DocuSign Envelope ID: B3940D74-219F-443A-BEBC-2887BD8306C6
## **Kiota**
**Report and Financial Statements Year ended: 31[st] December 2020 Charity registration number: 1101316**
Docusign En¥ÈlopÈ ID". 83940D74-219F443A-BEBC-28878D8306C6
www.kiota.org
DocuSign Envelope ID: B3940D74-219F-443A-BEBC-2887BD8306C6
## **Report of the trustees for the year ended 31[st] December 2020**
The trustees present their annual report and financial statements of the charity for the year ended 31[st] December 2020.
## **Reference and administrative information**
## **Trustees**
P Brown, Chair of Trustees L Evans A Lundsten K Narayanswami (appointed on 27[th] January 2020)
## **Charity registration number: 1101316**
## **Bank:**
Barclays Bank plc, 86 Queens Road, Clifton, Bristol, BS8 1RB
## **Registered address:**
102A Grangewood Street, London, E6 1HD
## **Registered email address:**
trustees@kiota.org
## **Our objects, vision, mission and values**
## _**Objects**_
The trustees shall hold the trust fund and its income upon trust to apply them for the following objects (“the objects”) namely
(a) in the relief of poverty among women, children and young people of Tanzania (“the area of benefit”);
(b) in the provision of education and support for such women, children and young people, including in matters relating to HIV/ AIDS.
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## _**Our vision**_
Our vision is of a world in which women, children and young people can determine their futures, free from harm and exploitation.
## _**Our mission**_
To do this, we collaborate with our partners in Tanzania to:
- Provide both holistic support and formal educational opportunities to young people identified as vulnerable, so they can develop the skills and knowledge to determine their own futures;
- Improve local infrastructure to help foster a supportive environment, remove barriers to safety and enable easier access to the school;
- Engage with the local community and government to advocate for the needs and rights of children, young people and women;
- Access vital funding and support from sources in the UK to achieve our vision.
## _**Our values:**_
- _**Collaborative:**_ At the core of Kiota is a collaborative spirit. This runs through everything we do. Our work with our partner, KIWOHEDE, is made stronger and more effective by drawing upon the diverse and nuanced perspectives available to us in Tanzania and here in the UK. By constantly communicating and working through challenges with our partners, we ensure that their students receive well rounded support and education.
- _**Holistic:**_ Education plays an important role in self-determination, but we recognise that trauma caused by deprivation and exploitation does negatively impact a young person’s ability to work towards a bright future. Kiota focuses on delivering support and resources that allow our partner in Tanzania to deliver an all-encompassing safety-net of support so that their students can focus on achieving their goals free from harm and abuse.
- _**Responsive:**_ Kiota is run by a small team of volunteers based in the UK, and as such we understand that our experience and advice can only extend so far. In order to deliver genuinely impactful support that is culturally sensitive, we focus on listening, understanding and responding to the needs identified by our partners based on the ground in Tanzania.
- _**Brave:**_ The Kiota Family are brave and do not shy away from difficult discussions. As a small charity working in international development, we understand the importance of challenging ourselves and our partner to make ethical decisions which will ultimately benefit communities we work in. Occasionally this means approaching situations in different and new ways, but we have experienced the value of taking measured risks.
- **Empowering** : Pulling together our other values and underpinning the decisions we make is an understanding of the importance of an empowering approach. The people and communities we work with have a wealth of knowledge that feeds into creating solutions to the issues they face. By increasing the autonomy of our beneficiaries, we support their solutions not ours.
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## **Structure, governance and management**
## _**Governance**_
In the year under review, the charity was governed by four trustees, and began recruitment of a fifth.
Trustees are chosen for their personal qualities, skills, and understanding of the needs and aspirations of the charity and its partners. The trustees are appointed by the existing board on the basis of their particular competencies and are required to make a declaration of acceptance and willingness to act in the interest and trust of the Charity. Trustees are appointed for a term of three years, which can be renewed. At any one time there must be a minimum of two trustees.
