Trustees' Annual Report for the period
From
Period start date
To
Period end date
Day 01 Month 04 Year 2020
Day 31 Month 03 Year 2021
Section A Reference and administration details
Charity name
Lane End Youth and Community Centre Association
Other names charity is known by
LEYCC, LEYCCA
Registered charity number (if any)
1101360
Charity's principal address
Edmonds Road
Lane End
March 2012
TAR
1
High Wycombe
Postcode
HP14 3EJ
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1 Catherine Donaghue Chair N/A N/A 2 Laura Pettifer Vice Chair N/A N/A 3 Nicola Coulter Treasurer N/A N/A 4 Michael Detsiny N/A N/A N/A 5 Czarmé Pooley N/A N/A N/A 6 Angela Plummer N/A N/A N/A 7 Shayma Al-ajami TAR 2 March 2012
March 2012
8
9
N/A N/A N/A
Deborah Williams N/A N/A Lane End Primary School
10 11 12 13
14 15
16
March 2012
TAR
3
17
18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information) Type of adviser Name Address
March 2012
TAR
4
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
Constitution
How the charity is constituted (eg. trust, association, company)
Association
Trustee selection methods (eg. appointed by, elected by)
Elected by members of LEYCCA
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
March 2012
TAR
5
Summary of the objects of the charity set out in its governing document
To advance education and provide facilities in the interests of social welfare for recreation and leisure-time occupation, with the object of improving the conditions of life for the local residents.
Arrange and provide for, either alone or with others, the holding of exhibitions, meetings, lectures, classes, seminars or training courses and all forms of recreational and other leisure time activities.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We offer a venue for hire for a range of classes and activities for local residents: Circuit Training Self-defence Classes Dog Training Junior Youth Club Senior’s Coffee and Lunch Club Big Band rehearsal venue Tiptoes (Children’s) dance classes LEAOPAG – over 60’s social group
We also organise and run Playschemes during school holidays and organise fundraising activities as LEYCCA is intended to be self-funding and receives no regular grant income.
We also hire the Centre out for private parties, which is necessary to help fund our costs.
The objects of LEYCCA’s constitution are entirely for the benefit of the local community and the trustees have had regard to the Charity Commission’s guidance on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
March 2012
TAR
6
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Activities and achievements of LEYCC were severely curtailed during the year by COVID-19 and associated restrictions during lockdown periods.
As an indoor community facility, LEYCC was not permitted to open during lockdown and our two part-time members of staff were furloughed for most of the year. We ran a two-day playscheme for local children in October 2020, as restrictions had been lifted sufficiently to enable this event to take place.
Limited fundraising events were able to take place and we received no income from regular or private hire for most of the year. Our Treasurer secured COVID grant funding and furlough payments to ensure that we retained our two employees and were able to meet essential running costs through the period we were forced to close.
In March 2021, the committee began preparations to re-open the Centre, including familiarisation with relevant COVID legislation and regulations in place at the time and preparation of risk assessments and procedures for social distancing measures. The Centre re-opened to the public on 12[th] April 2021.
Section E Financial review
March 2012
TAR
7
Brief statement of the charity’s policy on reserves
In normal circumstances, LEYCC aims to hold sufficient cash reserves to meet 3-6 months’ running costs as a minimum (mainly staff costs, utility bills and small running maintenance expenses).
In addition, LEYCC holds ring-fenced cash funds for specific activities or events (e.g. children’s playschemes). These ringfenced funds are not available as general reserves or to meet day to day running costs of LEYCC’s facilities.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
/s/ CF DONAGHUE
Full name(s)
Catherine Fay Donaghue
March 2012
TAR
8
Position (e.g. Secretary, Chair, etc)
Chair
Date 05/11/2021
March 2012
TAR
9
Lane End Youth and Community Association Year Ended 31st March 2021
Financial Statements for the year ended 31st March 2021
| Unrestricted | Unrestricted | Restricted | ||
|---|---|---|---|---|
| Receipts | Note | Funds | Funds | |
| Rental Income | 878 | - | ||
| Donations / Drop-in | 851 | - | ||
| Fund raising Activities | 80 | - | ||
| Christmas in the Village | - | - | ||
| Grants | 21,099 | 9,348 | ||
| Bank Interest - Money Manager | - | |||
| HOB Grant | 3,750 | - | ||
| Playscheme | 408 | - | ||
| 27,066 | 9,348 | |||
| Payments | ||||
| Fundraising Costs | 80 | - | ||
| Ofce & Administration | 6,706 | 9,348 | ||
| Repairs & Renewals | 67 | - | ||
| Equipment | - | - | ||
| Playscheme | 417 | - | ||
| - | - | |||
| 7,270 | 9,348 | |||
| Net Result |
| 03/31/2021 | 03/31/2020 | 03/31/2019 | |
|---|---|---|---|
| 878 | 11,977 | 9,543 | |
| 851 | 5,090 | 3,019 | |
| 80 | 345 | 1,881 | |
| - | - | - | |
| 30,447 | - | 3,710 | |
| - | - | - | |
| 3,750 | - | - | |
| 408 | 2,825 | 2,283 | |
| 36,414 | 20,237 | 20,436 | |
| 80 | - | 1,002 | |
| 16,054 | 18,055 | 17,852 | |
| 67 | 154 | - | 138 |
| - | - | - | |
| 417 | 2,120 | 2,764 | |
| - | |||
| 16,618 | 20,329 | 21,480 | |
| 19,796 | -92 | -1,044 |
Lane End Youth and Community Association Year Ended 31st March 2020
Notes to the Financial Statements for the year ended 31st March 2019
-
1 The financial statements of the Lane end Youth and Community Association ha prepared in accordance with the Charities (Accounts and Reports) Regulations using the Receipts and Payments basis.
