## **Trustees’ Annual Report for the period** **From 01.01.23 Period start date To 31.12.23 Period end date Charity name: The Sudbury Group of the Third Age Trust (Sudbury u3a) Charity registration number: 1101615** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of Sudbury u3a are the**
**advancement of education, in particular**
**the education of older people and those**
**who are retired from full time work by all**
**means including associated activities**
**conducive to learning and personal**
**development.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Sudbury u3a provide speakers who talk**
**on a wide range of subjects.**
**There are a wide range of interest**
**groups whereby members share**
**knowledge and experience on a variety**
**of subjects including Ambling, Art**
**Appreciation, Architecture, Bird**
**Watching, Book Binding, Bridge,**
**Canasta, Circle Dancing, Cribbage,**
**Current Affairs. Cycling, Dutch, Film,**
**Family History, French, Garden Visits,**
**Holidays & Field Trips, Italian, Latin,**
**Mahjong, Music Appreciation, Music**
**Making, Painting & Drawing, Petanque,**
**Photography, Philosophy, Pitch & Putt,**
**Pub Lunches, Reading, Quiz, Real Ale,**
**Rummikub, Scrabble, Sewing &**
**Crafting, Snooker, Spanish, Strolling,**
**Table Tennis, Ten Pin Bowling,**
**Walking, Whist, Wine Appreciation,**
**Wood Carving, Writing.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees of Sudbury u3a provide**
**educational and wellbeing improvement**
**activities for those retired and semi-**
**retired from full time employment in**
**accordance to the guidance issued by**
**the Charity Commission.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The only grants made are to our own**
**interest groups, usually to help with**
**group start-up costs that are limited to**| **£50 per group.** Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole|Para 1.20|**Membership is now 9.8% higher than**
**before 2020 and we continue to attract**
**new members due to the wide range of**
**activities we are able to provide to those**
**no longer in full time employment.**
**We have offered to help the two doctors**
**surgeries in Sudbury with their Social**
**Prescribing objectives, as they have**
**found that membership of the u3a can**
**help to combat loneliness.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**There was an operating gain for the year**
**of £1,136**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The policy of Sudbury u3a has changed**
**this year following guidance from the**
**Third Age Trust that reserves should**
**equal approximately half one year’s**
**annual expenses plus any long-term**
**financial commitments. Our previous**
**policy was to hold reserves equal to one**
**year’s annual expenses.**
**In line with Third Age Trust guidance the**
**charity will acheive the correct level of**
**reserves required gradually by not**
**increasing our principal source of**
**income, member subscriptions.**| |Amount of reserves held|Para 1.22|**£19,370**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principal source of income is the**
**annual membership fee paid by**
**members to cover the day-to-day**
**operating costs of Sudbury u3a. Where**
**appropriate gift aid is claimed from**
**members contributions.**
**The funds are held in Main and Deposit**
**accounts. All these funds are**
**consolidated in our annual accounts.**
**Interest groups are self-financing with**
**the exception of small start-up grants.**
**The Holding account is used to hold the**
**funds or Interest Groups. These funds**
**are ring fenced and may only be used by**
**the group that collected the funds.**
**The Treasurer is responsible for**
**overseeing all Interest Group funds in**
**the Holding account.**| |---|---|---| |Investment policy and
objectives including any
social investment policy|Para 1.46|**Sudbury u3a have no investments.**| |adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Governed by the constitution of the**
