SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT ACCOUNTS YEAR ENDED 31 MARCH 2025 CONTENTS PAGE Directors, report Independent examiner's report ststement of financial activities Balance sheet Notes to the accounts 7-10 Company registration number 4968756 Registered charity number 1101645 MAX FOOTE ASSOCIATES LIMrrED CHARTERED CERTIFIED ACCOUNTANTS 2 BAILEY HILL, CASTLE CARY, SOMERSET, BA7 7AD
SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT DIRECTORS, REPORT The directors present their report with the statutory accounts of the company for the period ended 31 March 2025. CONSTITUTION South Somerset Community Accessible Transport {CATbus) is a company limit8d by guarantee and a registered charily govemed by its Memorandum and Articles of Association. Registered company number 4968756.. R8gister8d charity number 1101645. PRINCIPAL ACTIVITIES AND OBJECTIVES The principal activtties of the company are to provide accessible and affordable communlty transport to a rural area of South Somerset. The objects of CATbus are to provide a community transport servits for such of the inhabitants of South East Somerset who are in need of such a service because of age, sickness or disabilty (mental or physical). or poverty. or because of a lack of availability of 8dequate and safe public passenger services. DIRECTORS The company is limited by guarantee not having a share capital. The directors, who are all trustees of the charity, holding office during the year were as follows: N J Anderson - Chaimian A P Arnold A D Moore ARPitt S M Place N Shepherd N Truman APPOINTMENT AND TRAINING OF DIRECTORS Direclors are appointed by the existing board of directors and members at Ordinary and Annual General meetings. Newly appointed directors are given a verbal induction together with current relevant papers including the governing document, policies and minutes of previous meetings. At each board meeting financial reports of budget progress to date and operational reports, including statistical summaries of work undertaken, are provided. STRUCTURE. GOVERNANCE AND MANAGEMENT The directors meet quarterly to set budgets and operational targets and review perforrnan against the goals set. The day to day runnlng of the charity is delegated to the Operations Manager. PUBLIC BENEFIT The directors confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. CATbus's purpose is to assist the young, the aged and disabled and to promote community interests by providing its users with the opportunity for independence and greater social inclusion through its offer of community transport. Page I
SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT DIRECTORS. REPORT .continued ACHIEVEMENTSAND PERFORMANCE The core Servi provided by SSCAT (CATbus) is a SucsSfUl, on-demand, responsive door-to-door "Ring & Ride" transport solution. Operating und8r Section 19 permits, CATbus runs six wheelchair-accessible min- ibuses to serve individuals in South East Somerset who are unable to access public transport due to mobility challenges or insufficient transport coverage. Membership has now grown to 955 individuals, with passenger revenue increasing by 24.5 % compared to the previous financial year. We remain committed to supporting our passengers by keeping fares affordable while upholding the high-quality Servi for which CATbus is well known. To maintain a reliable and safe seniice, we have focused on renewing and upgrading our fleet. Rising mainte- nance costs, driv8n by vehicle age and increased usage. have highlighted the need for investment. In April, we welmed a nearly new 16-s8at minibus to replace our long-serving Iveco vehicle. In August, W8 hav8 taken delivery of Iwo additional 16-seat minibuses, replacing one of our older Crafters and expanding the fleet to six vehicles. These additions will not only support our core Ring & Ride services but also @nhance our ablllty to provide trips for local groups and societies. Our Social Car Scheme continues to grow, with a notable rise in hospital appointment bookings. While driver allocation remains a logistical challenge due to the limited number of volunteers, our dedicated volunteer drivers continue to provide essential support to members of the community. We are pleased to have recruited two additional minibus drivers this year, helping us meet increased demand and ensuring that our fleet is used effici8ntly. The financial y8ar ending March 2025 has presented significant challenges. Operating costs rose by 10.50/0, much of which