-
2 The movements in designated and restricted funds during the year were :
| Restricted | Bal b/fwd | Receipts | Pmts Tfr | ||
|---|---|---|---|---|---|
| Playscheme | 1,915 | - | 9,348 | ||
| Computer Club | - | - | - | ||
| 1,915 | - | 9,348 | |||
| 3 | Receipts & Payments analysis | ||||
| Unrestricted | Restricted | 03/31/2021 | |||
| (a) Grants | |||||
| HOB Grant | 3,750 | 3,750 | |||
| ASDA Xmas Lunch | - | ||||
| BCC | - | ||||
| COVID Grants / Furlough | 21,099 | 9,348 30,447 | |||
| 24,849 | 9,348 34,197 | ||||
| (b) Ofce & administration | 03/31/2021 | ||||
| Wages | 1,993 | - | 1,993 | ||
| Tutors - Computer Club | - | - | - | ||
| Wages - Drop-in | - | - | - | ||
| Water Rates | 453 | - | 453 | ||
| Light & Heat | 2,614 | - | 2,614 | ||
| Insurance | 763 | - | 763 | ||
| Repairs & Maintenance | - | - | |||
| Telephone & Broadband | 368 | - | 368 | ||
| Equipment | - | - | |||
| Print, post & stationery | 147 | - | 147 | ||
| Professional Fees | - | - | |||
| Sundry Items | 367 | - | 367 | ||
| 6,706 | - | 6,706 |
ave been 2008
Bal c/fwd - 7,433 - - 7,433
03/31/2020 1,250 500 1,675 3,425 03/31/2020 11,791 - 1,033 510 2,125 1,169 - 342 - 319 - 766 18,055
Lane End Youth and Community Association Year Ended 31st March 2021
Statement of Assets and Liabilities as at 31st March 2021
| Cash Funds Cash at Bank Current A/c Money Manager A/c Cash in Hand Unrestricted Funds Other Assets April Playscheme Income Grant Harleyford Ball |
03/31/2021 21,764 4,280 |
|---|---|
| 26,044 | |
| 26,044 | |
| 48 3,750 1,860 |
|
| 5,658 |
Liabilities Net Wages Inland Revenue Thames Water Phone Gas Electricity Repairs and renewals
| 03/31/2020 | 03/31/2019 |
|---|---|
| 7,578 | 1,886 |
| 2,418 | 2,413 |
| - | |
| 9,996 | 4,299 |
| 9,996 | 4,299 |
| 175 | |
| 3,750 | |
| 1,860 | |
| 5,610 | - |
| 93 | |
| - | 93 |
Lane End Youth and Community Association Year Ended 31st March 2021
Restricted Fund and Payments Account
| Playscheme | 03/31/2021 | 03/31/2020 | 03/31/2019 | 03/31/2018 |
|---|---|---|---|---|
| Expenses | 0 | 600 | ||
| Income | ||||
| Interest | 4 | 27 | 8 | |
| Bank Balances |
2,355 | 2,351 | 2,924 | 2,924 |
| 03/31/2021 | 03/31/2020 | 03/31/2019 | 03/31/2018 | |
| Deposit A/c |
2,064 | 2,060 | 2,533 | 2,533 |
| Current A/c |
291 | 291 | 391 | 391 |
CHARITY COMMISSION FOR ENtLANO AN) WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the tru*tse81 membor4 of LANJE ENJfJ yovrH + cotrUMVtrJ Iry SI MAC 2011 Charlty no 11013bO (11 any On accounts for th• year •nd•d Set out on pages I report to the trustees on my examination of the accounts of the above charty (1he Trust.) for the year ended31 03 20ZI. As the charitys trustees, you a responsib for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). Rexponslblltles and bas1• of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Garrying out my examination. I have follo%d all the applicable Directions given by the Charty Commission under section 145(5Xb) of the Act. Indepgndent •xamlMrf8 statement I have completed my examinats'on. I confimi that no material matters have come to my attention in connection with the examination (4th•r4 dige1) vthi¢h gives me cause to beIve Ihat in. any material the accounting ie¢ords were not kept in accordance with section 130 of the Charities Aci: or the accounts dKI not accord with the accounting OrdS,. or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts sel out in the Charitiès (Accounts and Reports) Regulations 2008 olher than any requirement thal the accounts give a 'true and fairf view vthich is not a matter consKJered as part of an independent examination. I have no concems and have come across no other matters In connection with the examination to vthich attention should be dravm in this report in order to enable a woper understanding of the accounts to be reached. ' Please delele the wonls in the brackets rfthey do not apply. 05111 8lgn•d: Date: 2021 Name: LVCY SrvppLES Rel•vant profo88lonal quallflcatlonl8l or body AAAf Fic IER Oct 2018
{If any}: Address: Lf4 LEYMArEQS sr. JEST WYLe/vM&E HQIU 3A4 Section B Disclosure Onty complete rf Ihe examiner needs to highlight material matters of concem (see CC32. Independent examination of charty accounts.. directions and guidance for examiners). Glve here brlef detall$ of any Items that the examiner wlshes to dl•clos•. NJIA. IER Oct 2018