**Sudbury Group of the Third Age Trust**
**(Sudbury u3a), a member of the Third**
**Age Trust as an unincorporated**
**Association, formally adopted 30th April**
**2003, amended 19th April 2006, 20th**
**February 2013, 27th February 2018 and**
**22nd February 2022.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are nominated and elected/re-**
**elected by the membership at the**
**Annual General Meeting.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Sudbury Group of the Third Age Trust| |---|---| |Other name the charity uses|Sudbury u3a| |Registered charity number|1101615| |Charity’s principal address|1, Reynolds Way| |---|---| ||Sudbury,| ||Suffolk| ||CO10 1PS| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Brian Alfred Orton|Chair||Membershipof Sudburyu3a| ||Ian George
Mathews|Vice Chair||Membership of Sudbury u3a| ||Anthony Sidney
Lee|Treasurer||Membership of Sudbury u3a| ||DorothyBeal|Secretary||Membershipof Sudburyu3a| ||Richard Owen
Thomas|Membership
Secretary||Membership of Sudbury u3a| ||John Derek
Freeborn OBE|||Membership of Sudbury u3a| ||Brian Eric
Hemmings|||Membership of Sudbury u3a| ||Nicola Goodwin|||Membershipof Sudburyu3a| ||Jennie Leach|||Membershipof Sudburyu3a| ||Colette Bentley|||Membershipof Sudburyu3a| ||Richard Bruce
Clegg|||Membership of Sudbury u3a| ||Anita Jean
Tuddenham||28thFeb to 31stDec|Membership of Sudbury u3a| ||Derek Connah||8thAugto 31stDec|Membershipof Sudburyu3a| ||Terence Straight||8thAugto 31stDec|Membershipof Sudburyu3a| ||Deanna Joan Hoile||1stJan to 28thFeb|Membershipof Sudburyu3a| ||Janet Elizabeth
Cruttenden||1stJan to 28thFeb|Membership of Sudbury u3a| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Anthony Sidney Lee **Full name(s)** Brian Alfred Orton **Position (eg Secretary,** Chair Treasurer **Chair, etc)** **Date** 13/02/2024 ActtAI 12 monts to 31 Dec 22 Sudbury u3a Main Account 31 Dec 23 Actual 12 monts to 31 Dec 23 Recepts Subscr¥)tions Visitors IOX)52. (X) 1088&50 2Q(X) 1505.(X) 7.57 18.41 134. 14 1.745. 65 125.69 47.61 100. 13.078.1X) Interest on Deposit account GiftAid SADN refund Funds frin aosure of Gr￿jp5 Sale Of Equipment 793.n 12358.28 3264.(X) Capitstion aA Licence Direct Mail- Third Age Matter5 S&D Network 3344.(K) 64. 20 594.97 834. fA) 25.(X) 4J83.60 4,(X)3. 17 835.(X) M£￿thIY Meeting Room Hire Monthly Meeting Refreshments Monthly Meeting Speakers 390.(K) 302. 02 937.70 1,629. 72 128.88 1225.(X) 2J88.88 187.50 523.48 483. (X) Committee room hire Membership Stationery Membership Postsge General Postage Printing/Stationery Su3an Printing & Distribution Grants to Groups Miscellaneous Group Leaders Seminar Training & Workshops Beacon Events Equipment Coffee momings New Members Meeting 138.(X) 392.86 517.CK) 75.(X) 4(X). 56 1,243.59 141.91 248. 18 81L56 42&50 L291.30 16.43 95.98 209. 14 1268.42 88.89 144. 37 339.80 132.51 26.99 13.92 242.51 461.26 118.26 337.50 172.34 6.308.71 4240.05 10.612. 53 Total Payments 11,941. 60 1.745. 75 16.487.81 18233.56 Total Receipts less Payments Browforward fr(xn 31 Dec 22 Surp1￿ 31 Dec 23 1,136.40 18,233. 56 19,369.96 2989.82 15,243. 74 18233.56 Main account balance Deposit account balance Bank balance 31 Dec 23 3.992.08 15,377.88 19369.96 Brian Orton - thair 4Lir 1119 Anthony Lee - Treasurer on the 13th Feburary 2024 000 000 Ill, ala Independent exarninerfs report to the trustees of The Sudbury Group of The Third Age Trust (Sudbury u3a) I report to the trustees on my examination of the accounts of The ￿dbury Group of The Third Age Trust (Sudbury u3a) for the year ended 31 December 2023. Responsibilities and basis of report As the charity trustees of the trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACY). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Att and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Art. Independent examinerfs statement I have completed my examination. I confimi that no rnaterial matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Roderick Stewart Gray FCA Retired Pasadena Cross Street Sudbury COIO 2DL 13102/2024