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← The Gatton Trust Limited

2024-08-31-accounts

THE GATTON TRUST LIMITED

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31AUGUST 2024

COMPANY REGISTERED NUMBER: 4216691

REGISTERED CHARITY NUMBER: 1101467

THE GATTON TRUST LIMITED

CONTENTS

Page(s)
Report of the Trustees 1-9
10-14
Statement of Financial Activities 15
Balance Sheet 16
Notes to the Financial Statements 17-26

THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024

year ended 31[st] August 2024. The financial statements have been prepared in accordance with FRS the accounting policies set out in Note 3 to the accounts, the Companies Act 2006, the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in

In preparing these financial statements the Trustees confirm that they have had regard to the Charity Commission guidance on public benefit.

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

The purposes of Gatton Trust which are set out in the Memorandum and Articles of Association are to:

The Trust

ACHIEVEMENTS AND PERFORMANCE

Overview

A management plan for our woodlands has been completed and the recommended works for managing ash dieback have been started. In July and August 2024, a large number of ash trees were removed from the southern side of the lake having a significant effect on wildlife and landscape. Similar projects will need to take place on other parts of the woodlands.

A celebration of 25 years since the filming of the restoration of the Japanese Garden was held in April. It was a chance to welcome back experts and friends who have supported Gatton over many years. It proved to be an interesting media story and a boost to publicity and visitor numbers.

Following the completion of the rebuilding of the Pulhamite pond and surrounding area in the Rock Garden, work has begun in earnest on the Old- World Garden. Funding is in place for the anticipated

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

budget, some large ash trees have been removed and restorative pruning has started on the hedge and the ground has been cleared to discover what is left of the features.

Projects during the year

Dementia Adventure

This project is run in partnership with MHA Communities Southeast. Each month we run a workshop for people with dementia and their carers using Gatton Park as inspiration. The sessions involved gardening that can be carried out indoors and crafts using natural materials such as Christmas wreaths and other seasonal activities such as picnics and juicing apples from the orchard. Each month our visitors can enjoy a drive around the park in our golf buggy.

Funding for this project was provided by the Shanly Foundation and a further year of the project has been secured with funding from the Brian and June Amos Foundation. This funding has also allowed us to run some pilot sessions linking their members and volunteer befrienders, encouraging them to participate in activities together.

Dementia Adventure Age Concern

Following the success of the above project, we have also started up a project in partnership with Age Concern Merstham, Redhill and Reigate. This project has a core of 8-10 people who attend regularly and benefit from the activities.

The project was supported by Borrows Charitable Trust Fund through Community Foundation for Surrey and also by the SPARKS fund administered by Voluntary Action Reigate and Banstead.

Funding for the next year of the project (from Nov 2024) has been secured from Charles Hayward Foundation. The project name will change to Wild Wellbeing.

Forest Adventures

During the summer holidays of August 2024 and continuing into September, we provided forest school-style activity sessions for a number of partner groups who support children and families. These included Jigsaw, helping children to manage bereavement, National Autistic Society and YMCA groups for young people with special educational needs.

Funding for this project was provided by Netherby Trust

Forest School for All Welcare

In the spring term of 2024, families supported by Welcare visited Gatton Park for forest school activities for a six-week programme. Transport was provided and all costs were covered by a donation from Reigate Hill Golf Club members and a grant from Prime Foundation provided equipment.

Old World Garden

The restoration of this garden, originally created in the 1890s, has started in earnest this year. Ash trees which had grown in the garden area have been removed. The yew hedge, which had grown to become trees, has been cut back and the first clearance work to find what remains of original paths and features has begun.

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

The funding for this project has been provided by Beaufort Homes, Haroldsea Lodge and individual donations including a legacy from Adrian Smart, our former Chair of trustees.

North Downs Way improvements

The installation of new park railings along the fields that border the North Downs Way benefited with landscape and also management of the grasslands with sheep. Improvements to waymarking and the installation of two new interpretation panels along this route will help to keep walkers on the right track and share information about the heritage of the site.

Funding for elements of the project were provided by a North Downs Way and Surrey Hills Society.

Park railings were also installed around the bundle-planted beech by the Royal Alexandra and Albert School Foundation.

Volunteer Coordinator

The recruitment, support and liaison with our increasing voluntary workforce is managed by a Volunteer Coordinator. This important role has received funding support from The Community Fund for Reigate and Banstead and Orchid Environmental Trust Fund through Community Foundation for Surrey.