In terms of civil law the charity is governed by a trust deed dated 1st October 2003[1] , and is registered with the Charity Commission, Charity Registration Number 1101316.
## _**Structure and management reporting**_
The trustees are ultimately responsible for the policies, activities and assets of the charity. The Board of Trustees meets a minimum of four times a year to review developments with regard to the charity and its activities and make any important decisions. The trustees have paid due regard to guidance issued by the Charity Commission, including relating to public benefit, in deciding what activities that charity should undertake. When necessary, the trustees seek advice and support from professional advisers. The day to day management of the charity’s activities, and the implementation of policies, is shared among the trustees.
Kiota is a small organisation and trustees work on a voluntary, part-time basis. The majority of KIOTA’s work is carried out by trustees, with operational assistance from volunteers. In order to earn and maintain confidence in our projects, the Trustees work to ensure that money is spent wisely, and that the projects have lasting benefits for the community.
## _**Operational work**_
To date, all Kiota’s projects have been joint ventures with Tanzanian NGO KIWOHEDE (registration number 8581), established in 1999 by Tanzanian women. This choice was made after the founders of Kiota spent seven months at two of KIWOHEDE’s centres during 2002.
The Trustees of Kiota have decided that KIWOHEDE continues to be well placed to best use the funds raised by Kiota in order to realise Kiota’s vision.
> 1 Kiota’s governing document was amended following a Resolution made by the Board and authorised by the Charity Commission on 7[th] May 2020.
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## Structure, governance and management of KIWOHEDE
KIWOHEDE (Kiota Women’s Health & Development) is a community-based organisation that empowers women and young people by providing them with safety, and the knowledge and skills to build safe and secure futures.
Work supported by Kiota in Tanzania is carried out under the direction of KIWOHEDE’s Executive Director, Justa Mwaituka, and Project Manager, Regina Mandia
KIWOHEDE works across the following areas of intervention, across ten regions of Tanzania:
- _Combating the sexual exploitation_ , _human trafficking and gender based violence of children and youth_
- _Education about harmful traditional practices,_
- _Prevention of early and forced marriage and teen pregnancies, and assisting young mothers to return to school_
- _Protection of children from hazardous domestic work_
- _Improving adolescent sexual reproductive health rights, through:_
- _biomedical infrastructure and treatment,_
- _education for adolescents on puberty, menstrual hygiene, GBV and HIV/AIDs, and_
- `o` _establishing youth friendly services_
- _Social economic empowerment activities for adolescent girls and young women_
- _Increasing opportunities for girls who are not in education to access_
- _Secondary education through open distance learning (ODL) and_
- `o` _vocational training skills education_
- _Development of leadership skills for girls and improving girls’ civic space_
- _Promotion of the rights of women and children_
KIWOHEDE has a board of seven members including a university lecturer, a judge, a communication officer, a private sector representative, a child rights/labour expert, a senior government officer and a reverend. KIWOHEDEs work is guided by a constitution, administrative and financial manuals, organisational policies including on child safeguarding and gender, and a strategic plan for 2019-2023.
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## **Kiota supported work in 2020**
## **The KIWOHEDE Open School at the Bunju Multipurpose Centre**
Since 2010, Kiota has supported the KIWOHEDE Open School, a secondary school specifically for children and young people who have been identified as highly disadvantaged and vulnerable, with a primary focus on young women. The KIWOHEDE Open School is part of KIWOHEDE’s Bunju Multipurpose Centre, and is located in the east of the east African country of Tanzania, just north of Dar es Salaam.
The centre offers secondary education to young people who are unable to access state secondary education because of their circumstances.
The KIWOHEDE Open School operates under the Open Distance Learning Programme of the Institute of Adult Education, Tanzania, which gives our beneficiaries the opportunity to study a secondary education under the government curriculum. Students study Physics, Chemistry, Biology, Maths, Geography, History, Civics and English, with additional sessions in IT, Life Skills and Sport. The Bunju Multipurpose Centre also offers Vocational Training. As an integrated part of the programme model, students have access to counselling and the support of social workers on site.
