Registered number: 04926246 Charity number: 1101664
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 8 |
| Independent examiner's report | 9 |
| Statement of financial activities | 10 |
| Balance sheet | 11 - 12 |
| Notes to the financial statements | 13 - 31 |
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2021
Trustees
Ben Rayner (appointed 22 April 2015) John Adams, Chair (appointed 3 May 2018) Colin Ford (appointed 3 May 2018) Matthew Baxter (appointed 22 April 2015, resigned 11 November 2021) Darren Woodward (appointed 22 April 2015)
Company registered number
04926246
Charity registered number
1101664
Registered office
70 Catton Grove Road Norwich Norfolk NR3 3NT
Accountants
MA Partners LLP Chartered Accountants 7 The Close Norwich Norfolk NR1 4DJ
Bankers
Santander Bootle Merseyside L30 4GB
Page 1
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
The Trustees present their annual report together with the financial statements of the Charity for the year 1 January 2021 to 31 December 2021. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The principle objective of Oak Grove Community Church is to advance the Christian faith, through our worship, church activities and community projects. As part of our community focus we also aim to bring relief to people who are in need due to financial hardship, age, ill-health or other social disadvantage, or who are hard to reach or marginalised within wider society. There has been no change to our objectives during 2021.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Activities undertaken to achieve objectives
First and foremost as our organisation name suggests, we are a church! A worshipping community or family that is motivated by our faith to seek to love, serve and work among people in the Catton Grove area of North Norwich to see people’s lives and the situations they face transformed.
Community Outreach
As we continue to find out feet post-pandemic it has been great for our regular youth and children’s activities, toddler group and Coffee Stop to restart.
Having our own building is an amazing gift, and certainly in term time the chapel is used regularly at least 5 or 6 days per week, both for our own activities as well as other community groups and individuals making use of it.
Family Support
Our Family Support Worker and her team provide targeted support through the Kids Matter and Babies Matter programmes as well as providing ad-hoc support. This can be anything from a friendly listening ear to more formal advocacy and support for parents and carers. Our Family Support Worker also coordinates our befriending project ‘Two’s Company’.
Community Money Advice
Our trained advisors are equipped to help a wide range of money and debt issues. It could be something proactive like training on money management or budgeting and also we are able to help in situations of debt and can work with our clients, dealing with creditors on their behalf to alleviate their immediate stresses and strains and work towards successful debt resolution for them.
Page 2
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
Objectives and activities (continued)
Locally Trusted Organisation (LTO) for the Big Local
Inevitably due to the pandemic, the commencement of the final 4 year community plan was delayed until February 2021 but is now well under way and we have agreed to continue in our role providing support to the Catton Grove Big Local Partnership as they endeavour to make Catton Grove a better place to live work and volunteer.
Achievements and performance
a. Review of activities
Another year may have passed but still the impact and far reaching effects of the global pandemic linger on. In all areas of our existence we have had to adjust and readjust to the rules and regulations in force at particular points in time and adopt new practices to working and even living.
Starting the year in another lockdown was particularly challenging – the majority of our activities on pause, and even what could be delivered was online. The continued disconnection from staff and volunteer teams as well as with the members of our congregation and the community we serve was tough to bear, and Zoom fever had become real! Nevertheless 2021 was still a new year, and new year’s herald hopes, dreams and expectation for something fresh. In truth it was not necessarily the year we may have hoped for and expected but we are still grateful to God for his provision and sustenance in all that we were able to do.
Perhaps our most consistent efforts across the year were in supporting families. We closed 2020 by delivering fresh food as well as some basics together with activities for children in time for Christmas to over 40 households. We were pleased to be able to reprise this initiative during February half term and then again in December 2021 still serving over 30 vulnerable families.
In December we launched the first “All-In” service, taking place on Sunday afternoons, a café style event aimed at families to come together, build relationships with God and each other.
Building on the previous successes of the Kids Matter Programme, we were pleased to train Sophie Starling as an additional Facilitator this year we delivered two presentations of the Babies Matter Programme aimed at new parents from becoming pregnant through until the child is around 9 months.
