CYFRIFWYR SIARTREDIG CHARTERED ACCOUNTANTS Charity registration number-. 1101351 Lampeter Family Centre Annual Report and Financial Statement5 for the Year Ended 31 March 2023
Lampeter Family Centre Contents (continued) Reference and Administrative Detai15 Tru5tees' Report 2to5 Statement of Tru5tees' Re5pon5ibilitie5 Independent Examiner's Report Statement of Financial Activities 8alance Sheet Note5 to the Financial Statement5 IOto13
Lampeter Family Centre Reference and Administrative Details Trustees Mr5 Eiry Morgan Miss Victoria Hackett Mr5 Nicola Edwardes Mr5 Annwen Jone5 Mr5 Ann Bowen Morgan Mr5 Rhian Davies Principal Office Lampeter Family Centre Church House High Street Lampeter Ceredigion SA48 78U Charity Registration Number 1101351 Bankers HSBC Harford Square Lampeter SA48 70U Natwest 59 King Street Carmarthen SA31 IAN Independent Examiner PJE, Accountants & Advisors 23 College Street Lampeter Ceredigion SA48 7DY
Lampeter Family Centre Trustees, Report The trustees, who are dirertors for the purposes of company law, present the annual report togÈthÈr with the financial statÈmÈnts of the charitable company for thÈ year Ènded 31 March 2023. Strudure. Governance and Management Lampeter Family Centre is a Charity govÈrned by a constitution as adopted in 2004 and amended in 2015. It Is re8istÈred as a charity with the Charity Commisslon. The aims and objÈttives of the charity are, In Lampeter and surrounding districts.. Al To advantÈ Èducation and protect and prÈsÈrvÈ emotional and psycholo8ltal health by the provision of a family cÈntrÈ for the support of thosÈ in need of such facilities. Bl The Association shall bÈ non-party in politics. Cl To Èstablish thÉ family cÈntrÈ and to maintain and managÈ the samÈ (whether alone or in co-operation with any local authority or othÉr person or body) in furthÈrance of these objÉctivÈs. Appolntment of Trustees TrusteÈs are appointed as set out in thÈ constitution of the charity. Professionals and sÈrvicÈ usÈrs within the community, who have a personal intÈrÈst in thÈ charity, are invitÈd to join thÈ management tommittÉÈ. Nomination forms are completed and applicants are voted onto the committee as appropriate. committee members can also bÈ to-optÈd when appropriatÈ. Organlsatlon Strudure TrusteÈs- Plant Dewl- Coordinator- Staff and volunteers TrusteÈs are consulted on aspÈtts of accounting, polities and procedures and Involved In the detislon-making regarding thÈ running of thÉ Charity. ThÉ Co-ordinator is responsible for keeping order of filÈs. officÈ work and ovÈr-sÈeing all other day-to-day activitiÈs at thÈ cÈntre. Related Partles Plant Dewi are appointed by the Family Centre Mana8ÈmÈnt Committee to manage the Co-ordinator and the day to day running of thÈ Family CÈntrÈ. Rlsk Management LampÈtÈr Family CentrÈ Conducts risk assÈssments bÈfore undÈrtaking any attivitiÈs or Èvents and ensures that appropriatÈ DBS Chec arÉ undertaken forthosÈ working with children or vulnÈrable adults. Financial risks havÈ been reviÈwÈd and protÈdurÈs put in place accordingly. The trustees have Èstablished a resÈrves poliry to be hÈld in line with the idÈntifiÈd risks. Page 2
Lampeter Family Centre Trustees, Report {continued} OBJECTIVES AND ACTIVITIES The object of the charity is about prevention and early intenfention. The constitution states the objectives as Al To advance educatlon and protect and prÈservÈ emotional and psycholo8ltal health by the provision of a family centre forthe support of thosÉ in neÈd of such facilities. Bl The Association shall bÈ non-party in politics. Cl To Èstablish thÉ family cÈntrÈ and to maintain and managÈ the samÈ (whether alone or in co-operation with any local authority or othÉr person or body) in furthÈrance of these objÉctivÈs. The charity works in partnership with parents and carers. It empowers them in ordÈrto better cope wlth family life and thÈreforÈ gives their childrÉn a bÈttÈr start in life. The Aims of the Family Centre is to ensure chlldren.. • HavÈ a flying start in life Have a rangÈ of Èducation and lÈarnin8 OPPOrtunitiÈs Enjoy thÉ best possible hÉalth, free from abusÈ Have access to play, leisurÈ and cultural activities Are listÈnÉd to and rÈspÉctÈd and have