Kiota supported the establishment of the KIWOHEDE Open School in 2010, and fully funded the school until 2017. As the school developed, costs increased. The model proved effective, and as a consequence our operational partners, KIWOHEDE, have been able to secure additional funding. Since 2017, the Bunju Multipurpose Centre and KIWOHEDE Open School have also been funded by Italian NGO We World. We are grateful for their support and expertise.
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## **Who our work supports and why it matters**
101 young people accessed secondary education at the KIWOHEDE Open School during 2020.
The wider Bunju Multipurpose Centre also supported an additional 26 young people in 2020: 2 to attend primary school, 11 to attend vocational training programmes, 12 for shelter and one for ICT.
## **The circumstances of the students attending the KIWOHEDE Open School**
Students are all referred to the centre, having been identified as highly disadvantaged and vulnerable.
All of the centre’s beneficiaries face challenges that young people should not have to face. Before reaching the KIWOHEDE Open School, students have faced difficulties including exploitative labour in the informal sector (for example as domestic workers, in quarries, bars or as food vendors); violence,
**Kiota’s beneficiaries in 2020** 101 students Aged between 12 and 19 71% female, 29% male 27 new students joined in 2020 67 will continue into 2021
including sexual violence, and/ or neglect; trafficking; early or forced marriage and/ or motherhood; displacement due to flooding; discrimination on the basis of disability and extreme poverty.
The KIWOHEDE Open School offers much more than education. It offers a place to grow, to be a young person, and to be safe.
Each young person is assessed by the Centre Manager and the (non-Kiota-funded) social welfare team following referral, who continue to support throughout the time students are with KIWOHEDE. All students have access to counselling, medical care, life skills sessions and food as part of this holistic package of support.
During 2020, life skills sessions included child rights and child protection; sexual and reproductive rights, including HIV/ AIDs and other STDs; self esteem building; and signs, symptoms and prevention of coronavirus. The students marked the International Day of the Girl in October, participating in a wider event with the theme “My Voice, Our Equal Future”.
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## **The impact of the Covid-19 pandemic**
In response to coronavirus being present in Tanzania, the team circulated public health information from the outset within the local community.
Emergency funding was provided by Kiota on request of our partners following their consultation with beneficiaries and their guardians. This funding supplied students and their households each with a bucket with a tap so that running water could be available for hand-washing, along with soap, sanitiser and masks, making following public health guidance more viable.
Schools were ordered to be closed by the Tanzanian government between March and June 2020. Social welfare officers and academic staff worked tirelessly to support beneficiaries during this period, undertaking home welfare visits, providing remote counselling, and being creative in continuing to offer learning opportunities and dialogue. Educational materials were created in print, to be collected or delivered, and/ or shared by mobile phone, with classes being provided over Whatsapp to students who could gain access to a phone with this functionality in their locality. Kiota funding supported additional printing, data and outreach costs during this time.
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## **Contribution of volunteers**
During 2020, Kiota benefited from the support of six volunteers, who gave their time to support Kiota with fundraising, research, finances and internal policy and infrastructure.
We would like to express our thanks and gratitude.
**----- Start of picture text -----**
_
**----- End of picture text -----**
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DocuSign Envelope ID: B3940D74-219F-443A-BEBC-2887BD8306C6
## **Our income in 2020**
**----- Start of picture text -----**
Income in 2020
£16,000.00
£14,000.00
£12,000.00
£10,000.00
£8,000.00
£6,000.00
£4,000.00
£2,000.00
£0.00
Individual Community Gift Aid Other
donors fundraising
**----- End of picture text -----**
## **Our expenditure in 2020**
**----- Start of picture text -----**
Expenditure in 2020
£35,000
£30,000
£25,000
£20,000
£15,000
£10,000
£5,000
£0
Project costs UK Volunteer costs Bank charges
infrastructure
costs
**----- End of picture text -----**
In 2020, Kiota joint-funded the running costs of the Bunju Multipurpose Centre. During the year of 2020, Kiota funded the salaries of 4 teachers, 2 security guards, and a range of essential school costs.
