## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From**|**01**|**09**|**2021**|**To**|**31**|**08**|**2022**| ## Reference and administration details **Charity name** Roche Learning Village Partnership **Other names charity is known by** RLVP **Registered charity number (if any)** 1101266 **Charity's principal address** C/o Roche CP School Fore Street, Roche St Austell **Postcode PL26 8EP** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Emma Doble|Chairperson||| ||Alison Wootton|||| ||LesleyGould|||| ||Zac Bishop|||| ||Jeremy Walden|Whistleblower/
Safeguarding||| ||AnthonyO’Mahony|||| ||Michelle Pascoe|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** **TAR** **May 2023** 1 |**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**| |---|---|---| |**Accountant**|Robert Brittain|Newquay, Cornwall| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Helen Jolliffe, RLVP Manager and Financial Administrator ## **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted on 1[st] October 2002 - (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Trustees are appointed or re-appointed at the Annual General Meeting. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. There are over 33 policies & procedures in place, including a Child Protection Policy, Health & Safety & Equal Opportunities Policy. Enhanced DBS checks are carried out prior to employment, trusteeship or joining the committee, with EY2 forms being completed for Ofsted purposes, when joining as a committee member and/or as the Nominated Person. References are gained before employment commences. These checks are carried out in line with statutory requirements and Safer Recruitment. The childcare centre is OFSTED approved for children aged 0 to 8 years. The RLVP always strive to build strong bonds with outsides agencies and professionals, to provide the best quality of care and education for our children and families. The partnership works very closely with the local primary school and have forged strong working relationships with the Headteacher and School Governors. The Headteacher remains a trustee of the partnership and acts as the charity’s whistle-blower and safeguarding representative, and the Vice-Chair of the Governing Body is our Chair. The RLVP Manager aims to safeguard the staff, children and visitors who may attend the childcare centre, and its facilities, through risk assessments, site safety surveys, ongoing staff training and development. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** Advance the education of the residents of the Parish of Roche and its environs (the area of benefit) by providing and assisting in the provision of facilities for education and childcare. **TAR** **May 2023** 2 ## **Summary of the main activities in relation to these objects** Operation of all day childcare for 0 - 4-year children, during school term time, and “after-school” and “holiday clubs” for up to 11-year-olds, for 50 weeks of the year. This encourages parents and carers to re-train or return to work by offering affordable childcare costs and being able to signpost families to other professionals for support and guidance if required. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - Policy on grantmaking - Policy programme related investment The partnership aims to provide strong links and relationships between the Childcare Centre and parents / carers, and welcome any suggestions, improvements, ideas, or visits that would ultimately benefit the children in their care and their families. The partnership aims to support the local community as much as possible. - Contribution made by Volunteers ## Achievements and performance The continuation of the childcare centre’s excellent reputation, dedication, and high-quality standard of care within the ‘clay’ community, whilst maintaining more affordable fees during a continued cost of living crisis. Childcare numbers have remained high due to parents placing them at the setting from an earlier age to learn how to socialise outside of their family home and to build their resilience, communication skills and selfesteem. Our lower daily charges have allowed many parents to return to work, alongside the financial support, for those eligible, through ‘Tax Free Childcare.’ Due to the RLVP having cash reserves, the trustees were able to ensure that all staff received fair pay, supporting everyone both financially and mentally. These reserves have also enabled repairs to the centre’s roof and outside area, due to the aging of the property and grounds. Staff retention has been challenging with employees finding the sector mentally challenging due to decreased financial support from local government and lack of special education facilities. This has increased advertising and recruitment costs, training, development, and the charity having to provide enhanced ratios for children with additional needs, within an already busy and stressful environment. All this is influencing the overall reserves held but is deemed appropriate being within the RLVP’s ethos, and within the constitution of the charity. Training has continued via Microsoft TEAMS, with a few face-to-face courses starting very gradually through Cornwall Learning. This has ensured that staff have remained up to date with good practice and the knowledge and confirmation that their needs are being met and staff feel valued. Staff Mental Awareness training has been attended by the manager to support staff currently struggling with their own mental wellbeing. **TAR** **May 2023** 3 ## **Financial review** **Brief statement of the** As of year-end 31/08/22 the RLVP held cash at bank of £316,595, the **charity’s policy on reserves** bulk of which is a result of good financial management and tight control of charity funds. The RLVP’s restricted childcare funds are appropriately allocated towards the maintenance and further development of the centre and improving the outcomes for our children. Staff wages and salaries increased in April 2022 and in line with the living wage, being the highest proportion of the charity’s expenses. Funding needs to be set aside for future expenses such as maintenance, continuous training and progression of the staff and setting. Staff and parents need the reassurance that Pebbles has a future and can support families for years to come. Recruiting new staff and training continues to be a high proportion of spending, alongside building renewals and repairs. Outdoor play and learning remain a vital aspect of a child’s positive mental well-being and development and the quietness of the sensory room provides the perfect room for small group work, including speech and language support and phonics etc. The Reserve Policy highlights the need for such a cash reserve to be able to continue with our charitable aims and continue to move forward into the future. **Details of any funds materially in deficit** Not applicable ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - Our main source of income has been the LEA grant funding for the pre- - additional information, where school children, two-year-old funding, and parental fees. Early Years - relevant about: Pupil Premium is also received for eligible 3 – 4-year-olds and is spent - • The charity’s principal accordingly. Childcare attendance has remained high. sources of funds (including any fundraising). Our fees increased in April 2022, but remain lower than many settings within the area. - How expenditure has supported the key objectives of the charity. - Our main expenditure is staff costs (salaries, training, recruitment & - of the charity. pensions). We constantly monitor performance through the settings ‘Self - • Investment policy and Evaluation, ‘Action Plans,’ staff supervisions and by attending regular objectives including any training and employing high quality staff. The increase in the ethical investment policy living/minimum wage has affected this expenditure. Providing 1:1 and adopted. enhanced ratios for children with additional needs has risen significantly over the past 12 months, all currently being self-funded. Licences and membership fees are on the increase especially with regards to using computer programmes and software. Utility charges remain high. The manager sources new suppliers regularly in order to gain best value for money. The Childcare Centre is continuing to purchase new equipment and resources due to general ‘wear and tear.’ The garden is constantly being **TAR** **May 2023** 4 developed to meet the needs of the children. Restricted childcare funding helps towards these costs. There has been no change to the agreement between Cornwall Council and the RLVP with regards to rent. The RLVP are currently still responsible for all maintenance and repairs to the building in lieu of rent charges. There is still no update regarding this matter, although a meeting and visit was carried out in November 2022 to re-visit the site. No further action has been requested so far! The RLVP are continuing to support the local yoga group and provide a room within the childcare centre on a weekly basis. The facilities are also used by the charity - Roche Aid in Sickness when required. ## **Other optional information** ## **Future Plans** ## **Roche Pebbles Childcare Centre** To continue to promote the benefits of attending forest school sessions at Pebbles. The great work of our Senco for children with developmental delay or additional needs is also being promoted widely, particularly as the referral process to access outside agencies and professional support is such a long and slow procedure. The RLVP will continue to work closely with other professionals and outside agencies within the setting to support the children in their care. The Childcare Centre will continue to be promoted to remain a valuable facility for the community at an affordable cost. Seeking new ways in which the community can be supported in addition to the childcare centre. ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _edoble_ **Full name(s)** Mrs Emma Doble **Position (eg secretary, chair,** Chair **etc) Date** 23th May 2023 **TAR** **May 2023** 5 Roehe Learning Viuage Partnership Financial Statements For thc Year Ended 31 August 2022. R & H Accountancy Services Inde dent examiner's re rt to the Trustees of Roche izarnin Vill e ParknerJhi This report on the accowits of the Partne￿hip for the year ended 31 August 2022 is in respect of an examination carried out under s.43 of the Charities Act 1993 {'the Act,). The accounts ore set on page 3 to 8. ctive res n$ibiliÉies ofthe Trustee5 and the exgminer. As the Trustees of the PartneTship you are restrf)nsible for the PTepar&tion of the accounts. you consid¢r that the audtt requiretnent of section 43(2) of th¢ Act does not apply. li is my responsibility to state on the basis of procedures S￿]fIed in the General Directions given by the Charity Commi5sioll¢rs whether Iiarticular matters hav¢ come to my attention. Basis of this re My examination was carried out in accordance with the General Directions given by the Charity Commissioners under section 43(7Xb) of the Act. That cxamination includes a review of the accounting records kept by the Partnership and a comparison of the accounts with those records. It also includ¢s ¢onsidering any unusual items or disclosures in the accounts and seeking any explanations from you &s the Trus*es conG¢tning any such mattcrs. Th¢ procedures undertaken do Dot provide all the evidence thot would be required in an audit 8nd consequently I do not express an audit opillion on the view given by the accounts. Page I Inde d¢llt ¢yamine￿$ sÉatemenL In connection with my examination no matter has come to my attention: (l) which gtyes me reasonable cause to beli￿¢ that in any matcrial respect the requirements To keep accounting record5 in a¢cordance with section 41 of dEe act.. and To prq)are accounts which a￿ord with the accounting records and comply with the accounting re44uiremetts of the Act have not been me¢ or (2) to which in my Opinio￿ attention Should b¢ drawn. in order to enable a proper understanding of the accounts to be r¢ached. R.V. Brittain. R & H Accountatkcy Services. 7, Aylwin Close Newquay Cornwall TR7 3EF 16 March 2023 Page 2 ROCHE LEARNING VILLAGE PARTNERSHIP STATEMENT OF FINANCIAL AcnvmES YEAR ENDED 31 AUGUST 2022 Unrestricted Restricted Totsl Funds Funds 2022 Totsl 2021 Incoming Resources Incoming Resources from charitable ￿1VItIeS Childcare and grants Total Incoming Resources 302.568 302.568 6.030 308.598 223,620 6.030 308,598 223,620 Resources Expended Costs of generating funds Charitable Activities G0veMan￿ Costs Total Resources exponded 2￿,394 785 297.179 6.030 302.424 224.820 785 735 6.030 303,209 225.555 Net incoming resources and movement in funds 5,389 5.389 -1,935 Reconclliation of funds Total Funds brought forwanl Total Funds carried fO￿ard 322,034 327.423 28,547 350,581 352,516 28.547 355.970 350.581 Page 3 ROCHE LEARNING VILLAGE PARTNERSHIP BALANCE SHE 31 August 2022 2022 2021 Note FIXED ￿￿ETs Tangible Assets 39.850 44.233 TOTAL FIXED ASSErs 39.850 44.233 CURRENT ASSETS Cash at Bank Cash in hand 316,515 306.693 80 TOTAL CURRENT ASSEts 316.595 3C6,773 LIABILITIES CreditorsAmount falling due within one year NET CURRENT ASSErs 10 475 425 316.120 306,348 NET ASSErs 355,970 350,581 THE FUNDS OF THE CHARrrY RESTRICTED INCOME FUNDS TOTAL UNRESTRICTED INCOME FUNDS 28.547 327,423 28,547 322,034 TOTAL CHARtrY FUNDS 11 355.970 350.581 These financial statements were approved by the trustees on............. and are signed on Iheii tehatt by '. Emma Doble Chairperson Page 4 ROCHE LEARNING VILLAGE PARTNERSHIP NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 August 2022 1. ACCOUNTING POLICIES Basis of a¢counting The financial statements have been prepared under the h1stori￿1 (x)5t convenb.on and in accordance with the statement of Recommended Practsz-Accounting and ReFX)rting by CharitEs" ISORP 2005) and the Charities Act 1993. Grants Grants and other resour￿ are included in the Statement of Finanaal activities when the OTganisation is legalty entitted to the inwme arKI the amount can be quantffied with reasonable accuracy. Expenditure All expenditure is accounted for on an accruals basis