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2021-12-31-accounts

Kiota

Report and Financial Statements Year ended: 31[st] December 2021 Charity registration number: 1101316

www.kiota.or£

Report of the trustees for the year ended 31[st] December 2021

The trustees present their annual report and financial statements of the charity for the year ended 31[st] December 2021.

Reference and administrative information

Trustees

A Lundsten, Chair of Trustees P Brown L Evans K Narayanswami

During the year, L McCartan began the process of joining the board of trustees, and acted as a de facto trustee.

Charity registration number: 1101316

Bank:

Barclays Bank plc, 86 Queens Road, Clifton, Bristol, BS8 1RB

Registered address:

137 High Street, Macclesfield, Cheshire, SK11 7QS

Registered email address:

trustees@kiota.org

Our objects, vision, mission and values

Objects

The trustees shall hold the trust fund and its income upon trust to apply them for the following objects (“the objects”) namely

(a) in the relief of poverty among women, children and young people of Tanzania (“the area of benefit”);

(b) in the provision of education and support for such women, children and young people, including in matters relating to HIV/ AIDS.

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Our vision

Our vision is of a world in which women, children and young people can determine their futures, free from harm and exploitation.

Our mission

To do this, we collaborate with our partners in Tanzania to:

Our values:

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Structure, governance and management

Governance

In the year under review, the charity was governed by four trustees, and following a recruitment process started a trial induction period for a fifth trustee.

Trustees are chosen for their personal qualities, skills, and understanding of the needs and aspirations of the charity and its partners. The trustees are appointed by the existing board on the basis of their particular competencies and are required to make a declaration of acceptance and willingness to act in the interest and trust of the Charity. Trustees are appointed for a term of three years, which can be renewed. At any one time there must be a minimum of two trustees.

In terms of civil law the charity is governed by a trust deed dated 1st October 2003[1] , and is registered with the Charity Commission, Charity Registration Number 1101316.

Structure and management reporting

The trustees are ultimately responsible for the policies, activities and assets of the charity. The Board of Trustees meets a minimum of four times a year to review developments with regard to the charity and its activities and make any important decisions. The trustees have paid due regard to guidance issued by the Charity Commission, including relating to public benefit, in deciding what activities that charity should undertake. When necessary, the trustees seek advice and support from professional advisers. The day to day management of the charity’s activities, and the implementation of policies, is shared among the trustees.

Kiota is a small organisation and trustees work on a voluntary, part-time basis. The majority of KIOTA’s work is carried out by trustees, with operational assistance from volunteers. In order to earn and maintain confidence in our projects, the Trustees work to ensure that money is spent wisely, and that the projects have lasting benefits for the community.

Operational work

To date, all Kiota’s projects have been joint ventures with Tanzanian NGO KIWOHEDE (registration number 8581), established in 1999 by Tanzanian women. This choice was made after the founders of Kiota spent seven months at two of KIWOHEDE’s centres during 2002. The Trustees of Kiota have decided that KIWOHEDE continues to be well placed to best use the funds raised by Kiota in order to realise Kiota’s vision.

1 Kiota’s governing document was amended following a Resolution made by the Board and authorised by the Charity Commission on 7[th] May 2020.

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Structure, governance and management of KIWOHEDE

KIWOHEDE (Kiota Women’s Health & Development) is a community-based organisation that empowers women and young people by providing them with safety, and the knowledge and skills to build safe and secure futures.

Work supported by Kiota in Tanzania is carried out under the direction of KIWOHEDE’s Executive Director, Justa Mwaituka, and Project Manager, Regina Mandia.

KIWOHEDE works across the following areas of intervention, in different locations across Tanzania:

KIWOHEDE has a board of seven members including a university lecturer, a judge, a communication officer, a private sector representative, a child rights/labour expert, a senior government officer and a reverend. KIWOHEDEs work is guided by a constitution, administrative and financial manuals, organisational policies including on child safeguarding and gender, and a strategic plan for 2019-2023.

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Kiota supported work in 2021

The Bunju Multipurpose Centre and the KIWOHEDE Open School

Since 2010, Kiota has supported the Bunju Multipurpose Centre, with a focus on the KIWOHEDE Open School. The KIWOHEDE Open School is a secondary school specifically for children and young people who have been identified as highly disadvantaged and vulnerable, with a primary focus on young women. The Bunju Multipurpose Centre is also home to a social welfare team providing a range of interventions to young people in need of support, and a vocational training programme. The Centre is located in the east African country of Tanzania, just north of Dar es Salaam.

