## **South Mitcham Community Association Annual Report 2021** SMCA COMPANY NUMBER 4668105 SMCA CHARITY NUMBER 1101681 ## **CONTENTS** - Foreword - Purpose and impact - Financial report - Values and ways of working - Operating model and risks - Governance and decision making - Looking ahead - SMCA Team 2 SMCA COMPANY NUMBER 4668105 SMCA CHARITY NUMBER 1101681 ## **Foreword** Welcome to our annual report for 2020/21. It has been a unique and challenging year for SMCA, the community we serve and for the country as a whole. It is a sad fact that a number of charities across the UK will not have been able to withstand the many pressures presented by the Covid-19 pandemic and the charitable sector and the people it serves will be the poorer for it. 2020 marked our Ruby Anniversary but planned celebrations necessarily had to be put on hold. Throughout this unprecedented period of uncertainty our priority has been the health and well-being of our staff and the community we serve and it was with great sadness that we had to close our doors to our community users in March 2020. Thanks to the dedication of our staff, trustees and volunteers we are now emerging from lockdown and beginning to welcome back some user groups on a staged basis. The Board of Directors continues to monitor the situation closely so SMCA can respond to changing circumstances quickly as they arise. On the financial front, with very little income to defray continued outgoings, monitoring SMCA’s finances has been a priority for the Board. Our grants from the London Borough of Merton (LBM) and the Government’s Job Retention Scheme have sustained us through this very difficult period. Throughout the year we have remained very busy dealing with the Covid-19 safety compliance requirements, on-going maintenance issues and we have also been reviewing and refreshing many of our in-house policies to better support us going forward. In autumn we recruited three new trustees who combine expertise and experience of the charitable sector, HR and volunteering. They have hit the ground running and are already making a very welcome contribution to board discussions and our operational performance. As well as welcoming our new trustees we have also said goodbye to others. Sadly, we lost our dear friend and Treasurer Fred Day who died in June 2020. Fred was an important part of life at SMCA for many years and we were very fortunate to be able to rely on his expertise for so long. In April 2021, Pastor Arthur Campbell retired as Chair after more than 10 years’ dedicated service to SMCA. We offer him our thanks for all his work on behalf of SMCA which we know remains very dear to his heart. Merle Mohammed has also stepped down from the Board after many years’ service. We thank Merle for her contribution to the Board over the years and look forward to our continued association with her as she continues as a member of the Social Committee. Going forward we have much to do. I would like to take this opportunity to thank all the SMCA’s staff, trustees and volunteers for their hard work, commitment and dedication in such a busy and demanding year, and their willingness to meet the challenges of the year ahead. ## **Pat Harrison** 3 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER ## **Acting Chair** 4 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER ## **Purpose and Impact** SMCA exists to promote voluntary and community action as a means of improving the quality of life for people in LBM by; - Helping to improve the quality of life for local families and individuals across LBM; - Offering a range of activities for leisure and learning to support our local community; - Providing a healthy living centre in the heart of Phipps Bridge Estate; and - Offering opportunities for leisure and learning, serving all families and individuals borough wide, especially those in areas of social and economic deprivation and those from disadvantaged groups. Throughout the year at any one time there has been just one duty staff member working alone. They have shown resilience, commitment and a determination _“to keep the show on the road”_ ensuring routine and essential maintenance and administrative tasks were carried out. In addition, although SMCA was not open to the public for the year being reported on, we continued to provide support to local community users where we could. Support included: - Working with partners, SMCA helped a number of families on low incomes with referrals for food and household necessities; - Setting up a donation scheme with a local branch of Sainsbury’s to collect donated food and distribute it to local families in need; - Supporting regular activity/client groups by working with their group leaders to prepare Covid-19 risk assessments to facilitate their return to the community centre when restrictions were lifted; - Successfully applying for funding to provide free activities for local children in the school holidays; - SMCA worked with, and supported, La Petite Fleur Pre-School Nursery, based on our premises, enabling it to continue to provide childcare to local families, enabling the parents to return to work, including in the NHS. Under the terms of its grant from LBM, SMCA is required to provide LBM with 6- monthly monitoring returns providing feedback on the impact we have had against our objectives. 