thelr identity recognlsed Have a safÈ home and community Are not disadvanta8Èd by poverty The objÈctives forthÈ next year are to tontinuÈ to.. provide a safe, warm and welcoming Ènvironment provide actÈss to various play È4uipmÈnt and artivities offÉr training and support to families provide opportunitiÈs to go on trips and outin8S provide open-door policy whÉrÈ evÈryonÉ is welcomed • tontlnue outreach work to identify isolated families At thÉ Family CentrÉ Staff provide a safÈ quality sÈrvicÈ. Staff provide an opportunityto actÉss information and othÈr sÉrvices that they may rÉquirÉ in ordÈrto meÈt thÉir individual nÈÉds. WÈ offer support to parÈnts whilÈ caring for their children and try to relieve strÈss and anxiety within thÉ family. Through quÈstionnairÈs and Èvaluation forms parents have told us that through attending the Family CÈntre their familiÈs have gained.. improvÈd social and support nÉtworks improvÈd skills on positive parÉnting improvÈd rÉlationships improvÈd rÉsilientÈ incrÉasÈd confidÈncÈ and sÈlf-ÈstÈÈm incrÈasÈd access to community resources Publlc Benefft The public bÉnÈfit through having a sÈrvicÈ that provides families with childrÉn agÉd 0-4 yÈars10-11 during school holidays) with freÈ accÈss to a wide variety of play activities, frÈÉ actrÈditÉd trainingltoursÈs on parenting skills, frÈÈ trips and outings, and an open-door polity promotin8 Èqual opportunities for all families. Page 3
Lampeter Family Centre Trustees, Report {continued} ACHIEVEMENT AND PERFORMANCE Than to the lifting of thÈ Covid rÈgulations, LampÈter Family Centre is now deliverin8 the service in line with the organisation's Aims and ObjÈrtives under the umbrella of Plant DÈWI. A new co-ordinator and support worker were appointed in July 2022 and started in post In SÈptÈmbÈr 2022. ThÈ Co-ordinator, with the support of the TrusteÈs, Plant DÉWI Ènsures that the Family Centre is able to provide a service to local familiÈs, involving thÉ local community wherever possible. Activities are hÈld in the CentrÈ's buildin8, With strutturÈd sÈssions having to bÈ bookÈd in advantÈ as space within the centrÉ is limited. For morÈ active sessions the CÉntre make USÈ of the adjoining hall which is available to rent at a rÈasonablÈ cost. USÈ is also madÈ of the outdoor area and sessions are held in the community such as outdoor activities in the University grounds Working with other agÈncles, we werÈ able to help many families through rÈferring them to the appropriate support sÉniicÈs È.8 nÈw familiÈs wÈrÉ ablÈ to rÉcÈivÈ baby bundles,. Team around thÈ Family were ablÈ to give multi agÈncy support,. help was given with Universal CrÉdit through CÈrÈdigion Citizens Advice,. Social SÈrvicÈs and the local Health Visitor wÈrÈ contattÈd whÉn families requested support. As part of the support offered with thÈ tost of living Crisis, the CentrÈ rÈcÈivÈd a small grant which ÈnablÈd thÈm to offÉr a warm hub whÈre a light meal was provided forfamilies.ThÉ kitthÉn is being usÉd on a regular basis and families are grateful for the opportunity forthÈir childrÉn to sit together and socialisÈ whilst retÈivin8 a warm snack. With the help of the community and local organisations, all familiÈs rÈcÈivÈd a Christmas box with a range of gifts suitable for all members of the family. ThÈsÈ wÈre very well retÈivÈd. Local businÈssÉs helped to sponsor numerous fundraising activities, including the official openin8 of the CÈntrÈ InÉw prÉmisÈsl in October 2022. Due to local bank closures, it was detidÈd at the AGM to open a new bank account with HSBC as they have a local branch. Durin8 the Èarly part of thÈ financial year all bankin8 activity has been moved to the nÈw account. The TrusteÈs mÈÈt with thÈ Coordinator and a Plant DÈWI rÈprÈsÈntative on a monthly basis with minutÈs recorded. A shared app has been set up allowing for easy communication. Several of the Trustees hold a DBS and volunteer in the CÈntre. We have Ènsured that all WÈlsh Government. Plant Dewi and Family CÈntre policies, procedures and safeguarding have bÈÈn followÈd throughout the year. WÈ tontinuÈ to offer thls valuable service to families, aiming to have a positive impact on all families within the community. Page 4