Our Befriending Scheme that we initiated in 2020 finally realised its potential as we facilitated training for volunteer befrienders and formally launched the scheme in October.
Having not met in person for over a year we targeted Easter Sunday as a poignant time to return. We opted for a short, appropriately spaced outdoor service in the church car park and were pleased that the weather remained favourable as we worshipped God on that day.
We latterly returned to in person gathering every week as the rules allowed from the end of May which was Pentecost Sunday, inspired by the account in Acts 2 where we read they were all together in one place… Within a few weeks we were overjoyed to baptise a young couple who had recently joined the church.
With our chapel building largely not in use for the first part of the year, it was a perfect opportunity to redecorate the main hall. The purchase of new roller blinds completed the makeover and transformed the look and feel of the space.
We have been subject to some significant staffing changes in 2021, as two long standing members of staff left our employment. Our former part time finance administrator, Sian Pearce’s role was absorbed into a new full time role of Operations Manager from March that our other former Administrator, Becca Savory now holds.
Page 3
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
Achievements and performance (continued)
Peter Young, our Youth Worker left us in June, but rather than appoint a like for like replacement, the Trustees chose to appoint a new role of Assistant Leader, incorporating children and youth work as a primary responsibility. We were very pleased to appoint Daniel Starling to this role in August and were able to celebrate his employment at his commissioning service in October.
As restrictions eased, but still being mindful to operating safe activities, we were able to slowly see the return of regular weekly activities and were equally pleased to have the opportunity to host some one-off events such as an Easter and Summer Trail for families to participate in. We also hosted a drop-in light party at Halloween and a Christmas Escape Room for young people. Starting in January 2022 we will be hosting a monthly family board games afternoon.
We were successful in securing a year out student for the academic year starting in September to further extend our long standing relationship with DNA, even in the one term that she has been with us we have seen great impact and influence in the life of the church.
Other activities include a specific Shoebox Sunday for the Operation Christmas Child Shoebox Scheme where we packed 62 boxes of gifts for children in less fortunate situations across the world. We also acted as a local collection point and were able to pass on around 400 boxes in total.
Our Money Advice service continues to serve the local community. We have remained busy throughout the year - the challenges of Universal Credit, the furlough scheme ending and rising costs, particularly in energy bills, have meant a steady flow of enquiries and referrals coming through. We are hoping to extend the team with another volunteer advisor early in 2022 to help with the growing workload.
We also continue in our role as the Locally Trusted Organisation (LTO) for Catton Grove Big Local with their final 4-year community plan commencing on 1 February 2021. Again a slow start to the year in terms of activity as lockdown eased but a successful summer holiday activity programme as well as restarting a number of the regular activities for both younger people and older folks has been good. Uncertainty over the wisdom of hosting a Christmas party as had been done in previous years meant that goody bags were distributed to local families and individuals instead, which were very welcome.
We remain grateful to the continued faithful and generous giving of our church family as well as receiving funding, support and assistance from the following organisations across this past year: Norwich Foodbank Morrisons Tescos TLG Viking Storage NCC Ivy Child Trust Big Local Good Gym
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
Page 4
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
b. Reserves policy
The balance of the General Fund (i.e. unrestricted assets) at the end of the year includes funds retained to cover the costs of running the office and staff costs. Most of the tithe funds were allocated annually across a range of recipients under the broad headings of home and overseas mission, support for individuals in crisis, support for local causes in Catton and training.
The Trustees recognise again that the Charity as at 31 December 2021 has no significant unrestricted funds. Whilst the Trustees have again been encouraged by income levels during the year, given the ongoing challenges that the charity sector is facing in the UK, it has still not been possible to fully address the issue of reserves. The Trustees maintain that building reserves is important and will continue to investigate ways in which appropriate levels of reserves might be accumulated in future, whilst maintaining an acceptable level of services and output, but effective day to day financial management and avoiding a working deficit remain the Trustees’ priority.