5 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER ## **Financial Report Year ended 31[st] March 2021** SMCA received a grant of £41,210 from LBM. This grant supported expenditure on office staff salaries. All other costs would normally have been met from income generated by SMCA, mainly from room hire to user groups. Our nonLBM income was therefore negligible and our funds were severely depleted. The resulting loss of income, coupled with our regular outgoings, meant that the Board had to monitor SMCA’s finances evermore closely and be prepared to face some difficult decisions. By way of illustration, in the year ending 31 March 2020, our income from lettings, including storage, was £67,969. For this financial year our income from lettings, including storage was just £5,470. The financial assistance from the Government’s Job Retention Scheme was vital in helping SMCA avoid the need for redundancies over the past year. SMCA’s remuneration policy reflects the National Minimum Wage, the level of responsibility and skills required by the role, and local pay rates, balanced with affordability. Throughout the period covered by the report SMCA topped up the Job Retention Scheme grant to 100% of basic salary for furloughed staff. Like many other organisations we made an unsuccessful claim on our insurance policy for losses due to business interruption. We are also grateful to a private supporter of our educational activities and to our funders this year who have been Groundwork and Clarion Housing. We produce a separate and independently examined Report and Financial Statement for each financial year. A summary of the main points from that report is given below. As the Community Centre was closed for the financial year, the summary is necessarily short. The Statement of Financial Activities shows a net deficit for the year of £13,297. SMCA’s Reserves stand at £139,254. The reasons for holding Reserves relate to the 4 Cs below: - Contingency: unexpected expenditure in the event of an emergency; - Cash-flow: situations where a bill has to be paid before the money to cover the payment has been received; - Commitment: a commitment to expenditure which cannot be covered by the annual income; - Closure: the charity becomes financially unsustainable and has to be wound up. Throughout the year SMCA’s Reserves were maintained at the level required by our Reserves policy or higher in order to meet any of the 4Cs above. Expenditure was mainly taken up by staff salaries, and associated infrastructure costs e.g., utilities and general expenses necessary to keep the Community Centre functioning and in a state of readiness to welcome back users in line with government restrictions. 6 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER 7 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER ## **Values and Ways of Working** During the year on which we report here, SMCA has begun a process of organisational and cultural change. A priority has been getting the basics right, ensuring that we have the systems, structures and processes in place to manage demand on our core functions and deliver high levels of customer service. As part of our process of ongoing improvement we have contracted with Croner Advisory Service to provide advice and support services for our HR and H&S, providing us with 24/7 expert advice and access to a team of legal experts. This has been a very positive move enabling us to develop our HR policies and we have provided each member of staff with a personal copy of a comprehensive Employee Handbook and a Health and Safety Handbook. We have updated staff contracts to ensure legal compliance and alignment with best practice and have updated job descriptions for staff to better reflect their roles. The work continues, led by the Board’s Development Working Group (DWG). The DWG also began a comprehensive review of our H&S function and measures to support SMCA’s resilience going forward. Working with Croner we have addressed a number of outstanding H&S issues. Of particular importance was our ability to work with Croner to achieve the Government’s Covid-19 safety standards and the award of our Covid-19 Safe Workplace Certificate for SMCA’s premises. We encourage volunteers to help organize social and fundraising events. We also encourage user-feedback and copies of published documentation are available for reference purposes. Going forward, key enabling factors will include developing our people, modernising our technology