Lampeter Family Centre Trustees, Report {continued} FINANCIAL REVIEW The trustÈÈs wish to thank The Big Lottery. PostcodÈ Community Trust, Garfield Weston, FamiliÈs First and FS PathfindÈr, CAVO, FreÈmasons and LampÈtÈr Town Council forthÈir financial support as well as the local community for their generous donations. Reserves Pollcy The trustÉÈs have reviÈwÈd the risks facing thÈ organisation and have dÈtÈrmined that rÈservÈs of bÉtwÉÈn 3- 6 months should bÉ hÈld to protert against the suddÈnlunexpÉcted loss of funding or other unanticipated problems. ThÈ turrÈnt resÈrve of £21,375 is more than sufficiÉnt to cover tost should this situation arise. Trustees rÈview thÈ rÈsÈrvÈs level at least annually and whenever new services are Introduced. Page 5
Lampeter Family Centre Statement of Tru5tee5' Responsibilities The trustees are responsible for preparing thetrustees, report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and Regulations. The trustees are responsible forthe preparation of financial statements for each financ131 year. The trustees must not approve the observe the methods and principles In the Charities SORP-, makejudgemenis and estimates ihat are reasonable and prudent,. slate whether applicable UKAccounting Standards have been followed, subject to any material departures disclosed and The trustees are responsible for keeping proper accounting records that disclose with reasonable accurary at any time the financial Approved by thetrustees of the charity on and signed on its behalf by.. Trustee Page 6
Lampeter Family Centre Independent Examiner's Report to the trustees of Lampeter Family Centre I rÉport to the charitytrustees on my examination of the accounts of the charityfor the year ended 31 March 2023 which are set out on pagÉ$ 8 to 25. Respectlve responslbllhles of trnstees and examlner The trustÉÈs arÉ rÈsponsiblÈ for thÉ preparation of the accounts. ThÈ trustÈÈs tonsidÈr that an audit is not rÈquirÈd for this year under section 144121 of the Charities Att 2011 IthÈ 2011 Actl and that an independent examination is neÈdÈd. - examine thÈ accounts under SÈttion 145 of thÈ 2011 Act,. to follow thÈ procÉdures laid down in the 8enÈral Dirertions given by the Charity Commisslon under sectlon 14515llbl of the 2011 Att,. and - to state whÈthÈr particular matters have come to my attention. Basls of Independent examlnerfs report My Èxamination was carriÈd out in accordance with the general directions given by the Charlty Commission. An Èxamination includÈs a rÉviÈw of the accounting records kept by thÉ Charity and a comparison of the accounts prÈsentÈd with thosÈ records. It also includÉs tonsidÈration of any unusual itÈms or disclosurÈs in thÉ accounts, and seeking Èxplanations from you as trustÈÈs tontÉrning any such mattÉrs. ThÈ procÉdures undÈrtakÈn do not providÈ all thÉ ÈvidÈncÈ that would bÈ requirÈd in an audit and consequently no opinion is given as to whetherthe accounts present a'true and fairview, and the report is limitÈd to those mattÉrs set out in the next statement. Independent examlnerfs Matement In connection with my Èxamination, no matter has tome to my attention.. 111 which 8ivÈs me reasonable cause to beliÈve that in any material rÈspÈct the rÈquirÈments'. to keep accounting rÈcords in accordancÈ with sÈction 130 of the Charities Act 2011,. and to prÈparÈ accounts which accord with the accountin8 records and comply with the accounting rÈquirÈments of thÈ 2011 Act have not been met., or 121 to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. 23 CollÈgÈ Street LampÈtÈr CÈredigion SA48 7DY DatÈ'. Page 7
