2021-10-31-accounts - St Mary's Horse Refuge

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 11 2020 To 31 10 2021

Section A Reference and administration details

Charity name

St Mary’s Horse Refuge

Other names charity is known by

Registered charity number (if any) 1101405

Charity's principal address 35 Central Avenue Rochford Essex Postcode SS3 3BQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
D Saunders	Chairman	AGM
C Balding		AGM
K Johnson	Treasurer	AGM
F Moule		AGM
J Charlesworth		AGM
Dr F Watson		AGM

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company)

AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Rescue, rehabilitate and rehome horses of no commercial value. The horses are also used for educational activities of benefit to the local community (for no charge).

TAR

March 2012

The rehoming of horses that would otherwise have been terminated and the continued care of horses in our guardianship.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Volunteers have given invaluable support to us at the refuge and in our charity shops

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Continued rehoming of horses, providing community support services Summary of the main and dealing with young probationers. achievements of the charity during the year

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

To keep a healthy bank balance to enable the charity to help more animals and also to cope with unexpected veterinarian fees.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	D Saunders	K Johnson
	Digby Saunders	Karen Johnson
	Chair	Treasurer
	03/10/2022
	03/10/2022

TAR

March 2012

St Mary's Horse Refuge 1101405

Receipts and payments accounts

Period start date Period end date To 11/1/2020 10/31/2021

For the period from

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Shop takings 46,416 - - 46,416
Rags 5,402 - - 5,402
Donations 852 - - 852
Other 331 - - 331
Trustee Loan 6,600 - - 6,600
Local Authority Grants 64,399 - - 64,399
- - - -
- - - -
124,000 - - 124,000
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 124,000 - - 124,000
A3 Payments
Horse Care & Transport 19,119 - - 19,119
Field & Shop rental 37,776 - - 37,776
Insurance 3,049 - - 3,049
Repairs and Renewals 545 - - 545
Rates & Water 1,105 - - 1,105
Light & Heat 6,970 - - 6,970
Telephone 1,704 - - 1,704
Outside workers 19,182 - - 19,182
Sundry Expenses 925 - - 925
Sub total [ 90,375 ] - - 90,375
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 90,375 - - 88,095
Net of receipts/(payments) 33,625 - - 33,625
A5 Transfers between funds - - - -
A6 Cash funds last year end 88,190 - - 88,190
Cash funds this year end 121,815 - - 121,815
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Bank Cash Rental deposits	*Total cash funds*	to nearest £ 120,270 545 1,000 121,815		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
	D Saunders		Digby Saunders
	K Johnson		Karen	Johnson

----- Start of picture text -----
CC16a
----- End of picture text -----

Last year

to the nearest £

----- Start of picture text -----
58,662
3,559
646
777
2,879
60,000
-
-
126,523
----- End of picture text -----

126,523

19,166 36,600 1,609 1,100 2,906 6,780 451 18,244 1,239 88,095

88,095 38,428 - 49,762 88,190

Endowment funds to nearest £ - - - -

----- Start of picture text -----
OK
----- End of picture text -----

Endowment funds to nearest £ - - - - - -

Current value (optional)

When due (optional)

----- Start of picture text -----
Date of
approval
10/3/2022
10/3/2022
----- End of picture text -----

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of St Mary’s Horse Refuge

On accounts for the year 31[st] October 2021 ended Set out on pages 1 to 2

Charity no 1101405 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2020.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: D P Garside Date: 03/10/2022

Name: Daniel Paul Garside

Relevant professional FCCA qualification(s) or body (if any): Address: Rickard Luckin 7 Nelson Street, Southend-on-sea, Essex, SS1 1EH

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

I have previously recommended that the charity undertake monthly rather than annual reconciliations of the cash & bank account. This remains something that has not been addressed. This will assist the treasurer in understanding if they have missing income or expenditure on a more regular basis. My concern is that the charity is susceptible to loss of income without a more robust control environment being in place.

Also the charity continues to combine cheques into one column of analysis. This adds work to the year-end process and therefore it is recommended that the finance team sub analyse the cheques into the correct respective headings.

I would also recommend that the charity consider using cloud software in order to keep their records which would further assist the control of the finances as well as the ability to report accurately into the trustees on a more regular basis and to aid the production of the year-end financial statements.

October 2018

IER