Visitors and Education

During this period 17173 (2023 17851) visits were made to the park as part of our events, activities and educational work. The Park forms the grounds of Royal Alexandra and Albert School and is home to 145 resident staff and their families, and 367 boarding pupils (1,058 school pupils in total). In school holidays the site is let to other residential groups. In July 2024, Gatton Community Theatre used the park for performances of Setareh, a play written for the group by a member, with 443 members of the cast, crew and audience in total. Parts of the park are accessible as part of the North Downs Way.

Open Days

The Park is normally open once a month between February and October, with additional days in February for visitors to enjoy the snowdrops.

Total attendance was 3904 adults, 926 children, 2023: 2441 adults and 832 children) This increase was a result of very good numbers following our celebration of the 25[th] anniversary of the restoration of the Japanese Garden, and associated publicity.

Events

Our biggest event, Gatton Country Fair, was affected by poor weather with 1346 people attending (2023: 2636).

Our other popular seasonal events, including Winter Welly Walk, Easter Egg Hunt and Halloween trails and fairy tale treasure hunt were all successful totalling 1104 adults, 903 children (2023:1585 adults and 1268 children). Some of these events were affected by weather. This year, we ran one trail run in partnership with Run Reigate, with a total of 391 runners (2023: 487) This included a canicross event for runner with dogs, which was very popular.

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

During term-time we run two regular activities for parents and pre-schoolers Little Seeds Forest School and the story-based Trails and Tales. During school holidays we run a variety of sessions for a wider range of ages.

The number of participants was down on 1681 children, 1481 adults (2023:1798 children and 1546 adults). This reflects the cancellation of sessions in the second half of the summer term, due to staffing changes.

Groups of children from a number of other organisations also visited for activities in the park, this year totalling (2023:674 people).

School Visits

This year 3024 school children visited the park (2023:2690). These children took part in our educational programmes to study a variety of topics outdoors including maths, science and art. The majority of the pupils are Key stage 1 and Early Years Foundation Stage.

Volunteers

Volunteering is essential for our charitable activity to continue at the level we achieve. Volunteers help with every aspect of our work, from governance by our trustees, gardening and parkland conservation, supporting our school visits and family activities, running events, office work and fundraising. There are 125 volunteers (2023: 101) who regularly support the work of the Trust. In total they provided 8184 volunteer hours (2023: 7401)

Corporate Volunteering

Corporate volunteering was a useful contribution to our work force. We have made connections with new organisations and now have a repeat corporate volunteer base. We welcomed 5 groups of volunteers totalling 250 volunteer hours contributed 2023.

Staffing

The only staffing changes this year have been in the education team. The Education Officer resigned and was replaced in July. An additional casual Education Officer was taken on.

Funding

Our charity continues to carry out its charitable work using both generated income from events and activities and donations from charitable trusts, businesses and other grant-making bodies. Grants and donations are essential to help us build our funds towards larger restoration projects. We continue to rely on our volunteer fundraiser for researching and making applications.

Park and Gardens

The management plan for the park and gardens was updated this year and will be agreed following a consultation with our volunteers and local heritage and conservation organisations.

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

The Gardens

The celebration of 25 years since the restoration of the Japanese garden focused attention on this area in spring and the installation of a new bench and an interpretation panel was completed at this time. Since then, there has been a focus on clearing and improving the approach to the garden and the rear of the garden behind the tea house. We have benefitted from the expertise and support of the Japanese Garden Society and a visit by Mr Yamada, Japanese Landscape expert.

The Rock Garden has seen the completion of the steps below the Pulhamite pond and the final part of the repair of the upper pond, with the installation of the waterlily beds. On the eastern terrace new planting has been put into some of the beds and on the western side of the garden the snowdrop displays have been developed by lifting and spreading bulbs.

The Old World Garden project has started as outlined above and the orchard has been maintained throughout the year and is regularly used for educational activities. Our nursery and greenhouse facilities have been used by our propagation volunteer team to improve plant stock and sales at our open days.

Parkland

Our annual cycle of maintenance includes managing our grasslands with mowing and our small sheep flock, clearing viewpoints of bramble and weed trees, and woodland and tree management for safety, wildlife and landscape. This included coppicing an area of Temple Woods, a continuation of the hedge-laying we started last year, planting a new native hedge outside the education classroom and tree planting on the dam. Reducing cherry laurel along Cedar Walk has opened up the views across this park from this area.