infrastructure, and improving our data to help inform our offering and assess its impact. ## **Operating Model and Risks** We adopt an inclusive approach by: - Working in partnership with other community service providers, to provide and continually develop, a range of activities in response to local need and aspirations. Relevance and affordability are key to our work; - Raising funds to sustain our varied programme so we can empower service-users to increase their skills and employability; - Designing activities to attract, and actively involve, current and potential service users by engaging them in both fun and supportive activities at SMCA’s community centre; - Offering a broad range of activities, reflecting the diverse community we serve; 8 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER - Bringing people together for group activities, thereby reinforcing common interests, promoting inclusiveness, encouraging friendships and broadening horizons; - Offering activities and services, leisure, learning and support at affordable prices; - Working in a trustworthy and transparent manner; - Developing our expertise and striving for an excellent standard of professional behaviour from all staff, volunteers and trustees; - Helping to foster a culture of co-operation, understanding and tolerance within the diverse community in Mitcham; and - Promoting volunteering as an integral part of life in Mitcham. ## **Risks** The operating conditions for SMCA are increasingly challenging. That said, we are determined to keep improving our operational performance. The Board is clear that SMCA must continue to work to deliver on its objectives meeting the high standards our users expect and deserve. Against this background the Board has begun work on a risk assessment health check looking to identify inherent risks such a dependence on key funders, the rationale for our reserves policy as well as external risks and the uncertainties associated with emerging from the Covid-19 pandemic. ## **Governance and Decision Making** The Board of Directors met each month via Zoom, with the exception of August, when we would normally have held our Annual General Meeting (AGM). Covid-19 restrictions meant that it was not possible to hold the AGM and a public notice explaining this was displayed so that those interested in attending were aware of the situation. Directors have been encouraged to contribute their views and to offer challenge and to be challenged in return. The Board has maintained its appetite for healthy debate and discussion. The Treasurer’s Report is a standing item on the Board meeting agenda reflecting the Board’s prudent approach to financial management. A number of improvements were introduced in the reporting year to enhance the Board’s oversight of SMCA’s operations and to give assurance on service quality, observance of SMCA’s values and compliance with standards and regulations. These improvements include: - Access to professional HR and H&S advisory services to ensure compliance and alignment with best practice; - The introduction of a Supervision role by one of the Directors, providing a closer link for staff with, and oversight by, the Board; - Creation of a Trustee Induction Pack to promote understanding of the role and the standards and behaviours expected of a trustee; - Circulating board papers at least one full week in advance of the meeting to allow more time to study the papers and prepare for the meeting; 9 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER - The creation of the DWG comprising a core of Directors to research issues and inform the future focus of the Board; - A Governance Guiding Principles health check based on the National Code of Good Governance for the Voluntary Sector which reflects the seven Nolan principles of standards in public life. This work is ongoing. ## **Looking Ahead** While we enter the next phase of SMCA’s journey of improvement with determination and optimism, it is important to highlight growing challenges. We must be realistic about the financial climate going forward. Against a background of reduced local authority and statutory funding, it is possible that LBM will be reviewing future funding and the benefits accruing from its investment in the community centres it supports. LBM may not only need to reduce support going forward but could well be looking to get more for less from its investment. Given the significant lack of income during the year reported on, our funds are increasingly stretched and we need to ensure that we make our money work for us. Good practice guidance advises that charities should aim to have sufficient reserves to cover operating for 3 to 6 months as appropriate to enable it to wind up should the need arise. We propose to review our reserves policy to make sure that it reflects our situation going forward and enables us to respond to changing circumstances. We will seek