was beyond ourcontrol. At the same time, the fundraislng landscap8 has become incr8asingly competitive, with more charities seeking support from a limited pool of resources. Despite these pressures. we remain Optimistic that conditions will stabilise and are fully committed to adapting and meeting future challenges. CATbus continues to be the leading provlder of community transport in South East Somerset. Our service Is 8 lifeline for many, helping to reduce social isolation by providing essential, accessible transportation to those who would otherwise be confined to their homes FINANCIAL REVIEW The statement of financial activities and balance sheet are set out on pages 5 and 6 of the accounts. The charity recorded a surplus of £8,491 for the year being and an increase in unrestricted funds of £10.627 and a decrease in restricted funds of £2,136. RESERVES POLICY The directors have established a policy, whereby sufficient unr8Strict8d funds should be accumulated over time to enable continuation of the charity's operation for a period of six months and to provide for the funding of anticipated capital expenditure not covered by restricted funds. The directors note that the reserves at the 31 March 2025 are in accord to this policy. In the financial year 2025126, tsvo buses have been purchased to upgrade our fleet to reduce maintenance costs. Th8 impact being utilisation of our minibus fund within the restricted funds and a small deduction from our unrestricted reserves. The directors are cognisant of the reserve policy. Page 2
SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT DIRECTORS, REPORT .continued DIRECTORS, RESPONSIBILITIES The directors are required by UK company law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of Ihe company and of the statement of financial activities of the company for that period. In preparing these financial statements the directors are required to.. Select suitable accounting policies and apply them consistently., Make judgements and estimates that are reasonable and prudent., Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The directors have complied with the duty in section 4 of the Companies Act 2006 to have due regard to guidance published by the Charity Commission. ADDRESS The principal address of the company is The Balsam Centre, Balsam Park, Wincanton BA9 9HB. ADVISORS The company's advisors are.. Accountants: Max Foote Associates Ltd, 2 Bailey Hill, Castle Cary, Somersel, BA7 7AD Bankers: The Co-operative Bank, PO Box 250, Delf House, Southway, Skelmersdale WN8 6 ACCOUNTS The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum & Arlicles of Association, and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 effective l January 2015. This report has b&n prepared in accordance with the provisions applicable to companies subject to Ihe small companies, regime. ON BEHALF OF THE BOARD Name.. Position: Dated.. 27 August 2025 (fr4 Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT report to the trustees on the accounts of South Somerset Community Accessible Transport for the year ended 31 March 2025, which are set out on pages 5 to 10. Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satistied myselt that the charity Is not SUDJect to auciit under company law an(J IS eligible for independent examination, it is my responsibility to examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. and stste whether particular matters have come to my attention. Basis of Independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of 8xplanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Independent examlnerfs statement In connection with my examination. no matter has come to my attention which gives me reasonable cause to believe that, in any material respect. the requirements to keep accounting records in accordance with s386 of the Companies Act 2006 and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard appliable in the UK and Republic of Ireland (FRS 102)) have not been met., or to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sian Hill FCCA Max Foote Associates Limited Chartered Certified Accountants 2 Bailey Hill Castle Cary Somerset BA7 7AD Dated: 27 August 2025 Page 4
SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Note 2025 2025 Unr&stricted Restricted Fund Funds 2025 Total 2024 Total Income Donations and grants Charitable activities Investment income - interest receiv8d 52,150 120,162 341 515 52,665 120,162 341 58,287 96,443 509 Totsl income 172,653 515 173.168 155.239 Expendlture Charitable activities 162,026 2,651 164,677 148,965 Totsl expendlture 162,026 2,651 164,677 148,965 Net In¢omel(axponditure) representlng a net movement In funds 10,627 (2,136) 8,491 6,274 R8¢onclllatlon of funds Totgl funds brought forward 111,381 50,148 161,529 155,255 To¢al funds carrfed fonvard 122,008 48,012 170,020 161,529 Page 5
SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT BALANCE SHEET AT 31 MARCH 2025 Note 2025 2024 Flxed assets Tangible assets 64,149 67,332 Curr8nt assets Debtors Cash at bank and in hand 10 19,720 90,055 18,705 79,741 Total current assets 109.775 98,446 Liabllltle8 Creditors falling due within one yaar (3,904) 14,249) Net current assets 105,871 94,197 Net assets 170,020 161.529 The funds of tho charfty: Restricted income funds Unrestricted income funds 12 12 48.012 122,008 50,148 111,381 170,020 161,529 The directors are satisfied that the company was 8ntitl8d to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financlal statements for the year by virtue of section 477, and that no member or members have request8d an audit pursuant to section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Act with resp8ct to accounting records and the preparation of accounts. The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. The accounts were approved by the board on 27 August 2025. ON BEHALF OF THE BOARD, Name". Position= ap21.ItJ j rrnirs Date: 27 August 2025 Page 6
SOUTH SOMERSET COMMUNITY ACCESSIBLE TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 1 ACCOUNTING POLICIES The principal accounling policies adopted in the preparation of the financial statements are set out below and have been consistenuy applied. a) Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities". Statement of Recommended PractlC8 applicable to charities preparing their accounts in accordance with the Flnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective 1 January 2015) - (Charities SORP IFRS 102)), Ihe Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. South Somerset Community ACssible Transport meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognisod at historical cost or transadion value. b} D8pr8ciation Depreciation has been computed to write off the cost of tangible fixed assets less residual value over their expected useful lives using the following rates=. Minibuses 10Yo straight lin8 method Fixed assets costing less than £1.000 are not capitalised. c) Income recognition rou hire char es fares and membershi fees Group hire charg88, far88 and membership fees are accounted for on a receivable basis. Grants receivable Grants receivable are accounted for when the charlty becomes fully entitled to the funding. Fuel Duty Rebates are accounted for on a receivable basis. d) Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings appropriate to the organisation. Supporl cost5 are those costs incurred directly in support of expenditure on the objects of the charity. GovemanGe wsts are those incurred in connection with administration of Ihe harity and compliance with constitutional and slatulory requirements. 8) Funds strudure Unreslricted fund Income within this fund has been generated by the charity and the use of such income has not been restricted to a particular purpose. In addition to meeting the costs of actsvities in furtherance of the charity's objects, the unrestricted fund has to pay for the general administration of the company. estri These are funds restricted to a parttcular purpose. The charity has iwo restricted funds= The Minibus Fund r8presenls funds raised and grants received for the purchase and replacement of buses. The Software fund represents grants received for the purchase of specialist community transport SOare. fl Pensions Employees of the charity are entitled to join a defined contribution 'money purGhase' scheme. There were no outstandino contributions at the year end. Page 7