Tree surveys were carried out as usual this winter and later in the year for ash dieback and associated works were carried out.

Large scale felling of ash started in Temple Woods in July 2024, in line with recommendations for managing ash dieback on site in our Woodland management plans. The costs of these essential safety works will be met by the Charitable Foundation Royal Alexandra and Albert School as landowner. There has obviously been an impact on the landscape and wildlife and in future years actions will be carried out to restore the woodlands to maximise biodiversity. This may include fencing to allow natural regeneration and replanting.

FINANCIAL REVIEW

Income and expenditure

The surplus for the year ended 31 August 2024 was £38,339 (2023: £16,429). There was a surplus within unrestricted funds of £27,165 (2023: £35,350) reflecting continued financial stability. Restricted funds had a surplus of £11,174 (2023: £18,921 deficit) owing to funding received for new projects which are ongoing.

Income for the year ended 31 August 2024 amounted to £193,018 (2023: £148,739). Donations, grants and voluntary income received amounted to £50,606 (2023: £13,058). A list of all donations of £750 or more is included in the Notes to the Financial Statements.

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

Open day and related income amounted to £75,478 (2023: £76,250). A full activity programme was run this year, promoted and managed by the Events and Marketing officer. Details of the activities are included in this report.

Staffing expenditure represents the salary and related costs of the Chief Executive and her education team which have not been recharged to specific projects.

Net current assets

These comprise principally cash at bank.

Reserves

At 31 August 2024, reserves amounted to £216,634 (2023: £178,295) of which £188,233 (2023: £161,068) comprise unrestricted reserves. As at 31 August 2024, unrestricted reserves included £118,278 (2023: £91,415) designated to future projects, details of which are given in Note 15.

Of the £28,401 restricted reserves at 31 August 2024 (2023: £17,227), £14,613 comprised general education reserves which were transferred at the time of the merger of Gatton Trust with Gatton Park Education Trust Limited in 2009.

Going Concern

Having made appropriate enquiries, the Trustees are satisfied that the Charity has adequate resources to continue for the foreseeable future. For this reason, the Trustees have continued to adopt the going concern basis of accounting.

RISK MANAGEMENT

As part of their normal procedures, the Trustees assess the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity. The assessment comprises:

The principal risks and uncertainties that the Charity faces are summarised as:

The Trustees manage the risks by ensuring that there is regular monitoring of financial performance and forecast fundraising activities. Special projects are not undertaken unless fully funded. Regular current and planned operations.

RESERVES POLICY

The Trustees seek to ensure there are sufficient funds to cover six months ongoing operational expenses. This equates to £79,627 which represents the sum total of all payroll costs along with all

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

other unrestricted and designated spend in the year. Unrestricted and Designated reserves at 31 August 2024 was £188,233 which implies there was a reserves surplus of £108,606. This policy is reviewed annually.

STRUCTURE, GOVERNANCE AND MANAGEMENT

charitable company limited by guarantee, was incorporated on 15 May 2001. The company became a registered charity on 12 January 2004 (registration number 1101467). The governing documents are the Memorandum and Articles of Association. The sole member of the company is the charitable corporation

Directors

The Board of Directors comprise the Charity Trustees who are responsible for the general control and management of the Charity. New Trustees, who are selected for their relevant expertise and experience are nominated by the member Royal Alexandra and Albert School. Upon appointment, Trustees are provided with detailed information regarding the Charity and are invited to attend detailed briefing sessions with the Chairman. All Trustees give of their time freely and no Trustee remuneration was paid in the year. Trustees are required to disclose all relevant interests and register them with the Chairman and to withdraw from decisions where a conflict of interest arises.

Royal Alexandra and Albert School, the parent charity, maintains liability insurance for the Trustees and officers of its subsidiary undertakings including the Charity, which qualifies as a third party indemnity provision for the purposes of the Companies Act 2006. This insurance was in force during the financial year and at the date of approval of the financial statements.

