-Registered Charily number-1101575 - Company registration number 4876990 Brldport and Dlstrlct citlzens Advlce Bureau (A Company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2024
Brldport and District Citizens Advice Bureau .Relgr_enceand..Administrative_Details_- .-. -.-- for the Year Ended 31 March 2024 Name of Charlty Bridport and District Citizens Advice Bureau Charity number 110157e Company number 4876990 Reglstered offlco 45 South Slreet, Bridport, Dorset DT8 3NY Outstatlons Tuesdays - Bridport Llbrary, Brldport, DT6 3NY Wednesdays- Town Councll Office, Church Street, Lyme Regis, DT7 38S Frldays - Prout Bridge Project, 6 Prout Bridge, Beamlnster, DT8 3AY DIRECTORSITRUSTEES ROLE DATE co- DATE LAST DATE OPTED AS ELECTED RESIGNED T.RUST.kT-AG 25.11,2015 28.07.2021 09.05,2017 28.07.2021 20.08.2019 11.07.2022 26.05.2020 13.07.2020 10.11,2020 26.07.2021 28,12.2023 08,02,2022 11.07.2D22 08.02.2022 11.07.2022 06.02.2023 09.05.2023 Tony Rogers Sue McLaney Graham Smith Colin McReavie Sylvia Barker Gec>ff Jones David Gibson Sue Pembertcn Lester Parrolt Paul Williams Lavinia Sonnenberg Jacqui Bishop Jamie Scott 07.08.2023 07.08.2023 Treasur8r Chair 01.D1.2024 06.10.2023 24.07.23 05.02.2024 05.02.2024 07.05,2024 COMPANY SECRETARY Su6 McLaney From 01.06.2022 EX OFFICIO MEMBERS ROLE Jeremy Clark Relationship Manager Cllr lan 8ark Observer Cllr Stuart Cockerill Observer Rovarn Wickrem8singhe Chief Offi'c&r Martin Wood Staff Representative John Freeman Representative ELECTED BY National Citizens Advice Bridport Town Council Lne Regis Town Council staff staff Chlef Offlcer Rovarn Wickremasinghe Bank CAF Bank. 25 Kings Hill Ave, Kings Hill, West Malling, Kent, ME19 4JQ Indopendant Examlners Scott Vavers Ltd, 65 East Street, Bridport, Dorset, DT6 3LB Sollcltors Nantes, 36 East Street, Bridport, Dorset. DT6 3LH Page 1
Bridport and Dlstrlct citlzens Advice Bureau - Report_of_the Trustees, for_th.e.-Year_ Ende.d.-3_1..Mar_ch .2024. The directors and trustees present their report and financial statements for the year to 31 March 2024 which are also prepared to meet th8 requirements for the directors, report and accounts for Companies Act purposes, The accounts have been prepared in accordance wlth the accounting policies s8t out in the notes to the accounts and comply wlth the Charitls governlng document, applicable law and the requlrements of the Statement of Recommended Practlce applicable to charitie8 preparing their accounts In accordance with the Financial Reportlng Standard applicable in the UK and Republic of Ireland (FRS 102). 1 OBJECTIVES AND ACTIVITIES Obj8cts Brotsrn]arItalLpu1p0sfDrjhLeDef1LOfjhe1mMunIt¥-iWBr4dpJ Beaminster, Lyme Regis and surroundlng villages by the advancement of 8ducation, the protection and preseN8tlon of health and the rellef of poverty, sickness 8nd distr&ss. Actlvltles The principal actlvity of Bridport and District Citizens Advice Bureau Is tha provlsion of free, confidentl81, Independent and Impartial 8dvic8, information and counsel for members of the public, ensuring thal Sndivlduals do not suffer through a lack of knowledge or an inability to express their naeds effectively. Bridport and District Citizens Advice Bureau aims to exerclse a responsible influence on the development of social policies and services, Pu bllc Beneflt The Iruslees have paid due regard to the Charity Commission'8 guidanc8 on public benerrt In declding the activilies undertaken by the local Citizens Advice during the year. The trustees are satisfied that the information provided in the report and accounts moets the public benefit reporting requlrements. Contribution of volunteers As al 31 March 2024 ther8 were 68 people assoclated with the buresu, made up as follows- 7 Trust88S 12 Paid staff 4 Volunteer supervlsors 35 Volunteer advlsers 10 Volunteer supporl staff As atways, we musl stre88 our admirallon and gratitude to our volunteers, wtthout whom there wouldn't be bureau. 2 ACHIEVEMENTS AND PERFORhlANCE Charltable Activltles We helped 240g clients with 806S separate issues in 2023124. Benefit and debt Issues accounted for 440/0 of the problems people sought help wlth. We continued to see large numbers of food bank and charitable support enquirfes (13 % of total issues), Includlng about schemes such as the Household Support Fund. We also saw a continued tr6nd in increased problems with housing. We work with many vulnerable people and many clients report a disablllty111010) or Icng tem health problem (460/0). Many vulnerable clients require in depth help and often have multiple problems compound8d by poor mental health. We are committed to mulli. hannel service delivery including phone, email and video-calling, but whlGh also protects f8ce to face services for the most vulnerable. The Bridport office operates a 5 day a week dro_p-in service with weekly. outreaches in Lyme Regis, Beaminster and Brfdport library and provlde home visi18 as appropriate. Page 2