Having considered the potential risks the Charity faces and having assessed future plans, the Trustees will also continue to consider the capacity to build up free reserves sufficient to ensure an orderly withdrawal from the Charity’s operating role, should that become necessary, including meeting our contractual obligations and any redundancy arrangements.
Page 5
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
Structure, governance and management
a. Constitution
Oak Grove Community Church is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association.
The principal objectives of Oak Grove Community Church are:
-
To advance the Christian faith;
-
To bring relief to people who are in need due to hardship, age, or who are sick, in the community;
-
To provide recreational and other leisure-time activities for people who have a need due to youth, poverty or social and economic circumstances, in Norwich, the United Kingdom and the world.
b. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association. The Trustees who served during the period are shown under Legal and Administration information on page 1.
c. Organisational structure and decision-making policies
Trustees generally meet quarterly, with more frequent meetings held where the need arises, and are responsible for the management and administration of the Church in accordance with the constitution and general law. The Trustees (listed above) are expected to fulfil their legal duties having regard to the spiritual direction of the church. Two of the existing Trustees are also members of the Leadership Team of Oak Grove Community Church. The additional members of the Church Leadership Team who are not Trustees, are Lynette Woodward, Kate Ash and Daniel Starling.
The Leadership Team meets twice a month and is responsible the spiritual leadership, strategy and overall direction of the church. The staff management team oversee the daily operation of the charitable company under the supervision of the Trustees. With the exception of Darren Woodward who is paid for his services as Pastor and Senior Leader, the Trustees receive no payment apart from the reimbursement of out of pocket expenses.
d. Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Page 6
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
Plans for future periods
Looking ahead into 2022 as a faith community we have a hope that is steadfast and certain and believe that whilst the future may remain different to what we may have known, that we are perfectly placed to carry that hope into this amazing community in North Norwich that we serve.
Our engagement methods and delivery of activities may change but our heart and determination to share the love of Jesus and the difference that he has made within our lives remains as strong and consistent as ever.
Family Support Hub
We are hoping to develop a Family Support Hub by repurposing the three rooms on the upper floor of our chapel building through redecorating as well as updating furniture and equipment to create a dedicated office base for our Family Support Worker and volunteer team to operate from as well as enabling the other two rooms to be used flexibly for group sessions, one to one advice and support and making them a marketable resource for other local community groups to use.
Children’s Work
In addition to our regular activities we are planning to introduce a monthly Board Games afternoon as well as hosting a Summer Holiday Club this year. We will also be reinstating our Food In School Holiday (FISH) initiatives in collaboration with the Norwich Foodbank, providing quality activities as well as a meal for children and families when schools are out.
Money Advice
Anticipating increased referrals from the double impact of rising inflation and the expected severe increases in fuel costs, we are hoping to expand our current team of two trained advisors to at least four this year so we can meet and satisfy demand.
Charity Shop
Our dedicated volunteer team, headed up by a part time employed manager, continue to generate valuable income for our organisation from the donations we receive. We are able to make high quality second hand goods available to local people as well as provide quality volunteering opportunities.
Page 7
OAK GROVE COMMUNITY CHURCH A company limited by guaranleel TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2021 Statement of Trust88s' responsibilities The Trustees (who 8re also the directors of the Charity for the purposes of cMpanY lawl are responsible lor preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (Ullited Kingdom Generally Accepted Accounts'ng Pra¢ti¢el. Company law ¥equirés th8 Trustees lo prepare financial slalemenls for each financial . Under company law, the Trustees musl not approve the finan¢ial statements unless they are satisfied that they give 8 truè and fair view of the state of affairs of the Charity and of its incoming reSoUrS and application of resources, Including ils income and expenditure, for that period. In preparing these financial ststements, th8 Trustees are required lo.. seled suitable accounting policies and then spply them consistently. observe th& methods and principles of the Charities SORP IFRS 1021-, make judgments and accounting estimates that are reasonable and prudent.. slate whether applicable UK Accounting Standards IFRS 1021 have been followed, subjecl to any material departures disclosed and explained in the financial slalemenls". prepare the financial staterllents on the going concern basis unless il is inappropriate lo presume that the Charity will continua in business. The Trustees are responsible for keeping adequate accounting records that are sufficient lo show and explain the Charity's transactions and disclose with reasonable accuracy al any lime the fin8nci81 position of the Charity and enable Ihern lo ensure thgt the financial slalemenls cornply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking re?sonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by., am* Date.. 23 August 2022 Page 8
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
Independent examiner's report to the Trustees of Oak Grove Community Church ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2021.