REFERENCE AND ADMINISTRATIVE INFORMATION

Trustees Chief Executive
Peter Dawson Louise Miller
David Frank
Margaret Kippen
Elizabeth Lowe
Alan Mortlock
Helen Neve
Gail Sperrin
Principal Office Auditors
Foundation Office Moore Kingston Smith LLP
Gatton Park Betchworth House
Reigate 57-65 Station Road
Surrey Redhill
RH2 0TW Surrey
Charity Number: 1101467 RH1 1DL

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THE GATTON TRUST LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

Bankers Solicitors CAF Bank Farrer & Co LLP 25 Kings Hill Avenue West Malling London Kent WC2A 3LH ME19 4JQ

STATEMENT OF

The Trustees (who are also directors of The Gatton Trust Limited for the purposes of company law) with applicable law and regulation.

Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have prepared the financial statements in accordance with United Kingdom Republ . Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and y time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The T Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

8

Docusign Envelope ID: 8663FB1C_6EDPA92D_A612-65067AOC2C2E THE GAThON TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31AUGUST 2024 (continued) DISCLOSURE OF INFORMATION TO AUDITORS In accordance with Section 418 of the Companies Act 2006, directors, reports shall include a statement, in the case of each director in office at the date the directors, report is approved, that: lal so far as the director is aware, there is no relevantaudit information of which the charitable company's auditors are unaware; and Ibl he has taken all the steps that he ought to have taken as a Trustee in orderto make himself aware of any relevant audit information and to establish that the charitable company's auditors are aware of that information. Under the Companies Act, s414B, The Gatton Trust Limited is entitled to small companies exemption in relation to the strategic report for the financial year ended 31 August 2023 as it is entitled to prepare accounts for the year in accordance with the small companies regime. INDEPENDENT AUDITORS A resolution proposing that Moore Kingston Smith LLP be re-appointed as auditors will be put to the forthcoming annual general meeting. On behalf of the Board: 4FDIA05E3F8141F. David Frank Chairman 31/1/202 5 The Gatton Trust Limited Company registered number: 4216691

THE GATTON TRUST LIMITED

OPINION

We have audited the financial statements of The Gatton Trust Limited for the year ended 31 August 2024 which comprise the Statement of Financial Activities, the Balance Sheet and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS Generally Accepted Accounting Practice).

In our opinion the financial statements:

BASIS FOR OPINION

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and Responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

CONCLUSIONS RELATING TO GOING CONCERN

In auditing the financial statements, we have concluded that the T basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

OTHER INFORMATION

The other information comprises the information included in the annual report, other than the Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

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THE GATTON TRUST LIMITED

(continued)

OTHER INFORMATION (continued)

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

OPINIONS ON OTHER MATTERS PRESCRIBED BY THE COMPANIES ACT 2006

In our opinion, based on the work undertaken in the course of the audit:

MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the T Annual Report.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

RESPONSIBILITIES OF TRUSTEES

As explained more fully in the T set out on page 8, the Trustees (who are also directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charitable concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

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THE GATTON TRUST LIMITED

(continued)

RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole ort that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

ort

As part of an audit in accordance with ISAs (UK) we exercise professional judgement and maintain professional scepticism throughout the audit. We also:

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

12

THE GATTON TRUST LIMITED

INDEPENDENT

(continued)

EXPLANATION AS TO WHAT EXTENT THE AUDIT WAS CONSIDERED CAPABLE OF DETECTING IRREGULARITIES, INCLUDING FRAUD

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.

The objectives of our audit in respect of fraud, are; to identify and assess the risks of material misstatement of the financial statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses to those assessed risks; and to respond appropriately to instances of fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the charitable company.

Our approach was as follows:

There are inherent limitations in the audit procedures described above. We are less likely to become aware of instances of non-compliance with laws and regulations that are not closely related to events and transactions reflected in the financial statements. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion.

13

Docusign Envelope ID: 8663FB1C_6EDPA92D_A612-65067AOC2C2E THE GAThON TRUST LIMITED INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE GATtON TRUST LIMITED (continued) USE OF OUR REPORT This report is made solelyto the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to any party other than the charitable company and charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. 11/2/2025 James Saunders (Senlor Statutory Audltor) for and on behalf of Moore Kingston Smith LLP Statutory Auditor Betchworth House 57-65 Station Road Redhill Surrey RHI IDL 14