Brldport and Dlstrict Citizens Advice Bureau -Repo.rt_o.f_th.e_l_r_us.tee.g' f.or_.th.e_ y.ear. En.d.e.d_11_.Mar.Gh .2024_.-.-- Our core contracl fundlng has been conflrmed unlil September 2026 followSng agreement by Dorset Council to extend the contract by a further years, This brfngs some welcome Stability but We ar6 increasingly reliant on the need for project fundlng as £ revenue stream, Our main projects last year involved Starting a three-year funded specialist benefits project assisting clients in the Bridporl and District and Weymouth areas wlth complex cases, dlsputes and appeals. We helped 185 c118nts and achieved financlal outcomes of just und8r £400,OCIQ for clients. We also started a 0-year energy pr¢lect, providing energy efficlency, income maximisatlon and outreach advice.. 200 clients were asslsted with infomiation and advice and £15S,000 achleved In Income gains. A re seNice donation allcwed us Increase our debt capaclty by taking on a trainee debt caseworker. We malntained our Wessex Water project to assist people who have problems managing their wat@r bills. We were able to 8UPPOrt a new voluntéer co-ordinator role thanks to fundlng from Dorset Community Foundatlon and Dorset Counc51. Dorset Council also supported our capacity for income maxlmisation and outreach work throu h an addl lon pressures on residents, Thanks to the National Lottery Communlty Fund we secured a significant grant to assist wlth core costs includlng 8ddition81 supervislon, ICT equipment and a sm811 refurbSshment to enhance our telephone service. We continued to see high demand for'crisis support, issues With Food Bank referr81s, In regular, indep8nd8nt survey8 of our cliants, 8xperienco of the setvice through the year, 860h of those surv8y@d reported that we helped them find a way forward with thelr problem,76'h said their problem had been resolved, 850k found our servlce easy to access, while 89% of clients would recommend us to others. We make posltive Impacts on Ihe Ilves of our clients through, for example. reduced stress and improved finances following advice. Of those surveyed 740k said that following advic8 from us their mentsl health had improved. Our as8iStanc8 r8sult8d in significant financial outcomes: income galns for cllents totalled just over £1,000,OQO (1 million pounds) and we achleved £13D,00 In debts written off for our clients In 2023-24. Our quality of advice and clienl Satisfaction ar8 monitored on a quarterly basis and we achleved excellent results in 2023-2024. The office holds an Advlce Quallty Standards accreditation in generalist advlce, telephone help and welfare benefits casework. One of our aims is to rasponsibly influence the poliGies and practices that aff6Ct our clients, Research and Campaigns activities includ@ r8gular communication with our MP on both progresslng dlffi¢ult case issues and successful policy asks Includlng unfreezing the local housing allowance rates and annual beneflts uprating in line wth inflation. Our benefits speciallst made a submission to the Work and Pension Select Commlttee on their enquiry in relation to safeguardlng vulnerable ben6fit c18imants and contribLrted to Child Povety Action Group's report on digitalisation and universal adIt. We engaged with and promoted national Scams Awareness week. In the coming year we will continu8 to focus on ongolng issues affecting our clients in relation lo the cost of living, including the rising Impact of negatlve household budgets, hlgh energy prices and affordability and avallabillty of houslng, We were b6tl8r able to support our volunteers with the funding from Dorset Council for a volunteer co- ordinator post. We continued to invest in our IT capabilities and were abSe to recrult for a further volunteer IT role, This will enable us to provlde additional IT support and training for volunteers. Our fundraising team has been successful in achieving a number of grants Sncluding for project work. core costs and training. We would like to thank Bridporl. and Lyme Regis Town Councils, Bridport Lions Club, Citizens Advice in Dorset, Dorset Community Foundation, Henry Smith Charitable Foundation, Morrisons, National Citizens Advlce, N8tional Lottery Community Fund, Parish Councils, Proul Bridge Project, Wessex Water, West Dorsel Mencap, our main funder, Dcrset Council and all those who have donated to the service, for financial assistance and support in 2023-24. Page 3