**----- Start of picture text -----**
Breakdown of project expenditure in 2020
Utilities (electricity and water)
Outreach & welfare
School equipment , repairs & maintenance
Stationery & teaching aids
Security staff
Covid-19 emergency costs
Student meals
Teaching staff
0% 10% 20% 30% 40% 50% 60%
**----- End of picture text -----**
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DocuSign Envelope ID: B3940D74-219F-443A-BEBC-2887BD8306C6
## **Financial report**
We must express huge gratitude to our many generous donors, who stepped up when our main income stream, community fundraising - most notably connected to Glastonbury Festival, was heavily impacted by the coronavirus pandemic and subsequent cancellation of events in 2020.
The reporting year saw income from community fundraising reduce significantly, and income from individual donations increase.
Trustees met regularly in the reporting year to monitor the financial position, and to review, adapt and plan in light of a changing and challenging financial environment, that continues into 2021.
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DocuSign Envelope ID: B3940D74-219F-443A-BEBC-2887BD8306C6
## **Finances for the year 1/1/2020 to 31/12/2020**
|||**2020**|**2019**|
|---|---|---|---|
|**Opening balance on 1/1/2020**||**£22,340**|**£12,637**|
||Of which, unrestricted funds:|£9,250|£9,087|
|**Income**||**£28,593**|**£29,268**|
||Individual donors|£14,824|£7,476|
||Community fundraising, including events|£6,561|£20,402|
||Gift Aid|£2,700|£1,034|
||Other|£4,507|£356|
|**Expenditure**||**£29,999**|**£29,193**|
||Project costs|£29,400|£27,850|
||UK infrastructure costs|£382|£352|
||Volunteer costs|-|£761|
||Bank charges|£217|£230|
|**Funds**|**carried forward to 1/1/2021**|**£12,786**|**£22,340**|
||Unrestricted|£4,543|£9,250|
## **Notes to finances**
Our 2020 accounts have been reviewed by an independent examiner.
## _Reserves_
Although Kiota does not have a formal reserves policy, trustees aim to have six months of running costs available in cash, or in known planned income, at any time. At the start of the year, this seemed viable, however the coronavirus pandemic and its impact on fundraising has rendered this impossible. This remains the position Kiota aims to hold.
## _Restricted funds_
Restricted funds are funds that are held in a separate account for our fundraising work at Glastonbury Festival. All funds in this account are held as deposits for Kiota volunteers at Glastonbury Festival, and are refundable following the event.