to balance the level of reserves so that they are adequate for their purpose but not so great that they mitigate against securing funds from other sources. We will look for new funding opportunities. SMCA currently receives small amounts of non-LBM funding to support some activities. This reflects an ad hoc rather than strategic approach to fund raising and SMCA recognizes that it may be missing opportunities to bring in more funds. We will work with Merton Connected to address delivery priorities and to find appropriate funding opportunities to support our priorities going forward. SMCA is widely recognized as achieving a lot of good work with few resources. The Covid-19 pandemic has shown that the complexity of issues that London Boroughs will need to deal with is becoming ever greater. We will explore the scope for becoming more prominently involved in the wider landscape of LBM, working in collaboration with others to address the challenges and emerging priorities across the borough. As part of our succession planning, we will continue to recruit new trustees, looking to fill any skills gaps and focusing our efforts on finding trustees with the skills and experience that will best help us with future delivery. 10 SMCA COMPANY NUMBER 4668105 SMCA CHARITY NUMBER 1101681 ## **The SMCA Team** **Directors** are all volunteers and are also Trustees of SMCA Charity. Arthur Campbell Chairman & Director (resigned April 2021) Merle Mohammed Vice Chair & Director (resigned April 2021) Frederick Day FCA Treasurer (deceased June 2020) Barbara Holgate Company Secretary, Director & Treasurer (from June 2020) Pat Harrison Director (Acting Chair from 19 April 2021) Denise Daniels Director Rosie Fay Director (Appointed October 2020) Stephanie Phillips Director (Appointed November 2020) Anne-Marie Zaritsky Director (Appointed November 2020) ## **Staf** Brenda Josiah Community Centre Manager Richard Hayward Community Liaison & Weekend Caretaker Trecia Kerr Weekday Evening Caretaker ## **Social Committee** – help organize social events Richard Hayward Denise Daniels Leaander Gonsalves Leanne Daniels Merle Mohammed ## **Regular volunteers at larger events** June West Trecia Kerr Shane Dye James Stevens-Turner At many SMCA events other volunteers contribute - too many in number to name here. ## **Contact us:** South Mitcham Community Association Cobham Court, Haslemere Avenue, Mitcham, Surrey CR4 3PR Phone: 0202 648 3740 Fax: 0208 646 8709 Website: **www.smca.co.uk** ## Facebook: **South-Mitcham-Community-Centre** 11 SMCA COMPANY NUMBER 4668105 SMCA CHARITY NUMBER 1101681 Twitter: **@southmitchamcomm** 12 SMCA COMPANY NUMBER 4668105 1101681 SMCA CHARITY NUMBER SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 GREEN LEVINE & ASSOCIATES 132a Boundary Road London NW8 ORH SOUTH MITCHAM COMMUNITY ASSOCIATION YEAR ENDED 31 MARCH 2021 Charity Number 1101681 Company Number 4668105 Trustees Arthur S. Campbell, Chairman l Director Mede Mohammed, Vice-chaimian l Director Barbara E. Holgate, Secretary l Director Frederick G. Day FCA, Treasurer Deceased June 2020 Rosie Fay, Director Appointed October 2020 Anne-marie Zaritsky, Director appointed November 2020 stephanie Phillips, Director appoint8d November 2020 Denlse Daniels, Director Patricia M. Harrison, Director Community Centre Cobham Court Haslemere Av9nue Mitcham Surrey CR4 3PR Independent Examiners Green Levine & Associates 132a Boundary Road London NW8 ORH Bankers Lloyds TSB Bank plc Thorpe Wood Peterborough Cambridgeshire PE3 6SF SOUTH MITCHAM COMMUNITY ASSOCIATION INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Report of the Trustees Report of the Trustee5 Report ofthe Independent Examiners Balance Sheet statement of Financial Activities Notes to the Financial Statements Notes to the Financial Slatements SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 The trustees present their report and the financial statements for the year ended 31 March 2021. The Iruslees have adopted the provisions of the Slalement of Recommended Practi￿ ISORPI 'Accounling and Reporting by Charities" issued in October 2000 in preparing the annual report and Ihe financial slalemenls. Objects of the Char5ty To provide a Healthy Living Centre Irb the heart of the Phipps Bridge Estate offaring a wealth of opportunities for leisure and learning, serving all families and individuals borough wide especially those in areas of social and economic deprivation. To work with local partners lo develop a wider range of aclivi118S to meet all identified needs to improve the quality ol life and promote a sense of cohesiveness and ownership among local residents. To allracl and actively involve current and potential users and gain sufficient funding lo suslaln our programme and lo empower all LAsers to increase their level of skills and employability through their engagement both in fun and supportive community activities. Development, Actlvities and