Bridport and District Citizens Advice Bureau -Report_of the Trustees'for the Year _End_ed_31_M_arc_h 2_02_4_ We continue to work closely wlth Citizens Advice in Dorset on the DDfs8t Advicelin8 which provides 2 much needed telephone advice s8rvic8, With increasing demand over the last year, a jolnt website linking the Citizens Advice in Dorset Council area, a single point of contact emall access for third partles and partners to b6 able to refer clients into the seNlce easlly. 3 FINANCIAL REVIEIV Flnanclal Posltlon The bureau has conclud8d th8 year in a reasonable financlal position, despite the deficlt, whl¢h is £136,84SI (202212023 surplus £16,759) for the year ended 31 March 2024, as we had £20,611 of project funds carrled fotward Irom the prior year to offset agalnst costs incurred this year. Total Income was £240,391 (2022123 £289,992) a reduction of £29,601 or nearly 110/0 from prior year. Thls Total expenditure was £277,240 (2022123 £253,233), Costs have Increased by £24,007, reflecting a signlflcant increase in salaries due to both an Infiatlonary pay Increase in the year and the Increase in staff numbers lo staff projects. Salary related costs are £22,235 hlgher than prior year, All other overhead costs th the exception of those Ilsted below were £923 higher than prior year. Fund raising and Publicity charges are £1,234 less than prior year.. In addition cur expenditure includes £1,564 (£2,049 In 20221231 of grants and disbursements cf which most hav8 been funded by Bavlap, Brldport Lions or the Hospital Fund. Depreciation at £7,117 (£4,549) Is hlgher than last year due to spend off £14,403 on various Fixed Asset additions, of which £11,689 was funded by grant8 or donations. At the end of the year the total funds stood at £182,625 (2022123 £219,474). General unrestricted funds wer8 £139,422 (2022123 £158.863)', £17,9e8 represented the net book value of flxed assets Seaving free re8erv@s of £121.454. In addition to this there are unrestricted d8signated funds of £42,000 (2022123 £42,000). The Trustees have recognised the risk to future grant receipts from th@ recently formed Dorset Councll so have allocated £12,000 to thls specific risk, £10,000 to Property and Equipment and £20,000 as a contlngency to cover statutory liabilities payable to employees In the event of bureau closure. This is not to say that we expect this to happen in the foreseeable fulure, Note that a new lease has still to be negotiated with our landlord The lack of an increase In cur core grant over a considerable number of years previously, and for the lifetime of the new contract, means thal we are constantly 5eeklng aEtemative ways of covering inflationary increases to our core costs. We ConnUe to attempt to diversify our sources of funding and a group of our Trustees has thi5 specific responsibility. Prlnclpal Fundlng Sources Our principal source of funding is Dorset Council., they provlded 40 10 of the Bureau's Income, when income via Cltlzens Advice in Dorset is included. The contract for delivering the Dorset Councll Information Advice and Guidance contract is held by Citizens Advice in Dorset from 1 October 2021. CAID distribut8 the funding to the three Dorset Local Citizens Advice offices through a service level agreement with each office. The contract is for three years plus a further two years which was conflrmed by the Council in May 2024. Other sources of income were Bridport Town Council, Lyme Regis Town Councll, Beaminster Town Council, Local Parishes, and other charltable bodies shown in the notes on pages 15, 16 and 17. Investment Pollcy Paragraph 4.15 of its Memorandum of Assoc1811on glves Brldport and District Citizens Advice Bureau the power to invest or deposit funds in any lawful manner whilst havlng regard lo Ihe suitabilty of investments and the n8ed for diversification. The Bureau does not Inv&st surplus funds, but does maintain a policy of holding resources in exc8ss of requirement in an interest earnlng account. Page 4
Bridport and Distrlct citlzens Advlce Bureau Report of the Trustees, for the Year Ended 31 March 2024 Funds In Deflclt Losses on all fund8 in deficit hav8 been charged agalnst General Reserves in the year. Where projects cover Ihelr marginal cosls bul do not cover thfjir fully apportlonéd cost (l.e, Including general overhead8111 is sometlmes declded that the project should be carrled out a8 it ha6 a beneflt to (he local community, Reservos Policy Bridport and Dlstrlct citizens Advice Is required to ensure that free monl8s are avallable In each financial year to meet any foreseeable contingency. Bridport and Dlstrict Citizen8 Advic8 estlm8les Income for 2 years ahead and wlll try lo ensure that this is d6rlv6d from as wlde a varlely of sources posslble. Bridport and Distrlct Cltlzens Advice has a pollcy to hold a minimum General Res8rve of £125,000. The basis for his4evel-iS-tO-covert8rrninationTO8ts-in1T8-er8nlte-branVJ5Ir[tUpErlrJ-lcu r&latlon to the premises and to employees) and to cover 6 months operaling costs. 