre Manager. The total employee benefits of the key personnel of the charity were £49,743 (2020: £48,923).

The average monthly number of employees during the year was as follows:

Charity manager
Development officer
Administration
Shop supervisor		 2021
1
1
2
1
5		 2020
1
1
2
-
4

No employees received emoluments in excess of £60,000.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
103,070
Charitable activities
Services to cancer sufferers
-
Other trading activities
34,120
Investment income
5,927
Total
143,117
EXPENDITURE ON
Charitable activities
Community transport services
40,060
Counselling and therapies
68,366
Total
108,426		 Restricted
funds
£
-
39,684
-
-
39,684
32,929
14,866
47,795		 Total
funds
£
103,070
39,684
34,120
5,927
182,801
72,989
83,232
156,221

continued...

Page 18

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
funds funds funds
£ £ £
Net gains/(losses) on investments (5,959) - (5,959)
NET INCOME/(EXPENDITURE) 28,732 (8,111) 20,621
RECONCILIATION OF FUNDS
Total funds brought forward 605,593 224,274 829,867
TOTAL FUNDS CARRIED FORWARD 634,325 216,163 850,488
11. TANGIBLE FIXED ASSETS
Long Plant and
leasehold machinery Totals
£ £ £
COST
At 1 October 2020 and 30 September 2021 405,570 26,812 432,382
DEPRECIATION
At 1 October 2020 105,443 22,524 127,967
Charge for year 8,111 757 8,868
At 30 September 2021 113,554 23,281 136,835
NET BOOK VALUE
At 30 September 2021 292,016 3,531 295,547
At 30 September 2020 300,127 4,288 304,415
12. FIXED ASSET INVESTMENTS
Listed
investments
£
MARKET VALUE
At 1 October 2020 262,676
Additions 39,480
Revaluations 21,921
At 30 September 2021 324,077
NET BOOK VALUE
At 30 September 2021 324,077
At 30 September 2020 262,676

There were no investment assets outside the UK.

continued...

Page 19

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

12. FIXED ASSET INVESTMENTS - continued

Cost or valuation at 30 September 2021 is represented by:

Valuation in 2021
Cost
13.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
14.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Pension creditor
Accrued expenses		 Listed
investments
£
21,921
302,156
324,077
2021
2020
£
£
7,564
6,969
2021
2020
£
£
200
-
3,055
3,243
3,255
3,243

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS

2021 2020
Unrestricted Designated Restricted Total Total
£ £ £ £ £
Fixed Assets - 87,494 208,052 295,546 567,091
Current Assets 513,102 68,339 16,332 597,773 286,640
Current liabilities (3,255) - - (3,255) (3,243)
509,847 155,833 224,384 890,064 850,488

continued...

Page 20

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Designated Fixed Assets
Redundancy Fund
Property Repairs Fund
New Retail Unit Fund
Emergency Contingency Fund
Restricted funds
Building Project
Cancer Care Society
TOTAL FUNDS
Net movement in funds, included in the above are as
Unrestricted funds
General fund
Designated Fixed Assets
Restricted funds
MTCBC Community Transport
Cwm Taf Local Health Board
Miscellaneous Fund
Building Project
Cancer Care Society
TOTAL FUNDS		 follows:
Incoming
resources
£
105,796
-
105,796
10,000
19,600
8,299
-
25,000
62,899
168,695		 At
1/10/20
£
477,735
88,251
41,339
20,000
5,000
2,000
634,325
216,163
-
216,163
850,488
Resources
expended
£
(95,605)
(757)
(96,362)
(10,000)
(19,600)
(8,299)
(8,111)
(8,668)
(54,678)
(151,040)		 Net
movement
At
in funds
30/9/21
£
£
32,112
509,847
(757)
87,494
-
41,339
-
20,000
-
5,000
-
2,000
31,355
665,680
(8,111)
208,052
16,332
16,332
8,221
224,384
39,576
890,064
Gains and
Movement
losses
in funds
£
£
21,921
32,112
-
(757)
21,921
31,355
-
-
-
-
-
-
-
(8,111)
-
16,332
-
8,221
21,921
39,576

continued...

