2025-03-31-accounts - 1st Newmarket Scout Group

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Trustees, Annual Report For the period From {stsrt date) to e1 date Section A Reference and administration details ChaTity name 1st Newmarket Scout Group Other names tha chaiity is known by Registerad charity number (if any) HQ registration number Ch8rity'S prlndpal address Newmarket District Scout Centre Cardigan Street Newmarket POStde Names of the chari (These W&epubhsAttdin I trustees who manage the charity Truslee Name Offlce (If any) Dates acted if not for whole yoar Andy Lea Christopher Balmer Jun Thompson Sylvia Kingham Daniel Hardiman-mccartney Treasurer Chair Group Scout Leader Parent Trustee Secretarial 10 11 12 13 14 15 Names and addresses of advisers I tional infomation but encsjuraged as b8St practi) e of advisor Name Address 1 LT700001 (14 September 2024)

Section B structure, governance and management Description of the charity's trusis Type of govemirwJ document The Group's goveming documents are those ofthe The Scout Association. They consist of a Royal Charter, which in knm gives authority to the Bye Laws of the Associab"on and The Policy. Organisation and Rule5 of The ScoutAssociation. (e.g. trust deed, constitution) How thè charity is nStituted The Group ts a trust established under rules which are common to all Scouts. {e.g. trust, association, company) Trust88 selèction methods The Trustees are appointed in accordance with the Policy, Organisation and Rules ofThe ScJJutAssociation. (e.g. appointed by, elected by) Additional govemance issues (optional information but encouraged as best practice) You may choose to include additional information. wheTe Televanl, about: he Group is managed by the Group Trustee Board, the members ofwhich a the 'Chartty Truslee5' of the Scout Group ich is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This indudes the registrabon, keeping proper acLounts and making retums to the Charity Commission as appropriate. The Trustee Board nSiSts ofihe Chair, TtEasurer and 3 Trustees (induding an Ex Officio Trustee) and meèts every 3 months. Policies and pror£dures adopted for. a) the induction and training oftrustees: b) trustee, consideration of major risks and the systems and procedures to manage them Members ofthe Trustee Board complete 'Bging a Scouts Trustee, leaming witrun first 6 months of joining the Board. This Group Trusleè Board exists to make sure the charity is well-managed, risks are assessed and mitsgated, buildings and equipment are in good won(ing order. and everyone follows legal requirements and tha organisalion's polic¢es and rules. Their support helps olher volunteers run high-quality and safe programmes that gives young people skills for lite. 2 LT700001 (14 September 2024)

Section B Structure, governance and managernent Icontinuedl The Group Trustee Board has identified the major risks to whith they believe the Group is exposed. these have been reviewed and systems have been established to mibgate against them. The main areas of conc£m that have been idents'fied are: Damage to the building. prope and equipmenL The Group woutd request the use of buildings, property and equipm8nt fiom neighbouring organisations such as the chureh, community r£nlre and other Scout Groups. Similar reciprocal arrangements exist with these organisakn'ons. The Group has suffiaent buildings and contents insurance in place to mitigate against p&rmanent los& Injury to leaders, helpers, supporters and members. The Group through the capitation fees wntributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all 8divittes. Reduced income from fund raising. The Group is primarily reliant upon income from'subscriptions and fundraising. The group does hold a reserve to ensure the Continuity of activiti8s should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis. either temporarily or pemanenlly. Reduction or loss of leaders. The group is totally reliant upon volunteer5 to run and adminisler the activities of the group. If there was a reducts'on in the number of leaders to an una¢¢eptable level in a particular section or Ihe group as a whole Ihen there would have to be a contraction, consolidation or closure of a section. In th8 worst case scenario the Complete closure of the Gro4). Reduclion or loss of membets. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular seclion or the 9roup a5 whole then there would have to be a contraction, consolidation or closure of a sedlon. In the worst case scénario the complete closure of the Group. 3 LT700001 (14 September 2024)

Section C Objectives and activities Summary of the objects of the charity set out in its governing document The Purposè of Scouting Scouting exists to adively engage and support young people in their personal development empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -VVe act with integrty: we are honest trusknrthy and loyal. Respect- have self-respect respect for others. Care- We support others and take re of the world in which we Belief - We explore our failhs. beliets and attitudès. Coryoperatl¢)n - make a positive differen", we CQvoperate th others and make friends. The Scout Method Scoub'ng takes place when young people, in partnership with adults, worff together based on the values of Scouting and: - enjoy what they are doing and have fijn - tske part in activities indoors and outdoors - learn by doing share in spirilual reflection - take responsibility and make choi5 - undertake new and challenging acbvities - make and live by their Promise. Summary of the main activitses in relation to these obj'ects Weekly beaver, cub and scout meetings. ReguLar camps and other activities Additional details of the objectives and aclivilies (optional information but encouraged as best pract¢ce) You may choose to Includ8 further statements, where relevant. about: ' policy on grantmaknng", • contribution made by volunteers- . policy on investments. Public benefit statement The Group meets the Charity Commission's public ben&fit criteria under both the advancement of edUtion and the advanrnent of atizenship or community development headings. Section D Achievements and p¢r*ormance Summary of the main achievements of the chartty during the year 4 LT700001 (14 September 2024)

