Burbage
Institute
Notes to the Accounts for the Period
1st
2023- 31st December 2023
anuar
The accounts are completed on a cash basis - there will therefore be some receipts relating to the prior
year and amounts invoicedlpaid in December that will not appear till the following year.
Overall the Institute has continued to show itself to be viable, making a net inflow of £8946 in a year
where again there fewer but still some substantial one off expenses involved in ensuring the Institute
continues to be in a safe hireable state. The Institute continues to have a good liquid cash position.
Rental Income has increased on last year- primarily due to increased hours by Pre-school. Clubs and
society rental has stayed broadly the same and adhoc rentals have halved. This is due to a committee
decisionmade to restrict the number of casual lettings during a weekend - as we no longer have a
Fire Safetly costs now represent the Annual Fire Audit
Cleaning charges have dropped in 2023 vs 2022. This is due to there not being a need for the deep
clean & last year included some 2021 cleaning costs
Retainers have been removed as all officers moved to a volutary basis from Q2 2022 onwards
Leases and Rates- we received a full reimbursement for rates for the year and have included £5
peppercorn rent owing to the diocese
Insurance - Insurance in 2023 has increased slightly
Fittings - includes large one-off expenses to improve the Institute as opposed to just maintenance. This
year has included the fire proofing of the stained glass windows to adhere to the Fire safety audit. The
installation of a defribilator for use by teh Burbage community. Training has been included In other.
Finally an asbestos survey which was required in preparation for re-flooring works scheduled for 2024

Accounts for the year ended 31 Decembèr 2023
Receipts and payments account
check
2023
2022
Income from Charitable Activities
Pre-school Rental
Clubs and Societies
Regular Lettings
Adhot rentals
27432.5
6012.S
33445
987.75
24961.5
6730.75
31692.25
1970
Investment income
Bank Interest
Total receipts
1366.55
35799.3
228.31
33890.56
Dirert Char4table Expenditure
Light & Heat
Fire Safety
Safety Certificates & Services
Services Water I Waste disposall rates
Cleaning
Property maintenance & Improvements
New equipment & Fittings
6758.24
700.08
856.92
772.47
5845
4340.31
5972
25245.02
4437.48
673.8
115.2
695.74
6960.2
5493.87
9634.33
28010.62
other Expenditure
Retainers
Other
Lease & Rate5
Professional charges/ Insurance
1375
186.66
-138.75
1252.77
2675.68
366
1236.92
1607.92
Total Expendlture
26852.94
30686.3
Net Receipts / (Expenditure)
8946.36
3204.26
Balance Sheet
Bank Balan¢è @ V1123
109404.58
Net receipts/payments for year
8946.36
Bank Balance @ 31112123
118350.94
Breakdown
Bonu5 saver
76139.39
42229.55
Currenl account
Cash in hand
Uncleared amounts for Peppercorn rent14 years)
-20
118350.94
Except for eash. Burbage Institute had no matèrièl a55ets or liabilities at the year end.
-knILEd Acccth ￿ £osThd C(JThecF
re￿(0￿ O'DvWC< Iq,Oq . J4-
( IIA ￿￿1￿CL)(N￿tJ .

Burbage
Institute
CHAIRS STATUS REPORT
Burba
e Institute Annual General Meetin
th
March 28 2024
For the purposes of providing a comprehensive update at our AGM, I have summarised in a picture view, all of the
continuing progress that the trustee board has made during 2023124.
2023124 has seen continued positive progress for the Institute in ongoing operational mode. Due to the relative high
level of ongoing work behind the scenes keeping the Institute running for Community, Treasury and Building
Compliance/ Maintenance roles, I continue to encourage the committee to considerthe upcoming year or two as a
period of ongoing consolidation- perhaps focusing on just one improvement project per year, before considering
any more frequent or substantial work. l am truly grateful for our committee and in particular those individual
trustees that shoulder the burden of pressure and expectations to keep the Institute operating safety and
compliantly.
th
I note here that l am unable to be re-elected as Chair at the AGM on March 28 2024 according to our constitution,
as I have completed three years as Chair l+ the mobilisation period required from July 2020 followinE the collapse of
the prior committee). I look forward to helping the Institute continue to flourish in the 2024125 as a trustee.
l also just wanted to reflect for a minute on everything that we have achieved in the last 3+ years. We have
essentially saved the Institute from near collapse, navigated covid, u pgraded the entirety of the facilities to now be
compliant - and built much better relationships with all of our stakeholders. All in all, we have managed to get the
Institute running in a very positive way overall- something I'm extremely proud of.
Thanks everyone for supporting me so well during my time a5 Chairi just look at what we've achieved togetherl
Burbage Institute Charity No. 1101471
Trustee Action Progress - 202312024
GOVERNANCE
AGM Mar
2023
AGM Mar
2024
AGM
Mar 2023
AGM Mar
2024
AGM
Mar 2023
AGM Mar
2024
Trust Deed & Lease up to date
Committee/MÈÈting Structure
Le
al Requirements fulfilled
Required Rolesfilled
Governance Documents
Code of ConduLt
Trustee Induction
Financial Controls
ment Processl8ank
Term5 & Condityons of Hire
Covld environment
Satisfactory Insurance
Health & Safety Com
Fire Compliance
Other Polities
Other Processes
TrusteeActlon Plan
Ke
Control
Covid Risk Assessment
General Risk Assessment
Fire- Ralse the alarm
Hiring Process Works
n Ts & Cs (now web
Noticeboards Used
Website in
lacè
Facebook in place (not U5edlreq'dl
Nursery Relationship
Regu13r Users EngaEed
Regular Users Ha
Local Residents Relationship
Bowlin
Club Relètionship
Band Relationship
Openin8lClosingAdhoc Hirers
Sortin
outstorè
elunder sta
cleaning tupboards
Sorrin
China/Cutlery
Gritbng facilitie5
Large Events IPènto, Runsetcl
nla
n/a
the fire
Fire- Safe
Gas Records &
Elertrical Records & Safety
Workin
Bathroom Fatilities
Workin
M3intenance u
Parkin
to date
Dam
and mould tre3ted
A5be5tos
Lisa Edwards
(44
Chair, Trustee Board of Burbage Institute Charity 1101471
28" March 2024.