The centre offers secondary education to young people who are unable to access state secondary education because of their circumstances. The KIWOHEDE Open School operates under the Open Distance Learning Programme of the Institute of Adult Education, Tanzania, which gives our beneficiaries the opportunity to study a secondary education under the government curriculum. Students study Physics, Chemistry, Biology, Maths, Geography, History, Civics and English, with additional sessions in IT, Life Skills[2] and Sport. The Bunju Multipurpose Centre also offers Vocational Training. As an integrated part of the programme model, students have access to counselling and on site social workers.

Kiota supported the establishment of the KIWOHEDE Open School in 2010, and fully funded the school until 2017. As the school developed, costs increased. Since 2017, Kiota has contributed significantly to, but not fully funded, the Bunju Multipurpose Centre and KIWOHEDE Open School.

2 Life skills sessions included sessions on Child Rights and Child protection, Effective Decision Making, Conflict Resolution, Confidence and Self Esteem, Gender Based Violence, Personal Hygiene, and Sexual Reproductive Health and Rights (SRHR).

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Who our work supports and why it matters

The circumstances of the beneficiaries

Those attending the Centre have faced impactful difficulties in their lives. These include experiences of exploitative or forced labour in the informal sector (for example as domestic workers, in quarries, bars or as food vendors); violence, including sexual violence, and/ or neglect; trafficking; early or forced marriage; motherhood before completing education; displacement due to flooding; discrimination on the basis of disability; discrimination on the basis of albinism; and extreme poverty.

Beneficiaries of the Bunju Multipurpose Centre, including the KIWOHEDE Open School are referred or identified in the community by KIWOHEDE’s Social Welfare department. Each young person is assessed by the Centre Manager and the (non-Kiota-funded) social welfare team, who continue to support throughout the time students are with KIWOHEDE. All students have access to counselling, medical care, life skills sessions and food as part of this holistic package of support.

The KIWOHEDE Open School offers much more than education. It offers a place to grow, to be a young person, and to be safe.

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Beneficiaries in 2021

78 young people were supported by the Bunju Multipurpose Centre in 2021. 66 young people accessed secondary education at the KIWOHEDE Open School during 2021, 9 attended vocational training programmes, and 3 were sheltered. 9 young people were reunified with families following social welfare interventions in 2021.

63% of those supported by the Centre were female, and 37% male. Beneficiaries were aged between 10 and 22 years old.

“Bernadette (name has been changed) came here with a lot of stress and didn’t know how she would manage to study, but because of counselling she managed and now she is doing well.”

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Contribution of volunteers and supporters

Contribution of infrastructure volunteers

During 2021, Kiota benefited from the support of four volunteers who gave their time to support Kiota with fundraising, communications, finance and internal policy and infrastructure. We are thankful for their support.

We would like to express special thanks to Laura McCartan who has worked as an effective trustee during her induction trial period, and to Tom Lee who has been instrumental in the set up of our new database.

Contribution of fundraisers, donors and supporters

We would like to express huge gratitude to our many generous donors and supporters throughout 2021. Notable thanks, in no particular order, go to:

and many, many more whose support is equally valued and appreciated.

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Our income in 2021

Our expenditure in 2020

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Project costs

In 2021, Kiota joint-funded the running costs of the Bunju Multipurpose Centre. During the year of 2021, Kiota funded the salaries of 4 teachers, 2 security guards, and a range of essential school costs.

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Financial report

Trustees are pleased to present the financial report for 2021.

The challenges in 2020 and 2021 due to covid-19 and connected changes in the fundraising landscape have required us to be creative and diversify our income streams in 2021. Notably, efforts were required to change early in the year as plans were well developed to proceed with fundraising connected to Glastonbury Festival in 2021, which we hoped would be a significant fundraiser as in previous years. However the 2021 festival was postponed due to the covid-19 pandemic.

Trustees met regularly in the reporting year to monitor the financial position, and to review, adapt and plan in light of a changing and challenging financial environment.

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Finances for the year 1/1/2021 to 31/12/2021

Finances for the year 1/1/2021 to 31/12/2021
2021 (£) 2020 (£)
Opening balance on 1/1/2021 12,786 22,340
● Of which, unrestricted funds: 4,543 9,250
Income 27,510 28,593
● Individualdonors 8,727 14,824
●Community fundraising, including events 7,533 6,561
●GiftAid 4,492 2,700
●Other 5,558 4,507
Expenditure 28,342 29,999
●Project costs 26,800 29,400
●UK infrastructure costs 1,335 382
●Volunteer costs - -
●Bank charges 207 217
Funds carried forward to 1/1/2022 13,282 12,786
● Unrestricted 2,739 4,543

Notes to finances

Our 2021 accounts have been reviewed by an independent examiner.