4 STRUCTURE, GOVERNANCE & MANAGEPIIENT Governlng documenl Brfdport and District citizens Advlca Bureau Is a registered charlty and a company limited by guarante6. The maxlmum liability of each member is limited lo one pound. At 31 March 2024 the cornpany had 13 members entitled to vote. Brldport and Dlstrlct Citizens Advice Bureau is govemed by its Memorandum and Articles of Association. The reglstered name of the charity is Bridport and Dlstrlct Cliizens Advlce Bureau. It was incorporated 88 a company Ilmlted by guarantee on 28 August 2003. Bridport and Dlstrlct Citizen5 Adv Bureau commenced operations on 1 July 2004 at whlch dale the assets and liabilities of the unincorporated Brldport & Dlstrlct Cilizen5 Advlce Bureau were acquired. Recrullment, appolntsnent of trustees The trustees, who are drawn from the local community, are elected by members of the Bureau (indlvlduals who are not paid or volunteer workers at the Bureau, and any body corporate or unlncorporated association interested in furthering the work ofthe Charlty and whose application for m&mbershlp has bean approved by Ihe Trustee Board) at Ihe Annual General Meeting unless nomlnaled by member organisalions or co-opted by the Trustèe Board. All elected trustees must retire from office at th6 Ihlrd Annual General Meetlng following the Annual Genèral Meetlng at whlch they were elected, but may sland for re-electlon. All nominated and ¢o-opted trustees shall retire from office at the thlrd Annual General Meeting following the ordinary meeting of the Trustee Board at which they were appolnted but may be re-appointed. Organlsatlonal structure Bridporl and District citizens Advice Bureau is governed by its Trustee Board which is responsible for seltlng the strateg1¢ direction of the Organisation and the policy of the Charity. These policles are implemented by Ihe BLJreau management. The trustees carry the ultimate responsiblllty for the Conduct of Brfdport and Dlslricl Citizens Advlce Bureau and for ensurlng that the charity satisfies Ils legal and conlractual obligations. Twsteas meet as a mSnimurn quarterly and delegate the day to day operatlon of the organi5ation lo senior management and to subcommlttee5 controlled by trustees, The Trustee Board is independent from management. A register of Tiuslees, interests is maintained al the registered office and is available to the publlc. Brfdport and Dl3trl¢t Citizen8 Advice Bureau is a member of The National Association of Citizens Advlcè Bureaux, ""whichi)rovid8s-a framework.for stanilard¥ of advice and-casework manag8mant as wéll- as monitoring progress against thes6 Standards. Pag8 5
Bridport and Dlstrlct Citlzen8 Advlc8 Bureau .-Report.of_the_Trustaes.' .for_the_-Yfjar_Ended 31_March 2024 .____ The Bureau also co-operates and liaises with a number of other advlsory servlces, local charilles and social services departments on behalf of cllents. Major Rlsks Bridport and District Citizens Advlce Bureau has worked on a Risk Management exercise. The trustees recognise that any major rlsks to whlch the charity is exposed need to be revi8wed and systems put in place to mitigate those risks. Included In external risks is that of1088 of funding. Whilst the funding fM Dorset County Council has now been secured throLtgh CAID for the 5 years commencing 1st October 2021, our share of that funding will decrease over this period, following the adoption by CD cf a new fundlng allocation formula, based on ulation and deprivation metrics, N our reserves at an acceptable level. We laase our premises from Wessex Water. Our lease has explr8d and we will be negotiating its renewal. We are confident that we will be treated a8 sitting18nants. Internal risks ar6 minimis8d by the implementatlon of procedures for the authorisation Gf all transactions and projects and to 8nsure consistenl quallty of dellvery for all cperatlonal aspects of the charity. These procedures are perlodlcally reviewed tc ensure that they still meet th8 needs cf the charity. 6 STATEMENT OF TRUSTEES, RESPONSIBLITIES The Trustees are requlred under Charity law to prepare financial statemgnts for each fi'nancial year which give a true and falr view of th8 stste of affairs of the Charity and of the financlal activitles of the Charfty for that period. In preparing those financial statements, the Trustees are required to.. salact suitable accounting policies and then apply them consistently, observe th8 methods and principles in the Charities SORP; make judgements and estimates thal are reason8ble and prudent., state whether applicable accounting slandards hav& be8n followed, subj8Ct to any material departures disclosed and explained in the financial statements- and prepare the flnanclal statements on the going concern basis unless it is Inappropriate to presume that the companywill continue in business, The Trustees are responsible for k88ping proper accountlng records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with appli¢able laws and regulations. They are also responsible for ensuring that the Charity malntains an adequate system of internal control designed lo provide reasonable assurance that assets are safeguarded againsl loss or unauthori8ed use and to prevent and detect fraud and other Irregularitles. Small company provisions In preparing this report, the Trustees have taken advantage of the small companies exemptions provlded by section 415A of tho Companies Act 200e. Approved by the Board on and slgned on their behalf by. ¥.vLZ "Dav8 Gibson . Chair of Truste8s Page 6
Bridport and Dlstrlct Citlzens Advlco Bureau -In.dependent_Examiner's_Report_to.-the_trustees of_ Brldport49nd_District_Citizens - Advlce Bureau I report to the charity trustees on my examination of th8 accounts of the company for the year ended 31 March 2024 which are set out on page8 8 to 17. Respon8lbllltle8 and basis of report As the charity trustees of the wmpany (and also its directors for the purposes of company lawl you are responsible for the preparatlon of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2008 Act,). Havlng satlsfied myself that the accounts of the company are not requSred to be audited under Part 16 of the 2006 Act and are eligible for Ind&p8ndent 8xamination, I report In respect of my ex8mination of your ou&rl0Jtatsar.I11esct.2oIl4he_2O.1ACtrK-ln carrying out my examination I have fcllowed the Dlrections given by the Charity Commission under sectlon 14515)(bl of the 2011 Act. Independent examinarfs statement I have completed my examination. I confirm that no matters have come lo my attentlon in connection wlth the examination giving me cause to bglieve that in any materlal respect; 1. accounting records were not kept In respect of the company as requlred by secÉion 386 of the 2006 Act; or 2. the accounts do not accord wilh those records,. or 3. the accounts do not corllply with the accounting requirements of section 396 of Ihe 20De Act other than any requirement that the accounts glve a true and falr vlew, which is not a matter considered as part of an independent examination; or 4. th& accounts have not been prepared in accordance with the methods and principles of the statement of Recommended Pr8Ctice for accounting and reporting by charilles lapplicable to charities preparlng their accounts In accord8nc8 With the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concems and have come across no other matters in connection with the examination to whlch attention should be drawn in this rgport in order to enable a proper understanding cf the accounts to be reached. Mr. M. J, Cridland B.A. <Hons) F.C,A. Scott Vevers Ltd Chartered Accountants and Registered Auditors 65 East Street Bridport Dorset DT6 3LB Date: Page 7
Brldport and District Citizens Advice Bureau -s_ta_te_m_e_nt_o_fTrln.ano.lal_Actiyiti&s_for_the_-Y_ear_End.e.d_3.1_March_2024_(Incl udlng_Incoma_ and Expenditure Account and Statement of Total Recognlsed Galns and Losses) Unrestrlcted Restrlcted funds funds Total funds 2024 Total funds 2023 Notes Income and endowments from: Donations and grant8 Investm8nts: UK bank interest received 27,181 795 212,435 239,596 795 269,404 588 Total income and endowments 27,956 212,435 240,391 269,992 Expenditure on: Cost of raising funds Charitable activities.. Operatlon of Bureau 642 56,444 642 278,598 1,876 251,357 220,154 Total expendlture 57,086 220,154 277,240 253,233 Net deflclt for the year {29,130) (7,719) (36,849) 16,759 Transfers between funds 11,689 (11,689) Net movement in funds {17,441) (19,408) (36,849) 16,759 Reconcillation of funds Funds brought ford 198,863 20,611 219,474 202,715 Funds carried forward 12 181,422 1,203 182625 219474 All of the charitls activities derlve from continuing operations during the above two periods, The note5 on pages 10 to 17 form an integral part of the8e financial stat8m8nts. Page e
Bridport and District Citizens Advlce Bureau -{Registr.ati.on..numbRr:4.8.7_6990) Balance Sheet as at 31 March 2024 2024 2023 Notes Flxed assets Tangible assets 17,968 10,681 Current assets Debtors Short temi deposits Cash at bank and In hand 24.153 79,214 67,542 792 78,661 134,113 Liabiliti88 Creditors, amounts falling due within one year Net current assets 10 (6,252) {4,773) 164,657 208,793 Net assets 182625 219,474 Funds of the charlty Restricted income fund8 Unrestricted income funds General funds Designated funds 12 1,203 20,611 12 12 139,422 42,000 156,863 42,000 Total unrestricted Income funds 181,422 198,863 182625 219,474 The company Is entitled to exemptlon from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. Directors, responsibilities.. The members have not required the CDmpany to obtaln an audit cf the accounts for the year in question in accordance with section 476., and The directors aCknO)edge their responsibilities for complying with the requlrement8 of the Act th respect to accounting records and the preparatlon of the accounts. These accounts have been prepared In accordance wlth the provisions applicable to small companies regime and In accordance with FRS102 SORP. The financial statements were approved by the Board on their behalf b nd signed on -DvGIo[L<QhRi1) alin McReavie(-TIEasurer)_ The notes on pages 10 to 17 form an integral part of these financial statements. Page 9
Bridport and District citlzens Advice Bureau -.Wo.te.s_to_the_Finan.cial .S.tatements_for_th&Y.ear_Ended 31_MarGh_2024 1 Accountlng policies al General Information and basis of pr8paratlon Bridport and District Cilizens Advice Bureau is a prlvate charitable company limiled by guarantee and Incorporated In England and Wales. In the event of the charty being wound up, the liabillty in respect of the guarantee is limlted to £1 per memb8r Df the charity. The address cf the registered office is given in the charity information on page 1 of thesé financial statements. The nature of th8 charity's operations and princlpal actlvltles are lo promote 8ny charitable purpose for the benefit of the community in Bridport, Beamlnster, Lyme Regis and surrounding villages by the advancement of education, the protectlon and preservatlon of health and the relief of pov&rty, sickness and dlstress, The charity constitutes a public benefit entity as defined by FRS 102. The financial statement8 are prepared un er Is orica cos Gonven onan In accor ance w the Charities SORP (FRS 102), th8 Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The accounts include the r8sults of the charitws operations which are described in the Trustees, Report, all of which are conlinuing. Advantage has been taken of the exemption under FRS 102 1A for smaller Gharlties not to prepare e statement of cash flcws. bl Accounting conv8ntion The financial statements have been prepared on a golng concern basis as the tru8tees beli8V@ thal no materf81 uncertainties exlst. The trustees have considered the l&vel of funds held and the expected level of income and 8xpendilure for 12 months from authorlslng these flnanclal statements. Th& budgeted incom8 and expenditure is sufflcient with the level of reserves for the charity to be able lo continue as a golng concern. c) Income All income is recognised when the charty is entitled lo the Income, there Is sufficient certalnly of receipt and so it is probable that the income will be received, and the amount can be measured reliably. All monetary donatlons snd gifts are included in full in the statement of financlal actlvities when receivable provided that there ar8 no reslrlctions imposed by the donor as to the timlng of the related exp8ndilur8, in which case recognition is defeed until the conditions have been met. In addition to the above, the charity also receives help and support in the form of voluntary asslstance In advising the public, Thls help 8nd support is not included in the financial statements. dl Expenditur8 Expenditure is recognised on an accruals basis as soon a8 there is a legal or constructive obligation committing the charlty to the expenditure, il Is probable that s6ttlement will be requlred and the amount of the obligation can be measured reliably. Expenditure Includes any VAT whlch cannot be fully recovered. All expendlture which is directly related to the provlsion of advice seNlces Is included wlthin charitable aclivities. Other costs incurred have been allocated between charitable activities, and fundraising and publicity. Where such costs relate to more than one functional cost category they have been spllt on an estlmate of lime basis, Rentals payable under operating leases are charged In the statsment of financlal activities on straight line basls over the lease term. e) Overhead Apportlonment Dlrect salaries and other direct costs are charged to the re5evanl projects. Support cost overheads . 4re-.where-posslble-apportioned to--prol6Ct8.-in. a-consist8nt- waF-80 as-to-absorb- the-lotal.-of- management, adminislration, office, premises, governance and other costs across restricted and LAnrestricted projects. Page 10
Bridport and Dlstrlct citlzens Advice Bureau -N_o_ts&to_th.e..F.inancial Statements_for_the_Year-Ended_31 March 2024--____.-. Tanglble Flxed Ass8ts Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impaSment losses. Cost includes cosl8 dlrectly attrlbutab18 10 making the asset capable of operating as intended. gl Depreclatlon and amortlsation DepreciatSon Is provided on all tangible flxed assets, at rates calculated to write off the cost, less estlmated residual valu8, of each asset over an expected useful Ilfe as follows.. Asset class Depreciatlon m&thod and rate Fixtures, fittlnss and equipment 5 y8ar straight line h) Debtors and credltors Debtors and creditors with nc stated interest rale and receivable or payable wlthln one year are Ecorxled. aLttanSaolioFPIJCery-ls8eS-ar4Sfn*fr.oR1Palr.Ment-are-reesgHI8eln-exP8nditr8. i) Funds Income received for purposes specified by the donor 18 included in a separat& restricted