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I)￿l￿1pprI Pthc

MINUTES OF MEETING
Annual General Meeting (AGM)
Thursday March 27th 2025, at
7.30
m at Burba
e Institute
AGM 1103125 Welcome and A olo
Apologies: Sandra Doore (SD)
a Bradbu
PB
Partici
atin
Anne Wood
Chair
Maggie Davies (MD) (Managing Trustee)
les
Lisa Edwards (LE)
Carol Collis
cc
Secreta
Jo Sandell (Community Lead)
Melvin Sandell
MS
Communi
Allan Hackett
AH
Lead
Jane Brzozowski
General Public
Keith Wood
JB
AGM 2103125
Declaration of Interest I Confidentiali
AW asked if there were any declarations of interest in any of the agenda items.
There were no declarations of interest made in an
enda item.
AGM 4103125 Matters Arising
We still have been unable to recruit any new Trustees, but we must continue to try
and do so.
AGM 5103125 Chairs Report
AW distributed the Chairs report before the meeting, highlighting a successful year
with significant progress in various areas. See the report for full details. A big
building project commenced on March 1 Oth It is well underway, with a target to
finish in 10 weeks. Much work has been done to eliminate damp throughout the
building including the cellar. AW thanked everyone for their hard work
Signed...........
Date...........
Chair of Trustees
AGM Meeting 27.3.25
Version No. Draft 1

MINUTES OF MEETING
AGM 6103125
Treasureff s Re
Summary of Discussion:
PB has provided a comprehensive account of all activity. Pertinent points were:_
PB, after raising a complaint with the Energy Ombudsman, has finally managed to be
successful in reclaiming a large amount of money The refund made unfortunately came
after this year's accounts had closed. The refund received was £7966.38 with a goodwill
payment of £200.00 to follow.
We have had a lot of big expenses this year, including maintenance of the floor, the
deposit for our big building project, new footpath and the purchase of a dehumidifier.
There were no questions
Cash in'.-
£17,057.63
Cash out.. -
£18,632.29
Net outflow: _ £1,574.66
ort
AGM
7103125
Summary of Discussion:
Elections for 24125
Resignation and Election of officers for 2025 was chaired by MD the managing trustee
MD led these proceedings.
Chair:
Anne Wood, proposed by CC and seconded by JS
Treasurer: . Pippa Bradbury, proposed by AW seconded by CC
Secretary.. - Carol Collis proposed by AW and seconded by JB.
Vice-chair CC agreed to support AW in this role for the time being. AW proposed
and seconded by JB. This was agreed by all present.
Community Lead. Jo Sandell proposed by AW seconded by JB, also M. Sandell in
absentia, with responsibility for health and safety.
Project committee: . Allan Hackett, Jane Btzozowski and Carol Collis to continue
Awthanked MD.
AGM
8103125
Summary of Discussion:
Official Custodian and Land Registry.
The charity has finally been registered with the office for the Official Custodian and Land
Registry.
This removes the requirement for holding trustees, who change regularly. to adjust or
amend the trust deed each time. We now have an asset i.e. the playground, which will
continue to be maintained b the council.
Constitutional Changes '
Signed.....
Chair of Trustees
AGM Meeting 27.3.25
Version No. Draft 1

MINUTES OF MEETING
AGM 9103125
Corres
ondence
Summary of Discussion:
There was no correspondence to
consider other than bookin
AGM
10103125
Summary of Discussion:
Upcoming meetings schedule:
AGM: 26th March 2026
Dates and Times of next meetings
AGM
11103125
Summary of Discussion:
1. New post holders were elected.
We have re-elected the
committee.
We have 10 Trustees currently.
2. L.E. J.B. and A.H. have all been
elected as Trustees.
3. CC thanked KW for attending as a
member of the public.
AW declared the meeting closed at.. 8.20pm.
What have we achieved this evening?
Signed........
Chair of Trustees
AGM Meeting 27.3.25
Version No. Draft 1

Burbage Institute Charity No 1101471
Chair's report 2024 to 2025
It has been a busy and effective year for the Trustees. We are
fortunate in having a willing and knowledgeable committee who
work hard to do the best for the Institute. Thank you to everyone for
your contribution to making this a year of moving forward and
making the Institute easier to run.
The charity commission annual return was completed on time
The charity has been registered with the Office for the Official
Custodian and the Land Registry has been completed. This removes
the need for holding trustees who change regularly and require the
trust deed to be amended each time.
On the energy front we have had the gas meter moved from the
cellar and smart meters installed for gas and electric. A new contract
has been fixed with Octopus for two years. The cellar has been
cleared steps made safe, and ventilation installed. When dry it will be
used for storage.
The condensation problem has been addressed with extra fan
ventilation in the kitchen and toilets and a permanent dehumidifier
will be installed in the small hall.
The main hall floor was sanded, levelled and resealed in August and
has received many compliments.
The major project is the refurbishment of the Gents toilet to make
three unisex cubicles and reinstating the back door which was
bricked up by the previous committee This work has started in mid-
March. The contractors are NSJ from Harpur Hill and they are making
good progress.

The informal path between the institute and churchyard has been
reinstated and surfaced as the churchyard is our assembly point in
case of fire.
We have only Friday evening without a hirer and a thorough clean is
done then. We raised ourfees so regular hirers pay £15 an hour and
ad hoc £20 per hour. The treasurers report reveals that our income
has increased slightly but we have spent much more than previously
on the improvements made this last year.
Once the building work stage l is completed we plan to revamp the
cloakroom by the front door to make it more accessible. The Institute
also needs decorating.
Thank you again for all the hard work done this year
Anne Wood
Chair