Reserves

Although Kiota does not have a formal reserves policy, trustees aim to have six months of running costs available in cash, or in known planned income, at any time. The coronavirus pandemic and its impact on fundraising has rendered this impossible. This remains the position Kiota aims to hold and we are working towards returning to this position.

Income

Income from Gift Aid is included when it is received by HMRC.

Grants are recognised when the funding is received.

We received £4,426 from Marsden Rawsthorn Solicitors Limited as they were holding money for which the proper owner could not be found and were given authority to pay this money to charity. As part of the agreement Kiota accepted the condition that if the rightful owner comes forward or is found Kiota will repay the money in full. We accepted these conditions

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and the risk attached as we have secured commitment from more than one individual donor that they would match this sum if Kiota is required to repay the money.

Expenditure

Trustees made the decision to introduce a database with the ability to monitor income, to understand and better support donors and to plan income generation. This increased nonproject costs. In 2021, a number of trustees agreed to donate and designate funds to support the increased infrastructure costs.

Restricted funds

Restricted funds are funds that are held in a separate account for our fundraising work at Glastonbury Festival. All funds in this account are held as deposits for Kiota volunteers at Glastonbury Festival, and are refundable following the event.

2021 2020
Restricted funds
● Opening balance at year beginning 8,243 13,090
● Restricted funds carried forward to next 10,543 8,243
financial year

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature(s)
Full name(s) Alice Lundsten Pippa Brown
Position (eg Secretary,
Chair, etc)		 Chair Trustee
Date 31/10/2022 10/31/2022

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Charity Name
Kiota		 Charity Name
Kiota		 Charity Name
Kiota		 Charity Name
Kiota		 Charity Name
Kiota		 No (if any)
1101316		 No (if any)
1101316		 No (if any)
1101316		 CC16a
For the period
from		 Period start date
1-1-2021		 To Period end date
31-12-2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Individual donors (regular & one off) 8,727 - - 8,727 14,824
Grants & trusts 1,200 - - 1,200 -
Community fundraising (sponsored events,
fundraising events, other)		 7,533 - - 7,533 6,561
Gift Aid 4,492 - - 4,492 2,700
Interest 1 - - 1 15
Other 5,557 - - 5,557 4,492
Sub total(Gross income for
AR)
27,510		 - - 27,510 28,593
A2 Asset and investment sales,
(see table).
- -
Sub total - -
Total receipts
A3 Payments
28,593
Project costs 26,800 - - 26,800 29,400
UK infrastructure (Justgiving, Big Give
fees, web hosting, Donorfy)		 1,335 - - 1,335 382
Volunteer costs - - - - -
Bank charges **207 ** - - **207 ** 217
**Sub total ** 28,342 - - 28,342 29,999
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
29,999
- 833 - 1,406
- -
4,543 12,786
2,739

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B1 Cash funds		 Total cash funds
(agree balances with receipts and payments
account(s))
Details
Including planned expenditure. Funds to
cover liabilities are held separately.
Cash funds to cover liabilities held
Details		 Unrestricted
funds
to nearest £
2,739
-
-
2,739
OK
Unrestricted
funds
to nearest £
-
-		 Restricted
funds
to nearest £
-
10,543
-
10,543
OK
Restricted
funds
to nearest £
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
- - -
- - -

CCXX R1 accounts (SS)

10/31/2022

1

----- Start of picture text -----
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B3 Investment assets - -
- -
- -
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Glastonbury volunteer deposits 10,543
-
-
Signed by one or two trustees on Date of
Signature Print Name
behalf of all the trustees approval
Alice Lundsten 10/31/2022
Pippa Brown 10/31/2022
----- End of picture text -----

Notes to the accounts

  1. B29. This figure includes payment for 2022 Q1. Payment for Q1 2021 was included in 2020 accounts.

  2. B11. £1000 of income was donated by trustees and designated for infrastructure costs, towards costs in B30. 3. B14. Gift Aid is included at the time payment is received in Kiota's bank account. This figure includes Gift Aid claimed on donations made in, and before, 2021.

  3. B16. This includes £4425.95 received from Marsden Rawsthorn Solicitors Limited as they were holding money for which the proper owner could not be found and were given authority to pay this money to charity. As part of the agreement Kiota accepted the condition that if the rightful owner comes forward or is found Kiota will repay the money in full. We accepted these conditions and the risk attached as we have secured commitment from more than one individual donor that they would match this sum if Kiota is required to repay the money.

CCXX R2 accounts (SS)

10/31/2022

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of On accounts for the year Charity no ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

Name:

Relevant professional qualification(s) or body

Oct 2018

1

IER

(if any):

Address:

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER