## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From**|**01**|**09**|**2022**|**To**|**31**|**08**|**2023**| ## Reference and administration details **Charity name** Roche Learning Village Partnership **Other names charity is known by** RLVP ||**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**1101266
**Charity's principal address**
C/o Roche CP School
Fore Street, Roche
St Austell
**Postcode**
**PL26 8EP**
~~oe~~|**Registered charity number (if any)**1101266
**Charity's principal address**
C/o Roche CP School
Fore Street, Roche
St Austell
**Postcode**
**PL26 8EP**
~~oe~~| |---|---|---|---|---| ||**Names of the charity trustees who manage the charity**|||| ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |1 Emma Doble|1 Emma Doble|Chairperson/Finance||| |2 Alison Wootton|2 Alison Wootton||Resigned 04.01.2024|| |3 Zac Bisho|3 Zac Bishop|Finance||| |4 Anthon|4 AnthonyO’Mahony|Finance||| |5|Jeremy Walden|Whistleblower/
Safeguarding||| |6 Michelle Pascoe|6 Michelle Pascoe|Finance||| |7|7|||| |8|8|||| |9|9|||| |10|10|||| |11|11|||| |12|12|||| |13|13|||| |14|14
~~=~~|||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| ## **Names and addresses of advisers (Optional information)** **TAR** **May 2024** 1 |**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**| |---|---|---| |**Accountant**|Robert Brittain|Newquay, Cornwall| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Helen Jolliffe, RLVP Manager and Financial Administrator ## **Structure, governance and management** ``` Description of the charity’s trusts ``` Constitution adopted on 1[st] October 2002 Type of governing document - (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed at the Annual General Meeting. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. There are over 32 policies & procedures in place, including a Child Protection Policy, Health & Safety & Equal Opportunities Policy. Enhanced DBS checks are carried out prior to employment, trusteeship or joining the committee, with EY2 forms being completed for Ofsted purposes, when joining as a committee member and/or as the Nominated Person. References are gained before employment commences. These checks are carried out in line with statutory requirements and Safer Recruitment. The childcare centre is OFSTED approved for children aged 0 to 8 years. The RLVP always strive to build strong bonds with outsides agencies and professionals, to provide the best quality of care and education for our children and families. The partnership works very closely with the local primary school and have forged strong working relationships with the Headteacher and School Governors. The Headteacher remains a trustee of the partnership and acts as the charity’s whistle-blower and safeguarding representative. The RLVP Manager aims to safeguard the staff, children and visitors who may attend the childcare centre, and its facilities, through risk assessments, site safety surveys, ongoing staff training and development. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** Advance the education of the residents of the Parish of Roche and its environs (the area of benefit) by providing and assisting in the provision of facilities for education and childcare. **TAR** **May 2024** 2 ## **Summary of the main activities in relation to these objects** Operation of all day childcare for 0 - 4-year children, during school term time, and “after-school” and “holiday clubs” for up to 11-year-olds, for 50 weeks of the year. This encourages parents and carers to re-train or return to work by offering affordable childcare costs and being able to signpost families to other professionals for support and guidance if required. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - Policy on grantmaking - Policy programme related investment The partnership aims to provide strong links and relationships between the Childcare Centre and parents / carers, and welcome any suggestions, improvements, ideas, or visits that would ultimately benefit the children in their care and their families. The partnership aims to support the local community as much as possible. - Contribution made by Volunteers ## Achievements and performance The continuation of the childcare centre’s excellent reputation, dedication, and high-quality standard of care within the ‘clay’ community, whilst maintaining more affordable fees during a continued cost of living crisis. Childcare numbers have remained high due to parents placing them at the setting from an earlier age to learn how to socialise outside of their family home and to build their resilience, communication skills and selfesteem. Our lower daily charges have allowed many parents to return to work, alongside the financial support, for those eligible, through ‘Tax Free Childcare.’ Due to the RLVP having cash reserves, the trustees were able to ensure that all staff continue to receive fair pay, supporting everyone both financially and mentally. These reserves have also enabled repairs to the building and outside area, due to the aging of the property and grounds. Staff retention remains a challenge with the early years and education sector with employees finding the role mentally challenging due to decreased financial support from local government and lack of special education facilities. This has increased advertising and recruitment costs, training, development, and the charity having to provide enhanced ratios for children with additional needs, within an already busy and stressful environment. All this is influencing the overall reserves held but is deemed appropriate being within the RLVP’s ethos, and within the constitution of the charity. Training has continued via Microsoft TEAMS, with a few face-to-face courses starting very gradually through Cornwall Council. This has ensured that staff have remained up to date with good practice and the knowledge and confirmation that their needs are being met and staff feel valued. Staff Mental Awareness backing remains a high priority to ensure that employees feel supported and valued. **TAR** **May 2024** 3 ## **Financial review** **Brief statement of the** As of year-end 31/08/23 the RLVP held cash at bank of £325317, the **`charity’s policy on reserves`** bulk of which is a result of good financial management and tight control of charity funds. The RLVP’s restricted childcare funds are appropriately allocated towards the maintenance and further development of the centre and improving the outcomes for our children. Staff wages and salaries increased in April 2023 and in line with the living wage, being the highest proportion of the charity’s expenses. Funding needs to be set aside for future expenses such as maintenance, continuous training and progression of the staff and setting. Staff and parents need the reassurance that Pebbles has a future and can support families for years to come. Recruiting new staff and training continues to be a high proportion of spending, alongside building renewals and repairs. Outdoor play and learning remain a vital aspect of a child’s positive mental well-being and development and the quietness of the sensory room provides the perfect room for small group work, including speech and language support and phonics etc. The Reserve Policy highlights the need for such a cash reserve to be able to continue with our charitable aims and continue to move forward into the future. **Details of any funds materially in deficit** - Not applicable ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Our main source of income has been the LEA grant funding for the preschool children, two-year-old funding, and parental fees. Early Years Pupil Premium is also received for eligible 3 – 4-year-olds and is spent accordingly. Childcare attendance has remained high. - The charity’s principal sources of funds (including any fundraising). Our private fees have not been increased since April 2022. - How expenditure has supported the key objectives of the charity. - Our main expenditure is staff costs (salaries, training, recruitment & - supported the key objectives pensions). We constantly monitor performance through ‘Self Evaluation, - of the charity. ‘Action Plans,’ staff supervisions and by attending regular training and - • Investment policy and employing high quality staff. The increase in the living/minimum wage objectives including any has affected this expenditure. Providing 1:1 and enhanced ratios for ethical investment policy children with additional needs has risen significantly over the past 12 adopted. months, being substantially self-funded. Licences and membership fees continue to rise. Utility charges remain high. The manager sources new suppliers regularly in order to gain best value for money. The Childcare Centre is continuing to purchase new equipment and resources due to general ‘wear and tear.’ The garden is constantly being developed to meet the needs of the children. Restricted childcare funding helps towards these costs. **TAR** **May 2024** 4 There has been no change to the agreement between Cornwall Council and the RLVP with regards to rent, although discussions between the RLVP & Cornwall Council have continued to be intermittent since November 2022. The RLVP are currently still responsible for all maintenance and repairs to the building in lieu of rent charges. The facilities at Pebbles are used by the charity - Roche Aid in Sickness when required. ## **Other optional information** ## **Future Plans** ## **Roche Pebbles Childcare Centre** To continue to promote the benefits of attending forest school sessions at Pebbles. The great work of our Senco for children with developmental delay or additional needs is also being promoted widely, particularly as the referral process to access outside agencies and professional support is such a long and slow procedure. The RLVP will continue to work closely with other professionals and outside agencies within the setting to support the children in their care. The Childcare Centre will continue to be promoted to remain a valuable facility for the community at an affordable cost if and when requested Seeking new ways in which the community can be supported in addition to the childcare centre. ## **Declaration** ``` The trustees declare that they have approved the trustees’ report above. ``` **Signed** **`on behalf of the charity’s trustees`** **Signature(s)** _edoble_ **Full name(s)** Mrs Emma Doble **Position (eg secretary, chair,** Chair **etc)** **Date** 16th May 2024 **TAR** **May 2024** 5 Roehe P*rtDership FiD*Meial Statements For the Year Ettded 31 A•guJt 2023. rtl•th¢T P•rt•ershi This retx)rt on the accounts of the Pgrtnuthip fv the year ended 3101 August 2023 is in re4￿1 of aTr examination und¢r s.43 of thc Charities Art 1993 ('the A¢t'). The *CCA)unts set (xrt on pag¢ 3 to 8. As the Trustees of the Parb*Fship you are resF*)rribk fcff th¢ preparation of the accounts. you corsider that the audit requirement of 5￿tIOn 43(2) of the Act d(￿S not apply. It is my ￿$1M)nsibl11ty to sthte on the basis of tY(Kedur¢s specified in the General Dirxtions given by the Charity clxnmission￿ whth puticU￿r matters have com¢ to rny attention. B&8iJ of th My examination was canied ID a￿ordanCe with the Crtneral Directions giv¢n by th¢ Charity Cixnmissioners ￿￿er ￿tIOn 43(7Xb) of th¢ ACL ¢xamination in¢lude5 a review of the accounting r¢wrd5 kw by the Partne￿bIp and a corn￿150￿ of the accounts with those rccords. It also Includes considfftftg ￿Y unusual ikms or discknutes in ihe counts and seeking any explaMtions from you the Tn￿ Con(￿rnIng any such matters. The pr￿dureS Unde￿en do wovide ail the evidence thal would be required in an audiL and conSequa￿Y I do not exwess aD I￿1]t op10￿ the view givell by the ￿COunts. (l) which gives me rea4M)abk eause to belicve that in any Materi￿ resi￿1 the r￿UlTernents To keep ￿)UntIng re¢(fds in ￿rdIn￿ with 5edion 41 of the acL' and (2) to which in my opintoffj attentith should be draw[4 in (th to ¢nabl¢ a pyo 7, Aylwin Close Newquay Cornwall TR7 3EF 26 FelKw 2024 ROCHE LEARNING VILLAGE PARTNERSHIP STATEMENT OF HNANCIAL AciivrnE8 YEAR ENDED 31 AUGUST 2023 Fund5 Funds 2023 2022 Incarnlng Re•ouv¢os Chhjore and grants 315.211 315.211 315.501 308,598 290 315.501 308,598 Costs of generating f￿￿S 308.(￿2 785 308.867 2￿ 308,372 302.424 785 735 309,157 303,209 Tolal R•soufM• •xpondod 5,389 R•Mnclll•Uon of Total Funds tKowht foThvard Tol* Funds ￿ThIed f￿ld 327.423 333.767 28,$47 355.970 350,581 28.547 362.314 355,970 ROCHE LEARNWIG VILLAGE PARTNERSHIP 8ALANCE SHEET 31 August2023 2022 Tarfjble knets 37.472 39,850 37,472 39.850 325,237 316,515 Cash n hand 325,317 316.595 ilhin 10 475 475 324,842 316,120 NEf ASSEf3 362.314 355.970 28,547 333.767 28.547 327.423 TOTAL CHAIUTY Fl￿03 11 362,314 355,9 and are svJned on tsir behalf by.. Emma Dobk Chairpw Page 4 NOTES TO THE FINANC￿ STATEMEIITS YEAR ENDED 31 Augu•t 2023 Ch*il*" ISORP 2￿5) Clwthies kt 1993. Pky equiFvi*nt 25% r&s￿ing bal 4% sWht tme PIOTES TO THE FIMANCIAL 3TATEIIEirrs YEAR ENOED 31 2023 315211 315,211 302,568 6,030 314211 COSTS (* GENERATING FUNDS T¢)tsl Totsl 2022 309.15S 301209 26.173 2.838 23.254 Inc4)me genwale¢l 2.616 IrK