Lampeter Famlly Centre Statement of Financial Artivities for the Year Ended 31 March 2023 Iincludlng Incomè and Expènditure Account and Statemènt of Total Rècognised Galns and Lossès) Unrestricted Funds Restricted Funds Total 2023 Total 2022 Note Income arbd Endowment5 from: Donations and legacie5 Fundr3ising income 2,939 47,870 SO,809 41,393 8S 85 Total Income 3,024 47,870 50,894 41,393 Expenditure on.. R3ising funds 148,4661 148,4661 156,fAOI Total Expenditure 48,466 48,466 156,fAO Net lexpenditurellincome 3,024 1596 2,428 115,247 Net movement in fund5 3,024 15961 2,428 115,2471 Reconciliation of furbd5 Total funds brought forward 22,730 6,S99 29,329 44,576 Total funds carried forward 25,754 6,003 31,757 29,329 Unrestricted Funds Restricted Funds Total 2022 Total 2021 Note Income and Endowment5 from: Donations and legacie5 Fundr3ising income 1,35S 40,038 41,393 SO,392 214 8,800 Total Income 1,35S 40,038 41,393 Sg,406 Expenditure on.. Raising funds IS6,6401 156,fAOI 1628761 Total Expenditure 156,6401 156,fAOI 1628761 Net lexpenditurellincome 1,35S 116,6021 115,2471 13,4701 Net movement in fund5 1,35S 116,6021 115,2471 13,4701 Reconciliation of furbd5 Total funds brought forward 21,375 23,201 44,576 48,046 Total funds carried forward 22,730 6,599 29,329 44,576 Page 8
Lampeter Famlly Centre (Registratlon number: 11013511 Balance Sheet as at 31 March 2023 2023 2022 Note Current assets Cash at bank 3nd in hand 31,746 31,746 29,329 29,329 Creditors.. Amounts falling due within one year Net assets 31.746 29,329 Funds of the charity.. Unrestricted funds Restrict&d funds 25,754 6,003 22.730 6.599 Totsl funds 31,757 29.329 The fin3ncial statements on pages 8 to 13 were approved by the trustees. and 3uthorised for issue on........................ and signed on their behalf by.. Trustee Page 9
Lampeter Famlly Centre Notes to thè Flnantlal Statements for the Year Endèd 31 March 2023 l. Accounting policie5 Statement of compliance The fin3ncial st3ternents h3¥e been prepared in accord3nce with Accounting 3nd Reporting by Charities.. statement of Recornmended Practice applicable to charities preparing their accounts in accordance with the Financi31 Reporting Standard applic3ble in the UK and Republic of Ireland IFRS 1021 (effective I lanu3ry 20151- (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011 Basis of preparation Larnpeter Family Centre meets the definition of a public benefit entity under FRS 102. Assets and li3bilities are initially recognised at historical cost or tran53Ction value unles5 Otherwise stated in the relevant accounting policy notes. Exemption from pParIng a cash flow statement The charity opted to adopt Bulletin I published on 2 February 2016 and have therefore not included a cash flow 5taternent in these financial statements. Going concerTh The trustee5 consider th3t there are no material uncertainties aboutthe charty'5 abilityto continue 35 a going concern. Income aThd endowments lJJve5tmentincome Dividends 3re recognised once the dwidend has been declared and notification h35 been received of the dividend due. Expenditure All expenditure 15 recognised once there 15 3 leg31 or constructive obligation to th3t expenditure, it is prob3ble settlement 15 required and the 3mount can be measured reliably. All costs 3re 311ocated tothe applicable expenditure heading that aggreg3te similar cost5 to that category. Where cost5 cannot be directly attributed to particular he3dings, they have been 311ocated on 3 b3SlS COnSlStent with the use of resources, with central st3ff costs allocated on the basis of time spent, 3nd depreciation charges alloc3ted on the portion of the assevs use. Other support costs 3re 311ocated b3sed on the spread of staff costs. Choritable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of it5 3Ctivities and sepceS for its beneficiaries. It includes both costs that can be allocated directlyto such activitie5 and those c05t5 of an indirect nature necessary to 5UPPOrt them. Governance costs These include the costs attributable to the charity'5 compli3nce with constitution31 and statutory requirement5, including 3udit, Strategic management 3nd trustee'5 rneetings and reimbursed expense5. Taxation The charity is considered to pass thetests set out in Paragr3ph 15chedule 6 of the Fin3nce Act 2010 3nd therefore it rneets the definition of a charitable cornpany for UK corporation t3x purposes. Accordingly, the ch3rity is potentially exempt from taxation in respect of incorne or capital g3ins received within c3tegories covered by Chapter 3 P3rt 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent th3t such incorne or g3ins are 3pplied exclusively to ch3ritable purpose5. Page 10