Achlevements this Year The Community Centre has been closed in line with the Government's Covid-19 restrictions for the year ended 31s1 March 2021. Against this background, the Trustees consider thal the performance of the Charity this year has been salisfactory. Future Dovglopments The trustees negotiated a lease for 28 years via Merton Federation of Community Asso¢iations with the London Borough of Merton in 2012. Transactions and Flnancial Position The Statement of Financial Activities shows a nel deflcit for the year of £13,297 and reserves stand at £139,254 ir¢ total. Reserves Policy The Association should keep monios in res8rve to cover the legal liabilities associated wilh employing staff. The Association should keep monies in reserve lo cover futurelexpansion plans as agreed by the Board of Trustee5. The Association should keep monles in reserve lo cover unexpected evenls. i.e.. a sudden drop in income through unavoidable circumstances. Monies kèpt in r@serve should be sufficient to cover all expenses of rLsnning the Centre for a period not exceeding six months. The Board of Trustees of the AssocSation will monitor reserve levels and endeavour to maintain them or increase them as necessary. Unrestricted funds were m8inlain8d al the level required und8r th8 Reserves Policy or a higher level throughout the year. SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 (continued) Tangible Flxed Assots for Use by th¢ Charity Details of movements are s81 out in the financial statements. The trustees have considered the most appropriate policy for investing funds and have found that COIF meets their requirements and consider the interest eamed over the year lo be satisfactory. The Iruslees have also invested £10,000 with Lloyds TSB in a Fixed Term Account which brings the benefit of zero bank charges. Reserves The present lovel of reserves is adequate to meet the lemis of our Reserves Policy. Risk The trustees actively review the major risks that the charity fac8s on a regular basis and believe that the current levol of reserves. combined with an annual review over key financial systems. will provide sufficient resources in the event of adverse conditions. The Irusle&s have also examine other operaliorial risks faced by the charity and C￿nfIrM Ihot they have es(ablished systoms lo miligate significant risks. Trusteès Responsibllltles in Relation to the Financial Statement5 The Iruslees are required under the Charities AGI 1993 to prepare finanaal statements for each financial year which give a true and falr view of the charity's financial activities during the year and of ils financial position at th8 end of the year lunless the charity is entitled lo prepare accounts on the alternalNe receipts and payments basis). In preparing financial slalements giving a truo and fair view, the trusloes should follow best practice and- Select sultable accounting policios and apply them ¢onsistenlly', b. Make reasonable and prudent judgements and estimates- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial slatemenls., d. Prepare the financial statements on a going CoN￿rn basis on the presumption that the charity will continue in operation. The Irustees are responslble for keeping proper accounting records that disclose with reasonable accuracy at any lime the financial position of the charity and enable thèm to 8nsure that tha financial statements comply with the appropriate law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other Irregularities. Independent Examln&rs Independenl Examiners. Green, Levine & Associates have express@d their willlngness lo continue in office and a resolution will be proposed at the forthcoming Annual General Meeting lo reappoint them as Independent Examiners of the Association. Chaim)an- Arthur S. Campbg11 Date SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT OF THE INDEPENDENT EXAMINERS TO THE BOARD OF TRUSTEES OF SOUTH MITCHAM COMMUNITY ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 We have examined the financial statements on pages 4 to 7 which have been prgpared tjnder the historical cost convention. Respective responsibilitiès of Board of Trustoes and Independent Examlners As described on page 2, the trustees are responsible for the preparation of the financial stalemenls.11 is our responsibility lo form an independent opinion, examinlng those statements and to report our opinion lo you. Opinion In our opinion the linancia5 statements give a true and fair view of Ihe slate of affairs of the charity as al 31 March 2021 and of the financial results for the year th8n ended and have been properly prepared in accordance with the Charities Act 1993 and Companies Act 2006. Harry J Levlne FCCA Grgon Levlne & Assoclates Date SOUTH MITCHAM COMMUNITY ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2021 Noteg 2021 2020 Flxed Assets 50,525 54,304 Current Askt$ Sundry Debtors Bank Balances Cash in Hand 3,924 