THE GATTON TRUST LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024

Note
INCOME FROM
Charitable activities
Open days and related income
Environmental education
Donations
Grants from government and other
public bodies
5
Voluntary income
5
TOTAL
EXPENDITURE ON
Charitable activities
Park and garden conservation
Open day and event costs
Non project staffing costs
Environmental education projects
Raising funds
Marketing
TOTAL
7,8
NET INCOME/(EXPENDITURE) AND
NET MOVEMENT IN FUNDS
Reconciliation of Funds
FUND BALANCES brought forward at
1 September
FUND BALANCES carried forward at 31
August		 Unrestricted
funds

£
75,478
66,934
3,500
18,095
164,007
18,483
15,949
94,034
5,691
2,685
136,842
27,165
161,068
188,233		 Restricted
funds
£
-
-
-
29,011
29,011
4,813
559
8,737
520
3,208
17,837
11,174
17,227
28,401		 2024
Total
£
75,478
66,934
3,500
47,106
193,018
23,296
16,508
102,771
6,211
5,893
154,679
38,339
178,295
216,634		 2023
Total
£
76,250
59,431
-
13,058
148,738
30,745
12,779
77,013
8,177
3,596
132,310
16,429
161,866
178,295

The results shown above are attributable to continuing operations only. The Charity had no other comprehensive income or losses other than those dealt with in the Statement of Financial Activities. There are no material differences between the net (expenditure)/ income and the fund balances carried forward stated above and their historical cost equivalents. The accounts have been prepared in line with FRS 102.

15

Docusign Envelope ID: 8663FB1C_6EDPA92D_A612-65067AOC2C2E THE GAThON TRUST LIMITED BALANCE SHEET AS AT 31 AUGUST 2024 Note 2024 FIXED ASSETS Tangible assets 10 1,166 535 CURRENT ASSETS Debtors Cash at bank and in hand Total current assets 11 15,028 222,965 237,993 5,275 182,661 187,936 LIABILITIES Creditors: Amounts falling due within one year 12 (22,525) 110,1761 NET CURRENT ASSErs 215,468 177,760 NET ASSETS 216,634 178,295 THE FUNDS OF THE CHARITY: Restricted income funds Unrestricted income funds 13,14,16 13,14,15 28,401 188,233 17,227 161,068 TOTAL CHARITY FUNDS 216,634 178,295 The financial statements on pages 15 to 26 were approved by the Board on signed on its behalf by: 31/1/2025 and were 8lunerf by.. 4FD1ADSE3F8141F... David Frank Chairman Company registration number: 4216691 16

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

1. GENERAL INFORMATION

limited by guarantee, incorporated in the United Kingdom (registered company number 4216691) and is a charity office and operational address is: Royal Alexandra and Albert School, Gatton Park, Reigate, Surrey RH2 0TW.

The Gatton Trust Limited is a public benefit entity.

2. ACCOUNTING CONVENTION

Standard , Accounting and Reporting by Charities: Statement of Recommended Practice (Charities SORP (FRS 102)), the Charities Act 2011 and the Companies Act 2006.

The financial statements are prepared in sterling, which is the functional currency at the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The Charity is a qualifying entity for the purposes of FRS 102 as it is part of the publicly available consolidated financial statements of the parent charity, Royal Alexandra and Albert School. The Charity has taken advantage of the following exemptions:

(i) Under FRS 102 paragraph 1.12 (b), from preparing a statement of cash flows

(ii) Certain disclosure requirements of section 11 in respect of financial instruments (iii) Disclosure of the C

3. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The financial statements have been prepared under the historical cost convention. The principal accounting policies applied in the preparation of these financial statements, consistently applied to all the years presented, are set out below.

Going concern

The results for the year show a surplus with the activity programme having fully returned to normal following the pandemic. A full activity programme is planned for the coming year, therefore there is no indication that income will fall in the next year. Having made appropriate enquiries, the Trustees are satisfied that the Charity has adequate resources to continue for the foreseeable future being at least twelve months from the date of approval of the financial statements. For this reason, the Trustees have continued to adopt the going concern basis when preparing the financial statements.

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THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

3. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Legacies, donations and other voluntary income represent income from legators, donors (whether individual or corporate), and grants from charitable trusts. Grants from government and other public bodies are accounted for where full approval has been received. Interest is accounted for when receivable. Income from charitable activities is accounted for when receivable.

Charitable expenditure and management and administration expenditure

Costs of generating funds comprise the costs of marketing the Charity to attract funds. Costs of charitable activities comprise all expenditure directly relating to the objects of the Charity. Expenditure is accounted for on an accruals basis as a liability arises.