fund ag8lnst which appropriate expenditure is allocated. Designated funds are allocated Out of unrestricted funds by the Trustees for specific purposes. The use of such fvnds Is at the Trustees, discretion. Jl Penslons The charity operates a defined conlrlbution pension Bcheme. Contrlbutions are charged lo the Statement of Flnancial Activltles as th&y becom8 payable In accordance wth the rules of the scheme. k) Tax The charity is an exempt charfty withln the meanlng of schedule 3 of the Charities Act 2011 and is considered lo pass the tests set out in Paragraph-1-Schedul8 6 Finance Act 2010 and therefore it meets the definltlon of a charftable comp8ny for UK corporation tax purposes. l) Flnanclal instruments Classllication Flnancial assets and financial liabllltles are recognised wh8n the charity becomes a party lo the contractual provisions of the Instrument. Financial Ilabllities and equity instruments ar8 Glasslfled accordlng to tha substance af the contractual arrangement enlered into. An equity instwrnent is any contract that evidences a residual interest in the assets of the charlty after deducling all of its liabilities. Recognition and MeasuMent All financlal assets and Ilabilities are initially measured al transaction price (includlng transaction costs), except for those flnancial assets classifled a5 at fair value through profit or loss, whlch are Initlally measured at falr value (which is normally the Ir8nsactlon price excluding transaction costs), unless the arrangement constllutes a financing transactions. If an arrangement constitutes a financing transaction, thg financial asset or financial liability is measured at the present value of th6 future payments discounted at a market rate of interest for slmilar debt Instruments. Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the ch£rlty intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously, Financi81 assets are dereGognised when and only when a) the contractual rights to the cash flows from the financial asset expire or ar& settled, b) the charty transfers to another paty substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retalned some, but not all, slgnificant rlsks and rewards of ownership, has transferred control of the ssset lo anoth&r pacty... Financial liabillties are derecognised only wh8n the obllgation specified the contract is discharged, cancelled or expires. Page11
Bridport and Dlstrlct citlzen8 Advlca Bureau .-N.otes_.to_the_F.inan.oial_Statemants.for_the_Y_ear Endeda_1 march 2024 2 Donations and grants Unrestrlcted Restricted Total fund5 Totsl funds funds funds 2024 2023 Govemment and publlc authority grants Charitable Trusts Donations 14,390 10,7go 1,981 27,161 113,513 97.802 1,120 212 435 127,903 108,592 3,101 239 596 156,478 104,234 8,692 269,404 3 Inv8stsnents'. UK bank Int8rest recelvable Income from UK bank interest was wholly attributable to unrestricted funds in both years. 4 Cost of ralslng funds Unrestricted Restrlcted Total funds Total fu nds funds funds 2024 2023 Fundraising and publicity 642 1,876 642 642. S Charitabl8 actlvltlgs Unrestricted Restricted Total funds Total funds funds funds 2024 2023 Staff costs Direct Costs Support costs Governanc8 Costs 31,990 7,251 16,189 1,014 56,444 190,310 9,S49 18,723 1,172 220,154 222,300 17,200 34,912 2,186 276,598 200,068 12,851 36,552 1,888 251,357 Direct costs Recruitment & training Trav61 Olher staff & volunte8r costs Grants and Disbursements 6,017 877 357 6,958 1,015 412 1,564 9,949 12,975 1,892 769 1,564 17,200 7,932 1,625 1,245 2,049 12,851 7,251 ort costs Premises Utilities Insurance Telephone & cornmunications Printlng, postage & stationery Books & information Equipment costs Comput&r software and mainténance Legal and professional fees Depreciation Sundrfes 5,98S 2,485 278 2,665 694 326 27 252 81 3,300 112 6,925 2,874 321 3,082 802 376 32 291 71 3,817 132 12,914 5,359 599 5,747 1,496 702 59 543 132 7,117 244 12,791 5,865 1,487 4,777 1,413 5,124 113 224 4,549 209 18,723 34,912 36,552 .Govemanee costs- Accountsnts, fees 1,014 1,172 1,172 2,186 2,186 1,888 P8ge 12
Brldport and District Citizens Advice Bureau --Nateslo_the Flnancial_statements for the Year-Endèd_31-March 2024- 6 N8t Income for the year 2024 2023 This is stated after charglng: Depreclaiion Accountants, fees - independent examination Accountants, fees - other s8rvices 7,117 1,550 4,549 1,450 438 7 Infomiation r8gardlng employa89 and trustees 2024 2023 Wages7nd3alarie Social securlty costs Penslon costs 9,861 5.918 9,370 5,346 222,300 200,066 The average number of employees, analysed by function was,. 2024 no 2023 no Charitable activities Management and adminlstration 10 12 No employee received remuneration of more than £60,000. Trustees receive no remun8ration for thelr dutles, Trustee Indemnity insurance has been purchased. Ther& were no trustees for whom benefits were accruing under pension schemes, Pension SGhemes for employees are operated on a defined Contributions basis. There Is a standard Life scheme to which the Bureau contributes 50A of p8nsionable earnlngs. This scheme Is closed tc new members. Ther6 are also contributions made In respect of the auto-enrolment scheme which are paid into Nest, the Scheme set up by the Government for this purpose. The assets of the schemes are held separately from those of the Bureau In independently administered funds. The pension cost shown in the accoun15 represents contribLrtions payable by Ihe Bureau and amounted to £5,916 (2022123 £5,346), There were no contributions payable or outstsnding at the year end. Page13