92.082 175 3,223 109,459 175 96,181 112,857 Current Llabilities Trade Croditors Falling Due within one year Net Cur￿n1 Assets 2,807 8.560 93,374 104,07 Total Net Assets 143.899 158,611 4,645 139,254 6.060 152,551 Deferred Income Represgnted By Accumulated Fund Regeneration Fund Unreslricled Fund Brought Fotward Doficil for th8 Year {2020 Surpltjs) 10.329 10,329 142,222 134.505 -13,297 7,717 Fund Carried Forward 139,254 152,551 For th6 financial year in question the company was enlilled lo ex8mplion under s8clioll 477 of Ihe Companies Acl 2006 relating lo small companies. No members have required the company to obtain an audit of Its accounts for the year in question accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibiltty for complying with the requirements of the Act with respect to aecounling records and for the preparation of accounts. These accounts have been prepared In accordance with the provisions applicable to companies subject lo the small companies, regime. Chalrman-Arthur S. Campbell Date SOUTH MITCHAM COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 Unreslrl¢t&d Funds Restricted Funds Nots$ 2021 2020 Income Affiliation and V2mbership Faes Grant from Deferred Income Transfer Between Funds Receipts Grant LB ￿rton Lettings including Storag6 Social Incom8 Bank Interest Donalions Other Income Total Income 650 662 41,210 5,470 41,210 5.470 40,600 67,969 1.803 633 1,454 6,049 119,820 855 114 5,063 52,712 855 114 5,063 52,712 Expenditure Wages and Salaries Rates and Water Expenditure on Grant Activities Unused Grant To Deferred Income Insurance Light and Heat Postage and Stationery Telephone arid Internet Cgntre Expenses Accountancy ainlenance Office Expenses General Expenses Legal and Professional Depreciation Total Expendlturg 30,944 1,249 30,944 1,249 67,190 946 662 1,066 6,332 158 777 3,375 1,200 1,066 6,332 158 777 3,375 1,200 1,160 10,483 372 880 8,023 1,100 11.127 2.592 2,245 4,944 66,009 11.127 2.592 2.245 4,944 66,009 11.975 1,652 2.093 5.567 112.103 Net Deficit on Adivltles for the Year Fund Balance Brought Forward Fund Balance Carried Fo￿ard -13,297 142 222 128,925 7,717 118,206 125 923 SOUTH MITCHAM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 LB Merton Grant Funds received during the year 41,210 Flxed Assets Works to Bulldlng Flxtures & Flttlngs Sundry Equlpmgnt Total Cost Balance 311 April 2020 Additions Balance al 31 March 2021 40.744 65,236 1,165 66,401 29,612 135,592 1,165 136,757 40,744 29,612 Dèpreciation Balance al 1 April 2020 Charge for the year Balance al 31 March 2021 25,211 29,838 3,310 33.148 26,239 375 81,288 4,944 86.232 26,470 26,614 Net Book Valu8 al 31 March 2020 15,553 35,398 3.373 54,304 Net Book Value at 31 March 2021 14,274 33,253 2,998 50,525 Salarles (Grant and Non Granll 30,944 Independent Examinar Charges Provision for Fees to 31 March 2021 1,200 SOUTH MITCHAM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (continued) Grants Recelved and Expenditure of Grants Horlzons PQASSO st Markg Total Brought Fo￿ard Receipts Transfer Unresldcted Funds EX￿ndItUre Carried Forward 4,560 1,500 6.060 500 500 1,915 1.915 2,645 1,500 500 Creditors and Accruals 2021 2,807 2020 8,060 Sundry Creditors Salaries 8,560 Centre Expenses 2021 2791 2020 5.164 2,859 8,023 Cleaning and Hygiene Other 3,375 Offlce Expense¥ 2021 9,845 1,282 2020 11,800 166 Photocopier Computer Equipment 11,127 General Expensès 2021 2020 Licensing Subscriptions Sundry Costs 2,420 172 1,562 29 61 1,652 2,592 10. Donatlon$ The Association has received relief from Rent and Rates which may be consldered lo b8 the equivalent of donations received. The sums involved are'.- Rent £25,760 Rates £11,648 The financial statements do not rellecl these sums. In addition there are uncharged estimated costs relating to volunteers amoLEnting to £40.000. SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 GREEN LEVINE & ASSOCIATES 132a Boundary Road London NW8 ORH SOUTH MITCHAM COMMUNITY ASSOCIATION YEAR ENDED 31 MARCH 2021 Charity Number 1101681 Company Number 4668105 Trustees Arthur S. Campbell, Chairman l Director Mede Mohammed, Vice-chaimian l Director Barbara E. Holgate, Secretary l Director Frederick G. Day FCA, Treasurer Deceased June 2020 Rosie Fay, Director Appointed October 2020 Anne-marie Zaritsky, Director appointed November 2020 stephanie Phillips, Director appoint8d November 2020 Denlse Daniels, Director Patricia M. Harrison, Director Community Centre Cobham Court Haslemere Av9nue Mitcham Surrey CR4 3PR Independent Examiners Green Levine & Associates 132a Boundary Road London NW8 ORH Bankers Lloyds TSB Bank plc Thorpe Wood Peterborough Cambridgeshire PE3 6SF SOUTH MITCHAM COMMUNITY ASSOCIATION INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Report of the Trustees Report of the Trustee5 Report ofthe Independent Examiners Balance Sheet statement of Financial Activities Notes to the Financial Statements Notes to the Financial Slatements SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 The trustees present their report and the financial statements for the year ended 31 March 2021. The Iruslees have adopted the provisions of the Slalement of Recommended Practi￿ ISORPI 'Accounling and Reporting by Charities" issued in October 2000 in preparing the annual report and Ihe financial slalemenls. Objects of the Char5ty To provide a Healthy Living Centre Irb the heart of the Phipps Bridge Estate offaring a wealth of opportunities for leisure and learning, serving all families and individuals borough wide especially those in areas of social and economic deprivation. To work with local partners lo develop a wider range of aclivi118S to meet all identified needs to improve the quality ol life and promote a sense of cohesiveness and ownership among local residents. To allracl and actively involve current and potential users and gain sufficient funding lo suslaln our programme and lo empower all LAsers to increase their level of skills and employability through their engagement both in fun and supportive community activities. Development, Actlvities and Achlevements this Year The Community Centre has been closed in line with the Government's Covid-19 restrictions for the year ended 31s1 March 2021. Against this background, the Trustees consider thal the performance of the Charity this year has been salisfactory. Future Dovglopments The trustees negotiated a lease for 28 years via Merton Federation of Community Asso¢iations with the London Borough of Merton in 2012. Transactions and Flnancial Position The Statement of Financial Activities shows a nel deflcit for the year of £13,297 and reserves stand at £139,254 ir¢ total. Reserves Policy The Association should keep monios in res8rve to cover the legal liabilities associated wilh employing staff. The Association should keep monies in reserve lo cover futurelexpansion plans as agreed by the Board of Trustee5. The Association should keep monles in reserve lo cover unexpected evenls. i.e.. a sudden drop in income through unavoidable circumstances. Monies kèpt in r@serve should be sufficient to cover all expenses of rLsnning the Centre for a period not exceeding six months. The Board of Trustees of the AssocSation will monitor reserve levels and endeavour to maintain them or increase them as necessary. Unrestricted funds were m8inlain8d al the level required und8r th8 Reserves Policy or a higher level throughout the year. SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 (continued) Tangible Flxed Assots for Use by th¢ Charity Details of movements are s81 out in the financial statements. The trustees have considered the most appropriate policy for investing funds and have found that COIF meets their requirements and consider the interest eamed over the year lo be satisfactory. The Iruslees have also invested £10,000 with Lloyds TSB in a Fixed Term Account which brings the benefit of zero bank charges. Reserves The present lovel of reserves is adequate to meet the lemis of our Reserves Policy. Risk The trustees actively review the major risks that the charity fac8s on a regular basis and believe that the current levol of reserves. combined with an annual review over key financial systems. will provide sufficient resources in the event of adverse conditions. The Irusle&s have also examine other operaliorial risks faced by the charity and C￿nfIrM Ihot they have es(ablished systoms lo miligate significant risks. Trusteès Responsibllltles in Relation to the Financial Statement5 The Iruslees are required under the Charities AGI 1993 to prepare finanaal statements for each financial year which give a true and falr view of the charity's financial activities during the year and of ils financial position at th8 end of the year lunless the charity is entitled lo prepare accounts on the alternalNe receipts and payments basis). In preparing financial slalements giving a truo and fair view, the trusloes should follow best practice and- Select sultable accounting policios and apply them ¢onsistenlly', b. Make reasonable and prudent judgements and estimates- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial slatemenls., d. Prepare the financial statements on a going CoN￿rn basis on the presumption that the charity will continue in operation. The Irustees are responslble for keeping proper accounting records that disclose with reasonable accuracy at any lime the financial position of the charity and enable thèm to 8nsure that tha financial statements comply with the appropriate law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other Irregularities. Independent Examln&rs Independenl Examiners. Green, Levine & Associates have express@d their willlngness lo continue in office and a resolution will be proposed at the forthcoming Annual General Meeting lo reappoint them as Independent Examiners of the Association. Chaim)an- Arthur S. Campbg11 Date