Allocation of support costs

Support costs are those functions that assist the work of the Charity but are not directly incurred in the performance of charitable activities. Support costs include office costs apportioned on the basis of expenditure for each unrestricted fund activity in relation to the total cost. The allocation of support costs is analysed in Note 7.

Pension costs

The Charity pays contributions for those employees who elect to become members, into a qualifying pension scheme established with the National Employment Savings Trust. Contributions for one employee are paid into a personal pension scheme with Friends Provident.

to the statement of financial activities as they are incurred.

Irrecoverable Value Added Tax

Any irrecoverable Value Added Tax is charged to the statement of financial activities, or capitalised as part of the cost of the related asset, as appropriate.

Tangible fixed assets and depreciation

Tangible fixed assets, costing £2,000 or more, are stated at historic cost less accumulated depreciation. Cost includes the original purchase price of the asset and the costs attributable to bringing the asset to its working condition for its intended use. Depreciation is recognised so as to write off the cost of the assets, less their residual values, over their expected useful lives on the following bases:

Motor Vehicles 50% straight line Plant and machinery 25% straight line

The useful economic lives and residual value of fixed assets are reviewed at the end of each accounting period.

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THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

3. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)

Unrestricted funds

Unrestricted funds comprise accumulated surpluses on general funds. They are available for use at the discretion of the Trustees in furtherance of the objects of the Charity.

Designated funds

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aims and uses of the designated funds are set out in Note 15.

Restricted funds

These are funds for which the donor has specifically restricted the purpose for which the funds can be used. The amounts in the funds represent the monies still remaining for future expenditure.

Transfers between funds

Transfers are made from and within unrestricted funds in line with charitable objectives.

Critical accounting judgements and estimation uncertainty

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates will, by definition, seldom equal the related actual results. It is in the opinion of the Trustees that there are no estimates and assumptions that have a significant risk of causing a material adjustment of the carrying amounts of assets and liabilities within the next financial year.

4. STATUS

The charitable company is limited by guarantee and has no share capital. The liability of the member in the event of a winding up is limited to £1.

5. DONATIONS AND VOLUNTARY INCOME

ONATIONS AND VOLUNTARY INCOME
Grants and donations comprise:
Grants from government and other public bodies
Donations and other voluntary income		 2024
3,500
47,106
50,606		 2023
-
13,058
13,058

19

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

5. DONATIONS AND VOLUNTARY INCOME (continued)

Donations and other voluntary income include the following amounts received of £750 and over:

2024 2023
£ £
Beaufort Homes 10,000
Anne Smart
Legacy from Adrian Smart		 5,000
5,000
Bryan & June Amos Foundation 5,000
Orchid Environmental Trust Fund 4,827
Charles Hayward Foundation 4,000
Netherby Trust 3,850
Borrows Charitable Trust Fund 3,300
Kent County Council 2,000
Community Fund for Reigate and Banstead 2,000
Department for Environment, Food & Rural Affairs (DEFRA) 1,500
Adrian Smart funeral 1,393
Richard Wassell 1,000
Surrey Hills Society 1,000
Haroldslea Lodge 950
Jeremiah Colman Gift Trust 750 750
Reigate Hill Golf Club 4,050 4,050
Shanly Foundation 3,300 3,300
The Nineveh Charitable Trust 3,000 3,000

6. ANALYSIS OF STAFF COSTS, TRUSTEE REMUNERATION AND EXPENSES

The monthly average number of employees was 5.3 (2023: 4.7). Calculated as full time equivalents the employee number was 3.0 (2023: 2.9). All employees are involved in the delivery of education activities.

Staff costs 2024 2023
£ £
Wages and salaries 83,889 73,055
Social security costs 5,551 4,864
Other pension costs 6,242 3,362
95,682 81,281

None of the employees earned more than £60,000 (2023: none). None of the Trustees received any remuneration or expenses (2022: none).

Audit fees of £2,730 (2023: £2,525) were borne by the parent charity who made no recharge.