Bridport and Dlstrict Citizens Advice Bureau -No.tes..to_tho.Flnanclal_S.tatements for_the_year Ended 31_March_2024_ Flxed assets Flxture$, flttlngs & equlpment Cost At 1 April 2023 Additions 64,077 14,404 At 31 March 2024 78,481 epr.8siat.lo . At 1 April 2023 Charge for the year 53.396 7,117 At 31 March 2024 60,513 Net book value At 31 March 2024 17,968 Al 31 March 2023 10,681 9 Debtors 2024 2023 Prepayments and accrued income 24,153 792 792 10 Creditors - amounts falllng due wlthln one yegr 2024 2023 Trade credltors Accruals 705 5,547 331 4,442 Page 14
Bridport and Dlstrlct Cltlzens Advlce Bureau -N_otes to t_he_ F_ln_anc_i_al State_m_e_nts_for the_y_gar End.p.d.-3_1 Naroh.2024_--..-.---. 11 Analysls of net assets betweon funds General Deslgnated Restrlcted fund¥ fund6 fund8 Total funds Flxed assets Current assets Current Ilabilitles 17,968 127,706 {6,252) 17,968 170,909 (6,252) 42,000 1,203 Net assets 139.422 182,625 12 Fund$ At 1 Aprll 2023 Income Expenditure Fund At 31 March transfers 2024 Restrlcted funds Dorset Councll Contract 58,933 16,230 7,313 58,g33 16,230 9,777 DC vla Cald- Cost of Llvlng Fundlng Dorsel Communlty FOUndaOn Cornmunlty Organisation Cost of Living Westway Acce5S to Justice- 3enefils Supervisor Mencap Hall and Woodhouse 3,230 786 25,465 15,276 (10,189) 4,585 4,585 27,950 27,g50 2,739 2,739 1,000 200 {1,000) Lions Club DRO'S 270 450 20 Nat CilA Cost of Living Send 15,000 15,000 10,400 57,700 10.400 CITA- M3Ps Debt Tralnee 57,700 Bavlap Independence at Hom8 Hospital Fund Car Boot Fund - Smart Phones 681 270 411 350 344 500 500 500 15001 20,611 212.435 220,154 1,203 Page15
Brldport and Dlstrict Citizens Advice Bureau N te3_(othe[anJaLstamft.nfO.r_th.e£arndR(Lll_Marh.2D24 12 Funds (continued) At 1 Aprll 2023 Income Expendlture Fund At 31 March .transferyJ 2024 Unrestrlcted funds Deslgnated funds: Propertyl equipment fund 10,000 10,000 Local Government recrg. stakntary-Liabilit' 12,000 12,000 42,000 42,000 General funds 158,883 27,956 57,086 11,689 139,422 198,863 27,958 57,086 11,889 181,422 Total funds 219474 240 391 277 240 182625 Purposes of funds.. RESTRICTED FUNDS Wessex Water - TAP Wassex Water aw8rd8é us a grant to support some of their customers in financial difficulties onto more advantageous tariffslschemes. Westwey - Income Maximization Following the intrDduGlion of Universal Credlt In the local area. Dorset Council has funded 1.1 full-lime equivalenl caseworkers across West Dorsel & Weymouth. The Brldport positlon Is 5 hours perweek. The National Lottery Community Fund - provided a granl to support core salary costs and overheads, equipment and small scale refurblshment. Dotset Community Foundation . funding for a volunteer co-ordlnator post. Mencap - funding to provide a dedicated fa-to-faCe and phone-line advice servits for people with a leaming dlsabllity. Natlonal Citizens Advicè outreach work. a project grant to deliver energy and carbon monoxide advlce with Dorset Council- This funding Is to provlde general advice but under Ihe temis of the Service Level Agreement h85 to be shown as restricted, Page16
Bridport and Distrlct Cltizens Advice Bureau Notas to the Financial Statements for JhBY&.ar_End&d11th1ar.ch_2024 12 Funds {contlnued) DESIGNATED FUNDS Propertylequlpmenl Fund- This reserve Is to cover future expenditur8 on our South Street offlce, Local Government reorganisation to cover the rlsk of future redu¢iions in council funding. Statutory Llabllities - to cover employee temiination paym8nts if they became nec8ssary. 13 Leaslng commltments At31 M m.itrAentLunderJon-cancellabluperatlng-lea8e will be negotiating a lease for future years our landlord Wessex Water. 14 Related party transactions and control There were no rela18d paty transactions requiring disGIo8ure In either year. 15 Flnanclal Instruments 2024 2023 Cstegorisatlon of financial instruments,, Financlal assets that are debt instrument measured at amortised cost 146,756 212,774 Financial liabilitie8 measured at amortised cost 6,252 4,773 Items of Income, expensei gains or losses The total interest income for financial assets not measured at fair value through proflt or loss is £7g5 (2022123 £5881. Page 17