SOUTH MITCHAM COMMUNITY ASSOCIATION REPORT OF THE INDEPENDENT EXAMINERS TO THE BOARD OF TRUSTEES OF SOUTH MITCHAM COMMUNITY ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 We have examined the financial statements on pages 4 to 7 which have been prgpared tjnder the historical cost convention. Respective responsibilitiès of Board of Trustoes and Independent Examlners As described on page 2, the trustees are responsible for the preparation of the financial stalemenls.11 is our responsibility lo form an independent opinion, examinlng those statements and to report our opinion lo you. Opinion In our opinion the linancia5 statements give a true and fair view of Ihe slate of affairs of the charity as al 31 March 2021 and of the financial results for the year th8n ended and have been properly prepared in accordance with the Charities Act 1993 and Companies Act 2006. Harry J Levlne FCCA Grgon Levlne & Assoclates Date SOUTH MITCHAM COMMUNITY ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2021 Noteg 2021 2020 Flxed Assets 50,525 54,304 Current Askt$ Sundry Debtors Bank Balances Cash in Hand 3,924 92.082 175 3,223 109,459 175 96,181 112,857 Current Llabilities Trade Croditors Falling Due within one year Net Cur￿n1 Assets 2,807 8.560 93,374 104,07 Total Net Assets 143.899 158,611 4,645 139,254 6.060 152,551 Deferred Income Represgnted By Accumulated Fund Regeneration Fund Unreslricled Fund Brought Fotward Doficil for th8 Year {2020 Surpltjs) 10.329 10,329 142,222 134.505 -13,297 7,717 Fund Carried Forward 139,254 152,551 For th6 financial year in question the company was enlilled lo ex8mplion under s8clioll 477 of Ihe Companies Acl 2006 relating lo small companies. No members have required the company to obtain an audit of Its accounts for the year in question accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibiltty for complying with the requirements of the Act with respect to aecounling records and for the preparation of accounts. These accounts have been prepared In accordance with the provisions applicable to companies subject lo the small companies, regime. Chalrman-Arthur S. Campbell Date SOUTH MITCHAM COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 Unreslrl¢t&d Funds Restricted Funds Nots$ 2021 2020 Income Affiliation and V2mbership Faes Grant from Deferred Income Transfer Between Funds Receipts Grant LB ￿rton Lettings including Storag6 Social Incom8 Bank Interest Donalions Other Income Total Income 650 662 41,210 5,470 41,210 5.470 40,600 67,969 1.803 633 1,454 6,049 119,820 855 114 5,063 52,712 855 114 5,063 52,712 Expenditure Wages and Salaries Rates and Water Expenditure on Grant Activities Unused Grant To Deferred Income Insurance Light and Heat Postage and Stationery Telephone arid Internet Cgntre Expenses Accountancy ainlenance Office Expenses General Expenses Legal and Professional Depreciation Total Expendlturg 30,944 1,249 30,944 1,249 67,190 946 662 1,066 6,332 158 777 3,375 1,200 1,066 6,332 158 777 3,375 1,200 1,160 10,483 372 880 8,023 1,100 11.127 2.592 2,245 4,944 66,009 11.127 2.592 2.245 4,944 66,009 11.975 1,652 2.093 5.567 112.103 Net Deficit on Adivltles for the Year Fund Balance Brought Forward Fund Balance Carried Fo￿ard -13,297 142 222 128,925 7,717 118,206 125 923 SOUTH MITCHAM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 LB Merton Grant Funds received during the year 41,210 Flxed Assets Works to Bulldlng Flxtures & Flttlngs Sundry Equlpmgnt Total Cost Balance 311 April 2020 Additions Balance al 31 March 2021 40.744 65,236 1,165 66,401 29,612 135,592 1,165 136,757 40,744 29,612 Dèpreciation Balance al 1 April 2020 Charge for the year Balance al 31 March 2021 25,211 29,838 3,310 33.148 26,239 375 81,288 4,944 86.232 26,470 26,614 Net Book Valu8 al 31 March 2020 15,553 35,398 3.373 54,304 Net Book Value at 31 March 2021 14,274 33,253 2,998 50,525 Salarles (Grant and Non Granll 30,944 Independent Examinar Charges Provision for Fees to 31 March 2021 1,200 SOUTH MITCHAM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (continued) Grants Recelved and Expenditure of Grants Horlzons PQASSO st Markg Total Brought Fo￿ard Receipts Transfer Unresldcted Funds EX￿ndItUre Carried Forward 4,560 1,500 6.060 500 500 1,915 1.915 2,645 1,500 500 Creditors and Accruals 2021 2,807 2020 8,060 Sundry Creditors Salaries 8,560 Centre Expenses 2021 2791 2020 5.164 2,859 8,023 Cleaning and Hygiene Other 3,375 Offlce Expense¥ 2021 9,845 1,282 2020 11,800 166 Photocopier Computer Equipment 11,127 General Expensès 2021 2020 Licensing Subscriptions Sundry Costs 2,420 172 1,562 29 61 1,652 2,592 10. Donatlon$ The Association has received relief from Rent and Rates which may be consldered lo b8 the equivalent of donations received. The sums involved are'.- Rent £25,760 Rates £11,648 The financial statements do not rellecl these sums. In addition there are uncharged estimated costs relating to volunteers amoLEnting to £40.000.