20

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

7. EXPENDITURE ON CHARITABLE ACTIVITIES BY ACTIVITY TYPE

Current year
Park and garden conservation
Open day and event costs
Non project staffing costs
Environmental education projects
Marketing
Comparative year
Park and garden conservation
Open day and event costs
Non project staffing costs
Environmental education projects
Marketing		 Direct
costs
£
20,771
14,719
91,631
5,537
5,255
137,913
Direct
costs
£
28,204
11,722
70,647
7,501
3,299
121,373		 Support
costs
£
2,525
1,789
11,140
674
638
16,766
Support
costs
£
2,541
1,057
6,366
676
297
10,937		 2024
£
23,296
16,508
102,771
6,211
5,893
154,679
2023
£
30,745
12,779
77,013
8,177
3,596
132,310

8. EXPENDITURE ON CHARITABLE ACTIVITIES BY FUND TYPE

Current year
Direct costs
Support costs
Comparative year
Direct costs
Support costs		 Unrestricted
funds
£
123,650
13,192
136,842
Unrestricted
funds
£
97,945
8,444
106,389		 Restricted
funds
£
14,263
3,574
17,837
Restricted
funds
£
23,428
2,493
25,921		 2024
£
137,913
16,766
154,679
2023
£
121,373
10,937
132,310

9. TAXATION

The Gatton Trust Limited, as a registered charity, is exempt from taxation on capital gains and income arising and expended on its charitable activities.

21

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

10. TANGIBLE FIXED ASSETS

10. TANGIBLE FIXED ASSETS
COST
At 1 September 2023
Additions
Disposals
At 31 August 2024
ACCUMULATED DEPRECIATION
At 1 September 2023
Charge for year
Disposals
At 31 August 2024
NET BOOK VALUE
At 31 August 2023
At 31 August 2024
11. DEBTORS
Trade debtors
Accrued income and prepayments		 Plant and
Machinery
£
4,347
-
-
4,347
4,347
-
-
4,347
-
-		 Motor
vehicles
£
8,785
2,332
-
11,117
8,250
1,701
-
9,951
535
1,166
2024
£
4,040
10,988
15,028		 Total
£
13,132
2,332
-
15,464
12,597
1,701
-
14,298
535
1,166
2023
£
4,542
733
5,275

12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Amounts owed to group undertakings
Accruals and deferred income		 2024
£
2,333
18,293
1,899
22,525		 2023
£
636
7,752
1,788
10,176

Amounts owed to the charitable corporation, Royal Alexandra and Albert School, are unsecured, interest-free and payable upon demand.

22

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Current year
Fixed assets
Current assets
Current liabilities
Net assets
Comparative year
Fixed assets
Current assets
Current liabilities
Net assets		 Unrestricted
funds
£
1,166
209,592
(22,525)
188,233
Unrestricted
funds
£
535
170,709
(10,176)
161,068		 Restricted
funds
£
-
28,401
-
28,401
Restricted
funds
£
-
17,227
-
17,227		 Total funds
2024
£
1,166
237,993
(22,525)
216,634
Total funds
2023
£
535
187,936
(10,176)
178,295

14. STATEMENT OF FUNDS

Current year
Unrestricted funds:
- General funds
- Designated funds
Restricted funds
Comparative year
Unrestricted funds:
- General funds
- Designated funds
Restricted funds		 At 1 Sept
2023
£
69,653
91,415
17,227
178,295
At 1 Sept
2022
£
70,718
55,000
36,148
161,866		 Income
£
143,624
20,383
29,011
193,018
Income
£
140,324
1,415
7,000
148,739		 Expenditure
£
(116,322)
(20,520)
(17,837)
(154,679)
Expenditure
£
(106,389)
-
(25,921)
(132,310)		 Fund
Transfers
£
(27,000)
27,000
-
-
Fund
Transfers
£
(35,000)
35,000
-
-		 At 31
Aug 2024
£
69,955
118,278
28,401
216,634
At 31
Aug 2023
£
69,653
91,415
17,227
178,295

23

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

15. DESIGNATED FUNDS

Current year
Parkland funds
Footpaths in Rock Garden
Japanese Garden
Old World Garden
Glasshouse Restoration
Wood Chipper
Ride on Mower
Education funds
Volunteer Coordinator
Total Designated Funds
Comparative year
Parkland funds
Footpaths in Rock Garden
Japanese Garden
Old World Garden
Glasshouse Restoration
Wood Chipper
Education funds
Volunteer Coordinator
Total Designated Funds		 At 1 Sept
2023
18,000
5,000
5,000
50,000
1,415
-
79,415
12,000
12,000
91,415
At 1 Sept
2022
15,000
5,000
5,000
30,000
-
55,000
-
-
55,000		 Income
-
-
18,343
-
2,040
20,383
-
-
20,383
Income
-
-
-
1,415
1,415
-
-
1,415		 Expenditure
-
-
(7,020)
(1,500)
(8,520)
(12,000)
(12,000)
(20,520)
Expenditure
-
-
-
-
-
-
-
-		 Fund
Transfers
-
-
-
10,000
-
17,000
27,000
-
-
27,000
Fund
Transfers
3,000
-
-
20,000
-
23,000
12,000
12,000
35,000		 At 31 Aug
2024
18,000
5,000
16,323
60,000
1,955
17,000
118,278
-
-
118,278
At 31 Aug
2023
18,000
5,000
5,000
50,000
1,415
79,415
12,000
12,000
91,415

The designated funds have been set aside by the Trustees to fund approved expenditure on the above projects, all of which involve the reconstruction and conservation of the gardens and parkland. The timing of approved expenditure is uncertain as this is dependent on a number of factors including seasonal considerations and availability of specialist assistance.

24

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

16. RESTRICTED FUNDS

Current year
Joint funds
Gatton Country Fair
Parkland funds
Glasshouse Restoration
Woodlands Management
Plan
North Downs Way
Education funds
General Education
Reserves
Forest School Equipment
Forest Adventures
Dementia Adventure
Dementia Adventure (Age
Concern)
Wild Wellbeing
Volunteer Coordinator
Total Restricted Funds		 At 1 Sept
2023
£
-
-
500
-
-
500
14,613
-
-
2,114
-
-
-
16,727
17,227		 Income
£
250
250
-
1,500
3,000
4,500
-
534
3,850
5,750
3,300
4,000
6,827
24,261
29,011		 Expenditure
£
(250)
(250)
-
(1,500)
(3,000)
(4,500)
-
(534)
(1,805)
(4,842)
(3,300)
-
(2,606)
(13,087)
(17,837)		 Fund
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 At 31 Aug
2024
£
-
-
500
-
-
500
14,613
-
2,045
3,022
-
4,000
4,221
27,901
28,401

Restricted Funds comprise funds donated for the specific use of the projects noted above. Any amounts unspent in any year are carried forward to the next.

The General Education Reserves comprise the general funds of Gatton Park Education Trust Limited which were transferred at the time of the merger and which will continue to be restricted as per their original purpose.

Comparative year
Joint funds
New Golf Buggy
Gatton Country Fair		 At 1 Sept
2022
£
2,493
-
2,493		 Income
£
-
200
200		 Expenditure
£
(2,493)
(200)
(2,693)		 Fund
Transfers
£
-
-
-		 At 31 Aug
2023
£
-
-
-

25

THE GATTON TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (continued)

16. RESTRICTED FUNDS (continued)

Parkland funds
Trees For The Future
Dementia Adventure
Japanese Garden Planting
Glasshouse Restoration
Education funds
General education
reserves
Forest School For All
Volunteer Coordinator
Total Restricted Funds		 7,500
2,400
500
10,400
14,613
415
8,227
23,255
36,148		 3,000
3,300
-
500
6,800
-
-
-
-
7,000		 (10,500)
(3,586)
(500)
-
(14,586)
-
(415)
(8,227)
(8,642)
(25,921)		 -
-
-
-
-
-
-
-
-
-		 -
2,114
-
500
2,614
14,613
-
-
14,613
17,227

17. ULTIMATE CONTROLLING PARTY AND PARENT CHARITY

The charitable corporation, Royal Alexandra and Albert School, is the parent undertaking and ultimate controlling party of the smallest and largest group to consolidate these financial statements as at 31 August 2024. Royal Alexandra and Albert School is a charity registered in the United Kingdom (registered charity number 311945) whose principal address is Gatton Park, Reigate, Surrey, RH2 0TW and its consolidated financial statements can be obtained from this address.

Royal Alexandra and Albert School is an educational charity whose principal purpose is to whose special circumstances make it desirable for attending a boarding school. The parent the public, as well as the conservation of the historic landscape and buildings within Gatton Park. The parent charity exercises its control through the power to appoint or remove the majority of Trustees.

18. RELATED PARTY TRANSACTIONS

RELATED PARTY TRANSACTIONS
2024 2023
£ £
Purchases from related parties:
Gatton Community Theatre 1,370 2,438

26