Supportfor over 35 children across Beavers- Scouts. Camp in Kandestag (Swilzerland) including significant fund raising activib.es to finance the trip. Section E Financial Review Bri6f statement of charFty'S policy on r8serves Reserves Pollcy The Group's policy on reserve5 FS to hold sufficient resourcès to continue the charttable activities of the group should income and fundraising activities fall shorL The Group Trustee Board consider5 Ihat whilst not essential the group should look to hold a minimum of£5,000. The Group held reserves of approximatsly £40,000 against this at year end. This is gbove the level qUIred for operating expenses but is expected as ttEre were significant fijnds to pay out for the Kandestag camp. Quanlify and explain any designations Details of any funds materially in deficll Iclrcumstsn¢e8 plus steps to eliminate) Further financial VIeW details (optional infom)ation> You may choose to include additional information, where relevant, abouL' . the charity's principal sources of funds (including any fundrai5ing)-, The Group's Income and Expenditure is very small 8nd as a consequence dS not have sutficient funds lo invest in longer- term investments suc* as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of ils funds. All funds are held in cash using only mainstream banks or building so(aelies. • h¢)w expenditure has supported the key objectives of the charity: The Group Trustee Board regularly monitors thè levels of bank balantss and the interest rates received to ensure the group obtains maximum value and inwme from its banking arrangements. Occasionally this may involve using an a¢¢ount that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considets the cash flow requirements. ' investrnent policy and objectives: 5 LT700001 (14 September 2024)

Section F other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration Th8 trustees dedare that they have approved the trustees, report ab¢ Signed on behalf of the charity's trustees Sign8ture(s) Full name(s) ANDY LEA JUN THOMPSON Position (eg Secretary. Chair) TREASURER GROUP SCOUT LEADER Date 6 LT700001 (14 September 2024)

1st Newmarket Scout Group Statement of Income and Expenditure for the Year Ended 31st March 2025 Income 2025 Income 2024 Subscriptions Group membership fees Camps Kandestag Neckers, woggles and books Events Donations GrftAid Interest on High income acc TOTAL 5,450.19 Subscriptions 4,745.00 Group membership fees 5,599.48 Camps 28,515.37 Kandestag 42.03 Neckers, woggles and books 255.13 Events 0.00 Donations 2,307.73 GiftAid 250.29 47,165.22 TOTAL 5,776.56 3,878.31 5,170.03 64.33 582.65 269.95 104.57 15,846.40 Expenditure 2025 Expendltura 2024 Events and activities Rent District membership fee Training Camps Kandestag Neckers, badges and woggles Insurance Equipment Administration Uniforms Donations TOTAL 2.742.55 Events and activities 0.00 Rent 6,540.00 District membership fee 1,298.06 Training 4,137.94 Camps 12,082.59 407.50 Neckers, badges and woggles 197.12 Insurance 342.96 Equipment 134.90 Administration 52.00 Uniforms 0.00 Donations 27,935.62 TOTAL 1,404.16 825.00 6,389.85 1,208.84 427.85 195.20 697.39 34.50 11.182.79 24 Balance at 1st April 2024 less 2025 accurals Income 21.279.34 0.00 47,165.22 68,444.56 Balance at 1stApril 2022 less 2023 accurals Income 16615.73 15846.4 32462.13 Expenditure 31st March 2025 27,935.62 Expenditure 40,508.94 . 31st March 2023 11182.79 21,279.34 resented b Bank balance 31 March 2025 High income accl balance less unpresented cheques resented b Bank balance 31 March 2023 30,154.08 10.354.86 0.00 40,508.94 11174.77 10104.57 less unpresented cheques 21,279.34 PUBLIC

2025 3,250.61 1,500.00 100.00 2024 3,634.56 1,500.00 100.00 Equipment Trophies Badges Equipment Trophies Badges Independent Examiners Report Having examined the prepared accounts for 1st Newmarket Scout Group with the following documents supplied.. Income and expenditure ledger Invoices and receipts Bank statements Cheque books and paying in books I confirm that the enclosed is a fair representation of the groups financial position for the year IstApril 2024 to 31st March 2025 Signed (Examiner) Signed (Treasurer) Name Julian Baines ALea Address 81 Winstree Road Stanway Colchester C03 OQF 38 Swafftiam Road Butwell Cambs CB25 OAN Date 2215125 Date 2115125 Signed (Chaiman) Name Jun Thompson 11 Address C4&> l rfA %L(s(101s Date PUBLIC