Page 21

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
At
movement
1/10/19
in funds
£
£
Unrestricted funds
General fund
517,596
28,732
Designated Fixed Assets
87,997
-
Redundancy Fund
-
-
Property Repairs Fund
-
-
New Retail Unit Fund
-
-
Emergency Contingency Fund
-
-
605,593
28,732
Restricted funds
Building Project
224,274
(8,111)
TOTAL FUNDS
829,867
20,621
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
143,117
(108,426)
Restricted funds
MTCBC Community Transport
9,484
(9,484)
Cwm Taf Local Health Board
19,700
(19,700)
Miscellaneous Fund
10,500
(10,500)
Building Project
-
(8,111)
39,684
(47,795)
TOTAL FUNDS
182,801
(156,221)		 Transfers
between
At
funds
30/9/20
£
£
(68,593)
477,735
254
88,251
41,339
41,339
20,000
20,000
5,000
5,000
2,000
2,000
-
634,325
-
216,163
-
850,488
Gains and
Movement
losses
in funds
£
£
(5,959)
28,732
-
-
-
-
-
-
-
(8,111)
-
(8,111)
(5,959)
20,621

continued...

Page 22

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Designated Fixed Assets
Redundancy Fund
Property Repairs Fund
New Retail Unit Fund
Emergency Contingency Fund
Restricted funds
Building Project
Cancer Care Society
TOTAL FUNDS		 At
1/10/19
£
517,596
87,997
-
-
-
-
605,593
224,274
-
224,274
829,867		 Net
movement
in funds
£
60,844
(757)
-
-
-
-
60,087
(16,222)
16,332
110
60,197		 Transfers
between
funds
£
(68,593)
254
41,339
20,000
5,000
2,000
-
-
-
-
-		 At
30/9/21
£
509,847
87,494
41,339
20,000
5,000
2,000
665,680
208,052
16,332
224,384
890,064

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Designated Fixed Assets
Restricted funds
MTCBC Community Transport
Cwm Taf Local Health Board
Miscellaneous Fund
Building Project
Cancer Care Society
TOTAL FUNDS		 Incoming
resources
£
248,913
-
248,913
19,484
39,300
18,799
-
25,000
102,583
351,496		 Resources
expended
£
(204,031)
(757)
(204,788)
(19,484)
(39,300)
(18,799)
(16,222)
(8,668)
(102,473)
(307,261)		 Gains and
Movement
losses
in funds
£
£
15,962
60,844
-
(757)
15,962
60,087
-
-
-
-
-
-
-
(16,222)
-
16,332
-
110
15,962
60,197		 Gains and
Movement
losses
in funds
£
£
15,962
60,844
-
(757)
15,962
60,087
-
-
-
-
-
-
-
(16,222)
-
16,332
-
110
15,962
60,197
60,087
-
-
-
(16,222)
16,332
110
60,197

continued...

Page 23

CANCER AID MERTHYR TYDFIL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30 September 2021.

18. ULTIMATE CONTROLLING PARTY

The Charity is controlled by its directors/trustees.

19. VOLUNTEER TIME

The charity relies on volunteers to operate the patient transport service and to run the charity shop.

The trustees estimate the volunteer hours during 2021 as follows:

Patient transport 2,664
Charity shop 2,600
Drop in centre (reception) 540
Fundraising/ad hoc volunteering 210
6,014

20. PENSIONS

The company makes pension contributions into the personal pension schemes of its employees.

The contributions in the period amounted to £8,299 (2020 £8,110). There were £200 outstanding contributions at 30th September 2021 (2020 £nil).

21. LIMITED LIABILITY

Cancer Aid Merthyr Ltd is a company limited by guarantee. The Memorandum and Articles of Association restrict the liability of members on a winding up to £10. In case of winding up, none of the accumulated funds are distributable to members, but shall be given, or transferred to, some other charitable institution having similar objectives.

Page 24

CANCER AID MERTHYR TYDFIL LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Legacies
Grants
Other trading activities
Fundraising events
Shop income
Investment income
Investment income
Deposit account interest
Charitable activities
Grants
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Other costs
Support costs
Human resources
Wages
Other
Other running costs
Governance costs
Accountancy fees
Legal and Professional fees
Investment fees		 2021
£
29,513
6,019
11,097
25,748
72,377
17,386
12,312
29,698
2,300
1,421
3,721
62,899
168,695
80,179
4,400
8,299
6,715
99,593
16,390
28,660
2,596
1,280
2,521
6,397		 2020
£
51,822
2,549
-
48,699
103,070
16,696
17,424
34,120
2,692
3,235
5,927
39,684
182,801
75,607
4,023
8,110
10,544
98,284
17,398
34,686
2,368
1,320
2,165
5,853

This page does not form part of the statutory financial statements

Page 25

CANCER AID MERTHYR TYDFIL LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021

Total resources expended
Net income before gains and losses
Realised recognised gains and losses
Realised gains/(losses) on fixed asset investments
Net income		 2021
£
151,040
17,655
-
17,655		 2020
£
156,221
26,580
(215)
26,365

This page does not form part of the statutory financial statements

Page 26