Lampeter Famlly Centre Notès to thè Flnanclal Statemènts for the Year Ended 31 March 2023 Itontlnuedl Cash and cash equwalents Cash and cash equivalents comprise cash on hand and call dep05it5, and other 5hort-terrn highly liquid inve5tment5 that are readily convertible to a known amount of cash and are subject to an in5ignific3nt risk of ch3nge in value. Trade creditor5 Are obligationsto payforgood5 or service5 that have been acquired in the ordinary course of business frorn suppliers. Accounts payable are classified as current liabilitie5 if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for 3t le35t twelve months 3fter the reporting d3te. If there is an unconditional right to defer settlementfor at leasttwelve month5 3fter the reporting date, they are presented a5 non-current li3bilities. Are recognised initially at the tr3n5action price and subsequently rneasured at 3rn0rtised cost using the effectwe interest rnethod. Borrowirb85 Interest-bearing borrowings are initially recorded at fair ¥31ue, net of transaction costs. Interest-be3ring borrowings are subsequently C3rried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redernption being recognised as a ch3rge to the St3ternent of Financial Activitie5 over the period of the relevant borrowing. Interest expense is recogni5ed on the b35is of the effective interest method and 15 included in interest pay3ble and Similar ch3rges. least twelve rnonths afterthe reporting date. Fund structure Unrestricted income fund5 are general fund5 that are 3vailable for use at the trustee's discretion in furtherance of the objective5 of the Design3ted funds are unrestricted fund5 Set aside for Specific purp05e5 at the discretion of the trustee5. Restricted incorne funds are those donated for use in a particular area or for Specific purp05e5, the use of which is restricted tothat area or purpose. Page 11
Lampeter Family Centre Notes to the Financial Statements for the Year Ended 31 March 2023 {continued) 2. Expenditure on charitable activities Unrestricted Restricted Total Totsl Funds Funds 2023 2022 Consultancy Activities Equipment expense Events Office/general 3dministrative &Kpens&s Phone costs Printin& post3ge and stationery Rent Repairs and mainten3nce 4,545 4,545 3,664 382 12,285 195 1,013 4,283 4,283 1,122 iio 1,767 1,007 31,544 1,116 1,364 220 1,266 122 1,122 iio 1,767 1,007 31,544 1,116 1,364 220 1,266 122 1,560 2,394 30,678 1,080 847 273 1,180 1,087 Support costs- HR Support costs- Governance Training Other Total charitable payments 48,466 48,466 56,638 2. Pension schemes The charity operates a pension scheme with NEST and is compliant with the requirements of Auto Enrolment. 3. Analysis of governance and support costs Raising Funds Charitable 2023 2022 Activities Governance costs.. Independent &Kamination Insur3nce Profession31 fees Finance Costs HR 269 1,095 269 1,095 245 602 1,116 1,116 1,080 Total support costs 2,480 2,480 1,927 4. Salaries The 3verage number of employees in the year. cacu13ted on a full-time equiv31&nt b3sis was 2 l&mployees in year to 31 March 2022- 21. The tot31 sa13ry P3yments wer& £31,544 Itotal s31ary payments in year to 31 M3rch 2022 £30.6781. There were no higher p3id employees. S. Trustees remuneration and expenses No trustees. nor any persons connected with them. have received any remuneration from the charity during the year. Page 12
Lampeter Family Centre Notes to the Financial Statements for the Year Ended 31 March 2023 {continued) 6. Funds B/Fwd Income Expenditure Transfers CIFwd Restricted Funds Big Lottery 6,409 6,409 4,250 2,503 112 4,250 2,500 Pathfinder Aw3rds for All Lampeter Freemasons Llais Llambed Sainsburys Community Grant Garfield Weston Postcode Trust Summer of Fun ICCCI CAVO CAVO (Warm Hub) Lampeter Town Council Refunds 112 31 16 500 531 16 25 10,000 21,062 1,260 1,829 1,000 25 10,000 25,000 1,260 2,000 1,000 1,000 360 3,938 171 25 -25 1,000 360 Total Restricted Funds 6,599 47,870 48,466 6,003 Unrestricted Funds 22,730 3,024 25,754 Total Funds 29,329 50,894 48,466 31,757 7. Cash in Bank and in Hand B/Fwd Movement Transfers CIFwd 2022 Current Account- I Current Account- 2 Current Account- 3 Current Account- 4 Petty Cash 15,161 14,155 31,651 loo -29,408 86 -12 2,417 -46,800 -14,255 33,600 27,455 12 15,161 14,155 4,192 27,541 13 29,329 13 29,329 31,746 Page 13