Responsibilities and basis of report
As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 23 August 2022
Frank Shippam BSc FCA DChA
MA Partners LLP
Chartered Accountants
Page 9
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2021
| Note Income from: Donations and legacies 3 Charitable activities 4 Other trading activities 5 Investments 6 Other income 7 Total income Expenditure on: Raising funds 8 Charitable activities 9 Total expenditure Net expenditure Transfers between funds 17 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2021 £ 106,106 142 - - - 106,248 - 114,211 114,211 (7,963) (23,559) (31,522) 200,802 (31,522) 169,280 |
Unrestricted funds 2021 £ 101,727 7,789 18,171 364 6,610 134,661 3,395 166,991 170,386 (35,725) 23,559 (12,166) 236,339 (12,166) 224,173 |
Total funds 2021 £ 207,833 7,931 18,171 364 6,610 240,909 3,395 281,202 284,597 (43,688) - (43,688) 437,141 (43,688) 393,453 |
Total funds 2020 £ 148,705 12,143 11,097 643 11,407 183,995 2,210 243,315 245,525 (61,530) - (61,530) 498,671 (61,530) 437,141 |
|---|---|---|---|---|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 13 to 31 form part of these financial statements.
Page 10
OAK GROVE COMMUNITY CHURCH (A company limited by guarantee) REGISTERED NUMBER: 04926246
BALANCE SHEET AS AT 31 DECEMBER 2021
| Note Fixed assets Tangible assets 14 Current assets Debtors 15 Cash at bank and in hand Creditors: amounts falling due within one year 16 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds: Restricted funds excluding pension liability / asset 17 Pension reserve 17 Total restricted funds 17 Unrestricted funds 17 Total funds |
449 130,915 131,364 (15,032) 169,030 250 |
2021 £ 277,121 277,121 116,332 393,453 393,453 169,280 224,173 393,453 |
5,084 135,523 140,607 (7,875) 200,802 - |
2020 £ 304,409 |
|---|---|---|---|---|
| 304,409 132,732 |
||||
| 437,141 | ||||
| 437,141 | ||||
| 200,802 236,339 |
||||
| 437,141 |
Page 11
OAK GROVE COMMUNITY CHURCH (A company limited by guarantee) REGISTERED NUMBER: 04926246
BALANCE SHEET (CONTINUED) AS AT 31 DECEMBER 2021
The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................ John Adams
Date: 23 August 2022
The notes on pages 13 to 31 form part of these financial statements.
Page 12
OAK GROVE COMMUNITY CHURCH (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1. General information
The Company is a company limited by guarantee registered in England and Wales. The members of the Company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the Company.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Oak Grove Community Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Page 13
OAK GROVE COMMUNITY CHURCH (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
2. Accounting policies (continued)
2.4 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.
2.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .
Depreciation is provided on the following bases:
- Property and building costs 4% straight line - Sound equipment 25% reducing balance - Equipment 20% straight line
2.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.9 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Page 14
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
2. Accounting policies (continued)
2.10 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 15
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
3. Income from donations and legacies
| Donations Income tax recovered Grants Government grants Total 2021 Total 2020 |
Restricted funds 2021 £ 7,078 36 98,992 - 106,106 27,864 |
Unrestricted funds 2021 £ 82,904 12,471 51 6,301 101,727 120,841 |
Total funds 2021 £ 89,982 12,507 99,043 6,301 207,833 148,705 |
Total funds 2020 £ 106,298 15,165 21,392 5,850 |
|---|---|---|---|---|
| 148,705 | ||||
Government grants income relates to funding receivable under the Coronavirus Job Retention Scheme.
4. Income from charitable activities
| Charitable activities Events Total 2021 Total 2020 |
Restricted funds 2021 £ - 142 142 81 |
Unrestricted funds 2021 £ 619 7,170 7,789 12,062 |
Total funds 2021 £ 619 7,312 7,931 12,143 |
Total funds 2020 £ 884 11,259 |
|---|---|---|---|---|
| 12,143 | ||||
Page 16
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
5. Income from other trading activities
Income from fundraising events
| Activities for generating funds Total 2020 Income from non charitable trading activities Charity shop income Total 2020 6. Investment income Interest received Total 2020 |
Unrestricted funds 2021 £ - 2,674 Unrestricted funds 2021 £ 18,171 8,423 Unrestricted funds 2021 £ 364 643 |
Total funds 2021 £ - 2,674 Total funds 2021 £ 18,171 8,423 Total funds 2021 £ 364 643 |
Total funds 2020 £ 2,674 |
|---|---|---|---|
| Total funds 2020 £ 8,423 |
|||
| Total funds 2020 £ 643 |
|||
Page 17
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
7. Other incoming resources
| Miscellaneous income Use of premises Total 2021 Total 2020 |
Restricted funds 2021 £ - - - 3,120 |
Unrestricted funds 2021 £ 229 6,381 6,610 8,287 |
Total funds 2021 £ 229 6,381 6,610 11,407 |
Total funds 2020 £ 2,262 9,145 |
|---|---|---|---|---|
| 11,407 | ||||
8. Expenditure on raising funds
Costs of raising voluntary income
| Fundraising costs Total 2020 Fundraising trading expenses Charity shop expenses Total 2020 |
Unrestricted funds 2021 £ 32 21 Unrestricted funds 2021 £ 3,363 2,190 |
Total funds 2021 £ 32 21 Total funds 2021 £ 3,363 2,190 |
Total funds 2020 £ 21 |
|---|---|---|---|
| Total funds 2020 £ 2,190 |
|||
Page 18
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
9. Analysis of expenditure on charitable activities
Summary by fund type
| Charitable activities Church activities Community activities Charitable Giving Catton Grove Big Local Total 2021 Total 2020 |
Restricted funds 2021 £ 10,960 - 3,805 1,160 98,286 114,211 88,696 |
Unrestricted funds 2021 £ 149,960 1,172 1,752 14,107 - 166,991 154,619 |
Total funds 2021 £ 160,920 1,172 5,557 15,267 98,286 281,202 243,315 |
Total funds 2020 £ 156,429 2,360 8,733 13,473 62,320 |
|---|---|---|---|---|
| 243,315 | ||||
10. Analysis of expenditure by activities
| Charitable activities Church activities Community activities Charitable Giving Catton Grove Big Local Total 2021 Total 2020 |
Activities undertaken directly 2021 £ 57,574 1,172 5,557 15,267 98,286 177,856 167,473 |
Support costs 2021 £ 103,346 - - - - 103,346 75,842 |
Total funds 2021 £ 160,920 1,172 5,557 15,267 98,286 281,202 243,315 |
Total funds 2020 £ 156,429 2,360 8,733 13,473 62,320 |
|---|---|---|---|---|
| 243,315 | ||||
Page 19
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
10. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Staff costs Depreciation General expenditure Catering Choir SLA Payments Governance costs Total 2021 Total 2020 Staff costs Depreciation General expenditure Catering Choir SLA Payments Governance costs Total 2021 Total 2020 |
Charitable activities 2021 Church activities 2021 £ £ 26,551 - 20,481 - - 593 - 579 - - - - 10,542 - 57,574 1,172 80,588 2,360 Catton Grove Big Local 2021 £ 34,939 - 25,014 - - 38,333 - 98,286 62,320 |
Community activities 2021 £ - - 5,201 256 100 - - 5,557 8,733 Total funds 2021 £ 61,490 20,481 46,075 835 100 38,333 10,542 177,856 167,473 |
Charitable Giving 2021 £ - - 15,267 - - - - |
|---|---|---|---|
| 15,267 | |||
| 13,473 | |||
| Total funds 2020 £ 51,687 20,501 38,325 3,767 139 44,654 8,400 |
|||
| 167,473 | |||
Page 20
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
10. Analysis of expenditure by activities (continued)
Analysis of support costs
| Staff costs Depreciation Establishment Administration Travelling Bank charges Telephone and computer Total 2021 Total 2020 |
Charitable activities 2021 £ 70,100 6,807 10,464 14,491 289 467 728 103,346 75,842 |
Total funds 2021 £ 70,100 6,807 10,464 14,491 289 467 728 103,346 75,842 |
Total funds 2020 £ 55,752 7,077 1,104 10,495 11 124 1,279 |
|---|---|---|---|
| 75,842 | |||
11. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £2,400 ( 2020 - £2,100 ).
12. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2021 £ 130,083 (969) 2,476 131,590 |
2020 £ 100,196 2,763 4,480 |
|---|---|---|
| 107,439 |
Page 21
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
12. Staff costs (continued)
The average number of persons employed by the Charity during the year was as follows:
| Involved in charitable activities Involved in support services and governance |
2021 No. 4 4 8 |
2020 No. 4 3 |
|---|---|---|
| 7 |
No employee received remuneration amounting to more than £60,000 in either year.
Pension contributions to the NEST workplace pension scheme were paid for four employees.
The total amount of employee benefits (including employer pension contributions) received by key management personnel for their services to the Company was £57,718 (2020 - £46,461) .
13. Trustees' remuneration and expenses
During the year, one Trustees has been paid remuneration of £37,482 ( 2019 - £37,482 ) inclusive of emplpyer pension contributions in respect of services he provides undertaking the role of Senior Pastor under a contract of employment.
During the year ended 31 December 2021, expenses totalling £ 5,352 were reimbursed or paid directly to 1 Trustee (2020 - £3,058 to 1 Trustee) in relation to expenses incurred as an employee.
Page 22
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
14. Tangible fixed assets
| Cost or valuation At 1 January 2021 At 31 December 2021 Depreciation At 1 January 2021 Charge for the year At 31 December 2021 Net book value At 31 December 2021 At 31 December 2020 Debtors Due within one year Trade debtors Other debtors Prepayments and accrued income |
Freehold property £ 675,860 675,860 372,541 27,034 399,575 276,285 303,319 |
Equipment £ 18,807 18,807 18,403 81 18,484 323 404 |
Sound equipment £ 35,424 35,424 34,738 173 34,911 513 686 2021 £ 50 64 335 449 |
Sound equipment £ 35,424 35,424 34,738 173 34,911 513 686 2021 £ 50 64 335 449 |
Total £ 730,091 730,091 425,682 27,288 452,970 277,121 304,409 2020 £ 50 - 5,034 |
|
|---|---|---|---|---|---|---|
| 449 | 5,084 |
15. Debtors
Page 23
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
16. Creditors: Amounts falling due within one year
| Trade creditors Other taxation and social security Other creditors Accruals and deferred income |
2021 £ 6,315 2,670 1,638 4,409 15,032 |
2020 £ 3,058 1,775 916 2,126 |
|---|---|---|
| 7,875 |
Page 24
(A company limited by guarantee)
OAK GROVE COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
17. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Youth Events Bursary Fund Property at Catton Grove Road Fund Catton Community Choir Tithe Christmas Appeal 2021 General funds General Funds Total Unrestricted funds Restricted funds Maintenance of Buildings Fund Catton Grove Primary Sch Devel Fund Fixed Assets of OG Fund Catton Grove Big Local Bishop of Norwich - Kids Matter Supporting families Collections to be passed on CGBL - Children's Work Chapel blinds Samaritans Purse - Befriending Year out - N Blanch CGBL - Money Advice |
Balance at 1 January 2021 £ 822 228,650 1,525 205 - 231,202 5,137 236,339 70,280 77,124 4,165 33,989 189 5,347 932 2,492 - - - 1,950 |
Income £ - - - 9,847 1,755 11,602 123,059 134,661 - - - 81,630 - 6,142 50 495 600 - 137 12,300 |
Expenditure £ - (20,400) (100) (7,834) (1,455) (29,789) (140,597) (170,386) - (6,268) (620) (83,836) - (7,241) (843) (489) (600) - (830) (10,383) |
Transfers in/out £ Balance at 31 December 2021 £ - 822 - 208,250 - 1,425 - 2,218 - 300 - 213,015 23,559 11,158 23,559 224,173 - 70,280 (6,268) 64,588 738 4,283 (11,590) 20,193 (189) - 415 4,663 232 371 (2,498) - - - 250 250 693 - (3,867) - |
|---|---|---|---|---|
Page 25
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
17. Statement of funds (continued)
Statement of funds - current year (continued)
| COVID Response Christmas Appeal 2020 Giving Tuesday Ivy Child Charitable Trust NCC Babies Matter Cinnamon Befriending Leaving gift Kids Matter Total of funds |
Balance at 1 January 2021 £ 1,442 1,594 1,298 - - - - - 200,802 437,141 |
Income £ 100 - - 2,000 2,468 - 326 - 106,248 240,909 |
Expenditure £ (25) (874) - (173) (1,699) - (330) - (114,211) (284,597) |
Transfers in/out £ Balance at 31 December 2021 £ (1,517) - (720) - (1,298) - - 1,827 - 769 1,806 1,806 4 - 250 250 (23,559) 169,280 - 393,453 |
|---|---|---|---|---|
Page 26
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
17. Statement of funds (continued)
Designated funds are those earmarked by the Trustees for a particular future purpose. During the year ended 31 December 2021 this included the following:
-
Youth Events Bursary fund - relates to monies raised by the young people to facilitate attendance at events by their peers who are less able to afford to pay to attend.
-
Property at Catton Grove Road - the head office of the charity, with annual depreciation charges.
-
Catton Community Choir - funds contributed by choir members to facilitate the choir’s musical activities.
Restricted funds are those received with a restriction on their use.
The Maintenance of Buildings Fund represents funding retained to cover liabilities payable to Norfolk County Council once a Transfer of Control Agreement for the charity's use of Catton Grove Primary School has been signed.
The Catton Grove Primary Sch Devel Fund relates to the funds raised and used to build a larger Sports Hall at the primary school.
The Fixed Assets of OG Fund represents funding received and spent on capital equipment items. The resources expended allocated against this fund is the annual depreciation charge on the assets.
The Property Improvement Fund represents some generous gifts received from church members to fund the improvement of the church office and premises, including the replacement of single-glazing with double-glazing at the church office, and the replacement of the original large front windows and doors on the chapel building with modern equivalents.
From 1 August 2018, the charity has become the Locally Trusted Organisation for the Catton Grove Big Local project, a National Lottery funded initiative enabling local people to make their communities even better places to live. This essentially involves the charity acting as the administrative and financial back office support for this community led ‘Local Partnership’ (made up of residents and other interested parties) as they seek to improve community engagement in the area. The charity’s role is such that it has no control over the spending of the grant which is received, it acts to carry out the decisions taken by the Local Partnership, and is simply a conduit for monies to be received and paid (since the Local Partnership is not a legally constituted entity). Under the terms of the agreement, the charity receives a management fee which is based upon the amount of grant spent by the Local Partnership in any given period.
The Bishop of Norwich - Kids Matter Fund relates to a grant received to support the delivery of a series of parenting skills courses during 2019.
CGBL Children’s work represents grant funding received to deliver a programme of children’s activities during school holidays and once a month on Saturday mornings.
Money Advice - clients Fund represents grants received from third parties on behalf of clients of Oak Grove Money Advice in order to assist them with the costs of debt restructuring e.g. bankruptcy.
CGBL - Money Advice - represents grant funding received to deliver an accredited money advice service to local people facing difficulties with budgeting and debts.
Covid Response - these funds were received from a range of funders specifically in response to the Covid-19 pandemic to respond to local needs in an ever changing situation. Funders included: Norfolk
Page 27
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
17. Statement of funds (continued)
Community Foundation, Norwich Opportunity Area, Tesco Stores, Greggs the Bakers, Transforming Lives for Good and Samaritan’s Purse.
A large proportion of the activities of the charity are staffed by volunteers. This help is unquantifiable but without it the charity could not continue to pursue its work.
Statement of funds - prior year
| Unrestricted funds Designated funds Youth Events Bursary Fund Property at Catton Grove Road Fund Catton Community Choir Tithe General funds General Funds Total Unrestricted funds Restricted funds Maintenance of Buildings Fund Catton Grove Primary Sch Devel Fund Fixed Assets of OG Fund Catton Grove Big Local Bishop of Norwich - Kids Matter Supporting families Collections to be passed on CGBL - Children's Work |
Balance at 1 January 2020 £ 319 249,050 1,380 - 250,749 (12,931) 237,818 70,280 83,392 4,974 93,405 952 3,869 932 3,049 |
Income £ 516 - 284 9,390 10,190 142,740 152,930 - - - 3,025 - 7,425 - - |
Expenditure £ (40) (20,400) (139) (9,185) (29,764) (127,065) (156,829) - (6,268) (809) (62,441) (763) (5,947) - (557) |
Transfers in/out £ 27 - - - 27 2,393 2,420 - - - - - - - - |
Balance at 31 December 2020 £ 822 228,650 1,525 205 231,202 5,137 236,339 70,280 77,124 4,165 33,989 189 5,347 932 2,492 |
|---|---|---|---|---|---|
Page 28
OAK GROVE COMMUNITY CHURCH (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
17. Statement of funds (continued)
Statement of funds - prior year (continued)
| CGBL - Money Advice COVID Response Christmas Appeal 2020 Giving Tuesday Total of funds |
Balance at 1 January 2020 £ - - - - 260,853 498,671 |
Income £ 5,151 10,004 4,147 1,313 31,065 183,995 |
Expenditure £ (3,201) (6,142) (2,553) (15) (88,696) (245,525) |
Transfers in/out £ - (2,420) - - (2,420) - |
Balance at 31 December 2020 £ 1,950 1,442 1,594 1,298 200,802 437,141 |
|---|---|---|---|---|---|
18. Summary of funds Summary of funds - current year
| Designated funds General funds Restricted funds |
Balance at 1 January 2021 £ 231,202 5,137 200,802 437,141 |
Income £ 11,602 123,059 106,248 240,909 |
Expenditure £ (29,789) (140,597) (114,211) (284,597) |
Transfers in/out £ Balance at 31 December 2021 £ - 213,015 23,559 11,158 (23,559) 169,280 - 393,453 |
|---|---|---|---|---|
Page 29
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
18. Summary of funds (continued)
Summary of funds - prior year
| Designated funds General funds Restricted funds |
Balance at 1 January 2020 £ 250,749 (12,931) 260,853 498,671 |
Income £ 10,190 142,740 31,065 183,995 |
Expenditure £ (29,764) (127,065) (88,696) (245,525) |
Transfers in/out £ 27 2,393 (2,420) - |
Balance at 31 December 2020 £ 231,202 5,137 200,802 437,141 |
|---|---|---|---|---|---|
19. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total Analysis of net assets between funds - prior year Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2021 £ 68,870 100,410 - 169,280 Restricted funds 2020 £ 75,757 125,045 - 200,802 |
Unrestricted funds 2021 £ 208,251 30,954 (15,032) 224,173 Unrestricted funds 2020 £ 228,652 15,562 (7,875) 236,339 |
Total funds 2021 £ 277,121 131,364 (15,032) |
|---|---|---|---|
| 393,453 | |||
| Total funds 2020 £ 304,409 140,607 (7,875) |
|||
| 437,141 |
Page 30
OAK GROVE COMMUNITY CHURCH
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
20. Pension commitments
The charity operates defined contribution pension scheme. Contributions of £1,135 (2020: £592) were payable to the funds at the balance sheet date and are included in creditors.
21. Related party transactions
The total amount of donations received without conditions from related parties in the year was £29,763 (2020: £31,365) .
Page 31