SOUTH SOMERSET COMMUNrrY ACCESSIBLE TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 INCOME Total funds 2025 Total funds 2024 Unroslricted funds RestriGt8d funds Uonatlons and Grants Grants from Town and Parish Councils Donation from Somerset Community Foundation Donation from Sherborne Classic Car Show Donalion from Friends of Verringlon Hospitsl Donation from Wincanlon Freem8sons Donation from Albert Hunt Donation from C8ry Care5 Donation from The cop8rats.ve Fund Donation from Penselwood Parochial Church Council other Donations 13,700 5,000 3,000 5,000 1,000 13.700 5,000 3,000 5,000 1,000 8,425 10,000 6,000 5,000 3,000 1,500 1,020 aoo 22,542 24,450 515 24,965 Total Incoma from donatlons and grants 52,150 515 52,665 58,287 INCOME FROM CHARITABLE ACTIVITIES Group hire charges and contracts Fares and membership fees Concessionary fare rebales Fuel Duly r8bates Employment allowance ' 33,716 41,445 36,160 5,302 3,539 33,716 41,445 36,160 5,302 3.539 27,919 31.640 29,322 4,559 3,003 Total Incom8 from charltable actlvltles 120.162 120,162 96,443 4 EXPENDrruRE Activities undertaken dlreclly Total 2025 Total 2024 Support Costs Provision of transport S8lViC88'. Fuel Vehicle maintenance Vehicle Ilcences and Insurance Vehicle depreciation ' Salaries- Drivers Salaries- Operalions Manager Pension - Drivers Penslon - Operations Manager Employers, National Insurance - Drlvers ' Employers, National Insurance - Operations Manager. Miscellaneous transport costs Training Protectlve dothing and personal protective equipment Bad debts written off Stspport costs - note 6 11,484 16,959 9,081 3,183 59.053 30,405 189 725 598 2.941 429 11,484 16,959 9,081 3,183 59,053 30,405 189 725 598 2,941 429 12,526 21,113 6,015 1,972 50,699 27.377 133 639 480 2.523 664 165 30 476 673 476 673 28,481 28,481 24,729 Totsl of expondlture on charitablg actlvlti08 136,196 28.481 164,677 148.965 All Employevs National Insurance costs were covered by the Employment Allowance claimed during the yèar. Depreciation includes £2.13612024 - £1,323) of expenditure from restricted funds. ** Page 8
SOUTH SOMERS COMMUNrrY ACCESSIBLE TRANSPORT NOTES TO THE ACCOUPTr3 YEAR ENDED 31 MARCH 2025 ALLOCAMON OF SUPPORT COSTS BY ACTivrrf Provision of Iransport servi(xs Provision of transport services Apporhonmenl tnethod 2025 2024 Insuranc6 Subscriptions Salaries- fin8n¢e and adminislralion Advertising and retxuitmtsnt Rent, rates and room hire Telephone Office equipment repairs and renewals Printing, postsge and stslionery Softw8re Bank ¢harge8 Log81 foes Accountancy Actual use Actu81 use Actual use Actual use Actual use Actual use Aclual us• Actual use Actual use Actual use Actual use Actual use 987 120 17.381 797 2,727 2.601 503 1,021 877 120 15.264 1.169 2,562 1,872 96 603 327 288 303 1.248 69 1.251 28,481 24,729 STAFF COSTS Totsl 2024 To¢81 2023 Gross wag8s and $8lari88 Social Sgcufily costs 106,839 3,539 93.340 3,003 110.378 96.343 Average numbèr of employe88 16 The following Tru51ees received emoluments as drivers: Andrèw Moore- £6,56512024- £4,126) Adri8n Pllt- £3,04812024- £10,242) No employee received emoluments of more than £80.(N]O. NET INCOME FOR THE YEAR 2025 202d Thls is slated after charging.. Depreci81ion of18nglllo assets - owned 3.183 1,972 TANGIBLE FIXED ASSETS Minlbu8es COST Al 1 April 2024 Additions Disposals 196.743 At 31 March 2025 196.743 DEPRECIATION Al 1 April 2024 Charge lor the year Eliminated on dispD58ls 129.411 3.183 At 31 March 2025 132,594 NET BOOK VALUE Al 31 March 2025 64,149 At 31 March 2024 67,332 P896 9
SOUTH SOMERSET COMMUNrrY ACCESSIBLE TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 10 DEBTORS 2025 2024 Trade debtors Other debtors 832 18,888 37* 18.328 19,720 18,705 11 CREDITORS amounts falling due within one year 2025 2024 Trade creditors Taxation and social security Other creditors 1,751 1,062 1,091 2,219 939 1,091 3,904 4,249 12 MOVEMENTS IN FUNDS Unrestricted Funds Restricted Funds Minibus Software Fund Fund Total Funds Balance at 1 April 2024 Incoming resources Outgoing resources 111,381 172,653 (162,026) 47,955 515 {2,651) 2,193 161,529 173,168 (164.677) Balance at 31 March 2025 122,008 45,819 2,193 170,020 The Minibus fvnd is for donations and grants to fund the purchase and replac8ment costs of minibuses. The cost of the minibuses has been included in the balance sheet as a tangible fixed asset. Tha balance on the Minibus fund includes £45.819 (2024 £47,955) which will be written off as depreciatitsn over the useful life of the buses. 13 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Restricted Funds Minibus Software Fund Fund Total Funds Tangible fixed assets Cash at bank and in hand Other current net assetsl(liabilities) 18.330 87,862 15,816 45.819 64,149 90,055 15,816 2,193 Total 122.008 45.819 2,193 170.020 14 CAPITAL COMMITMENTS The Charity ordered a minibus during the year ended 31 March 2024. A deposit of £14,605.75 was paid in that year. The final payment of £43,817.25 made in April 2025. The Charity ordered a further bus during the year ended 31 March 2025 for £32,740. Payment was made after the year end. Page 10