14
MINUTES OF MEETING
Burbage
Institute
Cljarity No. 1101471
i•
Annual General Meeting (AGM)
Thursday March 28th 2024 at
7.30pm
AGM 1103124 Welcome and A olo
ies: Sandra Doore
SD
Partici
atin
a Bradbu
PB
Communit Lead
Maggie Davies (MD) (Managing Trustee,
MT
Lisa Edwards
LE
Sandra Holbrow
Keith Wood
Melvin Sandell
MS
Summary of Discussion:
LE welcomed all to the meetin
ies
Joanne Sandell
Js
a Peach
pp
Treasurer
Anne Wood (AW) (Managing Trustee,
MT
Vice Chair
Jane Brzozowski
Carol Collis
cc
Allan Hackett
AH
Kate Mitchell
KM
Chair
SH
JB
Secreta
Nurse
owner
AGM 2103124
Declaration of Interest I Confidentiali
Summary of Discussion:
There were no declarations of interest in an
enda item.
AGM 3103124
Minutes of Previous Meetin
Summary of Discussion:
LE ran through the previous AGM meeting minutes.
The caretaker had gone and now we have a project planning sub-committee There was,
however, a continuing need for new trustees. The minutes were accepted as a true record of
the meetin
th
dated 27 March 2023
AGM 4103124
Chairfs report
LE addressed 3 main areas: . Governance. Building maintenan￿. - Community
involvement and public relations.
Governance is now solid, being built on the good foundations of the last 3 years.
Building maintenance now follows a continuing prograrnme of investment and
improvement spearheaded by actions from the planning sub-committee.
Community relations are good, but we must be ready to respond to all unexpected
situations e.
the situation with the band.
Signed..........
Chair of Trustees
AGM Meeting 27.3.23
Version No. Draft I

MINUTES OF MEETING
Burbage
Institute
Charity No. 1101471
LE is proud of the way the board has handled the last year. KW said the board was now in
a strong position to encourage new members. LE issued a diagram to illustrate the
Trustees achievements over the last 3
ears.
AGM 5103124
Secreta
Summary of Discussion:
CC reported on the excellent attendan￿ of trustees at meetings. The average attendance
'sRe
ort
AGM 6103124
Treasurer's Re
Summary of Discussion:
PP reported that we are in a strong position, thanks, predominantly, to our Nursery rental.
Bank interest is reasonable. Lighting and heating have gone up, but we have a fixed tariff
until 2025. PP detailed expenditure and income and identified a profit of £8,946. Income was
£35,739 expenditure was £26.852. Our healthy bank balance stands at £118,351 including
legacies.
Now we only have one letting per weekend as well as our regular weekly lettings.
PP is stepping down but will audit our future accounts.
Financial integrity dictates that all new trustees who maybe contacts in the future should
furnish their details. DOB and email addresses of trustees were collected.
Regarding our financial management, LE said we are continuing to provide quality in our
governance of the Institute.
ort
Safe
relevant to our lettin
. asbestos surve
Signed..
Chair of Trustees
AGM Meeting 27.3.23
Version No. Draft I

MINUTES OF MEETING
Burbage
Institute
Chariry No. 1101471
2) Community- Continuing to improve facilities e.g. the defibrillator.
3) Legacy- Keeping the building fit for generations to come.
AGM 7103124
Elections for 24125
Summary of Discussion:
Resignation and Election of officers:
MD led these proceedings.
Chair: LE standing down. Vice chair AW was proposed by CC and seconded by JB.
This was accepted.
Vice-chair LE agreed to support AW in this role for the time being. This was agreed
by all present.
Treasurer PP is standing down, PB was proposed by AW and seconded by PP this
was accepted.
Secretary: CC was proposed by LE and seconded by AW. This was accepted.
Community Lead MS volunteered to take up this position in partnership with JS.
This was proposed by LE and seconded by AW.
Other supporting posts were not filled at this time.
JB and AH will continue as trustees working on the planning sub-committee.
MD thanked all the officers standin
down for all their hard work.
AGM 8103124
Constitutional Chan
Summary of Discussion:
There were no chan
es to be made.
es
AGM 9103124
Corres
ondence
Summary of Discussion:
There was no corres
ondence to consider.
AGM 10103124
Dates and Times of next meetings
Summary of Discussion:
Signed.........
Chair of Trustees
AGM Meeting 27.3.23
Version No. Draft I

MINUTES OF MEETING
Burbage
Institute
Charlry No. 1101471
Upcoming meetings schedule:
th
AGM: 27 March 2025
AGM 11103124
What have we achieved this evenin
Summary of Discussion:
AW thanked retiring officers and presented flowers to LE, PP and PB with thanks for all their
hard work in the past 3 years.
AW thanked visitors for attending and thanked PP, who is standing down as a trustee, for all
her hard work in the past in her position as treasurer.
New
ost holders were elected.
AW declared the Meeting closed at 8.20pm
Signed..................
Chair of Trustees
AGM Meeting 27.3.23
iy
Version No. Draft I