|||**2020**|**2019**|
|---|---|---|---|
|Restricted funds||||
||Opening balance at year beginning|£13,090|£3,550|
||Restricted funds carried forward to next|£8,243|£13,090|
||financial year|||
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DocuSign Envelope ID: B3940D74-219F-443A-BEBC-2887BD8306C6
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Pippa Brown Alice Lundsten **Position (eg Secretary,** Trustee Trustee **Chair, etc) Date** 26/09/2021
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**Charity Name No (if any) Kiota 1101316 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/01/2020 31/12/2020
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**14,824**
**-**
**6,561**
**2,700**
**15**
**4,492**
**28,593**
**-**
**-**
**28,593**
29,400
382
-
217
**29,999**
**-**
**-**
**-**
**29,999**
**- 1,406**
**-**
**9,250**
**4,543**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**13,090**
**8,243**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**14,824**
**-**
**6,561**
**2,700**
**15**
**4,492**
**28,593**||**Last year**
**to the nearest £**|
|Individual donors(regular & one off)|**14,824**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**14,824**||**7,476**|
|Grants & trusts|**-**|||**-**||**-**|
|Community fundraising (sponsored
events,fundraisingevents,other)|**6,561**|||**6,561**||**20,402**|
|Gift Aid|**2,700**|||**2,700**||**1,034**|
|Interest|**15**|||**15**||**26**|
|Other|**4,492**|||**4,492**||**330**|
|||||||**-**|
|||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**28,593**|||**28,593**||**29,268**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**|**-**|||
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**28,593**||**29,268**|
||||||||
|Project costs|29,400||**-**
**-**
**-**
**-**
**-**
**-**|**29,400**||**27,850**|
|UK infrastructure (Justgiving, web hosting)|382|||**382**||**352**|
|Volunteer costs|-|||**-**||**761**|
|Bank charges|217|||**217**||**230**|
|||||||**-**|
|**_Sub total_ **|**29,999**|||**29,999**||**29,193**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**29,999**||**29,193**|
||||||||
||**- 1,406**|**-**|**-**|
**- 1,406**||**74**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**9,250**|**13,090**||**22,340**||**22,340**|
||**4,543**|**8,243**|**-**|**12,786**|||
CCXX R1 accounts (SS)
02/10/2021
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**||**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,543**
**-**
**8,243**
**4,543**
**8,243**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**8,243**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||Including planned expenditure. Funds to
cover liabilities are held separately.||**4,543**|**-**|
||Cash funds to cover liabilities held||**-**|**-**|
||||**4,543**|**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||||
||||||
||||||
|||||Date of
approval|
||||||
||||||
CCXX R2 accounts (SS)
02/10/2021
2
(HARITY COMMISSION
FOR ENGLAND AND WAIES
Independent examinerfs report on
the accounts
Soctlon A
IN1*pthnt ExamlnerS Rwrt
RgPQrt to tho trustw
membgrn of
On •¢¢ounts forthe year |
ended '.
Charfty no
Ilf any)
20>0
1101316
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14
I rnFQrt to the trustees on my examination
tho ac{r of 81)ove
RMponslbllltl•s and
ba•ls of report
As the tharit*s trustees. you are resp)nsble for the preparation cl the
aOunts in 4))rdanC% with the requirerr*nts of tha CharitiesAcl 2011 nhe
Actl.
I rgport in re8p•X rA my ex*MrlIon d the Tllt's a(xthnts earrithj out
under seth.on 145 of the 2011 Ad and in rryIng out my exanmnalion, I have
foll(N all the applicatde Directions given by the Chanty Commlsson under
Stttion 14515)Ib} of IheAct.
Independent I Cej my exaffinabon. I corffim that no material matters have
èxamlner's ststement come lo my attents.l in o)nnedion wth the examinabon which glves me
cause lo belie that in, any material resFerl.'
the wiunling re(yNds ere ncrt ko0 in aCdanCtr vrith ¥eclion 130
of the Charities Ad., or
the wjunls did not ac£ord wlh the xcounting reeords,. or
the xcounls did nol yh the apFlicable requifements
Cpjnceming the fom and tx)ntent crf accounts set out in the Charities
lAcnIS and Rewtsl Regulations 2008 other than any requirement
Ihal the Count8 give 8 'lwe and far, view which 1$ not a matt
)ngdered as part of an independent examinati.
I have no COnmS and have Con auoss no clher matters in conneclion
Ih the exwninaion lo which attention should be drawn in this report in
order to 8nalAe a PfOFer urwJerstanL*ThJ crfthe amints lo be re¥hed.
Slgnod:
Dato: 17
2011
IER
Oct2018
Namo:
fAk£__ & .d
Relevant professional M 4
qualificationlsl or body
(If any):
rtjh'f 4te
ort£fe
¢uAt..l ) É 1041
Address:
17 yl
Section B
Dis¢losure
Only complete Il the examiner needs to highlight material rnatters of conrn
(see CC32, IndeFendent exanwnation ¢*arity aco)unts'. thrlOn$ 8nd
guidance for examiners).
/A.
IER
Oct 2018