and has been classifed under headings that aggTegate all costs relating to that category. Depreclatlon Depreciation is calculated so as to wrrte off the cost of an asset. less its estimated residual v￿lle. over the useftjl e￿nirn￿ lite of that asset as fullows.. ptay equipment Refurbishment costs 25% reducing balance 4% Stra￿ht hne 2. REFURBISHMENT COSTS Refurbishment costs have been depr￿lated consistent with the prov¢sions of the 25 year lease. Pa9e 5 ROCHE LEARNING VILLAGE PARTNERSHIP NOTES TO THE FINANCIAL STATEIIJENTS Y&4R ENDED 31 August 2022 3.INCOMING RESOURCES FROM CHARrrABLE ACTlVtnES 2022 2021 Funds Funds Childcare and Grants Childcare fees and Rents Grants- EYDCP Cornwall CC 302.568 302.568 81.566 6.030 6.030 6.030 308.598 142.054 223,620 302.568 4.COSTS OF GENERATING FUNDS Activities Support Undertaken Costs Totsl 2022 Total 2021 Chikl¢a 269.933 33376 303,209 225.555 2022 2021 Support Costs Management Insurance Independent examination Security Cleaning 23.254 2.616 220 782 6,403 33.276 21.076 Income generated 2.216 Inc￿ generated 220 Income generated 340 Inwme generated 4,718 Income generated 28.570 S.No trustees Teceived any emo]uments durtng the year. 6.STAFF COSTS AND EMOLUMEKrs Total 2022 Total 2021 Gross wages and Salaries Employers National Insuran￿ C<)ntribution 242.355 19.783 262.138 225,456 8.779 234,235 23,356 210.879 Less Fudough payments receNed 261138 No empknyee re￿iVed emduments ofovw£60.OLN) during the ￿{2021 Nll) Page 6 ROCHE LEARNING VILLAGE PARTNERSHIP NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 August 2022 7.EMPLOYEE STATISTICS 2022 2021 The average number of staff empw by the thaTty during the financial year am(MJnted to 17 17 8.TANGIBLE FIXED ASSETS Equipment Buiidlngs Totsl 2022 Total 2021 ASSET COST Balan￿ brought fotward Additions Balan￿ carried forward 38.932 64.106 948 39.880 103,037 948 103.985 90.858 12,178 103,036 64.106 ACCUMULATED DEPRECIATION Balan￿ brought forward Charge for the year Balan￿ carr￿d forward 30.077 28.724 2.770 32.847 58,801 5.334 64,135 53.099 5,702 58,801 31.288 NET BOOK VALUE Brought fotward Carried forward 8.849 7.033 35,383 .81 44.233 39,850 37,757 44.233 Note- Balances brought forward adjusted forAwls th2t had been wrrtten down to zero. 10.CREDITORS:Amounts falling due within one year 2022 2021 AccTuals A￿oUn￿ncY 475 425 Page 7 try uj T5 7JU E (£ wJf£ R and H Accountancy Services Roche Learning Village Partnership Fore SL Roche, St Austell, Cornwall PL26 8EP 16 March 2023 Invoice Preparation of Final Accoun￿ and Statement of Financial Activities for the Year ended 31 August 2022 CaTry Out an independent examination of the records and accounts and Teport tber¢on. £475.00 Bank details: Account Name. R V Brittain Account nuniber . 013192868 Sort Code . 309728 Bank . Lloyds R and H Accountancy Service4 7. Aylwin Close, Newquay, TR7 3EF Mobile: 07969115642 Ind¢ dellt eX￿lIne¢S re ort to the Tru$tt¢• ofRocbe Learni Viu ParlnerJlkl lljis report th the aeeounts of the Partnership for the year ended 31. August 2022 is io r¢s￿¢t of an examination carri¢d out under 5.43 of the Charities Act 1997 ('Ihe Aci')_ The accoiitrts are sd otst on pa8e 3 to 8. tiwe re5 ibilities of tbe Tr￿te0 the txaminer. As th¢ TTu#ees of the PartneTShip you are reS￿￿81b]e for the pjrparation of the accoun￿. YOU Lonsidrr that the a￿lit requirement of ￿ction 43(2) of the Act doES Do¢ apply. It is my rttpoiisibility to stste on the basis of prwedures 5￿cIfIed iD the G¢nu81 Directions ivefi by the Charity thnmis&ioDers whdher ￿tiCUlor m&tters have com¢ to my attention. My examination was cwried out in accordance the Gen¢ral Directions given by the Charity C(mmi&%iot]ers under section 43(7Xb) ()f the ACL That examination in¢ludes revi¢w vf the aLcounting rtwr(ts kept by the Partnership and & comp8rison of the aecounts with those re¢ord8. It a150 tnrlud¢s wDsidering any unusuY41 items or disclosures in the accounts and K¢kTng any explanaiions from you &% thE Twaees cijncerniiig aiiy such matters. The pr(K¢duiv& undertsken do not provid¢ 411 the evidettce thai would b¢ ￿quIrEd in an ¥udil and consequendy I do not exprtss an &udit opinion on the vi¢w givert by the accounts. In connection wÈih my examination no matler h&s come to my attention". {11 which giv￿ me rt4sonabl¢ cau5f to Ixlieve that in any mat¢rig1 rtspcct th¢ rowirAnw To kcep accounling records in axordance with scctioD 41 of the aCL And To prq)gJt a¢￿UnIS which accord with the accoull¢ing reCo￿S and comply with the accounting requirements of the Art have not be¢n m¢t; ¢ (2) to which in my opinion. attention siM)uld be drawN in ord¢r to enable 8 proper erstandin8 of th¢ to h reached. R.V. Brittain. K & H Aceounlarty Serviets. 7. Aylwin Closc N¢wquay Cornwall TR7 3EF 10 March 2￿￿3